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AAR 3252 BUILDING CONTRACT & CONTRACT ADMINISTRATION

Parties Involved in the Practice & Building Industry


Prepared by: Prof. Ar. Dr. Asiah Abdul Rahim Lecturer, Department of Architecture, Kuliyyah of Architecture and Environmental Design, International Islamic University Malaysia

THE BUILDING TEAM, TITLE & SCOPE OF WORK


ARCHITECTURAL TEAM y PRINCIPAL ARCHITECT y ARCHITECTS y PROJECT ARCHITECT y RESIDENT ARCHITECT y ASSISTANT ARCHITECT y DRAUGHTSMAN y SITE SUPERVISOR y DESIGNER y CLERK OF WORK

OTHER CONSULTING TEAM MEMBERS y CIVIL AND STRUCTURAL ENGINEERS y ELECTRICAL & MECHANICAL ENGINEERS y QUANTITY SURVEYORS y LANDSCAPE ARCHITECTS y OTHER SPECIALIST

y PRINCIPAL ARCHITECT

JOB DESCRIPTION High level management position requiring a high degree of independent decision making and professionalism. Within the authority limits delegated by the Department Manager, is expected to be capable of assuming complete responsibility all essential functions and responsibilities. Directs, coordinates, and exercises functional authority for planning, organization, control, integration, and completion of assigned projects. Demonstrates advanced technical knowledge in architecture discipline and broad knowledge of architectural/engineering systems, architectural/engineering calculations, applications of architectural/engineering and construction methods, and architectural/engineering application of computers

ROLES Some of the roles are: Project controls, cost estimates, quantity takeoffs and manpower requirements for proposals, forecasts and change orders. Project status and financial reports, and initiation of any necessary corrective actions. Proposals as assigned by Department Manager. Drawings, specifications, calculations, charts and graphs. Responsible for planning, scheduling, conducting and coordinating the technical and management aspects on assigned projects. Assist is discipline personnel assignments to projects. Review and approve technical design phases of projects. Ensure effective communication and coordination on assigned projects between all disciplines and parties. Resolve disputes and conflicts related to assigned projects and Clients. Review and approve all Client invoices on assigned projects.

Interact and negotiate with Client project representatives. Maintain regular contact with all assigned project Clients, including the best possible development of personal relationships, and strive to keep Client satisfaction at a high level. Develop a quality relationship with assigned Clients and analyzes Client circumstances to recognize new business opportunities. Demonstrate a knowledge of the application of architectural/engineering to facility constructability as applied to construction methods and materials, and the economics involved. Provide technical direction and on-the-job training to Drafters, Designers, and Engineers. Direct and/or participate in jobsite visits, Client meetings, and presentations. Keep Department Manager informed of all circumstances that could affect projects or Clients. Attend technical and professional society meetings and seminars

y ARCHITECTS JOB DESCRIPTION

Architects design, plan, and supervise the construction of buildings. They are responsible for the safety, usefulness, and aesthetics of their buildings. They must design structures that satisfy their clients' needs while conforming to the laws and regulations of the areas in which the structures will be built. Architects work with engineers, urban planners, contractors, and landscape architects. They may work for large architectural firms, or they may be self-employed. Some architects work for engineers or builders. Others work for federal, state, or local governments.

ROLE y Provide professional advice to the client. y Produce drawings to be submitted to the local council's planning department for approval. y Deal with all the correspondence with the regulatory bodies, such as local authorities and utilities companies, as well as preparing drawings required y Negotiate arising matters on clients behalf. y PrepareTender Documents y Monitor the construction process to ensure all the design plans are being adhered. y Make decisions about any unforeseen circumstances that will no doubt arise during the construction process. y Administering the building contract, submitting financial reports, and giving advice whenever needed.

y PROJECT ARCHITECT

JOB DESCRIPTION Performs administrative and professional architectural work by managing projects from inception through construction. Provides leadership to the project and the project design team consisting of architects, engineers and designers which includes coordinating outside consultants in the design of construction projects. Serves as the liaison between the design team and University departments and faculty. Responsible for supervising and participating in preliminary studies and estimates of proposed building projects, and in the design and preparation of complete alteration and repair plans for existing buildings.

RESIDENT ARCHITECT
y Coordinates and supervises all phases of architectural fit-out works.

y y

y y

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Takes charge of fit-out process for the project to ensure they meet building standards. Review all architectural aspects submittals, drawings, methods documents. Conduct inspection, material inspection and approval. Inspect, monitor, verify, established procedure of design, execution and ITP`s procedure- Project quality assurance procedures documentation checking and issue of project administration procedures. Responsible for the submittal of materials with certifications and samples, shopdrawings, Method statement, RFI,Testing and Inspection Plans. Inspects the construction while in progress and upon completion for adherence to plans and specifications; advises contractors on the interpretation of plans and specifications; approves minor design changes in the course of construction; reviews contractors' requests for payment. Verification of compliance to the Project Specifications., Working program. Progress meetings. Communicate regular project updates to assigned team members; ensure project or team leader is kept up to date on all project related matters.

y ASSISTANT ARCHITECT

Some of the roles are: Assisting the architect in the contract documentation Basic Design, produce drawings for submission requirement to Local Authorities. Attend meetings and discussions with clients and consultants. Communicate with other consultants to update latest project status. Monitor construction process; attend site inspection and site meeting

y DRAUGHTSMAN

ROLE
Produce architectural drawing, working drawing and construction

details. Update drawings if any changes are made to submit to Local Authority. Assist Architect in documentation for submission to Local Authority.

y SITE SUPERVISOR

The site supervisor is responsible for managing staff members, ensuring that procedures are followed, setting performance targets and communicating with consultants. The primary responsibilities of a site supervisor are to make sure that work is completed on the site, to ensure compliance with company procedures and to create performance metrics. Managing staff members is an important part of being a site supervisor. He or she is responsible for making hiring decisions, disciplining and mentoring staff members and providing training. The skills required include communication and problem solving.

y DESIGNER

An architectural designer is an architect that is primarily involved in the design of buildings or urban landscapes as stipulated in the design brief. Architectural designers have good creative skills, imagination and artistic talent to be interpreted into structures and buildings. Architectural designers need to obtained their certificate through accredited school. Many large architectural firms have architectural designers that set what the general public views as the trademark of the firm. These firms may actually have groups of designers, often divided into their own separate niche markets. In smaller architectural firms, the architectural designers tend to remain involved with the project right through completion, and actually take an active role in documentation and management, sometimes to the point of supervising construction.

y CLERK OF WORK

Clerks of works, also known as Site Inspectors, Site Supervisors or Building Quality Officers, monitor the work of companies that carry out contracts for their employer or client. Examples of such contracts include erecting buildings, constructing roads, installing pipelines and maintaining estates. The main responsibility is to make sure that work is carried out to the client's standards, specification and schedule. In most cases, the specifications are prepared by architects or engineers employed by the client. Clerks of Works make sure that the correct materials and workmanship are used and that the client is given quality work and value for money.

Clerk of Works are either on site all the time or make regular visits. They need to be vigilant in their inspections of a large range of technical aspects of the work.This involves: Becoming familiar with all the relevant drawings and written instructions, checking them, and using them as a reference when inspecting the work. Making visual inspections. Taking measurements and samples on site to make sure that the work and the materials. Meet the specifications and quality standards. Being familiar with legal requirements and checking that the work complies with them. Having a working knowledge of health and safety legislation and bring any shortfalls. Observed to the attention of the person(s) concerned.

y CIVIL AND STRUCTURAL ENGINEERS

Assist the Architect with specialist engineering works relating to structural and civil works or any other engineering works as may be required by the Architect under the provisions of the Contract. A civil engineer engages in many general responsibilities on a daily basis. These responsibilities are a crucial part of their job and enable the civil engineer to engage in their profession to the best of their ability. General responsibility of the civil engineer is to analyze various factors concerning a construction job. The civil engineer will analyze the proposed site location as well as the entire construction job which is to be completed at such a site. They will analyze the process for completing the construction job every step of the way. The civil engineer must also plan the construction project that will be taking place in conjunction with the results they found due to their analysis of the proposed project. During the process and at the end, the civil engineer must inspect the product to ensure that all rules, regulations and guidelines have been followed.

y MECHANICAL AND ELECTRICAL ENGINEERS

ROLE Assist the Architect with specialist engineering works relating to mechanical and electrical works or any other engineering works as may be required by the Architect under the provisions of the Contract. An electrical engineer is someone who creates, develops and observes the manufacturing of electrical equipment such as machinery controls, automobile electrical systems, electric motors and communications systems. The electrical engineer oversees project production to ensure it is on time and within budget. They prepares, modifies and studies technical drawings that include detailed calculations and specifications of electrical equipment. They also need to provide certain documents to be submitted to the local authority for approval.

A mechanical engineer is a person who plans, envisions and tests equipment such as machines, tools and engines. A mechanical engineer designs machines that use energy, such as escalators, elevators and air conditioners. The engineer recommends the best mechanical equipment for the project and make sure it works properly. They oversees the installation, operation and maintenance of mechanical products. They also makes recommendations on design modifications to stop system malfunctions.

y QUANTITY SURVEYOR

ROLE Assist the Architect in the measuring and valuation of the work, materials and goods, fixed or unfixed, brought to or adjacent to the site and such other valuations that may be required by the Architect under the provisions of the Contract. Basically, the job involves Employed by the construction industry to analyze a construction project's overall cost regarding material goods and other budgetary concerns and a quantity surveyor also helps minimize the project's budget. Working on a construction site or in the contractor's main offices, the quantity surveyor performs other job duties, including preparing legal contract documents and creating detailed progress reports about the construction project.

y SPECIALIST CONSULTANT

ROLE Assist the Architect with specialist engineering works relating to the area or specialty or any other engineering works as may be required by the Architect under the provisions of the Contract. KEY DUTIES: Performs specialized professional technical engineering work which may involve professional advice to consultants and clients, plan and permit review, preparing and revising maps and standard details, performing progress pay estimates and change of orders. Responds to complaints, requests and concerns, including answering questions directly and over the telephone; takes action in responding to inquiries and complaints, following established guidelines, policies and procedures related to specialty field. Performs field, office and computer-aided studies; performs field work such as conducting observations, Receives and responds to requests from developers, contractors, private engineers, and others for base maps to assist construction within area of specialty.

THANK YOU