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The District of Columbia Public Library

FY 2011 Year-to-Date Report


Wednesday, September 21, 2011

Document #9B Board of Library Trustees Meeting

FY 2011 Budget Status


With 91.8% of the fiscal year elapsed, 88.6% of the Gross and Local personnel services (PS) budgets have been obligated; while 83.9% of the Gross and 92.9% of the Local non-personnel services (NPS) budgets, respectively, have been obligated. In addition to previously reported reprogrammings, DCPL has submitted an additional reprogramming totaling $448K to gain additional goods and services this fiscal year that will be unavailable under the reduced FY 2012 budget. Like the previous reprogramming, this funding will utilize the remaining available budget authority resulting from the first quarter District-wide hiring freeze and for those vacant FY 2011 positions for which the FY 2012 PS budget lacks the resources to sustain. The reprogramming will provide:
$268.9K for books and electronic media; $75.0K for increased Xerox contract needs; $47.8K for broken window replacements; $37.6K for building testing and inspections services; and $18.7K for Audio/Visual equipment.

Temporary library and support service positions hired for the summer will expire at fiscal year end. Adjustments to ensure compliance with the Districts Anti-Deficiency Act and any year-end closing requirements will be the agencys final reprogramming. As of September 6, 2011, the Federal stimulus budget is $5.03M with spending at $3.5M. Any unexpended POs will be reestablished for use in FY 2012. 2

FY 2011 Budget Status


(YTD - as of August 31, 2011 - Gross)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget 20,259,797 2,310,063 577,845 4,809,586 222,470 28,179,762 Obligations 17,922,595 1,722,791 614,141 4,453,485 266,571 24,979,584 Variance ($) 2,337,201 587,273 (36,296) 356,101 (44,101) 3,200,178 % Oblig 88.5% 74.6% 106.3% 92.6% 119.8% 88.6%

499,056 0 0 0 0 0 0 2,302,766 2,122,900 26,852 6,673,077 11,624,650 39,804,412

394,733 0 15,000 0 0 0 0 1,982,815 1,769,660 26,852 5,560,431 9,749,491 34,729,075

104,322 0 (15,000) 0 0 0 0 319,951 353,240 0 1,112,646 1,875,159 5,075,337

79.1% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 86.1% 83.4% 100.0% 83.3% 83.9% 87.2%

FY 2011 Budget Status


(YTD - as of August 31, 2011 - Local)
Cost Categories Personnel Service 11 Regular Pay- Cont Full Time 12 Regular Pay- Other 13 Additional Gross Pay 14 Fringe- Benefits- Curr Personnel 15 Overtime Total Personnel Service (PS) Non-Personnel Service 20 Supplies and Materials 30 Energy and Utilities 31 Telephone, Telegraph, Telegram & Etc 32 Rentals - Land & Structure 33 Janitorial Services 34 Security Services 35 Occupancy 40 Other Services and Charges 41 Contractual Services & Other 50 Subsidies and Transfers 70 Equipment & Equipment Rental Total Non-Personnel Service (NPS) Grand Total: PS + NPS Budget 20,190,769 1,993,728 572,425 4,729,198 222,470 27,708,589 Obligations 17,859,285 1,425,889 611,031 4,380,042 266,600 24,542,847 Variance ($) 2,331,484 567,838 (38,606) 349,155 (44,129) 3,165,742 % Oblig 88.5% 71.5% 106.7% 92.6% 119.8% 88.6%

427,419 0 0 0 0 0 0 2,133,279 898,336 0 3,998,092 7,457,126 35,165,715

372,497 15,000 0 0 0 0 1,840,765 860,332 0 3,840,685 6,929,279 31,472,126

54,922 0 (15,000) 0 0 0 0 292,514 38,004 0 157,408 527,847 3,693,589

87.2% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 86.3% 95.8% 0.0% 96.1% 92.9% 89.5%