Microsoft PowerPoint 2007 Part 4

ITS Training Program
For PowerPoint tutorial videos, please visit www.youtube.com/MyCSULA

Agenda
‡ ‡ ‡ ‡ Creating Basic Charts Creating Custom Charts Editing Charts Using Tables

Lesson 1 ± Creating Basic Charts
‡ ‡ ‡ ‡ ‡ ‡ ‡ ‡ Inserting a Chart Deleting Data from the Datasheet Entering Data into the Datasheet Changing the Chart Type Applying a Chart Style and Layout Displaying Chart Analysis Inserting Pictures Formatting Chart Background

Inserting a Chart
‡ PowerPoint 2007 has the ability to display charts which are created in Excel 2007. ‡ Users can copy and paste a chart into the presentation and it will link to the data in Excel. ‡ Users can also use the Chart tool which can embed charts into the presentation using data that can be edited in Excel.

Deleting Data from the Datasheet
‡ PowerPoint inserts sample values into the datasheet. These values can be edited. ‡ Users can delete data from individual cells, groups of cells, or entire rows or columns.

Entering Data into the Datasheet
Users can enter both text and numeric data into a cell in the datasheet.

Changing the Chart Type
PowerPoint offers many chart types, as well as multiple variations of each. For example, there is a Bar chart type in a range of variations, including Clustered Bar, Stacked Bar, or Clustered bar with a 3-D visual effect.

Applying a Chart Style and Layout
Users can customize the appearance of a chart. PowerPoint 2007 offers a variety of dynamic predefined chart layouts and styles that use a range of colors and effects.

Displaying Chart Analysis
‡ Users can make the charts easier to interpret and understand by applying special options for each chart type. ‡ Special lines such as high-low lines and trendlines are available.

Inserting Pictures
‡ Inserting an image to appear within the chart can be a creative and unique way. ‡ Using the Chart Tools contextual tabs, users can add an image to appear as a backdrop to the chart.

Formatting Chart Background
Users can customize the appearance of the chart background in terms of the Plot Area, Chart Wall, Chart Floor and 3-D Rotation.

Lesson 2 ± Creating Custom Charts
‡ ‡ ‡ ‡ ‡ ‡ ‡ ‡ Displaying Chart Axes and Chart Gridlines Formatting Chart Gridlines and Chart Axes Formatting the Scale of an Axis Adding a Chart Title and Axis Title Changing the Data Series Adding a Drawing Object to a Chart Adding Text to a Chart Inserting a Data Table

Displaying Chart Axes and Chart Gridlines
‡ Axes provide a frame of reference in a chart.

‡ Gridlines can be vertical, horizontal, major, minor, or any number of other combinations. ‡ Users can format gridlines by changing the color, thickness, style, and interval.

PowerPoint 2007 provides a variety of chart gridlines and axes tools.

Formatting Chart Gridlines and Chart Axes

Chart Axes

Chart Gridline

Formatting the Scale of an Axis
‡ For the category (x) axis, users can specify where the value (y) axis will cross it, the number of categories between tick mark labels, and the number of categories between tick marks. ‡ For the value (y) axis, users can designate minimum and maximum axis values, insert major and minor tick marks, and where the axes intersect.

Adding a Chart Title and Axes Title
‡ Chart titles are typed into text boxes. Users can edit the pattern and border of a text box and format the font, size, style, color, and alignment of the text. ‡ Users can move chart and axes title text boxes, but cannot resize them.

Chart Title

Axes Title

Changing the Data Series
‡ Data series can be represented by either the columns or the rows in the datasheet. ‡ Typically, the datasheet rows are the data series and the datasheet columns are the data values. However, users can switch the rows and columns.

Adding a Drawing Object to a Chart
The Shapes gallery provides a variety of drawing tools for enhancing charts. User can customize the fill, line color, and line style of the object, as well as rotate the object, add a shadow, or add 3-D effects.

Adding Text to a Chart
To add text to a chart, users must create a text box.

Inserting a Data Table
‡ Users can display the values for each data series in a table below the chart. ‡ Users can display a data table in line, bar, column, and area charts.

Lesson 3 ± Editing Charts
‡ ‡ ‡ ‡ Formatting the Chart Data Markers Repositioning the Legend Formatting the 3-D View of a Chart Exploding a Pie Chart

Formatting the Chart Data Markers
Data markers are the bars, pie slices, lines, and so on, that graphically display the chart data.

Repositioning the Legend
‡ The legend is the chart object that identifies the data series used in the chart. ‡ Users can reposition the legend within the chart area and resize, change its border color and style, and format its fill color, shading, texture, and pattern.

Formatting the 3-D View of a Chart
‡ Users can format most chart types as either two-dimensional (2-D) or three-dimensional (3-D) images. ‡ Users can rotate or elevate a 3-D chart to see the data displayed at various angles.

Exploding a Pie Chart
‡ The pie chart displays data as parts of a whole. ‡ Users can explode a pie chart. Explode an entire pie chart to add space for labels or only one slice to draw attention to the data represented by that slice.

Lesson 4 ± Using Tables
‡ Creating, Inserting, and Drawing a PowerPoint Table ‡ Inserting a Word Table and an Excel Spreadsheet ‡ Adjusting Table Cells ‡ Selecting and Inserting Rows/Columns ‡ Applying a Table Style ‡ Editing the Table Color ‡ Adding Table Effects and Table Borders ‡ Formatting Table Text Using Quick Styles

Creating, Inserting, and Drawing a PowerPoint Table
‡ Using the Table tool is the simple way to insert tables. ‡ To create a more complex table, users can use the Draw Table tool or insert a table from an Excel spreadsheet. ‡ The Insert Table command is a way to create a simple table in PowerPoint without using a graphical tool.

Creating Table

Drawing Table

Inserting a Word Table and an Excel Spreadsheet
‡ Users can insert tables from other applications in the Microsoft Office 2007 suite simply by copy/pasting the table into a PowerPoint slide. ‡ Users can create a table using an Excel spreadsheet embedded into the presentation.

Adjusting Table Cells
‡ Users can adjust the width of any table column by dragging its column border to the desired width. But adjusting the width of any one column (except the last) does not affect the overall width of the table. The exception to this rule is an embedded Excel spreadsheet object. ‡ Row height automatically adjusts to fit the font size or the number of lines of wrapped text within a row.

Selecting and Inserting Rows/Columns
‡ Users can use the Select button in the Table group on the Table Tools Layout contextual tab to select the entire table. ‡ Users can insert a row above or below the current row or a column to the left or right of the current column and also add multiple rows or columns by first selecting the same number of rows or columns and then inserting the rows or columns.

Applying a Table Style
‡ PowerPoint 2007 includes an advanced table tool which allows users to use tables from other Microsoft applications. Alternatively, users can choose to create a new table using PowerPoint 2007. ‡ Both options give users the opportunity to format and customize the table¶s appearance.

Adding Table Effects and Table Borders
‡ The Effects button enables to apply a cell bevel, table reflection, or a variety of shadows. ‡ With PowerPoint 2007, users can add borders to tables. Users can vary the color, thickness, and line style of a table border.

Table Effects

Table Borders

Formatting Table Text Using Quick Styles
Users can also apply Word Art styles to any text that appears within a table. These styles allow users to create decorative effects for the text, including colors, shadows, and reflections.

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