RFID for Library Management The Educated Choice
Friday 22nd March, 2002
Making the decision to change
The majority of top UK libraries have some form of security and automation system. Today Libraries are often faced with two choices.
± Staying with the benefits of their legacy system say something like the RF technology, or introducing new RF. ± Changing to alternative technology EM, or introducing new EM.
± Deciding for a change to EM/RF mean s the re-handling of stock for retrospective stock treatment.Making the decision to change
Even though both technologies have been very effective in the functional side of library management.
± Staying with RF restricts the use of self issue ± Staying with EM has additional deactivation/reactivation tasks.
. they have become restrictive for the future.
Making the decision to change
As usual Libraries are faced with weighing up the pro¶s and con¶s of each scenario. track it) and Security (secure it functions into it secure it) one operation. Now Checkpoint has the third option with the ILS and are able to deliver a complete solution combining Identifying (brand it Circulation (track brand it). by using RFID-Radio Radio Frequency Identification
The Intelligent Library System
Circulation Circuit Intelligent Sensors Staff Station Reader Self Check-Out Station Inventory Wand ILS Application Controller
Write Once-Read Many (WORM) tag (13.07cm) thk Contact programmable by Checkpoint or on-site
.56MHz) Low cost etched tag 96 bits of user-definable data Anti-collision capability Passive technology (no battery) Tag size 2´ x 2´ (5cm) x 0.03´ (0.
Transceiver antenna 13.6m <> 1.6m Designed to protect exit/entry doorway or portals Reads multiple tags simultaneously (anti-collision) Communicates with application server via ethernet (TCP/IP) Integrated sound and lamp alarm Optional voice alarm via SoundBlaster¦
.56MHz Two antennas provide 8¶ (2.4m) coverage 0.2m <> 0.
Detection/pick rate 95% or better
± Tag must be at least 1cm from metal for operation ± One power supply required for each sensor ± One communication cable (CAT5 with RJ45 termination) required for each sensor
± Recommended aisle width is 1m .1.
Staff Station Reader
Offers 12´ (30cm) read range capability Allows for under or above counter mount Visible (LED) good read signal Compact design offers application flexibility Reads multiple tags simultaneously (anti-collision) Communicates with application server via ethernet (TCP/IP) One communication cable (CAT5 with RJ45 termination) required for each reader One power supply per unit
Configurable as circulation terminal or checkin type reader Circulation Terminal Mode
± ± ± ± Circulation Reader output to the terminal is RS232 Connection to the terminal emulates a barcode scanner Supports a barcode scanner interface as a backup reader Barcode scanner interface to the circulation reader is RS232
Check-in Mode (can be mounted into return slots or boxes)
± Automatically updates item status to checked in at the automated circulation system (ACS) ± Connects to the ILS application server¶s network ± Uses the SIP 1 and 2 Library Protocol to checkin the item
.Staff Station Read (Cont.
magnetic stripe. touch screens Compatible with most patron cards including. barcode. smart card Communicates with application server via ethernet (TCP/IP) One communication cable (CAT5 with RJ45 termination) required for each sensor Reads multiple tags simultaneously (anti-collision) One power supply per unit
Complete desktop self checkout capability w/receipt printer Offers 10´ (25 cm) read range capability Menu-driven.
Mobile inventory capability Read range of 8´ (20cm) Visible (LED) good read signal Stores up to 100K items ID¶s Data output to host PC via link docking station/wireless Reads multiple tags simultaneously (anticollision) Battery powered (up to 5 hrs.)
± 16mb of RAM and ROM memory on the PPT 2700 data capture unit.Intelligent Wand
Inventory Wand Enhancements
± Shelf order-the ability to indicate when an item is out of order on the shelf or not in the shelf order list.
Alerts enabled and call number or title displayed on PPT
± Item search-ability to indicate when an item is found
alerts and displays the call number or the title on PPT
± Improved operating speed and more memory available for inventory files ± Inventory over wireless LAN also available.
ILS Application Controller
Provides control and communications link between RFID readers and host computer Communicates via ethernet (TCP/IP) Runs application software Windows NT operating system Provides full log book capability Allows for control of RFID system independent of host Provides reporting features
The Intelligent Library System
10BaseT Network Host NIC.ILS Systems Diagram
Relay Output to VCR (if applicable) Use 22AWG shielded Self-Checkout
ILS Hub Tag Pad Host Hub/Switch Circulation Terminal
Application Server Book Drop
IR Interface Linking station RFID NIC. 10BaseT Network RS232/Keyboard Wedge Connection
Dedicated Phone line
The Intelligent Library System
Tags are pre-programmed
± Link pre-programmed tags to the circulation system through the libraries technical services department
Used for collections that have no existing database or for tagging new material to be added to a collection Most Libraries see this as a high risk method for collections with existing barcodes that are currently linked
. Tag are supplied but not programmed
± Program tags onsite
Recommended method to tag a collection with existing barcode data Does not require any interaction with the ACS Less costly and a faster method for tagging the collection
Method 2 .Linking Tag ID¶s
Tag Programming OnOn-site
Start Remove item from shelf Affix tag to item Apply Cover Label Scan Item Barcode Return item to shelf Progra m Tag End
Programmer designed to be mobile (small footprint)
± Checkpoint recommends moving the programmer through the collection shelves.
± Programmer ± Barcode Reader ³RS232 interface only´ ± Computer (laptop recommended)
Tag Programming PrePre-Programmed
Start Affix tag to item Retrieve Item to be tagged Print Barcode on cover label Open item record in circ. terminal Apply Cover Label Scan Item ID to update circ. record Item ready to shelve End
Recommended for new material processing Equipment
± Barcode Label Printer ± Circulation Staff Reader ± Circulation Terminal
Circulation Circuit is placed in fixture Programming head is positioned on the circulation circuits programming pads Item Barcode is scanned Circulation Circuit is programmed Circulation Circuit is read to have the label affixed
used to identify an item that belongs to the library. Batch ID Field
XXXXXX. Location ID Field
³XXXX´ four characters. 56 bits
± The BID. used to track manufacturing information
1902 32918000110024 999165 48 characters. 96 bits
. six characters. 16 bits. 24 bits.Tag Data Format
The circulation circuit has three general fields
± The LID. any circulation circuit read with a different LID is ignored
± The IID. Item ID Field
This is the barcode ID and is typically 14 characters.
Evaluating needs for a system
In order to evaluate the system on offer often a performance criteria is made
± The system had to simplify the returns and issue procedures for staff. increasing efficiency. ± Efficient inventory check. shelf order system. and minimise repetitive stress motion. ± Need for a smooth interface between the security /self check system and the Automation System. ± It had to have a self checkout facility that was easy for borrowers to use.
. search. ± Need to secure magnetic media videos and cassettes. wanted to treat the circulation the same as books. ± A link between the security section of the system and the library bibliographic record-Libraries needed to know what has been caught going through the system. ± Flexibility that this technology could be cross compatible with future systems like sorting equipment.
we have that in Keble College now. is a major consideration (however. Libraries realised that any switch in technology or introduction of just security systems would require handling of each item) ILS promised to give the library a lot more. Concern was mainly for AV material.
± RFID is a new technology and that someone needs to be the first to implement it. ± The overall cost of labour and materials to convert a collection.
. In the majority of cases Checkpoint fits the performance criteria. ± The size of the RFID tag and cover label was fairly large. Even though some libraries have concerns as they evaluate the system.
self check machines and eventually the returns sorting systems will free circulation staff to perform direct Users Information Services. sorting and finding those miss-shelved books. are made much more simpler. combining Checkpoint RFID technology at the circulation desk. Why choose the Checkpoint ILS
It is new technology with tremendous potential for multiple applications in the future It is flexible technology. which shall full automate the checkin procedure Self check machines are very user friendly. rather than performing repetitive circulation transactions. Best of all. Inventory checks. both in person and by phone. which combines security and item identification into a single tag It is designed to work efficiently with a materials sorting system.
. Multiple items can be checked out at the same time. There is no need to align the books to read/scan stock through the self issue or staff issue points.
Thank You Questions please