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By: Stephen Lim JP Power Horizon Sdn Bhd (901998-H)
012-2145412 / email@example.com www.jp-power.com.my
Protecting the Environment, Health & Safety is Everyone’s Job
ISO 14001 : 2004
• Worldwide Standards for Environmental Management • Is Voluntary • Harmonize Internationally Accepted Environmental requirements worldwide • Prepared by Technical Committee ISO/TC 207, Environmental management, Subcommittee SC 1, Environmental management systems • Effective from 15 November 2004
Environmental management systems – General guidelines on principles.ISO 14001 : 2004 • Includes accompanying ISO 14004:2004. systems & support techniques • Specifies requirements for EMS to develop & implement policy & objectives • Consideration of legal requirements & other requirements • Consideration of information about significant environmental aspects .
OHSAS 18001 : 2007 ● ● ● ● OHSAS18001:1999 was developed with the assistance of 13 accreditation / certification bodies and released on 15 Apr 1999 1st Revision : OHSAS18001:2007 involves 43 AB/CB. national safety bodies and consultants and released on July 2007 OHSAS18001:2007 is NOW a Standard OHSAS 18002:2000. Guidelines for the implementation of OHSAS 18001 5 .
OHSAS 18001 : 2007 • Developed in response to urgent customer demand for recognizable occupational health & safety management system standard • Compliance with this Occupational Health & Safety Assessment Series publication DOES NOT OF ITSELF CONFER IMMUNITY from legal obligations .
OHSAS 18001 : 2007 • Specifies requirements for OHSMS to enable an organization to control its OH&S risks & improve its performance • OHSAS specification intended to address OHS rather than product & services safety .
Why revise ISO 14001? • Aims to clarify 1996 edition • Align more closely to ISO 9001:2000 standard .
Some revisions & new requirements Is now called OHSAS 18001:2007 .Any revision for OHSAS 18001? • • • • Yes Just released in August 2007.
but remains current until 2009. OHSAS 18001:2007 -> released 1/7/2007 OHSAS 18001:2007 supersedes OHSAS 18001:1999. .Introduction What's NEW!! OHSAS 18001:2007 -> to be compatible with ISO 9001:2008 and ISO 14001:2004 management systems.
What is an Environmental Management System? Part of an organization’s management system used to develop & implement its environmental policy & manage its environmental aspects .
natural resources. fauna.What is an Environment? Surroundings in which an organization operates. land. and their interrelation . flora. water. including air. humans.
14 .What is an Occupational Health & Safety Management System? Part of the overall management system used to develop and implement OHS Policy and management of the OH&S risks associated with the business of the organization.
visitors & any other person in the workplace .What is Occupational Health & Safety? Conditions & factors that affect the well being of employees. temporary workers. contractor personnel.
Why implement ISO 14001? Environmental Image Enhancement • Consistent Global Environmental System • Business Requirements • Competitive Advantage Potential Cost Savings • Reduction in waste • Reduction in energy & water usage • Recycling opportunities .
• Reducing incidents that result in liability Why implement ISO 14001? .• Assuring customers of commitment to demonstrable environmental management • Ensure regulatory compliance (avoid fines) • Reduce or control adverse environmental impacts of its activities. products or services • Improves utilization of natural resources.
maintain & Continually Improve Assurance on OSH Policy Conformity Helps organization to achieve risk reduction & risk control Demonstrable commitment to ensure safety & health of employees Proactive compliance to OH&S legal requirements Provide employees a structure and system to participate in their personal safety & health 18 .Why implement OHSAS 18001? ● ● ● ● ● ● ● Establish an OSH System that eliminate or minimize risks associated to its activities Implement.
ISO 14001:2004 & OHSAS 18001:2007 Requirements .
5 Checking 4.5 Checking & corrective action 4.4 Implementation & Operation 4. Reference publications 3.3 Planning 4. Normative References 3.2 OH&S Policy 4.6 Management Review OHSAS 18001:2007 1.2 Environmental Policy 4.4 Implementation & Operation 4. Terms & definitions 4. Scope 2.Overview ISO 14001 & OHSAS 18001 Requirements ISO 14001:2004 1. Terms & definitions 4.6 Management Review .1 General Requirements 4.3 Planning 4. Scope 2.1 General Requirements 4.
product & services of the organization within that scope are included in EMS & OHSMS . maintain & continually improve EMS & OHSMS Define & documented scope of EMS & OHSMS Entire activities.1 Scope Establish. document. implement.
2 Normative References (ISO 14001:2004) No normative references are cited (OHSAS 18001:2007) 2 Reference publications OHSAS 18002:2000. Guidelines for the implementation of OHSAS 18001 3 Terms & definitions Refer to ISO 14001:2004 & OHSAS 18001:2007 .
1 General Requirements (ISO 14001 & OHSAS 18001) Establish. implement. document. maintain & continually improve EMS & OHSMS According to requirements of which are described in the whole of clause 4 Defined & documented EMS & OHSMS scope .4.
scale & environmental impacts of activities. products & services Include commitment Framework for to continual improvement setting & review & prevention of pollution objectives & targets Include commitment to comply with applicable legal requirements & other requirements. implemented & maintained Available to public Appropriate to nature.2 Environmental Policy Communicated to all persons working for or on behalf Documented.4. related to environmental aspects Environmental Policy .
implemented & maintained OH&S Policy Include commitment to continual improvement Periodically reviewed Include commitment to comply with applicable OH&S legislation & with other requirements .4.2 OH&S Policy Communicated to all employees Available to interested parties Appropriate to nature & scale of organization’s OH&S risks Documented.
ISO 14001:2004 4.3 Planning 4.3.1 Environmental Aspects OHSAS 18001:2007 4.3 Planning 4.3.1 Planning for hazard identification, risk assessment & risk control 4.3.2 Legal & other requirements 4.3.3 Objectives & Programs
4.3.2 Legal & other requirements 4.3.3 Objectives, targets & programme(s)
4.3.1 Environmental Aspects
Definition: Element of an organization’s activities or products or services that can interact with the environment
4.3.1 Environmental Aspects
Documented procedure required Identify for activities, products & services within the defined EMS scope Determine aspects that have or can have significant impact(s) on environment Information to be kept up to date Significant aspects are considered in establishing, implementing & maintaining EMS
risk assessment & risk control (OHSAS 18001) Documented procedure required Identify hazards. assessment of risks & implementation of control measures Results of assessment are considered for OH&S objectives setting Information to be kept up to date .3.1 Planning for hazard identification.4.
products. aspect + impact analysis must be carried out to determine its significant impacts to environment as well as hazard identification.Remember! For new activities. processes & services in an organization. risk assessment & risk control Example : 1) Shifting of production process Line 1 & 2 to another building 1) New production process method .
3.2 Legal & Other Requirements (ISO 14001 18001) & OHSAS Documented procedure required To identify & have access to applicable legal requirements & other requirements to which the organization subscribes related to its environmental aspects & OH&S Determine how these requirements applies to environmental aspects .4.
3.4.2 Legal & Other Requirements (ISO 14001 18001) & OHSAS Information to be kept up to date Communicated to employees & interested parties .
4.3.2 Legal & Other Requirements (ISO 14001 18001) & OHSAS Remember! Always update the legal & other requirements studies whenever there is new amendments available. Typical non-conformances faced by many organizations are poor control on the legal & other requirements documents & poor follow up on the latest updates This may results in legal non-compliance. unaware by the organization .
implement & maintain documented environmental objectives & targets.3 Objectives. at relevant function & levels Measurable (where practicable) Consistent with environmental policy . targets & program(s) (ISO 14001) Establish.4.3.
targets & program(s) (ISO 14001) Include: a) Commitments to prevention of pollution b) Compliance with applicable legal requirements & other requirements to which the organization subscribes c) Continual improvement .4.3 Objectives.3.
targets & program(s) (ISO 14001) Program(s) shall be established. implemented & maintain for achieving objectives & targets Include a) Designation of responsibility to achieve objectives & targets b) Means & time frame .4.3 Objectives.3.
of environmental accidents b) Percentage of waste recycled c) Percentage of recycled material used in packaging d) No.4.3 Objectives.3. targets & program(s) (ISO 14001) Examples: a) No. of environmental violations e) Efficiency of material & energy used .
3 Objectives & Programs (OHSAS 18001) Establish & maintain documented OH&S objectives. including commitment to continual improvement Examples: a) Reduction of risk levels b) Elimination or reduction in frequency of particular incident(s) . at relevant function & levels Quantified (where practicable) Consistent with OH&S policy.4.3.
people responsibility & tasks be documented Review regularly.4.3 Objectives & Programs (OHSAS 18001) Similar requirements as specified in ISO 14001 Establish programs to achieve objectives Programs must have time-frame.3. . adjustment & correction where necessary till objectives achieved.
accountability & authority 4.4.4. responsibility.4.7 Emergency preparedness & response . responsibility & authority 188.8.131.52 Resources.4.5 Control of documents 4. participation & consultation 184.108.40.206.4 Documentation 4.5 Control of documents 4.4.3 Communication 4. training & awareness 4.2 Competence.4.6 Operational control 4.4 Implementation & operation ISO 14001:2004 220.127.116.11.4.4 Documentation 4.7 Emergency preparedness & response OHSAS 18001:2007 4. training & awareness 4. roles.6 Operational control 4.1 Resources. roles.3 Communication.2 Competence.
1 Resources. roles. responsibility & authority (ISO 14001) Management shall ensure availability of resources Include: a) Human resources & specialized skills b) Organizational infrastructure c) Technology d) Financial resources .4.4.
1 Resources. roles.4. can be more than 1 for EMS) by top management MR to ensure: a) EMS & OHSMS established.4. documented & communicated Appoint management representative (only 1 for OH&S. responsibility & authority (ISO 14001) Structure & responsibility (OHSAS 18001) Defined. implemented & maintained b) Report EMS performance to top management for review & continual improvement .
training or experience .4.2 Competence.4. training & awareness (ISO 14001 & OHSAS 18001) Any person(s) performing task for it or on its behalf that have potential to cause significant environmental impact(s) & personnel performing tasks that may impact OH&S shall be competent Competent on the basis of appropriate education.
Significant aspects.4.Roles & responsibilities .Importance to conform with environmental & OH&S policy. OH&S consequences. training & awareness (ISO 14001 & OHSAS 18001 ) Documented procedure required Make persons working for or on behalf aware of: . related actual / potential & environmental & OH&S benefits . procedures & EMS + OHSMS requirements .4.2 Competence.
4.4.2 Competence, training & awareness (ISO 14001 & OHSAS 18001)
- Potential consequences of not following procedures
Example of training types:
a) Raising general environmental, health & safety awareness for all employees b) Legal compliance training for employees whose actions can affect compliance c) Training in EMS & OH&S requirements
Documented procedure required for
a) Internal communication among various levels & functions b) Receiving, documenting & responding external interested parties communication
Decide whether to communicate externally significant environmental aspects Decision to be documented Method(s) to be established for external communication
4.4.3 Communication, Participation & Consultation
18.104.22.168 Communication Internal Communication among various levels/functions Communications with contractors & other visitors Receiving / documenting / responding to relevant external interested parties.
22.214.171.124. Participation & Consultation 4.2 Participation & Consultation Workers participation : Involvement in HIRARC Incident investigation Development of OSH Policies & Objectives Consultation on changes to OSH MS Representation on OSH matters Consultation with contractors / external interested parties 48 .3 Communication.
3 Consultation & Communication (OHSAS 18001) Employees consulted for changes affecting workplace H & S & represented on H & S Employees informed who is OH&S representative .4.4.
4 Documentation (ISO 14001 & OHSAS 18001) EMS & OHSMS documentation shall include: a) Policy.4. objectives & targets b) Scope c) Description of EMS & OHSMS elements. interaction & reference to related documents d) Documents & records required .4.
4. update & re-approve documents Changes & current revision status identified Relevant versions available at point of use Documents remain legible & identifiable External origin documents identified & controlled distribution g) Obsolete documents control & identification .4.5 Control of documents (ISO 14001) & (OHSAS 18001) Documented procedure required for a) b) c) d) e) f) Document approval prior to issue Review.
This is to ensure the legal requirements review is always done based on the latest updated reference documents.4.4. OSHA. not using the outdated documents .e. Poison Acts etc. EQA Act. FMA.5 Control of documents (ISO 14001) & (OHSAS 18001) Remember! Control shall also be extended to external documents such as reference documents for legal compliance review i.
4.4.6 Operational control (ISO 14001 & OHSAS 18001) Identify & plan operations associated with identified significant environmental aspects & risks where control measures need to be applied To ensure these are conducted as per specified conditions by: a) Documented procedure to control situations leading to deviations from environmental & OH&S policy. objectives & targets b) Operating criteria stipulated .
operating procedures & work to eliminate or reduce OH&S risks . installations.4. process.6 Operational control (ISO 14001 & OHSAS 18001) c) Documented procedures for identified significant environmental aspects. OH&S risks communicated to suppliers & contractors d) Documented procedures for design of workplace.4. machinery.
7 Emergency Preparedness & response (ISO 14001 & OHSAS 18001) Documented procedure required To identify potential emergency.4. incidents situation.4. potential accidents & how to respond To respond to actual emergency situations & accidents .
incidents or emergency situations occurred Periodically test procedures where practicable . revise if necessary in particular after accidents.7 Emergency Preparedness & response (ISO 14001 & OHSAS 18001) To mitigate associated adverse environmental impacts & also the likely illness & injury Periodically review.4.4.
5.1 Performance measurement & monitoring 4.5. corrective action & preventive action 4.5.3 Incident investigation.4 Control of records 4.5. non-conformity.2 Evaluation of compliance 4.5.5 Checking ISO 14001:2004 OHSAS 18001:2007 126.96.36.199 Evaluation of compliance 4.5 Internal audit .5.1 Monitoring & measurement 4.3 Nonconformity.5.4 Control of Records 4. corrective action & preventive action 188.8.131.52 Internal Audit 4.
5.4.1 Monitoring & Measurement (ISO 14001) Performance measurement & monitoring (OHSAS 18001) Documented procedure required Monitor & measure key characteristics of operations on a regular basis Monitor performance. operational controls & objectives & targets conformity Calibrate monitoring & measurement equipment & records retained .
etc SHALL also be ensured & known its calibration status .5. health & safety tests such as noise.4.1 Monitoring & Measurement (ISO 14001) Performance measurement & monitoring (OHSAS 18001) Remember! Equipments used by external party engaged to carry out environmental.
4.5.2 Evaluation of compliance (ISO 14001) & (OHSAS 18001) Documented procedure required Periodically evaluate compliance applicable legal requirements & requirements Records of evaluation to be kept with other .
2 Evaluation of compliance (ISO 14001) & (OHSAS 18001) Example of methods can be used to assess compliance: a) Audits b) Document and/or records review c) Facility inspections d) Interviews e) Routine sample analysis / test results / verification sampling / testing f) Facility tour and/or direct observation .5.4.
5.3 Nonconformity. determine cause & take actions to avoid recurrence . correcting NC & actions to mitigate environmental impacts & consequences from accidents / incidents Investigate NC.4. nonconformity & corrective & preventive action (OHSAS 18001) Documented procedure required Actual & potential NC. investigation + corrective & preventive action Identify.5. handling.3 Incidents investigation. corrective action & preventive action (ISO 14001) 4.
3 Incidents investigation. corrective action & preventive action (ISO 14001) 4.5. nonconformity & corrective & preventive action (OHSAS 18001) Evaluate & implement actions to avoid occurrence Record results of corrective / preventive actions taken Review effectiveness of actions taken .5.3 Nonconformity.4.
3 Incident Investigation. nonconformity.5.4.1 Incident Investigation Record. investigate & analyze incidents Determine OSH deficiencies Identify needs for CA Identify opportunities for PA Identify opportunities for Continual Improvement Communicate results of investigation Results Documented 64 .5.3. & corrective & preventive action 4.
CA & PA Actual & potential NC.2 Nonconformity. determine cause & take actions to avoid recurrence PA – Investigate NC for opportunities for actions to prevent occurrence 65 .5. investigation + corrective & preventive action Identify.Investigate NC. handling.4.3. correcting NC & actions to mitigate OSH consequences CA .
5. CA & PA Record & Communicate results Review effectiveness of actions taken Driven by HIRARC review Related documents updated 66 .2 Nonconformity.3.4.
5.4.4 Control of records (ISO 14001) & (OHSAS 18001) Documented procedure required Identification Storage Protection Retrieval Retention Disposal .
permits etc .5. noise.4. licenses. CHRA etc).4 Control of records (ISO 14001) & (OHSAS 18001) • Remember! Environmental. water. health & safety records shall also include records such as external party testing report (air.
established.5. implemented & maintained .4.5 Internal audit (OHSAS 18001) (ISO 14001) & Documented procedure required Conforms to EMS & OHSMS planned arrangements & ISO 14001 + OHSAS requirements EMS & OHSMS implemented & maintained Audit programme(s) planned.
4.5 Internal audit (OHSAS 18001) (ISO 14001) & Audit programme to consider a) Environmental importance of operations b) Results of risk assessments c) Previous audit results .5.
adequacy & effectiveness Assess opportunities for improvement & need for changes .4.6 Management review (ISO 14001 & OHSAS 18001) Review EMS & OHSMS at planned intervals To ensure continuing suitability.
4.6 Management review (ISO 14001 & OHSAS 18001) Inputs: a) Internal audit results b) Legal requirements & other requirements compliance evaluation results c) Communication(s) – external interested parties & complaints d) Environmental. health & safety performance e) Objectives & targets achievements .
environmental aspects & risks .6 Management review (ISO 14001 & OHSAS 18001) Inputs: f) Status of corrective & preventive actions g) Follow-up actions from previous management reviews h) Changing circumstances.g.changes in applicable legal requirements i) Recommendations for improvement . e.products. .4. activities and services .
4. targets & other elements . objectives.6 Management review (ISO 14001 & OHSAS 18001) Outputs: Decisions & actions related to possible changes to environmental + OH&S policy.
System IMPLEMENTATION .
authorities objectives description of core elements (Management system) direction to related documentation processes – – . responsibilities.Document (Typical) ● System documentation – Manual (Optional) – – – – – policy organisation chart roles.
Risk assessment and control x Legal and other requirements .Typical Document (2) Procedures x Control of documents (and Data) x Control of records (and records management) x Internal audit x Corrective and preventive actions x Control of non-conformances x Control of Accidents & incidents x Training x Environmental aspects and impacts x Identification of Hazard.
Typical Document (3) Procedures (con’t) – Consultation and communication – Emergency preparedness and response – Monitoring and measurement – Operational control .
. noise.Typical Document (3) ● Other procedures and working Instructions – Waste management – Chemical management – Pollution control (eg. water etc. Air.) – Resource conservation – Equipment safety – Control of PPE – Working permits etc.
targets and management programmes standards guidelines specifications etc. – – – .Typical EMS Document (4) ● Supporting system documents – objectives.
PPE etc. fire fighting. firstaid.Typical Training ● Key staff training on system implementation Internal Auditing General OH&S/ Environmental Awareness Procedures deployment Others . ● ● ● ● .legal requirements.
GAP analysis (existing control vs EMS & OH&SMS) Project schedule & monitoring Determine process owners/ work group/ steering committee Training/ awareness/ publicity/ communications ● ● ● .Project Implementation ● ● Define scope Identify common areas / constraints .
Project Implementation (2) ● Plans –identification: Aspect and Hazard Set objective and management programs Development of documentation Verification of implementation and monitoring Conduct audits Maintenance of system Drive improvements ● ● ● ● ● ● .
4 Stages of EMS Implementation ● 1st stage – – – Conduct initial review Awareness training for key staff Set-up team and define responsibilities .
EMS Implementation (2) ● 2nd Stage – Planning – identify aspects & impacts. objectives/ targets and management programs Documentation – . legal. hazards and risks.
EMS Implementation (3) ● 3rd Stage – – – – Implementation Specialised skills training Monitoring and measurement Analysis of data for improvement .
EMS Implementation (4) ● 4th stage – – – Audit and review Corrective action and improvement Certification ● Continual improvement .
Implementation Company Setup Teams JP Power Gap Analysis Certification Body 3 to 6 months System Design Documentation Implementation Internal Audit Review Close NC Improvement Consultancy Audit 1st stage Audit Compliance Audit Certification Surveillance Audit 3 to 6 months Every 6 to 12 months .
SUCCESS FACTORS. ● MANAGEMENT COMMITMENT – – – – – – Leadership Motivation Top Management Support Create awareness Provide Resources & training Key to Create environment for implementation ...
. attendance at meeting. etc.● MANAGEMENT COMMITMENT Allocate Human Resource & Expertise – – Development and Implementation of the System Periodic audit & review ● Investment & Cost – – – Initial Development Cost Operating & Maintenance Cost ● monitoring and measurement ● site improvement Training ● Inspecting site. participating in system audits. issuing message of supports.
4.1) Allocating Human and Financial Resources Essential to the Development. Implemented.4.Top Management Responsibilities ● Defining Policy (4.2) Appointing a Management Representative (MR) or appointee (4.4.1) Ensuring management system is fully Designed.1) Management Review (4. Maintained and Effective (4. Implementation and Improvement of the the management system (4.6) ● ● ● ● .
Line Managers Responsibilities ● Ensuring Safety and environmental aspects are identified and managed within the area of operations Ensuring management system procedures and working instructions are fully designed. implemented and maintained Improving employees awareness ● ● .
Staff Responsibilities ● Support and Participate in system implementation Follow procedures Provides feedback for improvement Understand responsibilities and environmental impact & hazard related to job ● ● ● .
Management Rep/ appointee ● Ensuring that the management system is properly implemented and performing to requirements in all locations and spheres of operation within the organization Reporting on the performance of the management system to top management for review and continual improvement ● .
QUESTION & ANSWER .