1

Chapter

15

Time Management

After completing this chapter, you should be able to:

1. Explain how to analyze your use of time with a time log . 2. State the three priority determination questions and when an activity on the to-do list is a high, medium, low, or delegate priority. 3. List and explain the three steps in the time management system. 4. Identify at least three time management techniques you presently do not use but will use in the future (items in the should-use column of Self-Assessment Exercise 15-1). 5. Define the following 05 key terms (in order of appearance in the chapter): time management priority priority determination questions to-do list time management steps

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© 2002 The McGraw-Hill Companies, Inc., All Rights

2

Time Management
It refers to techniques designed to enable people to get more done in less time with better results. AND A set of principles, practices, skills, tools, and systems working together to help you get more value out of your time with the aim of improving the quality of your life. The important point is that time management is not necessarily about getting lots of stuff done, because much more important than that is making sure that you are working on the right things, the things that truly need to be done.
McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies, Inc., All Rights

you will certainly feel healthier. and in a generally better mood McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies. You will be more efficient in serving your district and will be able to support your clubs better 2. You will achieve greater success in your very important.. Inc. more energetic. All Rights . role as a Lions Leader 3.3 BENEFITS OF TIME MANAGEMENT 1. On a personal level. and highly visible.

OBSTACLES TO EFFECTIVE TIME MANAGEMENT Unclear objectives Disorganization Inability to say “no” McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies.. Inc. All Rights .

. All Rights . Inc.Obstacles to effective time management Interruptions More interruptions Periods of inactivity McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies.

Inc..Obstacles to effective time management Too many things at once Stress and fatigue All work and no play McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies. All Rights .

 McGraw-Hill/Irwin How much time is controlled by our boss. others? How can you gain more control of your time?  Look for crisis situations. Questions to use in analyzing your time logs How do you spend most of your time?  Identify areas where you are spending too much time. your employees. habits. How can you eliminate them?  Identify tasks you are performing that you need not be doing or that can be delegated. How can you change them to your advantage?  Determine how you can manage your time more efficiently. tendencies.  Identify areas where you are not spending enough time. How can they be eliminated?  Look for patterns. Inc.. All Rights .  Identify major interruptions.7 Time Log Time log: a daily diary that tracks activities and enables one to determine how time is utilized.  © 2002 The McGraw-Hill Companies.

All Rights . Inc.8 Priority Determination Priority: the preference given to one activity over another.  Priority determination questions Do I need to be personally involved?  Is the task my responsibility or will it affect the performance or finances of my department?  Is quick action needed?  McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies..

Prioritize 1. Do Delegate Delay Delete McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies. 4. 3. 2.. Inc. All Rights .

Address the urgent Accomplish what you can early Attach deadlines to things you delay 10 McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies. All Rights . Inc.. 2. 3.Prioritize Time Manag ement 1.

Objectives 3. All Rights . Schedule each day McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies. Plan each week Step 2. Schedule each week Step 3.. Inc.11 Time Management System   Four major parts 1. Schedules Time management steps Step 1. Plans 4. Priorities 2.

.Learn when to say “NO” • You can’t do everything • Don’t undertake things you can’t complete • Remain consistent to your goals Time Manag ement McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies. All Rights . Inc.

All Rights .Use your waiting time On Time Manag ement public transportation At the doctor’s office Waiting for your plane On hold When you are early McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies.. Inc.

Use your waiting time Time Manag ement Correspondence Letters or memos Books or tapes McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies.. All Rights . Inc.

Concentrate on the task at hand Time Manag ement Focus on your goal Tune out interruptions McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies. All Rights . Inc..

Inc.. All Rights .Time Manag ement Consider your personal prime time Morning? Evening? Late night? McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies.

4. Use a time management system Identify bad habits Don't do other people’s work Keep a goal journal Don’t be a perfectionist Beware of “filler” task. 6. Inc. 3. 5. Write things down Prioritize your list Plan your week Carry a notebook Learn to say no Think before acting Continuously improve yourself Avoid efficiency traps 1. Think about what you are giving up to do your regular activities. 7.17 15 Time Management Tips 1. 4. McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies. 6. All Rights . 7. 8. 5. 3.. 2. 2.

Inc.18 McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies. All Rights ..

Inc.. All Rights .The Employer’s Role in Career Development Realistic Job Previews Networking and Interactions Challenging First Jobs Employer’s Role Mentoring Career-Oriented Appraisals Job Rotation McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies.

 Assess His/Her Interests.  Talk With Your Manager About Your Career.. Inc. All Rights .  Seek Out Career Information And Resources.The Employee’s Role in Career Development  Accept Responsibility For His/Her Own Career. McGraw-Hill/Irwin © 2002 The McGraw-Hill Companies. Skills And Values.  Utilize Development Opportunities.  Establish Goals And Career Plans.

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