Familiarity with SAP

Presented by: Parama Mondal

• Learn
– To log in to the system – To use the menus – To use the simple features – To use transaction codes – To personalize SAP – To save data – To log-out of the system

Log in to the system
• Prerequisite
– SAP GUI has to be installed in your system. The shortcut button looks like this


Log in to the system
• Prerequisite
– SAP GUI has to be installed in your system. The shortcut button looks like this

Log in to the system
Select the system you want to log in. Press on the logon button at the upper-right.

SAP Log-on screen

SAP Log-on screen
• Enter 3 things
– Client – Username – Password
– Language is EN by default.

Points to remember
• Username & Password Combinations are unique. • Change passwords after initially it is given to you using the “New Password” button. • More than 3 incorrect attempts will lock your user id. • Try not to share your password with others.

If Multiple users with same user-id?
• • System will show warning. If you select option 1, you’ll be able to log-into the system but any other logons will get exited without saving data. If you select option 2, you’ll be able to log-into the system without hampering others works. If you select option 3, you’ll terminate the log-on & won’t be able to log into the system. Select Option 2 obviously. Press ‘Enter’.

SAP Easy Access Menu

Use the Menus
Normally SAP Menu will be shown to you as you log into the system. You can personalize the menu as per user-ids. You can add the regular transactions in favorites to access immediately.

Access an activity through menu Activity:
Create a customer Menu Path: SAP Menu » Logistics » Sales and Distribution » Master Data » Business Partner » Customer » Create » VD01-Sales and Distribution / XD01Complete. Click on it to run the transaction.

Points to remember
• SAP has followed pure logic while designing the menus.Roam a little bit and you will have the feel. • The SAP Menus look exactly like the foldermenu in Windows. • For running a particular transaction, there may exist more than one path in SAP menu. All these paths will lead you in same transaction screens. • Don’t try to memorize the paths. • “VD01”/”XD01” are called the transaction codes for the past example.

Got it???
Try to find the menu path for creation of material master.

Simple Features
• • • • • • • • Sessions Favorites menu Print Find User-specific settings Changing colors & fonts Use transaction codes Saving data

• Session: A particular screen in SAP is called a session. You can run one transaction at a time in a session. For running several transactions at a time you need to create multiple sessions at a time. In standard system, you can open upto 6 sessions at a time.

Create new sessions
• Use the button to create new session without deleting the present session.

Favorites Menu

• Select any transaction & click on the 1st button, it will take your transaction in favorites menu. • The pencil icon will give you the option to change. • The middle button will delete the selected transaction from your favorites menu. • The up-down button will help you adjust your favorites menu.

User specific settings

User specific settings
• Depending upon your requirements you can adjust the settings

Changing colors & fonts

Use transaction codes
• The blank place at the top left are for writing the transaction codes. • Writing XD01 there and press the enter key will directly take you to the create customer screen. • No need to navigate through the menu path.

Points to remember
• You don’t need to memorize any of the transaction codes. • The logic for the transaction is though simple. For example, ‘V’ symbolizes Sales processes, “D” symbolizes customer master,”01” is for create, “02” change & “03” display. Thus VD01 >> Create customer master VD02 >> Change customer master VD03 >> Display customer master

Some more information

• You can execute the following commands in this field with Enter: – To call a transaction
– in the same session (window) Enter: /nxxxx (xxxx = transaction code). – in the same session (window), whereby the initial screen is skipped. Enter: /*xxxx (xxxx = transaction code). – in an additional session, Enter: /oxxxx (xxxx = transaction code).

– To end the current transaction
– Enter: /n. Caution: Unsaved changes are lost without warning.

- To delete the current session.
– Enter: /i.

– To generate a session list
– Enter: /o.

– To end the current transaction and return to the starting menu
– Enter: /ns000.

Our approach
• We will try to navigate the SAP menu for searching transactions. • In the process we will take note of the transaction codes. • If we find ourselves comfortable, we will start using transaction codes.

Got it???
Try to find the transaction code or t.code for creating material master.

Saving data

Log out of system
• Clicking on the cross button at the top-right corner will show a pop-up asking if you want to log-out or not.Clicking on the “Yes” button will immediately close the application. • Using codes
– To log off from the system Enter: /nend. – To log off from the system without a confirmation prompt Enter: /nex. Caution: Changes that were not saved are lost without warning.

• It’s good habit to log-off the system after you finish using it.

Information Kiosk
• At the bottom right, you’ll find details by clicking on the small ‘page’. It will also show you the server name you’re working currently. You can hide these information , if required.


Thank You.