ISO 14001 : 2004

Environmental Management System
Standard
Course Designed & Facilitated by Syed Mumtaz Ahmed
B.Tech (Hons) Mechanical MPA (HRM), PGD (Labor Admin.)

October 28, 2008

At National Institute of Labor Administration & Training University Road, Karachi.

Environmental Management System (EMS)
The environmental management system provides a structured process for the achievement of continual improvement, the rate and extent of which will be determined by the organization in the light of economic and other circumstances.

Environment & Environmental Issues
Environment is a source and sink for matter and energy that flow through society. Population and traditional industrial technology accelerate the flow, leading to resource depletion and pollution.

Issues: Resource depletion and pollution.
1. Local : Flood, Drought, Water pollution, Diseases and resource depletion. 2. Regional : Smog, Ice melting, Rising of sea level, Acid rains, Strom and weather changes. 3. Global : Global warming, Ozone depletion and resource depletion etc.

Environmental Segments
1. Lithosphere
The mantle rocks constituting the earth’s crust. 2. Hydrosphere

This includes all the surface & ground water.
3. Atmosphere It extends up to about 500 Km above the earth.

4. Biosphere
The region of the earth where life exists (from 10000m below sea level to 6000m above sea level).

Atmospheric Regions
The atmosphere, which extend up to about 500 km above the earth’s surface , can be broadly divided in to four major regions. Regions 1. Troposphere 2. Stratosphere 3. Mesosphere 4. Thermosphere Height above earth (km) 0 - 11 11 - 50 50 - 85 85 - 500 Temp. Range (oc) 15 to 56 -56 to 2 - 2 to -92 -92 to 1200

efficient use of resources and material substitution.Prevention of Pollution Use of processes. improved efficiency and reduced costs. practices. materials or products that avoid. . control mechanisms. treatment. which may include recycling. process changes. reduce or control pollution. The potential benefits of prevention of pollution include the reduction of adverse environmental impacts.

Environmental Management System (EMS) An Environmental Management System constitutes  The management responsibilities. operations The control mechanisms / procedures / methods The resources The individual responsibilities All coming together to ensure that the company operates as it planned. . activities &     structure The physical processes. to meet its objectives.

The ISO 14001 specifies a framework for the development of of an environmental management system and the supporting audit programme. other standards are actually guidelines that’s include a broad range of environmental management disciplines. It is the corner stone standard of the series. developed by the International Organisation for Standardisation (ISO). .What are ISO 14000 series of standards? ISO 14000 is a series of international standards on environmental management.

EMAS………………European Union (EMAS. Eco-Management and Audit Scheme) 1996………………. Std. .Evolution of EMS Standards 1990……………….Revised International.International Std.. 2004…. ISO 14001…….. BS 7750…………..UK 1993………………....…ISO 14001….

ISO 14000 series EMS Development & Implementation  ISO 14004 : provides guidance on the development & implementation of EMS Auditing Standards  ISO 14010. .  ISO 14013/5: audit program review and assessment material. ISO 14011. ISO 14012 ( now superseded by ISO 19011) guidelines for quality and EMS auditing.

Others Guidelines:  ISO 14020+ : labeling issues  ISO 14040+ : covers life cycle issues .ISO 14000 series Performance Evaluation Standards  ISO 14030+: guidance on performance targets and monitoring within and EMS.

ISO 14001:2004 Environmental Management System Standard .

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3.The 5 Principles of EMS 1. 2. 5. REVIEW & IMPROVEMENT. 4. MEASUREMENT & EVALUATION. . PLANNING. COMMITMENT and POLICY. IMPLENTATION.

4 Implementation and operation 4.Environmental Management System Requirements 4.5 Checking and corrective action 4.2 Environmental Policy 4.1 General requirements 4.3 Planning 4.6 Management Review .

1 General Requirements The organisation shall establish and maintain an environmental management system (EMS). .4.

2 Environmental Policy Top management shall define the organisation’s environmental policy.4. . scale and environmental impacts of its activities.  Includes commitment to continual improvement and prevention of pollution. and ensure that it  Is appropriate to the nature.

2 Environmental Policy  Commitment to compliance with relevant environmental legislation and regulations.  Is available to the public.4. maintained and communicated to all employees. implemented. .  Is documented.  Provides a framework for setting and reviewing environmental objectives and targets.

3. .1 Environmental Aspects Establish and maintain procedures to identify environmental aspects and significant environmental impacts associated with an organisation’s activities.4. products or services. The organisation shall keep this information up-todate. (That it can control and over which it can be expected to have an influence.)  The organisation shall ensure that the aspects related to these significant impacts are considered in setting its environmental objectives.3 Planning 4.

3. . that are applicable to the environmental aspects of its activities. products or services.2 Legal and other requirements The organisation shall establish and maintain a procedure to identify and have access to legal and other requirements to which the organisation subscribes.4.

targets and programs  The organisation shall establish and maintain documented environmental objectives and targets.3. at each relevant function and level within the organisation.3 Objectives. .  The objectives and targets shall be measurable & consistent with the environmental policy. including a commitment to prevention of pollution.4.

.3.  the views of interested parties. targets and programs  The organisation shall take into consideration:  Legal & other requirements. & business requirements.4.  Technological. operational. financial.3 Objectives.  Significant environmental aspects.

targets and programs The organisation shall establish and maintain (a) programme(s) for achieving its objectives and targets.3 Objectives.4. b) The means and time frame by which they to be achieved.3. It shall include: a) Designation of responsibility for achieving objectives and targets at each relevant function and level of organisation. .

Objective : Reduce energy required in manufacturing. Target : Reduce water consumption at site A by 15% of its present level in next one year. Target : Reduce energy consumption by 10% of its current level in next one year.Example of Objectives and Targets Targets can be considered as 'milestones' on the way to Objectives. Objective : Minimize water use. .

irrespective of other responsibilities. responsibilities and authority for : . responsibility and authority  Roles. responsibility and authorities shall be defined.4. documented and communicated. shall have defined roles.1 Resources. roles.  Management shall provide resources essential to the implementation and control of the environmental management system.4.4 Implementation and operations 4.  Top Management shall appoint specific management representative (s) who.

implemented and maintained in accordance with this International Standard. . b) Reporting on the performance of the EMS to top management for review and as a basis for improvement of the EMS.Responsibilities of Management Representative a) Ensuring that environmental management system requirements are established.

 Procedures to make its employees at each relevant function aware of : . It shall require that all personnel whose work may create a significant impact upon the environment.2 Competence. Training and awareness  The organisation shall identify training needs.4.4. have received appropriate training.

c) Their roles and responsibilities in achieving conformance with the environmental policy and procedures.a) The importance of conformance with the environmental policy and procedures and with the requirements of the EMS. . including emergency preparedness and response requirements. b) The significant environmental impacts. actual or potential. d) The potential consequences of departure from specified operating procedures. of their work activities and the environmental benefits of improved personal performance.

documenting and responding to relevant communication from external interested parties.4. . ( Includes customer complaints) The organisation shall consider processes for external communication on its significant environmental aspects and record its decision.3 Communication The organisation shall establish and maintain procedure for a) Internal communication between the various levels and functions of the organisation b) Receiving.4.

b) Provide direction to related documentation.4. to a) Describe the core elements of the management system and their interaction.4. .4 EMS Documentation The organisation shall establish and maintain information.

Levels of Documentation EMS Manual System Procedures Operating Procedures Environmental Records .

b) They are reviewed.4. .4.5 Document Control The organisation shall establish and maintain procedures for controlling all documents required by this International Standard to ensure that a) They can be located. c) The current versions of relevant documents are available at all pertinent locations. revised and approved by authorised personnel.

4. Documents shall be legible. e) Any obsolete documents retained for legal purposes are suitably identified.5 Document Control d) Obsolete documents are promptly removed. maintained in an orderly manner and retained for a specified period.4. . dated and readily identifiable.

in order to ensure that they are carried out under specified conditions: a) Establishing and maintaining documented procedures. .4. The organisation shall plan these activities.6 Operational Control The organisation shall identify those operations and activities that are associated with identified significant environmental aspects in line with its policy.4. including maintenance. objectives and targets.

c) Establishing and maintaining procedures related to the identifiable significant environmental aspects of goods and services used by the organisation and communicating relevant procedures to suppliers / contractors.4.6 Operational Control b) Stipulating operating criteria in the procedures.4. .

accidents and emergency situations.  The organisation shall periodically test such procedures. and response to.4. and for preventing and mitigating the environmental impacts that may be associated with them.  The organisation shall review and revise its emergency preparedness and response procedures.7 Emergency preparedness and response • The organisation shall establish and maintain procedures to identify potential for.4. .

• Procedures for periodically evaluating compliance with the relevant environmental legislation.4. • Records of these shall be maintained. . • Monitoring equipment shall be calibrated and maintained.5 Checking 4.Records of calibration shall be kept. on a regular basis.5.1 Monitoring and Measurement • The organisation shall establish and maintain documented procedures to monitor and measure. the key characteristics of its operations and activities that can have a significant impact on the environment.

implement and maintain a procedure (s) for periodically evaluating compliance with applicable legal requirements.2.2.4.5.2 Evaluation of compliance  4. the organization shall establish.1 Consistent with its commitment to compliance.2 The organization shall evaluate compliance with other requirements to which it subscribes.5.  4. Organization could combine this evaluation with 4.5.1 or establish a separate procedure(s).5.2. .

.  The organisation shall implement and record any changes in the documented procedures resulting from corrective and preventive action.4.3 Non-conformance and corrective & preventive action  Procedures for defining responsibility and authority for handling and investigating non-conformance.5. taking action to mitigate any impacts caused and for initiating and completing corrective and preventive action.

recording any changes in written procedures resulting from the corrective action. . b.In establishing and maintaining procedures for investigating and correcting nonconformance. identifying the cause of the nonconformance. c. identifying and implementing the necessary corrective action. implementing or modifying controls necessary to avoid repetition of the nonconformance. the organization should include these basic elements: a. d.

maintenance and disposition of environmental records. Records shall be readily retrievable. .5.4.4 Control of Records Procedures for the identification. These records shall include training records and the results of audits and reviews. and protected against damage or loss. Records shall be maintained to demonstrate conformance to the requirements of this international standard.

2.5 Internal Audit The organisation shall establish and maintain programmes and procedures for periodic environmental management system audits to be carried out in order to a)Determine whether or not the EMS conforms to planned arrangement. Has been properly implemented and maintained.4. . including the requirements of this international standard.5.

conducting and reporting of the audits.5. The procedure shall cover scope.4. .5 Internal Audit b)Provide information on the results of audits to the management. Audits shall be conducted on the basis of environmental importance of the activity and the results of the previous audits. methodology. responsibility. frequency.

Audits may be performed by personnel from within the organization and/or by external persons selected by the organization. b. the responsibilities associated with managing and conducting audits. the communication of audit results. c. how audits will be conducted. . d. e. the activities and areas to be considered in audits. the frequency of audits. auditor competence.The audit programme should cover. a. f.

6 Management Review  The organisation’s top management shall. at intervals that it determines.  The review process shall ensure that that necessary information is collected to allow management to carry out this evaluation.  The review shall be documented. . adequacy and effectiveness. review the EMS.4. to ensure its continuing suitability.

.Benefits of an EMS  Improved compliance with environmental legislation.  Maintaining good public / community relations.)  Enhancing image and market share.  Saving in consumption of energy and materials.  Reducing risks / incidents that result in liability.  Surviving in competitive Environment  In view of WTO. insurance.  Reduced costs (waste.

Citizens groups Governmental agencies. Shareholders. Customers .EMS can provide confidence to interested parties Neighbourhood groups. Employees. Environmental groups.

Does not establish value for pollutants. Does not establish test methods. An environmental performance standard.What it is NOT? •      Product standard. Does not require a final performance goal.  Does not require you to disclose audit results.ISO 14001 .  Does not require you to disclose performance levels. . Does not require you to surpass regulatory limits.

.  Develop management and employee commitment to the protection of environments. including a commitment to prevention of pollution.  Determine the legislative requirements & environmental aspects associated with the organisation’s activities. products and services. and assign responsibility and accountability.What does an EMS require from an organisation?  Establish an appropriate environmental policy.

Establish an emergency preparedness and response program. . Establish operational control and maintenance of the program. Establish a process for achieving targeted performance levels. including training. Provide resources.What does an EMS require from an organisation?  Encourage environmental planning from raw     materials to product distribution.

.What does an EMS require from an organisation?  Evaluate environmental program against the policy. objectives and targets and seek improvement where appropriate.  Establish and maintain appropriate communication with internal and external environmental parties.  Establish management process to review and audit the EMS. and encourage contractors and suppliers to establish an EMS.

3) Document control.4.5) Operating procedures for activities associated with significant environmental aspects.(4.1) • Identification & access to legal & other requirements.6. (4. (4.3.(4.4. (4.4.a) .(4.4.Procedures required by ISO 14001 • Identification of environmental aspects.4.2) Internal communication.3.3) Communication from external parties.2) • • • • • Training. (4.

(4.7) .(4.4.5.Procedures required by ISO 14001 • Monitoring & measurement of activities that can have a significant environmental impact.4.5.1) • Significant environmental aspects of goods and services used by the organisation.1) • Periodic evaluation of regulatory compliance. (4.6) • Response to accidents and emergencies. (4.

1) • Corrective & preventive actions. (4.3) • EMS Audits. (4.4) .Procedures required by ISO 14001 • Calibration & maintenance of monitoring equipment.5.(4.(4.5.5.5.2) • Environmental records.

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