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Doing Business with UNDP

Office of Legal and Procurement Support UNDP, NY

Scope of Presentation:
UNDP and its role in the Marketplace UNDP Procurement How to Identify UNDP Business? How to Market your Goods and Services? Need help?

energy and environment. information and communications technology. Source of UNDP funding: voluntary contributions. Global network of 166 country offices. trust funds. crisis prevention and recovery. cost sharing. HIV/AIDS.3 Billions (Approx.United Nations Development Programme Principal leader in advocating change and connecting countries to knowledge.) . Annual Programme Delivery : USD 4. democratic governance. experience and resources to help countries build and share solutions to the global and national challenges of: poverty reduction.

Components of Delivery Project Staff (200 & 300 Series) 18% Project Personnel (SC) 12% Fellowships 2% UNV 5% Goods and Services 45% Travel 8% Consultants (SSA) 10% .

155 600 2004 801 2005 810 2006 Note: Above figure includes Goods and Professional Services Only .Year Over Year Comparison 3000 2500 Amount (1 million USD ) 2000 1500 1000 500 0 Services Goods 1.367 1.447 2.168 866 628 238 2002 826 445 381 2003 1.637 2.755 1.

% of Procurement from Developing Countries 90% 88% 86% 84% 82% 80% 78% 76% 74 72 2002 2003 2004 2005 2006 78 78 80 84 89 .

Distribution by Region HQ 10% RBA 19% RBLAC 41% RBAS 5% RBEC 8% RBAP 17% .

2% SUDAN: $54 million USD .10% PANAMA: $153 million USD .4% HONDURAS: $86 million USD .2% GUATEMALA: $53 million USD .6% HQ: $ 99 million USD .4% INDONESIA: $75 million USD .6% CONGO DRC: $130 million USD .2% .Top 15 Procuring Offices ARGENTINA: $216 million USD .7% AFGHANISTAN: $131 million USD .2% IRAQ: $47 million USD .4% DENMARK: $81 million USD .2% EGYPT: $38 million USD .3% COLUMBIA: $68 million USD .3% PERU: $55 million USD .

Equipment and Furniture Office Supplies Materials & Goods Medical Products IT Equipment Audio Visual&Print Prod Costs Hospitality/Catering Rental & Maintenance-Premises Other Equipment Rental Reimbursement Costs Facilities & Administration Communication Charges Shipment & Courier Charges Professional Service .other Professional Service-Construction & Engineer Professional Service-Information Technology Africa 41% 15% 10% 6% 1% 0% 2% 0% 0% 3% 12% 0% 3% 1% 2% 4% Total: 472 Million (USD) .

other Professional Service-Construction & Engineer Professional Service-Information Technology 72% 7% 1% Total: 428 Million (USD) .Equipment and Furniture Office Supplies Materials & Goods Medical Products IT Equipment Asia 1% 1% 2% 2% 1% 0% 9% 3% 0% 0% 0% 0% 1% Audio Visual&Print Prod Costs Hospitality/Catering Rental & Maintenance-Premises Other Equipment Rental Reimbursement Costs Facilities & Administration Communication Charges Shipment & Courier Charges Professional Service .

Equipment and Furniture Office Supplies Materials & Goods Medical Products IT Equipment Audio Visual&Print Prod Costs Hospitality/Catering Rental & Maintenance-Premises Other Equipment Rental Reimbursement Costs Facilities & Administration Communication Charges Shipment & Courier Charges Professional Service .other Professional Service-Construction & Engineer Professional Service-Information Technology Europe 1% 4% 1% 4% 13% 2% 0% 3% 0% 0% 0% 1% 0% 2% 48% 21% Total: 202 Million (USD) .

Equipment and Furniture Office Supplies Materials & Goods Medical Products IT Equipment Audio Visual&Print Prod Costs Hospitality/Catering Rental & Maintenance-Premises Other Equipment Rental Reimbursement Costs Facilities & Administration Communication Charges Shipment & Courier Charges Professional Service .other Professional Service-Construction & Engineer Professional Service-Information Technology Arab States 14% 43% 1% 1% 2% 7% 1% 0% 0% 23% 2% 0% 1% 3% 0% 2% Total: 131 Million (USD) .

021 Million (USD) .other Latin America 11% 31% 9% 2% 2% 0% 0% 0% 0% 0% 0% 1% 1% 14% 19% 10% Professional Service-Construction & Engineer Professional Service-Information Technology Total: 1.Equipment and Furniture Office Supplies Materials & Goods Medical Products IT Equipment Audio Visual&Print Prod Costs Hospitality/Catering Rental & Maintenance-Premises Other Equipment Rental Reimbursement Costs Facilities & Administration Communication Charges Shipment & Courier Charges Professional Service .

other HQ 36% 16% 1% 1% 18% 3% 3% 1% 1% 8% 8% 0% 2% 0%2% 0% Professional Service-Construction & Engineer Professional Service-Information Technology Total: 247 million (USD) .HQ Equipment and Furniture Office Supplies Materials & Goods Medical Products IT Equipment Audio Visual&Print Prod Costs Hospitality/Catering Rental & Maintenance-Premises Other Equipment Rental Reimbursement Costs Facilities & Administration Communication Charges Shipment & Courier Charges Professional Service .

Commonly Procured Goods by Electrical Equipment Computers Telecommunications Equipment Cooling and Heating Equipment Laboratory Equipment Motor Vehicles Agricultural Equipment HIV / AIDS Drugs UNDP Computers Telecommunications Equipment Medical Supplies and Equipment Office Equipment Power Generators Water Supply Systems Shelter Items Construction Equipment and Materials .

Training and Social Services Transportation Water Supply Environment Natural Resources Communication Election Shipping .Commonly Procured Services by UNDP Information Technology Public Administration Education.Training and Social Services Agriculture Printing Education.

2% UNITED KINGDOM: $35 million USD .2% PERU: $48 million USD .4% COLUMBIA: $68 million USD .6% AFGHANISTAN: $126 million USD .2% EGYPT: $37 million USD .2% GUATEMALA: $53 million USD .2% JAPAN: $47 million USD .2% DENMARK: $41 million USD .2% .7% UNITED STATES: $124 million USD .6% DEM REP CONGO: $86 million USD .3% INDONESIA: $56 million USD .3% INDIA: $55 million USD .9% PANAMA: $151 million USD .2% NETHERLAND: $37 million USD .Top 15 Supplier Countries ARGENTINA: $206 million USD .

goods and civil works) contract amount is USD $100.500 there is no competitive marketplace for the requirement there is genuine exigency for the requirement.000. Direct Contracting value of procurement is less than USD $2.000.000 or more. functional specifications cannot be expressed) and services recommended for all contracts exceeding USD $100.. Request for Proposal used in the procurement of complex goods (e. Invitation to Bid normally used when entity is not required to propose technical approaches to a project activity (i.e.g. ..500 but less than USD $100.Procurement Methods Request for Quotation most flexible and least formal contract amount exceeds USD $2.

Evaluation of Offers Guiding Principle: Best Value for Money Goods: Technical capacity Environmentally sound Quality Assurance Accuracy of documentation Speed of response Customer service Services: Provides Technical Solutions Competency .

Long Term Agreements a single tendering exercise over the life of the arrangement reduces administrative effort quality assurance and legal requirements will have been dealt with at the outset the supplier benefits in terms of planning stock levels and continuity of supply a mutually beneficial longer-term working relationship can be established with suppliers .

org Development Business at www. Procurement Notices UNGM·s online procurement notices at www.undp.com Subscription to email alert service to receive new procurement notices as they are published.devbusiness.ungm.org UNDP·s online procurement notices at www.How to Identify UNDP Business Consult and review: UNDP Country Programmes Other Publications Practical Tips: Doing Business with the UN System The General Business Guide for Potential Suppliers of Goods and Services. .

.org The Common Supplier Registration Form is the same form used by individual organizations to pre-qualify suppliers and incorporate suppliers into their internal procurement rosters.UN Global Market (UNGM) About the UNGM: Single window for registration with the UN System Allows the supplier to keep current business information available to all UN Organizations as a tool for locating potential suppliers.ungm. please fill out the Common Supplier Registration Form available at www. Registering with UNGM: To be listed as a potential supplier in the UNGM.

ISO.e. BS etc.org Agreement to UNDP General Terms and Conditions. DIN.Eligibility Criteria to Register Completion of the Registration Form available at www. D&B Rating (For high value contracts) .e.ungm.) Financial Strength (i. Quality compliance as per International / National product standards (i. cash flow and liquidity)..

How to Market your Goods and Services to UNDP? Introduce your company Contact the Resident Representative Visit the country office Meet the Project Manager & others concerned .

Need Help? Contact: Dimitri Samaras Senior Procurement Adviser UNDP/OLPS New York Dimitri.samaras@undp.org Tel : (212) 906-5938 Fax : (212) 906-6663 .