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Step 1: Create the Plan (cont’d

)
Example of CC and IO plan upload templates:
The CC and IO templates are very similar, the only difference is the title of the template and the field title on line 4. Enter the header data:
Version: enter the relevant version (1 or 0) Period: From = 1 To = 12 Fiscal year: enter the year for which you are planning (i.e. 2008) Cost center: your cost center or in the case of the IO plan upload… Internal order: your internal order

Enter the detail data:
Cost element: a valid cost element Total planned costs: your amounts (remember to enter Action: * (asterisk) Distribution key: a valid distribution key (i.e. 1)

negative for revenues; i.e. -1500)

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comma. until the plans have been finalized. or dollar sign is used. 2 . NOTE: Revise numbers and save spreadsheet as an Excel document as many times as necessary. Don’t include any totals in the spreadsheet.Step 1: Create the Plan (cont’d) Example of finalized Cost Center plan Excel spreadsheet: Notice revenue amounts have a minus sign in front of them. no decimal. and that when entering planned cost amount.

the upload program will look at the text files (. again.txt files in the directory. Only text files will be uploaded to SAP. If you wish to upload plans for multiple cost centers/internal orders. save all the text files into a single directory (“folder”).txt) only.txt). any file with an .xls suffix will not be uploaded to SAP. 3 . It is okay to mix .Step 2: Create the Upload File(s) When ready to upload the data.xls and . save the final version of the spreadsheet as a Text (Tab delimited) file (*. In other words.

Click on Yes button NOTE: To view the Text file. the following message will appear.Step 2: Create the Upload File(s) (cont’d) When saving an Excel document as a Text (Tab delimited) file (. remember to change the “files of type” to “All Files”. 4 .txt).

Step 3: Upload File(s) into SAP The SAP menu path to upload CC plan files is as follows: Accounting >> Controlling >> Cost Center Accounting >> Planning >> Cost and Activity Inputs >> Change Transaction code: KPO6 The SAP menu path to upload IO plan files is as follows: Accounting >> Controlling >> Internal Orders >> Planning >> Cost and Activity Inputs >> Change Transaction code: KPF6 5 .

6 .Step 3: Upload File(s) into SAP (cont’d) After clicking on “Change”. this pop-up box may appear. If the Planner profile isn’t populated with ZUOFT-1. either type it in the field or click on the “match code” button to make this list appear and click on ZUOFT-1.

Step 3: Upload File(s) into SAP (cont’d) Once on the “Change” page. you’ll need to choose the appropriate variant… Click on: Extras>>Excel planning>>Upload 7 .

Step 3: Upload File(s) into SAP (cont’d) It is important to use one of the pre-defined variants. Click on the variant icon. The following window will appear. Chose the variant that reflects the appropriate upload… 8 .

single cost ctr) 3 & 4. and would like to upload all the plans. there are 4 variants available: 1.single int order) 9 . If you are uploading plans for a single cost center. choose: UPLOAD CC DIR (Upload CC plan directory) 2. depending on whether uploading for a single or multiple internal orders choose either: UPLOAD IO DIR (Upload IO plan directory) UPLOAD IO PLAN (Upload plan . If you have saved plans for multiple cost centers into a single directory (“folder”).Step 3: Upload File(s) into SAP (cont’d) As you can see from the previous slide. choose: UPLOAD CC PLAN (Upload plan . If you are uploading plans for Internal Orders.

In “Path or file” field. 10 .Step 3: Upload File(s) into SAP (cont’d) After clicking on the appropriate variant. a screen similar to the one below will appear. enter your own path + file name. or click on the “match code” button to browse your drives for “your file” (this process is similar to attaching a file to an email).

Once you have attached the correct file.Step 3: Upload File(s) into SAP (cont’d) 2. 1. click on the “Execute” icon to upload the plans. 11 . Ensure the appropriate “Decimal notation” and “Separator in CSV files” radio buttons are chosen.

Step 3: Upload File(s) into SAP (cont’d) 12 .

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