Professional Documents
Culture Documents
Feb. 2012
SCMA of AEDES
y Roles of pharmacist expert - CMS warehouse receiving procedures & QA - Warehouse y -
management, organisation and stock-keeping procedures, inventory management and record-keeping of stocks Order processing at CMS Safety and security aspects in the warehouses Roles of the logistics expert Organisation and oversight of LMIS Safe and secure distribution system organisation and procedures Security organisation and procedures for storage and transportation of the products
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Pharmacy: Improve layout and general storage conditions Dedicate one space for ATM commodities Secured stock and inventory management (batch, expiry, class) Improve the cold chain system Work on improving the stock records Write SOPs and provide training Improve receiving, picking, assembly, packing and dispatch procedures
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Business Plan
y Financial Data
Preparation Phase
y Plan. - For a complete physical inventory, schedule the day(s) and time. - Inform all the clients about the physical stock taking days. y Assign staff. - at least two people/team conduct physical inventory and verify each others findings. y Organize all materials/equipment needed during the whole activity (Print out of channel/ACCPAC the inventory form) y The inventory includes items received on or before the selected date (receipts after that should not be included) .
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Preparation (cont )
y Ensure all prepared orders are dispatched before
- Ensure that cartons are neatly stacked and arranged according to class, FEFO and batch numbers. - Make sure open cartons and boxes are visible. - Separate damaged or expired products (fill in CMS expiry and damaged form). y Make sure that all the transactions have been recorded on the stock card and up - to date.
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words Physical Inventory. - Using a red colour, write the quantity of the product that you counted during stocktaking. y Enter the physical inventory data into CHANNEL
y Cross check the stock card, CHANNEL, ACCPAC and
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balance on the stock/bin card, update the balance by adding or subtracting the excess or missing quantities. y For either of the above, identify, document, and correct the cause of the problem. y Dispose of damaged or expired products found during the physical inventory (next steps).
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HQ
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Conclusion
y The inventory control system is used for: requisitioning and issuing medicines; financial accounting; preparing the consumption and stock balance reports necessary for procurement. y Establishing and maintaining effective inventory records and procedures are the basis for coordinating the flow of medicines through the distribution system and the primary protection against theft and corruption. y Inventory SOPs should be understood very well and implemented in every scheduled inventory.
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