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Learning objectives

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At the end of this lesson students should be able to:
 Choose

a chart Create a chart Modify a chart Enhance charts with graphic shapes Embed charts Print charts

Creating a Chart • Charts allow your viewers to more easily see the meaning behind the numbers in the spreadsheet, and make showing comparisons and trends a lot easier. In this example, you will be trained how to insert and modify Excel charts and see how they can be an effective instrument for communicating information..

This step by step lesson leads you through the four steps of using the Chart Wizard .• The quickest and easiest way to create a chart in Excel is to use the Chart Wizard.

• Chart Wizard • The Chart Wizard brings you in the process of creating a chart by displaying a series of dialog boxes. . • Input the data into the worksheet and highlight all the cells that will be included in the chart including headers.

• Click the Chart Wizard button on the standard toolbar to view the first Chart Wizard dialog box. • The Chart Wizard Icon on the Standard Toolbar .

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you should see an example of your chart in the top window of the dialog box. Other options for the axes. grid lines. data labels. Press Next to move to the next set of options • .Enter the name of the chart and titles for the X. legend.• Note: For help with these instructions. • Having selected your data before starting the Excel Chart Wizard.and Y-axes. and data table can be changed by clicking on the tabs. • Chart Options . see the image example above.

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the concept became clear and understandable? • The range of cells that make up a chart. • Parts of a Chart • It might help to know the parts of a chart before you try to format one. a pie chart does not have axes. For example. . The chart is updated automatically whenever the information in these cells change.• Identifying the Parts of a Chart • Source data • Have you ever read something you didn’t fully understand but when you saw a chart or graph. Some types of charts do not have all of these parts.

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• • • • • • • • Plot area where the data is actually pictured Data series the bars or dots or wedges that represent the values you are charting Data label the value for a bar or dot or wedge. displayed near it on the chart Axis the vertical or horizontal edge of the chart that is marked off in even lengths .

. or image behind the actual chart Titles the title for the whole chart and titles for each axis Legend shows what the colors or patterns on the chart represent Chart tips • a popup that identifies the part your pointer is over. pattern. the titles. and background Background the color. legend. the data table.the plot area. A tip can name the data series and gives the data point's value.• • • • • • • • • • • Data table a table of the values plotted on your chart Chart area includes all of the chart parts .

Useful Shortcut Keys .

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• Data Table view .Select the category or value axis and click the Angle Downward or Angle Upward button to angle the the selected by +/.Charts the data by columns or rows according to the data sheet. • Legend Toggle .45 degrees. .• Chart Objects List . • Angle Text .Display the data table instead of the chart by clicking the Data Table toggle button.Show or hide the chart legend by clicking this toggle button. click the object on the chart or select the object from the Chart Objects List and click the Format button.Click the arrowhead on the chart type button to select a different type of chart. A window containing the properties of that object will then appear to make formatting changes. • Chart Type . • Display Data by Column or Row .To select an object on the chart to format.

• 2. Bar charts have the following chart sub-types: • 3A line chart shows trends in data at equal intervals.A bar chart illustrates comparisons among individual items.• Type of CHARTS • > standard chart types • 1 A column chart shows data changes over a period of time or illustrates comparisons among items. .

You can plot one or more data series in a chart. proportional to the sum of the items.• 4 A pie chart shows the size of items that make up a data series (data series: Related data points that are plotted in a chart. It always shows only one data series and is useful when you want to emphasize a significant element in the data. Each data series in a chart has a unique color or pattern and is represented in the chart legend. .). Pie charts have only one data series.

Each data series in a chart has a unique color or pattern and is represented in the chart legend. Pie charts have only one data series. or plots two groups of numbers as one series of xy coordinates. You can plot one or more data series in a chart.). .• 5 An xy (scatter) chart shows the relationships among the numeric values in several data series (data series: Related data points that are plotted in a chart.

You can plot one or more data series in a chart. it can contain more than one data series (data series: Related data points that are plotted in a chart.) . Pie charts have only one data series. however.• 6 An area chart emphasizes the magnitude of change over time • 7 Like a pie chart. Each data series in a chart has a unique color or pattern and is represented in the chart legend. a doughnut chart shows the relationship of parts to a whole.

Each data series in a chart has a unique color or pattern and is represented in the chart legend. Pie charts have only one data series.) .• 8A radar chart compares the aggregate values of a number of data series (data series: Related data points that are plotted in a chart. You can plot one or more data series in a chart.

As in a topographic map. .9 A surface chart is useful when you want to find optimum combinations between two sets of data. place the x values in one row or column. To arrange your data for a bubble chart.). It compares sets of three values and can be displayed with a 3-D visual effect. The size of the bubble. 10 A bubble chart is a type of xy (scatter) chart. indicates the value of a third variable. Related data markers in a chart constitute a data series. or other symbol in a chart that represents a single data point or value that originates from a worksheet cell. and enter corresponding y values and bubble sizes in the adjacent rows or columns. dot. area. slice. or data marker (data marker: A bar. colors and patterns indicate areas that are in the same range of values.

but can also be used for scientific data (for example. . to indicate temperature changes). sometimes using this shape allows to achieve a better visual appearance of your data. Although cylinder charts do not add any additional data. • 12 Cylinder charts are column (or bar chart) that use cylinder shaped items to show data.• 11 Stock This chart type is most often used for stock price data. You must organize your data in the correct order to create stock charts.

These charts are single series charts representing data as portions of a 100% total. It has a flat circular base and one curved side topped by a higher point. equals 100%. The cone chart essentially is a rotated triangle. . when combined. • 14 The Pyramid Chart displays data that.• 13 A Cone chart is a variation of the 3D Bar and Column charts. It represents the bars or columns as cones. and do not use an axis.

CUSTOM TYPES .

B & W AREA .

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