FI Overview

Financial accounting
The Financial Accounting Module of SAP is the backbone which records , collects or process information on real time basis to provide necessary inputs to the external reporting.

Financial Accounting
Foreign exchange management Finance information system Bank Management of secureties and loans

Cash management and forecast

Accounts payable
Payables

Bank accounts Receivables

Accounts receivable

General Ledger
Invoice verification Extended General Ledger
Consolidation

Credit management

Financial Accounting External Accounting Financial Position Profit & Loss Balance Sheet Bankers. Taxing Authority SEC . Lenders Stockholders External Auditors IRS.

Balance sheet Group chart of accounts Chart of accounts-1 Chart of accounts -2 Company code -1 Company code -2 .Company org structure Company P&L A/C.

Company Consolidated financial statements are created at the company level A company can include one or more company codes All company codes must use the same chart of accounts and fiscal year .

are created .Company Code A BALANCED SET OF BOOKS A required structure A legally independent entity The smallest organizational unit for which accounting can be carried out The level where business transactions are processed The level where accounts are managed The level where legal individual financial statements. such as the balance sheet and the profit and loss statement.

Chart of Accounts
A listing of the accounts A chart of accounts must be assigned to every company code Several company codes can use the same chart of accounts
A different chart of accounts can be used if a different grouping of the chart of accounts is required

CLIENT US CHART OF ACCOUNTS

Co code 1000

Co code 2000

it records movements of values in a company code.General ledger The General Ledger account in FI. .

. It is an integral part of the purchasing system.Accounts Payable The Accounts Payable application component records and administers accounting data for all vendors. Deliveries and invoices are managed according to vendors.

Master Data: Structure Client General data ‡ ‡ ‡ Address Control data Payment Transactions Vendor Master Company Code 1000 Company Code data ‡ ‡ ‡ Account Management Payment Transactions Correspondence Purchasing Organization Purchasing Organization ‡ ‡ Purchasing Data Partner functions .

Procurement Cycle Purchase requisition Invoice Payment processing Purchase order 10 20 8 1 Determination of reqmts. Quotation Invoice verification 7 2 10 20 Source determination Goods receipt 6 PO monitoring 3 Purchase order 10 20 PO Vendor selection 5 4 processing .

Payments / Disbursements Business Transactions included in Process: Manual payments Automatic Payment Run Outgoing Payments ‡ Reports Inter-company Payments ‡ IDoc¶s (REMADV) .

Automatic Payment Process Invoices or payment requests are entered Open invoices are analysed Payment documents are printed Invoices are paid Invoices are proposed for payment Payments are approved Payments are modified .

Accounts Receivable The Accounts Receivable application component records and administers accounting data of all customers. . It is also an integral part of sales management.

Master Data: Structure Client ‡ General data ‡ Address ‡ Control data ‡ Marketing ‡ Export data ‡ Contact persons Customer Master Company Code 1000 ‡ Company Code data ‡ Account Management ‡ Payment Transactions ‡ Correspondence ‡ Insurance ‡ Sales Organization Sales Area data ‡ Sales ‡ Shipping ‡ Billing document ‡ Partner functions .

Sales Process ² Trading Goods Customer Order Picking Packing Accounts Receivable Billing Goods Issue .

providing detailed information on transactions involving fixed assets.Asset Accounting The Asset Accounting (FI-AA) component is used for managing and supervising fixed assets with the SAP System. it serves as a subsidiary ledger to the General Ledger. In Financial Accounting. .

Low value assets {u$300 to <$800} .Acquisitions .Post Capitalization .Normal assets (>$800) .Assets under construction Fixed Assets Monthly depreciation run in all depreciation areas ( Local GAAP.Disposals .Etc.Transfers . IFRS and US GAAP ) Periodic Postings Carried out by Programs . Integration with general ledger Management of several asset types: .Fixed Asset Accounting Overview & General Processes Standard business transactions: .

Asset Class A L Balance sheet General ledger accounts Buildings Vehicles Assets under construction Fixtures and fittings Asset classes Asset master records .

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CO Overview .

000 Executives Controllers Department Managers Senior Management .Controlling Internal Accounting Departmental Expense Report Salaries 10.000 Total 23.000 Other 5.000 Overhead 8.

.Controlling Managerial accounting is designed to collect the data for the preparation and analysis of reports for use by internal users. Controlling module provides information to the management for decision making.

Organizational Units & Master Data Grp Operating Concern (9100) Operating Concern Controlling Area Profit Centers Dep A Dep B Dep C Grp Controlling Area (1000) Dep D Dep E Dep F Dep G Company Codes 1000 2000 HQ 1000 Cost Centers 10000« 20000 30000 40000 Other Cost Objects Orders Cost Objects .

Module CO ± Controlling ‡ Represents the flow of cost and revenue ‡ Instrument for organizational decisions ‡ Key elements of the CO application module include ‡ Cost center accounting ‡ Product cost Planning ‡ Product Costing ‡ Profitability analysis ‡ Profit center accounting ‡ Activity based costing ‡ Enterprise controlling .

Secondary cost element.Primary Cost Element. 2.Cost Element Accounting To update co records/sub modules cost element are required. We create cost element to identify whether particular GL account is expenditure account or revenue account. by assigning suitable cost element category. There are 2 types of cost elements 1. .

Cost Center Accounting This is used to view the department wise cost if organization have number of departments.Sales department. Example . . Production department. Finance department. We create cost centers to understand the expenditure incurred on unit wise. We divide the company into small unit of responsibilities. each individual unit of responsibility is known as cost center.

if business area is not used in FI. Thus profits or losses for a profit center are calculated separately. . Profit center accounting use a mechanism called derivation of profit center with the help of this mechanism system automatically derives the name of the profit center for every income transaction posted.Profit Center Accounting This used to view profitability division wise/location wise. A profit center is a section of a company treated as a separate business.

which can be classified according to :Product Wise Customer Group Wise Sales Area Wise Business Area Wise This is used to view profitability for number of parameters at a time. Example.Profitability Analysis Profitability Analysis (CO-PA) COPA enables to evaluate market segments.Customer wise/sales organization wise/sales area/division/distribution channel/plant wise .

Aspects of Profitability Management PCA PA Responsibility Accounting (Company oriented) Profitability Analysis By Market segment (Market oriented) Profitability Segments 2000 100 230 1440 250 Revenue Salaries Materials Profit 2000 468 230 Revenue Discounts COGS Contr. Margin Advertising External Market Profit Centers Ethylene Pharma Power Telecom .

Cost of goods sold.e Work in progress and Finished goods.i.Product Costing Product Costing Product costing helps the company to known the cost incurred by its products in order to successfully manage its product portfolio. This is used for valuation of inventories. . The product cost accounting business process calculates : Cost of goods manufactured.

FI and CO comparison FI Legal or external reporting Reports by accounts Balance Sheet Income Statement CO Internal management reporting Reports by cost centers and cost elements Cost Center Reports .

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SAP MM OVERVIEW .

CONTENTS y Introduction to SAP MM y MM Organization Levels y MM Procure To Pay Process y Master Data  Material Master  Vendor Master  Purchase Information Record y Quality Management y Batch Management y Materials Requirements Planning .

DEFINITION OF MM Material management is a scientific technique. concerned with planning. . organizing and controlling the flow of materials from their initial purchase through internal operations to the service point through distribution.

AIM OF MATERIAL MANAGEMENT To get ‡ ‡ ‡ ‡ ‡ The Right quality Right quantity of supplies At the Right time At the Right place For the Right cost .

PURPOSE OF MATERIAL MANAGEMENT ‡To gain economy in purchasing ‡To satisfy the demand during period of replenishment ‡To carry reserve stock to avoid stock out ‡To stabilize fluctuations in consumption ‡To provide reasonable level of client services .

FOUR BASIC NEEDS OF MM ‡ To have adequate materials on hand when needed ‡ To pay the lowest possible prices. consistent with quality and value requirement for purchases materials ‡ To minimize the inventory investment ‡ To operate efficiently .

procurement. A plant can be one of the following types of locations: ‡ Central delivery warehouse ‡ Regional sales office ‡ Manufacturing facility ‡ Corporate headquarters ‡ Maintenance plant .PLANT Plant is an organizational logistics unit that structures the enterprise from the perspective of production. plant maintenance and materials planning.

‡ Inventory management on a quantity basis is carried out at storage location level in a plant. .STORAGE LOCATION ‡ The storage location is an organizational unit that allows the differentiation of material stocks with in a plant. ‡ Physical inventory is carried out at storage location level.

. ‡ A Purchasing Group is the for a buyer or a group of buyers responsible for certain purchasing activities.Purchase Organization/Group ‡ A Purchase Organization is a organizational level that negotiates conditions of purchase with vendor for one or more plants. It is legally responsible for completing purchasing contracts.

MM Purchasing Flow Purchase order Invoice 1 Determine Requirements 7 Invoice verification Plan Rqmts. MM 6 Goods receipt and inventory management Materials mgmt 2 Source determination 5 Order follow-up Purchase order 3 4 Order processing Vendor selection .

Price entry into the system with reference to the RFQ.Purchasing Process Flow Requests for quotation (RFQ) posting to vendors to enquire prices for certain goods. Contract (WK) creation for plant with reference to the RFQ from above. Maintenance of the quotation number in the info record to ensure that the current purchasing prices are the same as in the quotation. . Submission of quotations by the vendors. Price comparison in the system.

Posting of the goods receipt to the quality stock. ‡ Posting of the goods receipt for the raw materials for the incoming goods to storage location in the plant ‡ Automatic batch number creation for each incoming batch on receiving the goods. . ‡ Goods receipt inspection (quality management) for the goods. ‡ Purchase order creation with reference to the purchase requisition.Purchasing Process Flow ‡ Purchase requisition posting to the material above.

Vendor Master Data ‡ Master records must be created for every vendor ± Contains centralized data for both MM and FI. or centrally ‡ Vendor Master Data is pulled from database when creating Purchase Orders Vendor Master Data Payment Terms Accountin g Master Records Purchasing Master Records . can be created in MM and FI modules.

Vendor Master Data y General Data: y Client-level data: Applies to all company codes and purchasing organizations y Name. delivery terms) y Maintained at purchasing organization level . address. reconciliation account (a vendor is a creditor of the enterprise) y Purchasing data y Data important for purchasing (contact persons. language y Company code data y Accounting data: Currency used. payment terms. phone numbers.

As the system is configured. additional views can be added as necessary.Material Master Data y An advantage of the SAP system is that it maintains one set of data in real time. Depending on the type of material. In the SAP system. y Material Master data is organized by Views. y Many Material Master views are plant-specific. there is one set of related data for each material. Material data is used by many functional areas. . only certain views need to be used.

Classification are not plant-specific Other views are plant-specific .Material Master Views y y y y y y y y y y y y y y y Basic Data 1 Basic Data 2 Classification Sales: Sales Org Data 1 Sales: Sales Org Data 2 Sales: General/Plant Data Foreign Trade: Export Data Sales Text Purchasing MRP 1 MRP 2 MRP 3 MRP 4 Forecasting Work Scheduling ‡ General Plant Data/Storage 1 ‡ General Plant Data/Storage 2 ‡ Warehouse Management 1 ‡ Warehouse Management 2 ‡ Quality Management ‡ Accounting 1 ‡ Accounting 2 ‡ Costing 1 ‡ Costing 2 Basic Data.

Purchasing Info Record (PIR) PIR Contains ‡ Current price and delivery costs for purchasing organization or plant ‡ Number of last purchase order ‡ Purchase order price history ‡ Tolerance limits for over/under deliveries ‡ Planned delivery time for material ‡ Vendor evaluation data .

freight costs. purchase order) is created or changed.g. . or can be created automatically when a purchasing document (e. etc. as we will do in this class. ‡ The Purchasing Info Record can be created automatically from a purchase order if the Info Update indicator is set.Purchasing Info Record (PIR) ‡ Purchasing info records can be created directly. which can include discounts. ‡ Conditions is SAP¶s term for pricing. surcharges.

includes inspection planning as well as efficient supplier management and maintenance of quality related documents. ‡ Inspection planning ± Inspection plans ± Inspection methods ± Inspection characteristics ± Inspection sample procedures ± QM documents/inspection instruction ± QM certificates ± Vendor evaluation ‡ ` .Quality Engineering ‡ Quality engineering means incorporating quality throughout the entire product development process. This starts with defining deliverables and quality gates within a project.

To document product quality. but also by manual actions. . ‡ Quality inspection/inspection types for ± Goods receipt inspection for purchase order ± Model inspection at goods receipt for purchase ± Receiving inspection from external processing ± Goods receipt inspection from production ± Inspection for other goods receipt ± returns ‡ Inspection results recording. Quality inspections can be triggered by various events such as order release or goods movements.Quality Assurance and Control ‡ Quality assurance and control involves inspections at all stages. continuous monitoring. and quick intervention to deal with unexpected events. certificates can be created.

‡ Quality notifications for processing complaints against suppliers ± Activities management to record defect and trigger return delivery. and the effective processing of actions aimed at controlling and assuring the quality of processes and products. the systematic search for solutions. mySAP ERP includes the quality notification tool is available for this purpose. .Quality Improvement ‡ Quality improvement refers to the notification of quality problems.

‡ Every batch number has an inventory quantity associated with it.Batch Management Provides identification. . classification. Enables bottom-up as well as topdown analyses to show into which final products a batch of raw material has flown or which batches of raw materials have flown into a final product. and inventory management for different batches of a material. ‡ Batch Management can be defined as tagging an alphanumeric or a numeric code to the material produced or material procured.

but it also stores the characteristics values or the chemical composition or the product specifications at the time of its production or procurement. ‡ A partial quantity of production or procurement can be tagged with a batch number that clearly makes that material inventory unique. ‡ The Batch number generated for the material quantity not only helps in uniquely assorting the material inventory. .Batch Management ‡ This 10 digit code in SAP helps in uniquely identifying a material and the quantity associated with it.

‡ Product produced or procured has to be stored separately for it to be tagged with a batch number. is a good candidate for batch management.Which Materials can be Batch Managed ‡ Typically you can say that material which can be stored separately without mixing and piling one over the other. . ‡ If you mix all the pieces or mass together then the identification is lost.

MRP .

that is. to procure the requirement quantities for in-house production and for sale on time.Materials Requirement Planning The main task of material requirements planning is to ensure material availability. .

‡ In forecast-based planning. . the system checks whether the available stock level falls below the reorder point defined for the material.Consumption based planning ‡ As opposed to MRP. consumption-based planning procedures are only based on material consumption. historical data is used in the material forecast to estimate future requirements. historical data is also used in the material forecast to estimate future requirements. ‡ In time-phased planning. ‡ In reorder point planning.

‡ The combination of this Valuation Class + the Movement Type helps in determining the GL accounts. . ‡ In the accounting view of Material master amongst other values we have a Valuation Class field.MM INTEGRATION WITH FI ‡ Material Master is the heart of all integration. This Valuation class is the vital link which ensures that Accounting documents are posted automatically.

. Invoice verification and quality assurance. Goods issued for consumption.MM INTEGRATION WITH FI Some Integrated Areas: ‡ ‡ ‡ ‡ ‡ Goods received from vendor. Production receipt. Finished goods delivered to customer.

This also refers to Material Master. shipping conditions etc. the shipping point with the help of the loading group. determination takes place plant data. . all the details of the items are copied from Material master of MM. ‡ While we create inbound/outbound delivery with reference to a sales order.MM INTEGARTION WITH SD ‡ In the creation of sales order in SD. ‡ MRP and availability check related data is also taken from MM although we control this data in SD .

. Integration also takes place in Stock Transport Order between different plants with delivery and billing. ‡ ‡ We see the integration in Third Party Scenario.MM INTEGARTION WITH SD ‡ The material which we are entering in a sales order must be extended to the sales area of your sales order/customer otherwise you cannot transact with this material.

MM INTEGRATION WITH QM ‡ ‡ ‡ Manages quality information for materials. goods receipts inspections. Releases vendors. monitors their QM systems. vendors. sample approval etc. and notifications. for example vendor approval. Manages the release status of delivery relationships. ‡ Evaluates vendors on the basis of quality using quality scores problem from audits. .

Tracking of vendor certificates. ‡ Blocks payments until inspection lots are accepted. ‡ Triggers source inspections to be carried out at the vendor¶s premises before the vendor is due to make a delivery.Source Inspection.MM INTEGRATION WITH QM ‡ Requests quality certificates and monitor their receipt. .

Purchase orders with MRP Run.MM INTEGARTION WITH PP ‡ ‡ Goods movements . Reservation created for Production Order/Planning. ‡ Creation of Purchase Requisitions.Backflush. STO. Auto Goods Receipt. .

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SAP SD OVERVIEW .

shipping and billing of products and services ‡ Tightly coupled data flow to the other SAP modules ² Integration like MM & FI ‡ Flexible and Robust Functionality that is .SD OVERVIEW ‡ Mechanisms to execute the business processes used in the selling.

SD Components 1 Master Data Sales Support Pricing Sales order Billing Foreign trade Sales Info Systems Transportation .

. negotiates terms of sale. and is responsible for these transactions. Typical distribution channels include corporate sales and direct sales. ‡ Distribution Channel: The channel through which materials or services reach customers.Enterprise Structure ‡ Sales Organization: An organizational unit that sells and distributes products.

‡ Sales Area: A sales area is compiled of a sales organization. Within in division you can carry out statistical analyses or set up separate marketing.Division: Product groups can be defined for a wide-ranging spectrum of products. For every division you can make customer-specific agreements on. partial deliveries. and terms of payment. and a division. . pricing. for example. all data relevant for sales can be defined per sales area. A sales area is used for reporting purposes. distribution channel.

‡ Sales persons: Individual personnel master records are used to manage data about salespersons. sales groups can be defined for individual divisions within the sales team. For example.‡ Sales Office: Your organization may require your sales teams to be structured along geographical aspects of the organization. These geographical groups are easily created using the term sales office. ‡ Sales Group: The staff of a sales office may be subdivided into sales groups. You can assign a salesperson to a sales group in the personnel master record. .

SD: Functionality       Sales Support Sales Shipping and Transportation Billing Credit Management Foreign Trade 78 .

Sales & Distribution Org Structure & Master Data 79 .

SD: Organizational Structures S&D Structure ‡ Client ‡ Company Code ‡ Sales Area ± Sales Organization ± Distribution Channel ± Division Internal Sales Structure ‡ Sales Offices ‡ Sales Groups ‡ Salesperson ‡ Plant ‡ Shipping Point ‡ Loading Point 80 .

SD: Structure for Sales Order Processing Client 410 Sales Area Company Code C100 Sales Org S100 Plant P100 Plant P101 Distribution Channel (RE) Division (01) .

SD: Internal Sales Structure US Sales Office S100 Western Sales Office Eastern Sales Office Northwest Sales Group Salesperson 1 Salesperson 2 Salesperson 3 Southwest Sales Group Salesperson 4 Salesperson 5 Northwest Sales Group Salesperson 6 Southwest Sales Group Salesperson 7 Salesperson 8 Salesperson 9 .

SD: Structure for Distribution Client 410 Company Code C100 Plant P100 Plant P101 Shipping Point Rail Dock Shipping Point Express Dock Shipping Point Freight Dock Loading Point LP03 Loading Point LP02 Loading Point LP01 .

SD: Master Data
Condition Master Data

Customer Master Data

Material Master Data

Cust/Mat Info Record

Output Master Data

SD: Customer Master Data
Customer Master
Contains all of the information necessary for processing orders, deliveries, invoices and customer payment Every customer MUST have a master record

Customer Master Data is created by Sales Area
Sales Organization Distribution Channel Division

SD: Customer Master Data
‡ The customer master information is divided into 3 areas:
± General Data ± Company Code Data ± Sales Area Data

101 Sales Org.SD: Customer Master General Information relevant for the entire organization: Name Address Communication Client 410 Company Code specific information: Acc. Mgmt Payment Bank Sales Area specific information: Sales Office Currency Company Code 102 Company Code 101 Company Code 100 Sales Org. 100 .

SD: Master Data Material Master Contains all the information a company needs to manage about a material It is used by most components within the SAP system Sales and Distribution Materials Management Production Plant Maintenance Accounting/Controlling Quality Management Material master data is stored in functional segments called Views .

Plan.SD: Material Master Views Sales Data Basic Data Purchasing Data Mat. Data Material Master Forecasting Data Storage Data Controlling Data Accounting Data Quality Data .

SD: Material Master General Information relevant for the entire organization: Name Weight U/M Client 410 Sales specific information: Delivery Plant Loading Grp Storage Location specific information: Stock Qty Plant 102 Plant 101 Plant 100 Storage Location 20 Storage Location 10 .

Info Records contain: customer-specific material number customer-specific material description customer-specific data on deliveries and delivery tolerances You can also maintain default text to appear on sales orders for that customer .SD: Customer-Material Info Record Data on a material defined for a specific customer is stored in a Customer material info record.

SD: Condition Master (Pricing) Condition master data includes: Prices Surcharges Discounts Freights Taxes You can define the condition master to be dependent on various data: Material specific Customer specific Conditions can be dependent on any document field .

such as: E-mail Mail EDI Fax XML Output examples: Quotation Confirmation Invoice .SD: Output Output is information that is sent to the customer using various media.

Sales & Distribution Sales Sales Order Process .

Sales: The Process Pre-sales Activities Sales Order Entry Check Availability Pick Materials Receipt of Customer Payment Invoice Customer Pack Materials Post Goods Issue .

It contains the following functionality: Creating and tracking customer contacts and communications (sales activity) Phone call records On-site meeting Letters Campaign communication Implementing and tracking direct mailing.SD: Pre-Sales Activities (CRM Light) Sales Support is a component of SD that assists in the sales. These documents help identify possible sales related activity and determine sales probability. . internet. and marketing of a companies products and services to its customers. distribution. and trade fair campaigns based on customer attributes Pre-sales documents need to be managed within the presales activities: Inquiries and Quotations.

Information needed: Past sales activity Past communication Contact information General Company info Credit limits and usage Current backorders 360º view of your customer .SD: Pre-Sales Activities (CRM Light) The ultimate goal of all presales activities is to equip the sales technician with all the information necessary to negotiate and complete the potential sale.

SD Process: Inquiry An inquiry is a customer¶s request to a company for information or quotation in respect to their products or services without obligation to purchase. How much will it cost Material/Service availability May contain specific quantities and dates The inquiry is maintained in the system and a quotation is created to address questions for the potential customer. .

SD Process: Quotation The quotation presents the customer with a legally binding offer to deliver specific products or a selection of a certain amount of products in a specified timeframe at a pre-defined price. .

email Existing Contract Quotations The electronic document that is created should contain the following basic information: Customer Information Material/service and quantity Pricing (conditions) Specific delivery dates and quantities Shipping information Billing Information . internet.SD Process: Sales Order Sales order processing can originate from a variety of documents and activities Customer contacts us for order: phone.

contains delivery quantities and dates for partial deliveries . total cost of the order Line Item Information about the specific product: Ex: material and quantity. cost of an individual line Schedule Lines Uniquely belongs to a Line Item.SD Process: Sales Order The sales document is made up of three primary areas: Header Data relevant for the entire sales order: Ex: customer data.

SD Process: Sales Order The sales order contains all of the information needed to process your customers request. the following information is determined for each sales order: Delivering Schedule Shipping point and route determination Availability Check Transfer of requirements to MRP Pricing Credit limit check .

Sales Order: Shipping & Route Determination During the creation of the sales order the system must determine the shipping point from which the material will be shipped and the route the material will take to get from your warehouse to your customers location. . A shipping point is determined for each line item within the order. The route determination will is used to define the transit time of the material that we used in scheduling.

Sales Order: Availability Check Availability Check Determines the material availability date Considers all inward and outward inventory movements Proposes 3 methods of delivery One-time delivery Complete delivery Delayed proposal Rules are created by YOU .

Header pricing is valid for the whole order it is the cumulitive of all line items within the order Line item pricing is for each specific material. You have the ability to manually manipulate the pricing at both the header and line item level within the sales order by entering a condition type and amount. Taxes and freight can be set-up so we can¶t manually enter. surcharges.Sales Order: Pricing The system displays pricing information for all sales documents on the pricing screens at both the header and the line item level. . calculate taxes and freight. The system will automatically search for price. discounts.

During the sales order process the system will alert the sales rep about the customers credit situation that arises. if necessary the system can be configured to block orders and deliveries.Sales Order: Credit Check Allows your company to manage its credit exposure and risk for each customer by specifying credit limits. .

SD Process: Delivery Creation Checks order and materials to determine if a delivery is possible ² delivery block (hold). completeness Confirms availability Confirms export/foreign trade requirements Determines total weight & volume .

SD Process: Delivery Creation Generates packing proposal Calculates weight and volume Checks scheduling Considers partial deliveries Updates route assignment Assigns picking location Determines batches Quality check (if needed) Updates sales order .

quantities .SD Process: Delivery Document The Delivery Document initiates the delivery process and is the control mechanism for this process Picking Packing Loading Posting Goods Issue Changes to delivery are allowable .products.

Delivery: Picking Quantities based on delivery note Assigned date when picking should begin Automated storage location assignment Supports serial number/lot number tracking and batch management Integrated with Warehouse Management (WM) .

Delivery: Goods Issue Event that indicates the legal change in ownership of the products Reduces inventory and enters Cost of Goods Sold Automatically updates the General Ledger (G/L) accounts Ends the shipping process and updates the status of the shipping documents .

SD Process: Billing The billing document is created by coping data from the sales order and/or delivery document. It will update the customer¶s credit status. Order-based billing Delivery-based billing The billing process is used to generate the customer invoice. .

. It is at this point that the sales process is passed over to Financial Accounting to await payment.SD Process: Billing Documents The billing document will automatically create a debit posting to your customer subledger account and credit your revenue account.

SD Process: Billing Methods Delivery based Invoicing Delivery 8«20 Order 6 Delivery 8«21 Invoice 9«45 Invoice 9«46 Delivery 8«33 Collective Invoicing Order 9 Delivery 8«34 Order 14 Delivery 8«56 Invoice 9«68 Split Invoicing Invoice 9«91 Order 32 Delivery 8«86 Invoice 9«92 .

SD Process: Payment Payment is the final step in the sales order process. Reconciling differences between payment and invoice. . Payment will create a posting clearing the liability in the A/R account and decreasing your bank account. Final payment includes: Posting payments against invoices. this step is managed by the Financial Accounting department.

. The SAP updates the order status every time a change is made to any document created in the customer order management cycle (Order-toCash).SD Process: Document Flow The document flow and order status feature allows you to find the status of an order at any point in time.

Thank you .

SAP HCM HR .

Introduction Welcome Agenda HR Overview Application Components Questions & Answers ..Agenda : Project Start Up ..

SAP -- The Overall Picture
Comprehensive Client/Server Architecture Functionality
SD
Sales

FI
Financial Acctg.

MM

CO
Controlling

Integr ated Soluti on Ope n Syst em

PP

Materials Mgmt

Production Planning

R/3 R/3
WF HR IS
Industry Solutions

AM
Asset Mgmt

Graphic al User Interfac e

Client / Server Quality Mgmt ABAP/4 ABAP/4 PM
QM
Plant Maint. Human Resources

PS
Project System Workflow

Multinational Use

Busine ss Engine ering

03

SAP R/3 Functionality
Global Integration
Imaging Office Integration

Standard Product Development

MultiMultiCurrency

Recruitment Management Internet Personnel Compensation System Travel Expenses cost Management manageplanning ment Time Industry Payroll Incentive Management Solution wage Workforce planning Master Data Benefits

Workflow Mail Org.

HR information system

Security Management

MultiMulti-country Payrolls

EIS

Personnel Development

Training & Event

Reporting Analysis

Scalability & Performance

State of the Art Technology (WF, Internet)

HR - Functionality

Personal Administration Master Data

Organiz ational Manage ment

HR
Reporting

Payroll

Time manageme nt

Employee Life Cycle Job / Position Description Promotion. Salary Vacancy Planning increment.HR Process . Retirement Qualification Recruitment Updates Organisation Management Transfer applicant Employee Training data to Master data Master Data Additional data & Career Planning benefit info Payroll Time & Attendance Travel Expense .

Personnel Administration .

g.etc. Job. Org. unit. workplace.) Organization plans Reporting Structure Position description Vacancy / Occupancy plans . Position.Organization Management Planning Objects (e.

Master Data (Information Types InfoTypes) Working time Family Pay / Bank details Person Address/ personal data Organization Assignment Qualifications .

Personal Data Bio-data/ Resume Leave Administration Compensation & Benefits Payroll & Time Data Work Schedule Planning Data Salary Administration Appraisal Many more «.Personnel Administration .. ..

Maintaining PA Master Data Individual Infotype maintenance Contract Elements Monitoring of Dates Family/Related Person Education Other/Previous ERs Cost Distribution Internal Medical Service .

) Internal Control Corporate Function Objects on Loan Time Recording Info. Wage Maintenance Company Pension Membership fees Communication .Maintaining PA Master Data (Contd.

.. to.. time recording Substitution Overtime Vacation Sick Mixed and Special Forms Pos. to.. to.. from........... to. Vacation Sick Time Valuation Payroll Time Statement for Employees . time recording Positiv-Erfassung Substitution Overtime approved Present from. from.Time Management Neg. to. from.. from.....

Time Management Holiday Calendar Personal Work Schedule Monthly Work Schedule Attendances & Absences Attendance Check Graphical Attendance / Absence Overview Leave Overview / Leave Reporting Attendance and Absence Quotas Activity Allocation .

Time Management Process PP PM PS CO PAYROLL ACCOUNTING SAP Time Management TRAINING & EVENT MGMT SUBSYSTEMS Cost distrib ution Time evalu ation .

BAU/Department wise or by user specific requirement Leave record management Leave accrual calculation Deductions Maintaining Plant Holiday Calendar Subsequently integrate with Payroll .Time Management Process Interface with Punching/Swipe Card system Generate attendance reports by individuals.

etc. social insurance agencies.Payroll Accounting Gross payroll accounting with automatic wage calculation Automatic special payments computation Full gross/net retroactive accounting Freely definable payroll form Data exchange with banks. Direct integration to FI and CO Online or batch processing .

R/3 Payroll Process Employee Data Benefits/Pay Tables Time Management Payroll Simulation Release/Start Payroll Calculate Payroll Payroll Results Payslip Payroll Reports .

Job Evaluation Results ±Link to a job or a position ±Job evaluation results (Infotype) ±Subtypes for multiple evaluation systems ±Points determine relative worth of each job/position ±Link to salary structure through Planned compensation Infotype ±Benchmark job indicator ±Reporting available .

Basic Infotypes Compensation Plan Category Fixed Basic Pay Recurring Payments Additional Payments Infotype Variable Basic Pay Compensation Stock Plan Compensation History Stock All .

10.10.1997 Selection Option = = From 0001 Detroit to 29.Ad Hoc Query Ad Hoc Query Ad hoc query Edit Goto View EnvironmentSystem Help Query Report Output From 29.1997 To Field selection Selection field Personnel area City Selection result Output fields Personnel number Name of employee or applicant House number and street Postal code City Hits 9 .

Thank you .

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