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e – Karyalaya

Bi-Lingual Office Administration Software

Cyberscape Multimedia Limited Copyright © 2004


Cyberscape Multimedia Limited
Target Market

• e-Karyalaya is a bi-lingual Office


Administration Software developed for
State Government Departments/Offices

• e-Karyalaya can be used in all State


Government Offices/Departments for their
day to day administrative works.

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Cyberscape Multimedia Limited
Prerequisites

Front-ends :
Visual Basic, Visual C++, Power Builder,
D2K, .NET, etc.,
Back-ends:
Ms-Access, Oracle, MS-SQL Server,
Sybase SQL etc.,

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Modules

e – Karyalaya contains the following Modules

• Establishment Section
• Salary Section
• Accounts Section
• Legal Section
• Personal Section
• Letters & Files Section

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Establishment Section-Details
Establishment Section contains the
following Menu
• Master Details
• Transaction
• Reports

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Establishment Section-Details-Master
Establishment Section contains the following Menu
•Office Name •Prefix
•Designation •Relationship
•Department •Blood Group
•Units •Transfer Type
•Office Addresses •Trainings
•Nationality •Institute
•Religion •Departmental Exam
•Caste & Sub Caste •Awards
•Reservation •Penalty

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Establishment Section-Details-Master-
Office Name

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Establishment Section-Details-Master-
Designation

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Establishment Section-Details-Master-
Department

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Unit

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Establishment Section-Details-Master-
Office Address

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Nationality

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Religion

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Caste

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Sub caste

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Reservation

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Prefix

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Relationship

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Blood Group

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Transfer Type

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Training

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Institute

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
DeptExam

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Awards

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Cyberscape Multimedia Limited
Establishment Section-Details-Master-
Penalty

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Establishment Section-Details-Transactions
Transactions section contains the following Menu

•Personal Information •Training


•Family Information •Rewards
•Medical Information •Punishment
•Present Office •suspension
•On Official Duty •Transfers & Promos
•Education •Posts & Vacancies
•Dept. Exam Details

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Establishment Section-Details-Transactions-
Personal Info

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Establishment Section-Details-Transactions-
Family Info

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Cyberscape Multimedia Limited
Establishment Section-Details-Transactions-
Medical Info

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Establishment Section-Details-Transactions-
Present Office

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Establishment Section-Details-Transactions-on
Official Duty

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Cyberscape Multimedia Limited
Establishment Section-Details-Transactions-
Education

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Cyberscape Multimedia Limited
Establishment Section-Details-Transactions-
Training

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Cyberscape Multimedia Limited
Establishment Section-Details-Transactions-
Rewards

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Cyberscape Multimedia Limited
Establishment Section-Details-Transactions-
Punishment

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Establishment Section-Details-Transactions-
Suspension

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Establishment Section-Details-Transactions-Tfr
& Promos

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Establishment Section-Details-Transactions-
Post&Vacancies

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Establishment Section-Details-Transactions-
DepExamDetails

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Cyberscape Multimedia Limited
Establishment Section-Details-Reports-Master
Report has two sections Master & Transaction

•Office Address •Prefix


•Designation •Relationship
•Department Names •Blood Group
•Reservation •Transfer Type
•Caste & Sub Caste •Trainings
•Awards •Institute
•Departmental Exam •Religion
•Nationality

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Establishment Section-Details-Master-
Reports-Office Name

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Establishment Section-Details-Master-
Reports-Designation

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Establishment Section-Details-Master-
Reports-Department

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Establishment Section-Details-Master-
Reports-Unit

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Establishment Section-Details-Master-
Reports-Office Address

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Establishment Section-Details-Master-
Reports-Nationality

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Establishment Section-Details-Master-
Reports-Religion

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Establishment Section-Details-Master-
Reports-Caste&Sub caste

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Establishment Section-Details-Master-
Reports-Reservation

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Establishment Section-Details-Master-
Reports-Prefix

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Establishment Section-Details-Master-
Reports-Relationship

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Establishment Section-Details-Master-
Reports- Blood Group

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Establishment Section-Details-Master-
Reports- Transfer Type

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Establishment Section-Details-Master-
Reports-Training

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Establishment Section-Details-Master-
Reports-Institute

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Establishment Section-Details-Master-
Reports-DeptExam

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Establishment Section-Details-Master-
Reports-Awards

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Establishment Section-Details-Master-
Reports-Penalty

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Establishment Section-Details-Reports-
Transaction
Report has two sections Master & Transaction

•Blood Group •Medical Details


•Reservation •Dept. Exam
•Designation •Punishment
•Present Office •Awards
•Category •suspension
•Training •Transfers & Promos
•Family Information •Bio Data

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Establishment Section-Details- Reports-
Transactions-Blood Group

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Establishment Section-Details- Reports
Transactions-Reservation

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Establishment Section-Details- Reports-
Transactions-Designation

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Cyberscape Multimedia Limited
Establishment Section-Details- Reports-
Transactions-Present Office

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Cyberscape Multimedia Limited
Establishment Section-Details- Reports-
Transactions-Category

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Cyberscape Multimedia Limited
Establishment Section-Details- Reports-
Transactions-Training

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Establishment Section-Details- Reports-
Transactions-Family Information

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Cyberscape Multimedia Limited
Establishment Section-Details- Reports-
Transactions-Medical Details

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Establishment Section-Details- Reports-
Transactions- DepExamDetails

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Cyberscape Multimedia Limited
Establishment Section-Details- Reports-
Transactions-Punishment

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Establishment Section-Details- Reports-
Transactions- Awards

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Establishment Section-Details- Reports-
Transactions-Suspension

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Establishment Section-Details- Reports-
Transactions-Tfr & Promos

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Establishment Section-Details- Reports-
Transactions- BioData

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Salary Section

•Master
•Loan Details
•Policy Details
•Pay stop Details
•Process
•Reports
•Attendance

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Salary Section-Master

•Pay Names
•Group Names
•Employee Details
•Increment Details

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Salary Section-Master-Pay Names

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Salary Section-Master-Group Names

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Salary Section-Master-Increment
Details

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Salary Section-Loan Details

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Salary Section-Policy Details

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Salary Section-Process

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Salary Section-Pay stop Details

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Salary Section-Report

•Pay Names
•Group Names
•Employee Details
•Increment Details

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Cyberscape Multimedia Limited
Salary Section-Report-Pay Bill
Component

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Cyberscape Multimedia Limited
Salary Section-Report-Pay Slip

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Cyberscape Multimedia Limited
Salary Section-Report-Pay Bill
Statement

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Cyberscape Multimedia Limited
Salary Section-Report-Other Report
Details

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Salary Section-Report-Loan Details
Report

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Cyberscape Multimedia Limited
Salary Section-Report-Policy Report

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Cyberscape Multimedia Limited
Salary Section-Report-Consolidated
Report

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Budget Section- Allotment Expenses

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Cyberscape Multimedia Limited
Budget Section- Entry of Expenditure

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Cyberscape Multimedia Limited
Budget Section-Budget Estimation

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Legal Section

• Master
• Transactions
• Reports

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Legal Section-Master
• Allegation Master
• Enquiry Authority Master
• Court Master
• Court Type Master
• Department Master
• Disposal Master
• District Master
• Enquiry Master
• Enquiry Stage Master
• Party Master
• Taluk Master
Cyberscape Multimedia Limited Copyright © 2004
Cyberscape Multimedia Limited
Legal Section-Master-Allegation
Master

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Cyberscape Multimedia Limited
Legal Section-Master- Enquiry
Authority Master

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Legal Section-Master-Court Master

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Cyberscape Multimedia Limited
Legal Section-Master-Court Type
Master

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Cyberscape Multimedia Limited
Legal Section-Master-Department
Master

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Legal Section-Master-Disposal
Master

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Cyberscape Multimedia Limited
Legal Section-Master-District
Master

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Cyberscape Multimedia Limited
Legal Section-Master-Enquiry
Master

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Cyberscape Multimedia Limited
Legal Section-Master-Enquiry
Stage Master

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Cyberscape Multimedia Limited
Legal Section-Master-Party
Master

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Cyberscape Multimedia Limited
Legal Section-Master-Taluk
Master

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Legal Section-Transactions

• Departmental Enquiry
• Court Enquiry

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Cyberscape Multimedia Limited
Legal Section-Transactions-
Departmental Enquiry

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Cyberscape Multimedia Limited
Legal Section-Transactions-Court
Enquiry

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Cyberscape Multimedia Limited
Legal Section-Reports

• Master
• Transactions

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Cyberscape Multimedia Limited
Legal Section- Reports Master
• Allegation Master
• Enquiry Authority Master
• Court Master
• Court Type Master
• Department Master
• Disposal Master
• District Master
• Enquiry Master
• Enquiry Stage Master
• Party Master
• Taluk Master
Cyberscape Multimedia Limited Copyright © 2004
Cyberscape Multimedia Limited
Legal Section- Reports Master-
Allegation Master

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Legal Section- Reports Master-
Enquiry Authority Master

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Cyberscape Multimedia Limited
Legal Section- Reports Master-
Court Master

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Legal Section- Reports Master-
Court Type Master

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Legal Section- Reports Master-
Department Master

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Legal Section- Reports Master-
Disposal Master

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Cyberscape Multimedia Limited
Legal Section- Reports Master-
District Master

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Cyberscape Multimedia Limited
Legal Section- Reports Master-
Enquiry Master

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Cyberscape Multimedia Limited
Legal Section- Reports Master-
Enquiry Stage Master

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Cyberscape Multimedia Limited
Legal Section- Reports Master-
Party Master

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Cyberscape Multimedia Limited
Legal Section- Reports Master-
Taluk Master

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Cyberscape Multimedia Limited
Legal Section- Reports
Transactions

• Departmental Enquiry
• Court Enquiry

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Cyberscape Multimedia Limited
Legal Section- Reports
Transactions-Departmental
Enquiry

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Cyberscape Multimedia Limited
Legal Section- Reports
Transactions-Court Enquiry

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Cyberscape Multimedia Limited
Personal Section

• Master
• Transactions
• Reports

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Cyberscape Multimedia Limited
Personal Section-Master

Personal Section
• Master
• Vehicle Master
• Vehicle Detail
• Vehicle Custody
• Tour Programme
• Subject Master

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Cyberscape Multimedia Limited
Personal Section-Master-Vehicle
Master

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Cyberscape Multimedia Limited
Personal Section-Master-Vehicle
Detail

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Cyberscape Multimedia Limited
Personal Section-Master-Vehicle
Custody

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Cyberscape Multimedia Limited
Personal Section-Master- Tour
Programme

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Cyberscape Multimedia Limited
Personal Section-Master-Subject
Master

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Cyberscape Multimedia Limited
Personal Section-Transactions

Personal Section
• Transactions
• Log Book
• Tour Detail
• Subject Detail

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Cyberscape Multimedia Limited
Personal Section-Transactions-
Log Book

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Cyberscape Multimedia Limited
Personal Section-Transactions-
Tour Detail

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Cyberscape Multimedia Limited
Personal Section-Transactions-
Subject Detail

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Cyberscape Multimedia Limited
Personal Section-Reports-Master

Personal Section
• Reports
• Master
• Transactions

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Cyberscape Multimedia Limited
Personal Section-Reports-Master

• Vehicle Master
• Vehicle Detail
• Vehicle custody
• Tour Programme
• Subject Master

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Cyberscape Multimedia Limited
Personal Section-Reports-
Master-Vehicle Master

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Cyberscape Multimedia Limited
Personal Section-Reports-
Master-Vehicle Detail

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Personal Section-Reports-
Master-Vehicle Custody

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Cyberscape Multimedia Limited
Personal Section-Reports-
Master-Tour Programme

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Cyberscape Multimedia Limited
Personal Section-Reports-
Master-Subject Master Master

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Cyberscape Multimedia Limited
Personal Section-Reports-
Transactions

• Vehicle custody
• Tour Programme
• Subject Master

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Cyberscape Multimedia Limited
Personal Section-Reports-
-Transactions Vehicle Custody

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Cyberscape Multimedia Limited
Personal Section-Reports
-Transactions -Tour Programme

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Cyberscape Multimedia Limited
Personal Section-Reports
-Transactions -Subject Master
Master

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Cyberscape Multimedia Limited
File Section

File Section contains the following Menu

• Official Letters
• Public Letters

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Cyberscape Multimedia Limited
File Section-Office Letters

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File Section-Office Letters – Maintenance of
Letters

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File Section-Office Letters – Letter Dispatch

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Cyberscape Multimedia Limited
File Section-Office Letters – Maintenance of
Files

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Cyberscape Multimedia Limited
Public Letters

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Cyberscape Multimedia Limited
Public Letters – Letter Maintenance

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Cyberscape Multimedia Limited
Public Letters – Maintenance of Files

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Cyberscape Multimedia Limited
Features

• Menu Driven
• Output with error message in Local Language
• Online help for every screen
• Multiscreen Options Promotions
• Easy Data backups and recovery facility
• User friendly


• Multilevel Data Security

• Multiscreen Password System
• Speedy data accessing
• Generate comprehensive reports in local language

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Cyberscape Multimedia Limited
Advantage
The software has all the details in local language. All
information pertaining to an office like Salary , Leave,
Employees personal & official details etc., By
implementing this software the Governments language
policy will be more productive with the help of latest
technologies

If an employee is transferred to another office, he/she


can carry a floppy containing his/her information

Employees seniority list helps in giving promotions.


Continuous service in a particular office by an employee
can be traced for the purpose of transfers

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Cyberscape Multimedia Limited
Advantage

Creation, movement and tracing of all general files pertaining


to official matters are made easier.

Computerisation of the administration of offices of department


increases the efficiency of the departmental administration.
Such computerization in regional languages wins the
popularity of the people towards the department.

Every offices budgetary aspects can be consolidated at the


department and state level. This will help in the budget
preparation for the next year.

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Advantage

• Data consolidation at department and State level, the


data transfer is through Internet(FTP) or WAN, it is
very economical compared to any other network for
data access and consolidation.

• With the Government policies changing from time to


time, facilities have been provided in the software
wherein the user can himself make the necessary
modifications and continue to use. The software is not
restricted to any particular Government Department,
Office, City or Town, it can be used by the entire State
Government Offices.

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Cyberscape Multimedia Limited
Advantage

Computerization of the administration of offices of department


increases the efficiency of the departmental administration.
Such computerization in regional languages wins the
popularity of the people towards the department

Computerization in English alone is contrary to the State


Government policy of using local language as the
Administrative Language. By being bilingual,
e-Karyalaya ensures compliance with the state policy

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Cyberscape Multimedia Limited