Effective Presentation Skills

Presented by Felicity Mildon

Wednesday 30 August, 2006

In effective presentations……
• We never plan to fail – we fail to plan!

Purpose of the Presentation: • • • thank inform persuade – ideas and/or action . 1..Steps to successful presentations..

Understand Your Audience • • • • • Who? What? When? Where? How? .

Some questions to consider: • Who are they? (demographics. professions etc) • What content do they want to hear? • How many people? • What is your relationship with them? • Are there any cultural differences? • What do they need to know? • What language will be most appropriate? .

and time? • Where is the venue? • Will there be other speakers? • What equipment is available . day.. • What is the date.Other questions about the audience….

3. Check the Venue • Seating Plan/Room layout • Lighting • Air Conditioning • Lectern/Microphones • Projector and screens • Whiteboards • Power supply • Technical support .

Research your Topic • Ideas • Facts and figures • Statements by authorities • Stories • Historical information • Interesting or “quirky” facts .4.

Prepare your structure: • How long will the presentation be? • Allow 10% of the time for both your opening and conclusion • Will there be time for questions? • How interactive will the presentation be? .5.

Other Issues • Title for your presentation? – Catchy – What’s in it for me? – Theme of presentation Appropriate Use of Humour .

A Strong Opening • • • • Ask a question Tell a story Use a famous quote Identify with the audience .6.

information) – Sell it (what’s in it for them) . The Body of the Presentation • Break into key points: – Explain It (a few statements only) – Reinforce it (stories. acts.7.

8. Sequencing • Chronological • Topical • Logical .

Closing your Presentation • End with a bang. not a wimper • Summarise key messages • Issue a call to action • Challenge the audience • An inspirational quote • Ask a question .9.

Using Visual Aids • • • • • • Powerpoint/OHT’s Whiteboards Flip Charts Slides Handouts Props .10.

cartoons Avoid too much animation Use colour . Using Powerpoint • • • • • • • Only six to seven lines Simple. pictures. key words Bold headings Clear layout Diagrams.11.

credibility.12. sincerity . Body Language • Eye contact • Tone. pitch and pace of voice • Movement • Grooming • Posture (sitting vs standing) • Intangibles: honesty.

13. Mental Preparation • Arrive early • Practice • Visualise yourself presenting confidently with an engaged audience • Use deep breathing .

14. Dealing with difficult situations • Active listening • Paraphrasing • Questioning techniques .

Time for Questions .

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