Guidelines for Summer Project


Project Objectives  

Application of knowledge and techniques learned in the 1st year through the analysis of a business issue involving a substantial piece of independent work by the student over an extended period. To demonstrate proficiency in the design of a research project, application of appropriate research methods, collection and analysis of data and presentation of results Understand an organization and the real life situation prevailing there. To improve the understanding of the functional area of the project (which should normally be your area of major specialization) To appreciate interlinking of different functions and departments of the organization and the need for coordinated work culture.


Project Duration  


ISCS/ ISCD mandates 8 weeks (excluding holidays and Sundays) to be spent in the company as a part of the project work. The project work can commence immediately after PG examinations. Management Trainees shall finish the project by the deadline given Extension of project duration without the permission of the Director will be considered as unauthorized absence and will affect your attendance and TNG status for 3rd Term. It would also adversely affect your placement prospects.

For SMU. For PGP .project work is evaluated for 100 marks by the internal examiner and another 100 marks by the external evaluator ( Synopsis 5 marks+ Methodology 10 marks+ Analysis & Findings 25 marks+ Proj.Project Evaluation 1. report 25 marks + Viva 35 marks= 100 marks.project work is evaluated for 200 marks 1. Same marking pattern for internal & external evaluation) 4 .

The typing shall be of standard letter size (12 font) black color using only one side of the paper with double spacing. 5 . For SMU. Cont¶d«. Front cover: The front cover should contain the following details.35 mm. right . top . the report shall be prepared in the same way. bottom .35 mm. Binding: Report shall be Rexene bound in black.Physical Features of the Report       Report shall be typed on white paper (A4 size bond) and made in 2 copies for PGP ± one copy for the Institute and one for the student. Margins: left . Plastic and spiral bound project reports are not accepted.One copy for SMU and one for the student.20mm.20 mm.

. tables. Cont¶d  TOP: The title in block capitals of 6 mm to 15 mm     letters CENTER: Full name of the Management Trainee in block capitals of 6 mm to 10 mm letters BOTTOM: Name of the Institute. Blank sheets: At the beginning and end of the Report. graphs etc. two white bond papers should be provided.000 to 10.000 words excluding annexure. 6 . one for the purpose of binding and other to be left blank.Physical Features «. Year of submission ± all in block capitals of 6m to 10mm letters on separate lines with proper spacing and centering. The length of the project should be between 8.

It is difficult to prepare research project report if the sole activity is selling during the project. This will be useful in case company gives you a choice.Selecting the topic  It should preferably be in the area major specialization  Before going to the company you should jot down two or three topics of your interest.  In case company insists on direct selling you have to explain to them that you are required to submit a project report and you can do selling as well as work on the project simultaneously. 7 .

Selecting the topic (Cont¶d)  Even if you are involved in selling. design a questionnaire to survey the potential customers you are selling to and analyze the data for findings. 8 .

 Do through review of literature by going through all possible secondary sources.  Prepare a flow chart of the activities for entire duration of project which will act as a guide for you. 9 .  Try to find out your guide in the company as well as in the institute and discuss the topic with them.Before reporting to the Company  Confirm your project title and the scope of work with the company.

After Joining the Company  Maintain a daily record of work done in a separate log book. Cont¶d« 10 . This should include the points discussed and the information provided to you and will be useful in drafting the report later.  Find the name of the person in the company who will be acting as your external guide (if this is not already done) and discuss and finalize the project topic with him.  Company¶s requirements are superior and should be followed.

After Joining the Company« Cont¶d  The sincere efforts put in by the Management Trainee may some times lead to a Pre Placement Offer (PPO) from the company. 11 .  Companies may demand tentative report before you leave. In such a case you may have to submit two reports one for the company and other to the ISCS/ISCD according to their requirements. Therefore. take your project seriously!!  Data collection must be completed while you are in the company otherwise it will be impossible to visit the company again.

Some times the issue of the certificate is delayed by the company or your external guide. Be in touch with your internal guide No two reports can have same objectives. If so ISCS/ISCD will reject both the 12 reports. It could be either due to:  Poor quality of the project work  Preoccupation by your external guide  In either case. data and findings. .Academic requirements  Company¶s     certificate evidencing satisfactory completion is an essential document. consider that you are responsible to get the certificate!!! Often restructuring and redrafting the report is necessary to meet the requirement of ISCS.

Preparing the Report  Minimum 8000 words and maximum 10000 words  The ³Annexure´ is not considered for word count 13 .

Preparing the Report Contents  The Project Report should have the contents in 1. . objective & scope. 2. 3. conclusions & recommendations) 14 . methodology. 5. the following order Institute certificate Company Certificate Acknowledgements Table of Contents with page numbers Executive Summary (This should be a brief summary not exceeding 2-3 pages consisting of introduction. data analysis. 4.

Conclusions  14.     the company. Research Methodology      Recommendations and Observations Part III Appendix Bibliography References Glossary 15 . Introduction 10 Objectives& scope 11. Data Analysis  13.Contents  Part I Company Profile  7. 8.Limitations  13. Brief introduction of   12. History of the Company / Organization profile Part II Project Overview 9.

 A Problem well defined is half solved. Relevant & Time ± bound  Scope: To what extent and within what boundaries you plan to explore the topic (e. Measurable. geographical.Objectives & Scope  Prefer to keep only one main objective  May have a number of subsidiary objectives.g.  SMART Objectives: Specific. Achievable. Potential in south Maharashtra) 16 . Mkt.

department structure.Company / Organization Profile  General Information: Products & Services. if exhaustive 17 . Organogram. Mission.  Functional area related: Marketing / HR / Finance scenario. topic related activities.  Industry Profile can also be briefly included in this part as background information if necessary or. Founders. Philosophy. etc. it can be appended in the end. Vision.

( If you do not include the right questions in the questionnaire.Research Methodology     Project Design: include flow chart for clarity Information needed Sources of data: Primary & Secondary Designing the Questionnaire: Pains taken in Questionnaire designing at the start of the project can save more efforts in Data Analysis later. you cannot get the relevant data and then you cannot reach the right conclusion !)  Sampling 18 . Questionnaire should be designed with the Objectives of the project in mind.

How should the questionnaire be pre-tested? Does the questionnaire need to be revised? 19 . What questionnaire layout will best serve the research objectives? Print. Filter bias. Funnel techniques. Internet etc. Post.Questionnaire Design: The Art of Asking Questions      What should be asked? Relevance and Accuracy How should each question be phrased? Open ± ended questions and fixed ± alternative questions In what sequence the questions to be arranged? Order bias.

Sampling  Sample size? Variance (s).  Sampling frame  Sampling Procedure : Probability & Non ± probability  Sampling Size ± procedure relationship 20 . Confidence Level (z) n =(zs / e)2 Availability of time & other resources. Magnitude of Error (e).

s/w like MS-Excel  Appropriate Graphical representation of key questions with comments. Central tendencies. the easier it is to do data analysis. Weighted Averages etc. use a uniform rating scale.Data Analysis  Cross tabulation of the Questionnaire by classification of responses and frequency distribution.e.  Statistical methods. 21 . i. aided recall.  The more effort you put in developing the questionnaire.

Conclusions & Observations  Observations: Related to those issues only. which were NOT included and explored thru the questionnaire  Observations may not require a data support  Keep your Objectives &      Tabulation sheet before you when you sit to write your conclusions. Conclusions have to be strictly based on the collected data. attempting to answer the objectives Conclusions should match & satisfy the objectives List down the Conclusions Write positive Conclusions first Key Conclusions can be Graphically represented stating the importance and implications for the company 22 .

23 .Limitations  Constraints of resources including time  Availability of data  Reliability of data  Academic scope  Access to information etc.

Chapter & Pages. pp 17-19. . New Delhi.  Websites 24 . Title Sub-Title. Kazmi. 2002. Apr. ³Two routes to turnaround¶ in business world. 2nd Edition.  e. Khandwala P.12-25 1989.Bibliography & References  Author. Edition.g. ³Business Policy & Strategic Management´ Tata McGraw ± Hill.g. A. Name and Place of Publisher.  E.N. year of Publication.

 Should provide an overview of the project emphasizing the value added by it. Limitations & Recommendations only. 25 .  Though the Executive Summary is prepared in the end.Executive Summary  Prepare a summary of Objectives. it is included first in order.  Overall should not be more than 800 words. Findings.

 Company Leaflets or Handouts etc. the inclusion of which in the main report may hamper the flow e. e.  Copy of Legal documents 26 .g. Performance Appraisal etc.g.Annexure  Any documents.  Sample questionnaire  Company formats.

Things To Take Care Of «  The Company may delay issue of certificate of completion of project. Please take care to do and submit a good project report. Also follow up with the the Company at least 3 ± 4 weeks before your project submission date to ISCS for issue of completion certificate. Cont¶d« 27 .  DO NOT wait till the last date to bind your report.

28 . Give him / her a little extra time as they are busy people.Things To Take Care Of «Cont¶d  DO NOT wait till the last date to submit the draft report to your internal project guide.

And you should continue to be present in class after reporting. 29 .Important Dates  Date for reporting back to ISCS is 5 July 10. It is in your interest to treat this stipulation as important  If in rare cases your project is extended. you should take written permission from the Director. For this purpose your external guide should send an email from his official email id (not personal email id) to the Director ISCS/ISCD much before 5 July.  Late reporting will lead to barring from placement. Attendance in Term III will decide your eligibility for placement.

Important Dates (Cont¶d)  The deadline for submission of draft project report is 7 Aug 10  The deadline for submission of final project report after approval from internal guide is 4 Sept 10 30 .

confidence. This will assess your communication skills.domain knowledge and project knowledge/ experience. body language.IMPORTANT!  As part of the grading for placement.  It is therefore important to know and carry out your project diligently 31 . an interview will be conducted soon after your reporting back to college.Project interview.