Layout of Business letters

1.

MEANING

IT INCLUDES:-

2.

PHYSICAL FORM OF THE LETTER. ARRANGEMENT OF THE PARTS OF LETTER. 3. DISPLAY OF THE VARIOUS ITEMS OF INFORMATION IN THE LETTER.

Types of Layouts

Types of layout
NOMA (The National Office Management Association Of America)

Indent Type Layout

Block Type Layout

Indented style Semi-indented style

Block Style Semi Block Style Modified Block Style

Hanging Paragraph style

Indent Type Layout

1.

Characteristics
5 spaces indentation for each line of the address of the recipient from the previous one The first line of the paragraphs are also indented 5 spaces. Margin of 1 to 1.5 inches on left and 1 inch on right is to be maintained. The complimentary close is right in the middle of the width of the page.

2. 3.

4.

Specimen of Indented Style

DD ENTERPRISES
Phone:....... Fax: designation .and address of ..recipient address of the ...writer..

3 September 2008 Dear sir I am glad to state you that.. ........................................... We think you are capable of handling. Yours faithfully .signature Cc: copy to another party.

Semi-Indented Layout

1.

Characteristics
The address of the recipient is always typed in block letters and in the same indent.

2.

Contacts of the writer together with the name and designation is given on the top left corner.
The subject is also typed in block letters. The other parts of the letter remains same as in the indent form.

3. 4.

Specimen of Semi-Indented Style

DD ENTERPRISES
address of the enterprise Designation of the writer Phone: .. Fax: . 3 September 2008 address of.. ..the recipient.

Dear Sirs
SUBJECT I am glad to state you that.......... .. We think you are capable of handling of............................ Yours faithfully ..signature. Cc : Copy to another party

Hanging Paragraph Style

1.

Characteristics
Both, address and the first line of the paragraph begins from the left margin. The subsequent lines of each paragraph are intended 3 or 5 spaces away from the left margin. Recipients address is written in block form. The date and the writers address is typed on the right top corner. The complimentary close, the signature and the information are placed in the intended style layout.

2.

3. 4. 5.

Hanging Paragraph Layout

DD ENTERPRISE
Phone: Fax: .. .address of.. ..the writer.. 3 September 2008

designation.. address of the recipient. Dear Sir sub: Subject.. I am glad to state you that. We think you are capable of handling Yours faithfully .signature.. Cc :Copy to other parties.

Block Style Layout

1. 2.

Characteristics
Originated in United States. Everything including the date, recipients address, the salutation, each paragraph, etc starts from the left margin. No commas are used in the salutation, complimentary close and recipients address. The date is on the right side of the letter.

3.

4.

Specimen of Block Style Layout

DD ENTREPRISE
Lane J, Milan Nagar, Dibrugarh Phone :0373-2328064
3 September 2008 M/S XYZ Pvt.Ltd. Chiring Chapori, Dibrugarh Dear Sir I am glad to state you that.. . We think you are capable of handling .. Yours faithfully Dipjoy Das (Mrkt.Manager) Cc: Copy to other parties

Semi-Block Style Layout

1.

Characteristics
The recipients address is written in the block form without punctuation mark. Body of the letter is in indented form. The complimentary close, signature, etc are also in the indented form.

2. 3.

Specimen of Semi-Block Layout

DD ENTREPRISE
Lane J, Milan Nagar Dibrugarh Phone: 0373-2312344
3 September 2008 M/s ABC Enterprise Khaliamari, Dibrugarh, 786001 Dear Sirs I am glad to state you that... We think you are capable of handling . . Yours faithfully Dipankar Dutta (G.manager) Cc: Copy to others

Modified Block Layout

DD ENTERPRISE
Phone: Fax :..
..address of.. ..recipient.. Dear Sir Sub: Subject I am glad to state you . We feel you can. . Yours faithfully signature Cc: copy to others

.address of.. .writer. 3 September 2008

1.

Characteristics
Sender details in the top right of the letter head. Body of the letter are in the block form. Date, complimentary close and signature are on the right alignment.

2.

3.

NOMA Layout
DD Enterprise
Phone:.. Fax: .address of.. writer 3 September 2008 .recipient.. .address. ATTENTION LINE I am glad to inform We think that you . Yours faithfully ..signature.. .NAME..

1.

Characteristics
Omission of the salutation, left complimentary close, name in capital letters below the signature.

2.

Attention line is 3 line below the recipients address

Left alignment of the date, recipients address, signature & initial letter information.

3.

Thank You