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Portfolio Management Primavera Project Management OBS, EPS WBS Activities Resources & Cost Top Down Estimation Tracking & Reports
What Is a Program?
group of projects«
Managed in a coordinated way«
To obtain benefits not available from managing them individually
What Is a Subproject?
manageable component of a project May be performed by a separate organization Could be a project phase Subprojects are typically referred to as projects and managed as such
What Is Program Management? Program Management is a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually .
Portfolio? Projects? Programs? A portfolio is collection of: Projects (temporary endeavors undertaken to create a unique product. . service or result) and/or Programs (a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually) and/or Other work that are grouped together to facilitate the effective management of the work to meet strategic business objectives.
Portfolio Management .PMI Defines portfolio management as a set of activities that allow alignment with strategy .
EPM Solution EPM solution is an ideal for organizations that need strong coordination and standardization between projects and Project Managers. Centralized Resource Management or Higher Level Reporting about Project and Resource .
helps understand the full potential of an EPM. but in a holistic view. controlled and implemented from a central location that rigorously assures all projects report progress to a single element. and strategies in a hierarchal fashion to ensure the organization commits its resources to the right projects at the right time. It entails linking the organization¶s vision. . goals and objectives. as implied by the words. however. is an enterprise view of all project management activities and how these activities contribute to the success of the organization. Another view is that projects are selected. This definition includes those efforts in software tool use and the central control over projects.EPM Solution One approach is that EPM is a software tool that helps plan and implement all projects within an organization. Enterprise project management. The bigger picture. Neither of these approaches is wrong for the organization. mission. planned.
per budget year. per business line. per calendar year.PPM An even more recent evolution in Enterprise Project Management is to not only plan and track the existing set of projects. but to create a portfolio (per budget size. . etc) of existing and future (demand) projects. This is called Project Portfolio Management.
it is key to constantly scrutinize how the individual projects are evolving in terms of quality. . Once the contents of the portfolio are agreed upon.PPM Project Portfolio Management includes the creation of various scenarios to decide which is the most optimal portfolio (for a certain year. etc). cost and schedule. business. budget.
Portfolio Relationships Portfolio Portfolio Projects Programs Other Work Programs Projects Other Work Programs Projects Projects Projects Projects .
Primavera Systems Inc.000 customers Leader in Gartner Magic Quatrant for Project Management tool Customer Support Online Support Online knowledgebase Now part of Oracle . 25 years 70.
Primavera Systems Inc. Primavera Project Planner 3.1 Project Management 6 SureTrak Project Manager Primavera Contractor Primavera .
Primavera Systems Inc. Primavera Charts ± Graphical Reports Pertmaster ± Risk Management Tool Cost Manager ± EVA Prosight ± Portfolio Analysis & Mgmt. .
. Primavera Evolve ± Resource Management Primavera Inspire ± Forecasting & Integrating tool with SAP Contract Manager ± Document Mgmt.Primavera Systems Inc. Job Cost & Project Control Solution .
Clients myPrimavera Servers Appl icati on Serv er (myP rima vera) Database Browser Clients Timesheets Web Server Projects and Resources Server & Job Servic es Times heets Methodologies Desktop Clients .
P3 to P6 Single user environment To Multi P3 user role based environment uses Btrieve Database P6 uses Microsoft SQL Server or MSDE or Oracle .
Process Overview for Structuring Data Set up OBS Set up EPS Set up Projects Set up WBS Set up Resource Hierarchy .
Primavera Features Enterprise Level Planning Resource at Enterprise level Multiuser level User preferences can be given Project Level and Global preferences Compare two reports using Claim Digger Top Down Budgeting .
Primavera Features Top Down Estimation Baseline updating Resource & Cost Analysis EVA Reports Timesheets Portfolio Analysis Project Templates ± Methodology Management .
Major Terminology Changes from P3 PERT Activity Network Activity Form Activity Details Bar Chart Gantt Chart Activity Logs Notebooks Fragnets Methodologies Resource Profile Resource usage Profile .
Contd« Resource Table Resource usage Spreadsheet Target Baseline Activity Columns Activity Tables Custom Data items User Defined Fields .
What is OBS? Organizational Breakdown Structure is a global Hierarchy that represents the managers responsible for the projects in your enterprise. The OBS usually reflects the management structure of your organization from top level personal down through the various levels constituting your business Only one OBS root can be represented in an organization Up to 25 levels can be defined in an OBS structure Enterprise OBS .
Gas & Chemical VP of Power VP of US Govt. Services GM of Airport GM of Rail GM of Ports GM of Highway PM of Airport PM of Rail PM of Ports PM of Highway .OBS MD VP of Civil Infrastructure VP of Communication VP of Mining & Metals VP of Oil.
3 . Gas & Chemical VP of Power VP of US Govt. .2 PM of Proj. . Services GM of Services GM of Suppliers & Contractors PM of Proj.1 PM of Proj.OBS Contd . MD VP of Civil Infrastructure VP of Communication VP of Mining & Metals VP of Oil.
Manage multiple projects from the highest level of the organization to the individual that perform specific project task Implement coding standards for flexible reporting N numbers of EPS root can be created Up to 50 levels under each EPS root can be defined . You can use the EPS to Perform top down budgeting & resource and Cost Analysis. Each EPS can be sub ± divided into multiple levels to presents the work that needs to be done in your organization.EPS Enterprise Project Structure forms the hierarchy structure of your database of your projects.
EPS Information Technology Projects Internal IT Projects External IT Projects System Upgrade New Systems IT Maintenance Projects E-Learning .
EPS XYZ Ltd Civil Infrastructure Communication Mining & Metals Oil. Airport New Doha Intl. Gas. Services AirPort Rail Ports Highway Systems Dubai Intl. and Chemical Power US Govt. airport London Intl. Airport . Airport Hongkong Intl.
. XYZ Ltd Civil Infrastructure Communication Mining & Metals Oil. . Evaluation Safety . and Chemical Power US Govt. Mgmt Tech. Gas. Services Services Suppliers & Contractors Prog.EPS Contd .
Gas.OBS MD EPS XYZ Ltd VP of Oil. Chemicals & Industrial Facilities Natural Gas & Liquefied Natural Gas (LNG) Pipelines PM of Proj. & Chemical Refine ring.2 PM of Proj. Gas. and Chemical GM of Oil.3 Project 1 Project 2 Project 3 .1 PM of Proj. Gas & Chemical Oil.
EPS YZX Pipelines Process Plants Maintenance Cross Country Pipeline Erection Works Plant Piping Pump Station .
What is Work Breakdown Structure? A work breakdown structure (WBS) is a deliverable-oriented grouping of the work involved in a project that defines the total scope of the project It is a foundation document in project management because it provides the basis for planning and managing project schedules. costs. and changes .
Planning Process Group Scope Planning Scope Definition Develop Project Management Plan Create WBS MONITORING & CONTROLLING PROCESS GROUP INITIATING PROCESS GROUP Activity Definition Activity Resource Estimating Cost Estimating Cost Budgeting Human Resource Planning Activity Sequencing Activity Duration Estimating Risk Management Planning Risk Identification Quality Planning Qualitative Risk Analysis Communications Planning Schedule Development EXECUTING PROCESS GROUP Quantitative Risk Analysis Plan Purchases and Acquisitions Plan Contracting Risk Response Planning CLOSING PROCESS GROUP 35 .
.WBS The WBS is used in projects to define: The project¶s work in terms of deliverables and further decomposition of these deliverables into components.
.Goals WBS has two goals: To ensure that the project includes all the work needed. To ensure that the project includes no unnecessary work.
A thorough review of high-level project scope documents (inputs such as statement of work [SOW]..g. which are often predecessor deliverables necessary for the project. and so on) is recommended to ensure consistency between the WBS and the project requirements.General Process for developing WBS Step 1: Identify the final product(s) of the project²what must be delivered to achieve project success. technical requirements documents. Step 4: Review and refine the WBS until project stakeholders agree that project planning can be successfully completed and that execution and control will successfully produce the desired outcomes. a design specification). These WBS elements normally tie to clear and discrete identification of stand-alone deliverable products. Step 3: Decompose major deliverables to a level of detail appropriate for management and integrated control. but that in themselves do not satisfy a business need (e. . Step 2: Define the product¶s major deliverables.
Control Site Removals Barrier & Enclosure .WBS of ± Highway (Ph2) Phase 2 Construction Traffic Control General Site Work Electrical General Contract Close out Site Preparation Earthwork Paving & Resurfacing Electrical Utilities Construction Facilities & Temp.
OBS Assigned to WBS Elements .