General Ledger

SAP Best Practices

2 . All rights reserved. Key Process Steps      Posting General Ledger Account Documents Displaying the Document Journal Displaying G/L Balances (List) Carrying Out Recurring Entries Account Maintenance: Automatic and Manual Clearing © 2011 SAP AG. Benefits  Recording all business transaction ensures complete and accurate accounting data.Purpose. and Key Process Steps Purpose  This scenario provides a comprehensive picture of external accounting and accounts. Benefits.

0 Company Roles  General Ledger Accountant  Finance Manager © 2011 SAP AG.Required SAP Applications and Company Roles Required  Enhancement package 5 for SAP ERP 6. All rights reserved. 3 .

line items.Detailed Process Description General Ledger  The central task of G/L accounting is to provide a comprehensive picture of external accounting and accounts. financial statements with different financial statement versions and additional analyses. Recording all business transactions (primary postings as well as settlements from internal accounting) in a software system that is fully integrated with all the other operational areas of a company ensures that the accounting data is always complete and accurate.  Essentially. 4 . It is the centralized. All rights reserved. up-to-date reference for the rendering of accounts.  The SAP FI General Ledger has the following features: ± Free choice of level: corporate group or company ± Automatic and simultaneous posting of all sub-ledger items in the appropriate general ledger accounts (reconciliation accounts) ± Simultaneous updating of general ledger and cost accounting areas ± Real-time evaluation of and reporting on current accounting data. Actual individual transactions can be checked at any time in realtime processing by displaying the original documents. the general ledger serves as a complete record of all business transactions. in the form of account displays. and transaction figures at various levels such as: ± ± ± ± Account information Journals Totals/transaction figures Balance sheet/profit and loss evaluations © 2011 SAP AG.

5 .Process Flow Diagram General Ledger Event Posting (FI) Displaying Displaying and Change Reversal Clearing General Ledger Accountant Process Decision Process Decision Displaying a Document Displaying the Compact Document Journal Display Balances Displaying the Document Journal Reversing a Document ± Individual Reversal Displaying and Changing Line Items Reversing a Document Process Decision Posting G/L Account Document Displaying G/L Balances (List) Account Maintenance: Automatic Clearing Account Maintenance: Manual Clearing Finance Manager Processing a Recurring Entry Document Reversing a Document ± Mass Reversal List of Recurring Entry Original Documents Carrying Out Recurring Entries G/L = General Ledger © 2011 SAP AG. All rights reserved.

Does not usually correspond to a task step in the document. © 2011 SAP AG. this step does not have any incoming flow lines Process Decision Process Decision: Identifies a decision / branching point. and the step numbers from that scenario here Corresponds to a task step in the document Existing Version / Data Existing Version / Data: This block covers data that feeds in from an external process Does not generally correspond to a task step in a document. instead it is used to reflect an automatic decision by the system that is made after a step has been executed. this shape does not have any outgoing flow lines Flow line (solid): Line indicates the normal sequence of steps and direction of flow in the scenario. instead. Lines represent different choices emerging from different parts of the diamond. The other process flow symbols in this table go into these rows. signifying a choice to be made by the end user. Business Activity / Event: Identifies an action that either leads into or out of the scenario. it is used to reflect a document generated by a task step. or form External to SAP Hardcopy / Document Does not correspond to a task step in a document. Corresponds to a task step in the document Manual Process SubProcess Reference Sub-Process Reference: If the scenario references another scenario in part. 6 . Reflects a choice to be made after step execution System Pass/Fail Decision System Pass / Fail Decision: This block covers an automatic decision made by the software Does not generally correspond to a task step in the document. instead. or an outside Process that happens during the scenario Connects two tasks in a scenario process or a non-step event Financial Actuals: Indicates a financial posting document Financial Actuals Does not correspond to a task step in a document. report. put the scenario number. Line can also lead to documents involved in the process flow. instead. This band can also identify an organization unit or group. name. External Events: Contains events that start or end the scenario. it is used to reflect a task that is manually performed. rather than a specific role. Symbol Description To next / From last Diagram: Leads to the next / previous page of the Diagram Usage Comments Flow chart continues on the next / previous page <Function> Diagram Connection Hardcopy / Document: Identifies a printed document. Flow line (dashed): Line indicates flow to infrequently-used or conditional tasks in a scenario. or influence the course of events in the scenario. Process Reference Process Reference: If the scenario references another scenario in total.Legend Symbol Description Band: Identifies a user role. this shape does not have any outgoing flow lines Business Activity / Event Does not correspond to a task step in the document Budget Planning: Indicates a budget planning document Budget Planning Does not correspond to a task step in a document. Usage Comments Role band contains tasks common to that role. this shape reflects data coming from an external source. All rights reserved. such as Accounts Payable Clerk or Sales Representative. You have as many rows as required to cover all of the roles in the scenario. instead. it is used to reflect a document generated by a task step. put the scenario number and name here. instead. which affects the process flow. it is used to reflect a document generated by a task step. such as unloading a truck in the warehouse. this shape does not have any outgoing flow lines Unit Process Unit Process: Identifies a task that is covered in a step-by-step manner in the scenario Corresponds to a task step in the document Manual Process: Covers a task that is manually done Does not generally correspond to a task step in a document.

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