TIME MANAGEMENT

Do you know that generally a 70

year life, how it is spent….?
25 years in sleep
8 years in study
6 years in rest and illness
7 years in holiday and recreation
5 in commuting
4 years in eating
3 in traveling/preparation…..
12 years for work….effectively…
 Time Management

Time Management is only a set of skills and tools to

help us more efficiently control the events of our
lives.
Doing a better job of managing our time is
meaningless unless we are managing it to
accomplish those things that are of greatest
importance in our lives.”
 Features of Time

1.) Time is the rarest and the most

precious resource.
2.) Time cannot be stored and replaced.
3.) It can’t be reversed.
4.) Time cannot be increased.
5.) It is the raw material for every goal.
Benefits of time management

Increases efficiency.
Successful.
Relax and satisfied.
Maximizes performance.
Helps to accomplish goals.
 Obstacles to effective time
management

Unclear objectives

Disorganization

Inability to say “no”

 Obstacles to effective time
management

Interruptions

More interruptions

Periods of inactivity
 Obstacles to effective time
management

Too many things at once

Stress and fatigue

All work and no play

The "Three Ps" of Effective Time
Management
Developed by Andrew Berner

• Planning.
• Priorities.
• Procrastination ( postponing
actions )
Why do we procrastinate?
Don’t know where to start.
To avoid an unpleasant task.
We’re afraid to fail.
Waiting for more information.
You may think if you put it off someone
else will do it.
You’re over-committed.
 Time Management Tips
1.) Monitor your time
If you feel like you don’t have enough time,
spend a few days monitoring your time to
see exactly how it is spent.
Make a daily to-do list
2.) be flexible
3.) Always leave some free-time for some
last-minute additions
 Time Management Tips
3.) Use a planner
a planner can be an effective and easy way to help you
organize your time
look at a number of different kinds of planners before you
select one- some will help you more than others
choose one that is easy to carry with you
commit to checking/updating it daily
try to include your daily to-do list in your plan
Time Management Tips
4.) Learn to say ‘no’
Examples of good ways to say “no”
Instead of: “I really should study”, say “You
caught me in the middle of something
important, I’ll call you later.”
“I can’t go the movies tonight, but I can go on
Saturday.”
“Before I say yes, let me check my planner and
get back to you.”
 Time Management Tips

5)Use a calendar- Keep a monthly calendar so you can

make long term plans. Include all academic,
extracurricular, and family activities.
6)Review/Revise- Look over your schedule regularly
(perhaps with a friend or teacher) and note the areas
where you are successful and those areas you need to
work on.
7) Time for you- Be sure to include leisure time activities
(reading for pleasure, watching tv, listening to music,
talking on the telephone) in your daily schedule.
 Top Ten Soft Skills
a Manager Must Master
Self Awareness
Outlook
Find the Problem
Time Management

Something to Talk About – Communicating Your Agenda

Kindness
Integrity
Leadership
Learn Political Astuteness
Silence
 Personality Traits

OCEAN MODEL
O -- Openness
C -- Conscientiousness
E -- Extraversion
A -- Agreeableness
N – Negative Emotionality
 Opennes
Openness refers to the number of interests
to which one is attracted and the depth to
which those are pursued.
Preserver Moderate Explorer
Has lower interests Explore when
necessary Have broader interest
 Conscientiousness
It is the tendency to set high goals, to
accomplish work successfully , and to
behave dutifully and morally.
Flexible – Easily distracted
Balanced – half organised
Focused – High self-control
 Extraversion

It is the trait associated with sociability and

the positive effect .It also refers to the
number of relationships with which one is
comfortable.
Introvert – reserved, formal
Ambivert - attentive
Extrovert – friendly, intimate
 Agreeableness

It is the tendency to be a nice person.

Challenger –moves against people
Negotiator
Adapter – moves towards people
 Negative Emotionality

Neuroticism is the trait associated

with the emotion instability and the
negative effect.
Resilient- calm, relaxed
Responsive – worried, calm
Reactive – worried, easily
discouraged
What is Networking?
Getting to know people in all walks of life
Ability to approach new people and communicate
in a way that lends to a connection for a possible
future relationship
Ability to relate well with others
Sharing, supporting, and serving
Meeting people and being open for people to meet
you.
Why Network?
To increase your knowledge in certain areas
Employment opportunities
People who find jobs through personal contacts
find better, more satisfying, better paying jobs
Solid working relationships
Helpful when faced with tough situations
Offer your expertise to others in need
Build business relationships
Potential customers or partners
Rules of Good Networking

Be Open.
Be prepared.
Give just to give.
Treat everyone as equals.
Say thank-you.
Commit.
Be courteous.
Circulate.
Getting Started
FIRST,
Make a List of Critical Contacts
Then Identify the Gaps
NOW,
For 2 weeks, keep a log of all interactions
Who, What, Where & Why
Improve Critical Relationships
What do these people need and how can you help
them?
Fill the Gaps
Start developing these new relationships
Organizing Your Network
Tools
Business Card File The key is to use any system
Index Cards
that will keep you organize
and effective in building an
‘To-Do’ List developing your network!
What to Record
Name
Address
Phone Number
What major
Who they work for Tip – Always bring some
Who introduced you to put business cards in
Key Conversations
Maintaining Your Network
Follow-Up Immediately – Don’t Wait!
Send Thank You Notes/Letters
Send Holiday Cards
Remember and Acknowledge Birthdays, Anniversaries and Special
Occasions
Update Contacts when important events happen in your life
Keep your contact information up to date. Inform others of when you
move or change phone numbers.
If involved in any type of group, attend meetings regularly
Find out what YOU can do to help those in your network

YOU MUST MAKE THE EFFORT!

Final Words of Advice
Don’t be afraid to make the first move
Attending Meetings
Arrive Early
Have a Goal in Mind
Have Writing Materials & Plenty of Business Cards
Circulate – Do not huddle with co-workers or friends
DO NOT misuse or abuse your network
Build Mutual Understanding
Interact in a way that benefits both parties
Continually Evaluate your Relationships
 In conclusion…
Up, with your bosses
Down, with your subordinates...
Laterally, with peers inside and outside the
company.

In all three directions, effective networking means

that you identify key relationships, build mutual
understanding and act in ways that benefit both
sides.