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What is MIS?
MIS stands for Management Informa tion System MIS refers broadly to a computer-based system that provides managers with the tools for organizing, evaluating and effici ently running their departments.
The Concept of MIS
com 4 .themeart.Features of MIS Summary and exception reports Operational Control Focus on Internal Information Structured and semi-structured Decision www.
Benefits Limitations Exclusive of non-quantitative factors GIGO Principle Inflexibility Ineffective Management elps in decision making Minimizes information overhead It brings co ordination Facilitates planning Centralized database www.themeart.com 5 .
Phases Of System Development Life Cycle www.com 6 .themeart.
themeart.com .List of Financial Statements Profit and Loss statement Balance sheet Cash flow statement Fund flow statement Debtors flow statement Finished flow statement Change/Variance statement www.
com 8 .MIS Reporting www.themeart.
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Sources of Management Information Systems www.themeart.com 11 .
each supporting particular functional areas.themeart.Functional Aspects MIS is an integrated collection of functional information systems.com 12 . www.
Internet An Organization s MIS Financial MIS Business transactions Transaction processing systems Databases of valid transactions Accounting MIS Drill down reports Exception reports Demand reports Marketing MIS Business transactions Key-indicator reports Scheduled reports Databases of external data Human Resources MIS Etc. Other sources www.themeart.com 13 . Etc.
Financial MIS Provides financial information to all financial managers within an organization.com 14 .themeart. www.
Suppliers 15 .com Customers.Databases of internal data Databases of external data Business transactions Transaction processing systems Databases of valid transactions for each TPS Financial MIS Financial applications databases Business transactions Operational databases Financial statements Uses and management of funds Financial statistics for control Financial DSS Internet Business transactions www.themeart.
general ledger.com 16 . inventory control. accounts receivable.payroll.Inputs to the Financial Information System Strategic plan or corporate policies ± Contains major financial objectives and often projects financial needs. ± Important financial information collected from almost every www. accounts payable. ± External sources ± Annual reports and financial statements of competitor and general news items. order processing.themeart. Transaction processing system (TPS) TPS .
themeart.Financial MIS Subsystems and Outputs Fi ci l su syst s r fit/l ss and c st syst s uditing Int rnal auditing Ext rnal auditing Uses and management of funds www.com 17 .
com 18 .themeart.Manufacturing MIS www.
Suppliers 19 .com Customers.Databases of internal data Databases of external data Manufacturing DSS Business transactions Transaction processing systems Databases of valid transactions for each TPS Manufacturing MIS Manufacturing applications databases Business transactions Operational databases Quality control reports Process control reports Internet or Extranet JIT reports MRP reports Production schedule CAD output Manufacturing ES Business transactions www.themeart.
Inputs to the Manufacturing MIS Strategic plan or corporate policies.themeart.com 20 . The TPS: Order processing Inventory data Receiving and inspecting data Personnel data Production process External sources www.
Manufacturing MIS Subsystems and Outputs Design and engineering Master production scheduling Inventory control Manufacturing resource planning Just-in-time inventory and manufacturing Process control Computer-integrated manufacturing (CIM) Quality control and testing www.themeart.com 21 .
com 22 .Marketing MIS Supports managerial activities in product development.themeart. distribution. pricing decisions and promotional effectiveness www.
themeart.com 23 .Databases of internal data Databases of external data Manufacturing DSS Business transactions Transaction processing systems Databases of valid transactions for each TPS Marketing MIS Marketing applications databases Sales by customer Sales by salesperson Operational databases Sales by product Pricing report Total service calls Customer satisfaction Manufacturing ES www.
Inputs to Marketing MIS Strategic plan and corporate policies The TPS External sources: The competition The market www.themeart.com 24 .
themeart.com 25 .Marketing MIS Subsystems and Outputs Marketing research Product development Promotion and advertising Product pricing www.
themeart.com 26 .Human Resource MIS Concerned with all of the activities relate d to employees and potential employees of the organization www.
themeart.com 27 .Databases of internal data Databases of external data Manufacturing DSS Business transactions Transaction processing systems Databases of valid transactions for each TPS Human Resource MIS Human resource applications databases Benefit reports Salary surveys Operational databases Scheduling reports Training test scores Job applicant profiles Needs and planning reports Manufacturing ES www.
Inputs to the Human Resource MIS Strategic plan or corporate policies The TPS: Payroll data Order processing data Personnel data External sources www.themeart.com 28 .
Human Resource MIS Subsystems and Outputs Human resource planning Personnel selection and recruiting Training and skills inventory Scheduling and job placement Wage and salary administration www.com 29 .themeart.
accounts receivable.themeart. and other applications. payroll.Other MISs Accounting MISs Provides aggregated information on accounts payable.com 30 . www. Geographic information systems (GISs) Enables managers to pair pre-drawn maps or map outlines with tabular data to describe aspects of a particular geographic region.
half-yearly) Summarizes the previous day s critical activities Typically available at the beginning of each day Gives certain information at a manager s request Automatically produced when a situation is unusual or requires management action Key-indicator report Demand report Exception report www.com 31 . monthly.Outputs of a Management Information System Scheduled reports Produced periodically. or on a schedule (daily. weekly. quarterly.themeart.
Example of Scheduled Report Weekly Sales Detail Report Prepared: 08/01/11 Date Sales booking Order No P12453 P12453 P12453 P12455 P12456 Customer ID C89321 C89321 C03214 C52313 C34123 Sales Rep ID CAR CAR GWA SAK JMW Quantity 144 288 12 24 144 Item # P1234 P3214 P4902 P4012 P3214 Amount (Rs) 2.com 32 .00 720.00 1.themeart.00 03/01 03/01 04/01 04/01 04/01 www.00 5.448.00 2.660.224.500.
00 1.Example of Key Indicator Report Monthly Sales Key Indicator Report December (Rs.200.69.00 1.00 1.themeart.) 1.00 www.608.00 October (Rs.01.80.) 1.59.455.72.800.com 33 .00 November (Rs.680.) Total Actual Orders Forecasted Sales for the Month 1.480.75.
themeart.Demand Report Example Daily Sales Summary Report Prepared: 02/01/11 Date 01/01/11 01/01/11 01/01/11 01/01/11 Customer ID C89321 C89321 C03214 C52313 Amount (Rs) 42.950.100.00 22.00 www.350.00 38.345.00 12.com 34 .
350 21.000 Prepared: 08/12/10 Order No.com 35 .980 www. P12453 P12453 P12453 P12321 P13245 Customer ID C89321 C89321 C03214 C8765 C09211 Sales Rep ID CAR CAR GWA Date 08/12/10 08/12/10 08/12/10 08/12/10 08/12/10 Quantity Item No. 144 288 12 120 39 P1234 P3214 P4902 P3425 P1296 Amount 13.themeart.224 10.214 15.Exception Report Example Daily Sales Exception Report ± ORDERS OVER $10.660 11.
themeart.8% 0.9% -1.3 Variance 6.7 14.com 36 .6 10.4% -3.8 Forecast 11.3 12.0% www. 2nd Qtr 2010 3rd Qtr 2010 2nd Qtr 2009 3rd Qtr 2009 12.8 14.8 10.Outputs of a Management Information System Earnings by Quarter (Rs in Lakhs) Actual Drill Down Reports Provide detailed data about a situation.5 13.
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