EDITING AND PROOF-READING

BY-: Avisekh Nag – 131 Syed Danyal - 173

EDITING
EDITING is the process of selecting and preparing language, image, sound or video through process of correction, condensation, organization and

EDITING is what we begin doing as soon as we finish writing our first draft. The daft is re-read to see for example, whether the paper is well organised,the transitions between paragraphs are smooth, and whether we actually possess evidence to back our arguments.

BUSINESS EDITING Business and non profit organization often use editors who may be the employees of the company. developmental editing etc. line editing. They usually provide services such as proofreading. . individual contractors working on a site at the clients office or partners in a specialized copywriting agencies. copy editing.

If it is required does the paper make an argument and if it does. The claims made are accurate. Have you done everything the assignment requires. 2. Have all the points that have been made supported by adequate evidence. 3. is the argument complete. 4.CHECKPOINTS FOR EDITING CONTENT 1.  .

5. Is all the information in your paper relevant to the assignment and your overall writing goal? .

3.  . Is your thesis clearly stated in your introduction. Does he paper have an appropriate introduction and conclusion. 2.CHECKPOINTS FOR EDITING CONTINUED OVERALL STRUCTURE 1. Is it clear how each paragraph in the body of the paper is related to the thesis? 4. Are the paragraphs arranged in a logical sequence.

Have you made clear transitions between paragraphs. One way to check the structure of your paper is to make an outline of the paper after you have written the first draft.5. .

Have you chosen the proper words to express your ideas(avoid using words that are not a part of your normal vocabulary). 2. Is it clear what each pronoun refers to? 4.CHECKPOINTS CONTINUED CLARITY 1. Have you defined clearly terms that might be unclear to the readers. Is the meaning of each sentence clear? 3.  .

Does each paragraph have a clear topic sentence? Does the paragraph stick to one main idea? Are there any extraneous and missing sentences in any of the paragraphs. .STRUCTURE WITHIN PARAGRAPHS 1. 3. 2.

Do you tend to use passive voice too often. words that contain man like fireman that people could assume apply to a particular gender) appropriate? Have you varied the length and structure of your sentences. 4. . Have you used an appropriate tone? Is the use of gendered language(masculine and feminine pronouns like “he” or “she". 2. 3.STYLE 1.

Do you repeat a strong word ex a vivid main verb unnecessarily.5. 6.Does the writing consists of many unnecessary phrases like “due to the fact”. .

Have you appropriately cited quotes.phrases and ideas you got from the sources? .CITATIONS 1.

they develop techniques for spotting and correcting future instances of that pattern . we will usually make significant changes to the content and wording of the paper.WHAT EXPERIENCED EDITORS DO As we edit at all these levels. Good editors keep an eye for the patterns of errors for that helps them if they are editing a very large document.Once they spot the patterns.

PROOF-READING .

Proofreading should only be done after all the stages of editing revisions have been finished.focussing on surface errors such as misspellings and mistakes in grammar and punctuation.Proof-reading is the final stage of the editing process. .

3. Make the process systematic and focused so that we may catch maximum errors in the least possible time. Do not rely entirely on spellcheckers. 2. if you try and identify too many types of error at a .STRATEGIES FOR PROOFREADING 1. They are useful but have a limited dictionary. Grammar checkers too can be problematic as they work with a limited number of rules. 4. Proofread for only one kind of error at a time.

Separate the text into individual sentences.5. 8. 6. 7. Read every word. Read slow. Try reading out loud which forces you to say every word. . time you might lose focus.

.SOME UNCONVENTIONAL TECHNIQUES USED BY PROOFREADERS 1. 3. They start with the last word on the page and work their way to the beginning. Circle every punctuation mark. Read the paper backwards. Use an opaque object like ruler to separate the lines. 2. This is done because grammar will not make any sense and the focus will entirely be on the spelling. it forces them to look at every punctuation mark.

SQ3R TECHNIQUE .

The name is an abbreviation for five steps of the strategy 1. Question 3. Review .SQ3R or SQRRR refers to a 5 step reading strategy originally created as a study skill strategy for students. Recite 5. Read 4. Survey 2.

SURVEY\SKIM Take five minutes to get an overview of the material paying special attention to the organisation.pictures.charts. boldface type.Look out for diagrams. italicized words. . maps .Take note of headings.

Keeping the mind focused on these questions as we read maintains interest in the material. when. where. . how.QUESTION Create interest in the material by asking the leading questions-what. who. Ask yourself” what is likely to be the most challenging part of this material for me to understand.

then go back and underline the key words and phrases. Summarize the main points in your own words.READ Look for answers to your questions from the previous stage. . Read the whole paragraph first. This means active reading.

you do not understand it. If you can not answer the question in your own words. recite the main points. Answer the questions that you raised in step 2.RECITE Without looking at the material. Verify the answer by checking the text .

Note the parts that did not come to mind so easily and check the material again. Reread the margin notes and underlined words and phrases. review the whole lesson in the end.REVIEW After applying the previous four stages to the material section by section. . Verbalize the sequence of the main points.

. Is not it? Specially when it increases the reading time by 15%. But. it surely feels good to think that it increases the retention by 70%.Hard and boring work.

” – Mark Twain .EXECUTIVE READING A man who doesn’t read good books has no advantage over the man who can’t read them.

it has been designed to enhance the retention of this information so that the knowledge embedded in these books can be recalled and utilized over the course of a reader’s lifetime. . More importantly.Executive Reading is a resource designed for individuals looking to acquire knowledge from the most valuable business books available today.