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Basic System Concept
Aim – To share knowledge helpful in creating robust Documents Importance of Office applications in Testers Life Discussion about – Word, Excel & PowerPoint – Extensively Used applications Versions Competitors
Office XP, Office 2003, Office 2007 and Office 2010 Office XP & Office 2003 – Menu Item Office 2007 & Office 2010 – Ribbon View Compatibility packs – Need to be installed in environments having lower office versions To use files created in higher office versions
Word .Office 2003 Preview .
Excel .Office 2003 Preview .
Office 2003 Preview PowerPoint .
MS Word .
issue reports in word documents. We’ll write our test plans. . What is MS word? Rich Text editor from Microsoft Provides lot of options to format text. How it is useful is our testing? MS word is very useful for our daily testing activities.MS word Intro…. estimation documents.
What are we going to Discuss in MSWord Document Properties Headings & TOC Formatting options Text type and size Bold. Italic and Underlines Background and text colours Bullets and numbering Indentation Alignments Borders and shadings Headers and footer Tables and images Hyperlinks and bookmarks Page numbers Page Size and orientations Spellings Comments Document Security .
MS word supports many formatting options like Text type and size. Background and text colours. Bullets and numbering. author etc. number of pages. Alignments. Document Properties Document properties will tell you some details about the document such as size. Borders and shadings. While sending any word documents to the clients. Indentation.Lets Begin. To view/modify the document properties. . Formatting options Formatting options allows us to format the data to have a rich look. click on “File” menu. Bold Italic and Underlines. we should ensure that the author name and other properties displayed the correct values. creation/modification dates.
They give a decent look to the document as people can see all main sections of the document in TOC page. . To apply a heading for the text. Headers and footer To insert header/footer to your document just double click on the header/footer section of the document. select the required text and go to “styles” section of the Home ribbon. page numbers. Headings and TOC Headings and TOC are very important while creating any document.MS word continued…. Headers and footer allows to insert common elements into the document such as client logos. date and time. tag lines etc.
Bookmarks allows us to remember the required locations in the document. Word supports insertions of tables. We insert hyperlinks in the document and simply clicking them we can navigate to the site without opening the browser. We can also insert images into the document. select the required text. To insert tables/images into you document simply go to insert menu Hyperlinks and bookmarks These are another important features of word document.MS word continued…. Tables and images Sometimes we’re required to show the data in tabular format. . To insert hyperlinks or bookmarks. We can easily navigate to the required location in a document by creating the book marks and creating hyperlinks for those bookmarks. right click on it and select “Hyperlink” option.
MS word continued…. go to “Page Layout ribbon” Spellings Very very important feature which makes our work so simple. If no you can check spellings by navigating to “Review” ribbon and selecting the “Spellings & Grammar” option. better readability etc. We can check the spellings using this option. To view/modify the page size or orientation. Spell checker is automatically enabled in word documents. Page Size and orientations Its always required for us to change the page size and orientation for several purposes like printing. It is always advised to verify the spellings in the page before we send the documents to the clients. .
select the required text. If we want to comment on a specific section of data without disturbing it. We can protect our document in following different ways: Password protection Restricted Editing . To insert comments. go to “Review” ribbon and select “New Comment” option. Comments Comments are used to provide our views for the specific data in the document. Document Security Document security is very important in order to protect our documents from misuse. it’s a good option to use comments.MS Word continued….
pivot the data in numerous ways. you can use Excel to track data.Excel Application Excel is a spread sheet program in the Microsoft Office system. and present data in a variety of professional looking charts. build models for analysing data. write formulas to perform calculations on that data. You can use Excel to create and format workbooks (a collection of spread sheets) in order to analyse data and make more informed business decisions. Specifically. .
How Excel helps Testers Creation of Test cases Tracking Issues Importing Data from Multiple sources Creation of Charts – Performance Testing Reporting Results – Retest results/ Summary Report / Data etc… .
What are we going to Discuss in Excel Operations on Row and Column Cells Formatting Comments & Track changes Sheet Protection Functions and their usage Charts Data Import – Connection to TFS Pivot table Multiple Excel Views .
Lets Begin.Right Click on Row/Column/Sheet/ > Hide/Unhide Cells Formatting Wrap text Makes all content within a cell by displaying it in multiple lines Home Tab> Alignment section> Wrap Text Merge Cells Joins the selected cells into one larger cell and centers the content into new cell Home Tab> Alignment section> Merge & Center .. Operations on Row and Column Insert and Delete .Right Click on Row > Insert/Delete Hide and Unhide .
Percentage or any Custom defined Right click on selection> Format Cells> Number Tab . Rotate text to a Diagonal angle or Vertical Orientation Home Tab> Alignment section> icon Cell Format cells to represent specific Data type like Currency. text… etc. Decimals. Formatting Quickly as Table format a range of cells and convert it to a Table by choosing a Pre-defined Table Style Home Tab> Styles> Format as Tables Text orientation format – currency. Date. Text.
Prevent Unwanted changes to the data in a sheet Workbook Protection .Prevent Unwanted changes to the structure of the Workbook like Adding or Deleting Sheet Review Tab> Changes Section> Protect Sheet/Workbook Track Changes Protection .Excel exploration Continued… Comments To increase readability and better Understanding Review Tab> Comments Section> Add Comment Track All changes made to the document Review Tab> Changes Section> Track Changes> Highlight Changes Sheet Protection .
Sum. Bar. Insert Tab> Charts section> Select desired chart . Min. Formulas tab Charts Multiple Charts type to serve the requirement Column. Pie.. Area..Average.Excel exploration Continued… Formulas Formulas or equations to perform calculations on values in worksheet . Line. Scatter.
Continuation… Data Import Import data from MSAccess. Text File. SQL Server.View the preview where the pages will break the document will be printed View Tab> Workbook views section Excel Views .View the Document as it will appear on the printed Page Page Break Preview . Web. Microsoft Query. Refresh connection Data Tab> Get External Data section> Select desired Connection Connection to TFS Create a list consisting of TFS Work items Team Tab> Work Items section>New List Page Layout .
Last on list but not least. Pivot table A PivotTable report is an interactive way to quickly summarize large amounts of data Filtering. and conditionally formatting the most useful and interesting subset of data to enable you to focus on the information that you want. Insert Tab> Tables section> Pivot Table .. sorting. and annotated online or printed reports. grouping. attractive. Presenting concise.
Power Point Presentations .
HYS. knowledge sharing sessions and many more… . It gives you everything you need to produce a professional-looking presentation.PPT Intro…… What is a PPT? PowerPoint is a complete presentation graphics package. Do we use this presentation in our testing ? We use this presentations for client visits.
What are we going to Discuss in PPT Commonly used options in PPT Themes Layouts Master Slide Header and Footer Slide Transition Slide Animation .
you'll want to apply a theme Office 2010 provides you a number of built in Themes and you have numerous options to edit them. To apply the required theme for the slide. just select any of the existing theme.PPT continued…. You can create you own themes with required colours and designs. a matching background. simply select the slide and go to design ribbon. If you want to create a new Theme. make the necessary modifications to it and save it as a new theme. fonts. Themes: To give your presentations a designer-quality look — a look that includes one or more slide layouts with coordinating colours. . and effects.
You can create your own layouts that suites your requirements. Slide layouts contain formatting. colour. Layouts: A layout tells you the way how you insert the data into slides. The key benefit to modifying and using slide masters is that you can make universal style changes to every slide in your presentation. and placeholders for all of the content that appears on a slide. Power point include some default layouts which you can chose to organise the data in you presentation slides. fonts. To apply a layout. and positioning. positioning.PPT continued…. Every presentation contains at least one slide master. including ones added later to the presentation . placeholder sizes. including the background. Master Slide: A slide master is the top slide in a hierarchy of slides that stores information about the theme and slide layouts of a presentation. right click on the slide and select the Layout option. effects.
You can reveal points on slides in a staggered way (i. .PPT continued…. one bullet displayed at a time) to keep the audience focused only on the point which you are discussing at the given time To apply slide transitions.e. Slide transitions and animations: Slide transitions define the visual movements while changing from one slide to another slide where as animations are used to define the movements of the objects in the slide. To apply animation. go to animations ribbon and apply the required animation. select any slide and go to Transitions ribbon to select the required transition. select the required object in the slide. They provide visual interest to your presentation and grab the audience's attention (as long as they are not overused).
Competitors Open Office Google Docs .
Future Product Office 365 .MSOffice on Cloud Office 365 combines Office documents with enterprise-class business services like Exchange Online for email and calendaring. and SharePoint Online for team sites. Lync for instant messaging. collaboration and web sites . phone calls and meetings.
Mail : Raheel..com MSN : Raheel.sm@live.Questions.email@example.com .
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