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Delivering Effective Presentation

Vilmore Kenneth A. Quinicio John Arwen Penaranda Jeremy Ramos Erving Ng

Delivering Effective Presentation


I. Defining Your Goals II. Determining the Details III. Creating Handouts, Slides, and Powerpoint Slideshows IV. Structuring the Content V. Working Within Time Constraints VI. Preparation for the Presentation VII. Making an Effective Delivery VIII. Interacting with the Audience IX. Making a Memorable Close

"Forgetting our objectives is the most frequent stupidity in which we indulge ourselves" - Friedrich Nietzche

I. Defining the Goal of your Presentation


Determine what you're trying to accomplish - What kinds of goals are we talking about? It all depends

I. Defining the Goal of your Presentation


Write it down - "The Goal of this presentation is to _________." Ex. "The goal of this presentation is to introduce the new X product Simplify it - To make the objective clear and understandable Don't mix goals - The objective(singular) must be simple and uncomplicated

II. Determining the Details


6 Standard Questions to Ask Who is your audience? What does the audience expect from your presentation? When is the presentation? Where is the presentation? Why are you giving this presentation?

II. Determining the Details


Who is your audience? - Know whom are you going to speak What does the audience expect from your presentation? - Find out what you need to deliver When is the presentation? - Know the day and time of your presentation Where is the presentation? - Find the space where you'll be presenting Why are you giving this presentation? - Review your goal or objective

III. Creating Handouts, Slides, and Powerpoint Slideshows


Why use Visual aids? Graphically illustrating a speaker's ideas, a projector also helps to ease the nerves of some speakers by taking part of the spotlight off them. Reminds the speakers of important points and keeping them on the right track. Take Note: PowerPoint allows you to add fancy transitions and animations doesn't mean you should use them. Use these extra features only when necessary. Don't do anything to distract your audience from your main point.

III. Creating Handouts, Slides, and Powerpoint Slideshows


Use Visual Aids Use visuals (pictures, graphs, tables, props) whenever you can In a speech you are only using 38% of the communication medium Ditch the bullet points Make the Presentation Memorable

III. Creating Handouts, Slides, and Powerpoint Slideshows


Effective Presentation Using Powerpoint Simplify the slides and use key phrases and necessary information Keep the slides consistent Avoid over-using of "fly-in" or other special effects Avoid using over-decorated slides, pictures, graphics, etc Synchronize the movement of the slides along with what you're saying

III. Creating Handouts, Slides, and Powerpoint Slideshows


Effective Presentation Using Powerpoint Use graphics, icons, and/or symbols to reinforce or communicate a concept Use key words, not full sentences Use color where necessary but not excessively Use pictures where possible Use bullets, not numbers for non-sequencial items

III. Creating Handouts, Slides, and Powerpoint Slideshows


What not to do in a Power Point presentation Dont put lots of text in a single slide Avoid Excessive Bullet points Dont use inappropriate sound effects Dont use distracting color schemes

Sample only Forms of communication y Intrapersonal - is the most basic of the communication contexts or levels. It occurs when an individual sends and receives messages internally. y Interpersonal - is the process of sending and receiving information between two or more people.

III. Creating Handouts, Slides, and Powerpoint Slideshows


Several options on giving the handouts Set handouts on the seats before the presentation Hand them out to audience members as they arrive Pass them out after the presentation, etc

III. Creating Handouts, Slides, and Powerpoint Slideshows


Take Note: It's best to summarize key-point every end of a topic Most important: Don't speak to the slides, speak to the audience

IV. Structuring the Content


Elaborate on your Main Points
Facts - delivering reliable informations Descriptions - to distinguish in details Historical Background (if necessary) - to present previous informations Examples - to give samples Real-life stories and/or anecdotes (if necessary) - adding personal touch Quotes and Testimonials - giving passages Analogies and Comparisons Demonstrations (if necessary)

V.

Working Within Time Constraints

Timing your presentation How long will it take? - Know how many slides does your visual contain and also consider if you have to talk about technical topics Timing yourself - may depend on how fast you talk Other Factors: breaks interruptions questions unavoidable instances

VI. Preparation for the Presentation


Setting up
Sample Seating Layouts - Theater Style - Classroom Style - Confrence Room Style - U-Shape Style

Lighting Temperature

Arrangement of Equipments
computer remote control computer projector overhead / slide projector projection screen white board / blackboard microphone

VII. Making an Effective Delivery


Take Note of the following: 1. Physical Appearance - Dress better than your audience - WEAR PROPER ATTIRE 2. Body Language Things to consider Establish eye contact with the audience Stand beside your visual aid, not directly in front of it Use your hands and arms to make your points Watch your movements

VII. Making an Effective Delivery

3. Vocal Control Volume - to speak steadily, but not murmuring and yelling Projection - to talk distinctly to all audience, not only to those people near you Dynamics - highness and lowness of your voice

VII. Making an Effective Delivery

4. Word Choice - use active voice, not passive voice - Use "we" and "us" instead of "I" and "you"

Take Note: Come on the venue ahead of time Speak with authority

VIII. Interacting with the Audience


First Impressions are important Dress appropriately Don't be late on your presentation Start the presentation on time Deliver your opening remarks properly Acknowledge the presence of your audience Sample Opening Lines - "Good morning/afternoon/evening..." - "I've been invited to present..." - "Thank you for that kind introduction" etc.

VIII. Interacting with the Audience

Answering Questions 1. Listen - listen carefully and respectfully to the person asking question 2. Repeat - rephrase the question out loud 3. Pause - stop for a moment as if you're thinking 4. Answer - give your answer, clearly and concisely and without emotion

IX.

Making a Memorable Close

 Summarize the main points of your presentation

 Deliver the closing statement "That concludes our presentation." "Thank you for having me here today" "I appreciate your attention" etc.

References
Miller, M. (2005). The 80/20 Guide to Effective Presentation. Canada: Thomson Course Technology Harvard Business School Press (2007). Giving Presentations: Expert Solutions to Everyday Challenges. Boston Massachusetts, USA. Harvard Business School Publishing Corporation http://www.presentationmagazine.com/Essential_presentation_skills_1_visuals. htm http://redcatco.com/blog/communication/10-things-not-to-do-in-businesspowerpoint-presentation/ http://hubpages.com/hub/11-Tips-for-Giving-a-Great-Presentation http://www.entrepreneur.com/tradejournals/article/100012283.html