THE SAN DIEGO CITY SCHOOL

Enterprise Resource Planning Return on Investment

BACKGROUND
8th largest in US. 2nd largest in California. 142000 students. 180 facilities. K- 12 grades. 25000 employees. Operating budget - $ 1.1 billion.

. Labor ² Intensive and Disruptive.EDUCATION INDUSTRY 2nd largest in US after Health Care $800 b annual expd. { 40% in schools} Public schools ² monopoly Low IT spending ² 2% of revenues Fragmentation of system and Data.

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.ERP Single Database. Financial Data at immediate disposal. Reports/ Requisition/ Inventory management ² Automated.

50% implementations failed. .SOUNDS TOO GOOD TO BE TRUE?? Technical and difficult.

. Dropped prices Top line consulting firms shifting focus on School Districts. Improvement in core offerings.ERP in School Districts Industry leaders coming out with tailored products for education market.

Ideal ERP System Food & Health Services District·s Finance Integration District·s HR Students Information .

Treatment of Student Checking Student·s Health Updation of Treatment Records Asset Mgt Software SIS .

Problems for SDCS Limited Budgets Under Qualified Personnel Changing Leadership Perceived risk .

50 % value Diverted to HR module .ERP.Big Picture at SDCS To develop enterprise wide system 18 months to Integrate plans SIS ² Holy grail of ERP Survey.

SDCS HR System 30 year old legacy system Includes PAYROLL. PERSONNEL & BENEFIT SYSTEMS No Integration Separate Data Entry Duplication .

Components of HR module  Employee Benefits    Medical. Life Insurance Retirement systems Social Security benefits Time & Labor data Paycheck Processing Tracking Apllicants  Payroll    Personnel  . Dental.

Choosing an HR System .

Assessment Criteria Product Functionality Price Support Organization Strength Total 40% 25% 15% 10% 100% .

Choosing an HR System What to Choose  Vanilla Implementation Best of Bread approach  .

numerous problems and a low probability of success«We do not recommend that institute pursue such best of bread strategies as an option for building an integrated campus information system´ .Recommendation by Gartner Group ³Institutes that want to implement financial package from one vendor and student information system from another-and to use packages from still more vendors«will face high risk.

System Implementation Timeline 10-24 months for one module 4-5 years for a full scale project .

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ERP System Expenses Software Cost Implementation and Consulting Cost Infrastructure Cost Training Ongoing Cost Software Maintenance and Support  Infrastructure Maintenance and Support  On Site Staff  .

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processing cost and space cost † Saving on errors † Productivity Improvement † Setting staff free for crucial functions Soft benefits Improved Employee Moral † Improved recruiting † Improved Management access to Data † .ERP System Benefits Tangible cost saving benefits Staff reduction † Reduced Overtime † Fiscal Control † Printing.

Risks with ERP Systems Scope Creep Wide Scale Deployment Issue Escalation Organizational Change Risks specific to Education Industry † Negotiations † IT Experience † Software Modifications .

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