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PROF. V.

VISWANADHAM
WHAT ?
WHY ?

HOW ?

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VES
IMPRO

10 Feb 2008 3
PLANNING TAKES TIME:

NOT PLANNING TAKES
10 Feb 2008
RE
MO TIME
5
10 Feb 2008 6
ESSENTIALLY . . .
TIME MANAGEMENT IS

1 st
THINGS 1
st

DOES A BETTER ALTERNATIVE
EXIST AT ALL ?
TIME IS UNCONTROLLABLE

WE CANNOT MANAGE TIME

WE CAN ONLY MANAGE OURSELVES &
OUR USE OF TIME

HENCE,

TIME MANAGEMENT IS
ESSENTIALLY
SELF – MANAGEMENT
MANAGING OURSELVES &
OUR USE OF TIME

ESSENTIALLY,
IT CONSISTS OF . . .

~ AN IDEA OF PRIORITISATION,
OF CLARIFYING VALUES, &
OF COMPARING ~
THE RELATIVE WORTH
OF ACTIVITIES,
BASED ON THEIR
RELATIONSHIP
TO THOSE VALUES.
TI ME MA NAG EM ENT INV OLVE S . . .

IDENTIFYING YOUR MOST PRODUCTIVE HOURS ~
THE HOURS WHEN YOU FEEL YOU ARE MOST CREATIVE
FOR INTENSE WORK

NOTE THAT SOME PEOPLE ARE MORE PRODUCTIVE
DURING THE BEGINNING OF THE DAY,
WHILE SOME FEEL THAT DURING THE LATER PART OF
THE DAY, THEY ARE BETTER

BE CLEAR ABOUT YOUR
PRODUCTIVE HOURS,
AND PLAN YOUR WORK ACCORDINGLY
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THUS, THE FOCUS IS ON
SE TT ING GOALS –

[SPECIFIC LONG-TERM,
MEDIUM-TERM &
SHORT-TERM GOALS]

AND DIRECTING TIME & ENERGY
TOWARDS THE ATTAINMENT
OF THESE GOALS,
IN HARMONY WITH VALUES.
THE FIRS T S TEP

– DETERMINE YOUR GOALS ~
BE CLEAR, DETAILED AND SPECIFIC
ABOUT YOUR FUTURE PLANS
AND WHAT YOU HAVE TO DO TODAY,
TO ACCOMPLISH THOSE GOALS.

THERE IS ABSOLUTELY NO OTHER WAY,
TO CONCRETISE YOUR GOALS.

BE WILLING TO DO
AT LEAST S OMETH ING, EV ER Y DAY ,
IN ORDER TO ACHIEVE YOUR GOALS.

TIME MANAGEMENT
BEGINS AND IMPROVES WITH
GOAL-SETTING.
SO ME IMPO RTAN T
QUESTIO NS:

3. HAVE YOU SET YOUR GOALS ?

1. WHAT DO YOU WANT TO DO IN LIFE ?

2. TO BECOME
WHAT YOU WANT TO BECOME,
WHAT DO YOU WANT TO LEARN ?
Contd…
SO ME IMPO RTAN T QUESTI ONS:[ Contd… ]
2. WHAT IS YOUR TIME PERSPECTIVE ?

1. DO YOU COMPLETE THE PLANNED TASK,
EACH DAY, OR HAVE A TENDENCY TO
PROCRASTINATE ? IF SO, WHY ?
2. HAVE YOU PREPARED TIME-LOGS, AND THUS
HAVE A CLEAR IDEA OF THE TIME YOU ARE
REALLY UTILISING TO ACHIEVE YOUR GOALS ?
3. ARE YOU SPENDING MORE TIME THAN REQUIRED
FOR THE ROUTINE S.N.M. ACTIVITIES ?
4. DO YOU COMPLETE THINGS ON TIME ? OR,
YOU USUALLY FEEL RUSHED, PUSHED AND
THUS, STRESSED ?

=====
YOUR CHOICES, DECISIONS AND ACTIONS
OF TODAY, and EACH SUCCESSIVE DAY,
WILL CERTAINLY INFLUENCE
YOUR ABILITY TO ACHIEVE
YOUR GOALS.

TIME MANAGEMENT IMPLIES
APPRECIATING THE VALUE OF TIME &
TREATING IT AS A RESOURCE.

TIME, SO FAR AS WE ARE CONCERNED,
IS NOT UNLIMITED
AND HENCE,
OF GREAT VALUE ~

USE TIME VERY VERY VERY CAREFULLY
LET IT ADD VALUE TO YOUR LIFE.
HA VING GO ALS HE LP S IN DEVE LOP IN G
SENS ITIVIT Y T O T HE VA LUE OF TIME

IT’S A BAD AND UNPLEASANT EXAMPLE –
BUT LET ME RISK GIVING IT.

IMAGINE THAT TODAY IS THE LAST DAY OF YOUR LIFE.
I WISH YOU ALL SHATHAMANAMBHAVATHI. BUT LET US
TAKE THE EXAMPLE AND DISCUSS FURTHER.

WHAT HAPPENS ?
SUDDENLY, EVERY MINUTE, EVERY MOMENT
BECOMES VERY PRECIOUS AND CHERISHED.

EXTEND THE LOGIC. SINCE WE DO NOT KNOW ABOUT
OUR LIFE SPAN, DOES IT NOT MAKE SENSE,
TO CONSIDER THE AVAILABLE TIME AS PRECIOUS,
OF GREAT VALUE, LIMITED IN SUPPLY, AND HENCE,
TO BE USED VERY CAUTIOUSLY.
THUS, IT WOULD BECOME NECESSARY FOR YOU,
TO BE CHOOSY, TAKE CAUTIOUS DECISIONS, ETC.

QUESTIONS SUCH AS,
WHAT IS IMPORTANT ? NOT IMPORTANT ?
AND LESS IMPORTANT ?

WHAT IS EFFECTIVE ? LESS EFFECTIVE ?
WHAT IS EFFICIENT ? LESS EFFICIENT ?

WHAT IS URGENT ? LESS URGENT ?

NOTE THAT: WHAT IS NOT IMPORTANT NOW,
MAY OR MAY NOT BECOME IMPORTANT LATER,
BUT, WHAT IS NOT URGENT NOW,
WILL SURELY BECOME URGENT, LATER.
I I
M 1. RELATIONSHIP
M 2. DEAD-LINE DRIVEN
P BUILDING
P 3. PLANNING PROJECTS
O
O R 4. RECOGNISING NEW 3. PRESSING PROBLEMS
R T OPPORTUNITIES
T 4. CRISES
A
A N
N T
C
E 1. SOME PHONE CALLS
N
2. SOME MAIL 2. INTERRUPTIONS
O
3. SOME VISITORS 3. SOME REPORTS
T
4. PLEASANT ACTIVITIES
4. PRESSING MATTERS
I
M
P NOT URGENT
URGENT

URGENCY ~
SO ME USEFU L HINT S: [ 7 Hints ]

3. LIST ALL YOUR USUAL ACTIVITIES

2. CLASSIFY THEM AS (A) URGENT & NOT URGENT, and
(B) IMPORTANT & NOT IMPORTANT

3. ACT ACCORDINGLY ~ OTHERWISE,
YOU WILL BE FORCED TO DO THINGS HURRIEDLY,
WITH UNANTICIPATED CONSEQUENCES.

4. OBSERVE YOUR OWN ACTION PREFERENCES :
SOME PEOPLE ALWAYS BEGIN WITH
LESS URGENT AND LESS IMPORTANT WORKS.
IT WOULD BE BETTER TO BEGIN WITH
MORE URGENT AND MORE IMPORTANT WORKS.

[ Contd… ]
SO ME USE FUL HINTS: [ Contd… ]

5. DO NOT ENGAGE YOURSELF IN ACTIVITIES
THAT HAVE NOTHING AT ALL TO DO
WITH YOUR GOALS.

6. DO NOT FALL A VICTIM
TO THE UNFORTUNATE TENDENCY OF
MISINTERPRETING
URGENCY FOR IMPORTANCE.

7. POSTPONING AND WAITING TO DO A TASK,
UNTIL IT BECOMES URGENT,
DOES NOT MAKE SENSE.

=====
PRAC TICE US ING T IME-T RAC KIN G T OOLS :

MONTHLY PLANNER,
WEEKLY OBJECTIVES LIST
WEEKLY PLANNER,
TIME-LOG, ETC.

1. LIST THINGS TO BE DONE

2. TRACK THINGS ALREADY COMPLETED /
PARTLY FINISHED/
TO BE FOLLOWED UP, ETC.

3. COMPARE THE TIME ACTUALLY SPENT,
WITH TIME THAT WAS PLANNED TO BE SPENT,
AND DRAW USEFUL LESSONS FOR THE FUTURE.
~ NOTE YOUR TENDENCIES AND DISTRACTIONS.

4. ANALYSE TIME WASTERS AND SEE WHAT YOU CAN
REALLY DO ABOUT THEM.
IMPROVING TIME MANAGEMENT SKILLS

IT IS NOT THAT EASY. IT REQUIRES
LOT OF MOTIVATION AND PERSISTENT HARDWORK.
IT IS USEFUL TO REMEMBER THAT
THE FOLLOWING ARE ALSO IMPORTANT:

1. SPENDING TIME WITH YOUR FAMILY
2. IMPROVING YOUR SKILLS
3. PURSUING HIGHER STUDIES
4. KEEPING YOURSELF UPDATED
5. BUILDING NEW RELATIONSHIPS
6. EVALUATING TASKS THAT HAVE BEEN COMPLETED
7. TASKS YOU WANTED TO DO, BUT COULD NOT
DUE TO LACK OF TIME

GUIDING PRINCIPLES:
1. A SENSE OF PURPOSE
2. A SENSE OF PROPRIETY
3. A SENSE OF PROPORTION
TIME MANAGEMENT BEGINS WITH
IDENTIFYING AND ELIMINATING “TIME WASTERS”.

SOME OF THE MOST COMMON TIME WASTERS,
AND SOME SUGGESTIONS AS TO HOW TO DEAL WITH THEM:

4. PERSONAL TELEPHONE CALLS MADE OR RECEIVED DURING THE
WORKING HOURS

~ BE SELECTIVE IN GIVING YOUR PHONE / CELL NUMBER
~ KEEP THE DURATION OF THE CALL SHORT – BUSINESS LIKE
~ TAKE THE NUMBER AND CALL BACK WHEN YOU ARE FREE
~ INFORM YOUR FAMILY AND FRIENDS TO MINIMISE THE CALLS

2. INTERRUPTIONS FROM OFFICIAL VISITORS AND PERSONAL VISITORS
WITHOUT A PRIOR APPOINTMENT

~ TRY AND KEEP FIXED VISITING HOURS
~ SUGGEST AN ALTERNATE DATE AND TIME
~ ABSTAIN FROM OFFERING COFFEE / TEA
[ Contd … ]
3. MEETINGS THAT ARE UNSCHEDULED, WITHOUT CLEAR AGENDA
AND WITHOUT CLEARLY DEFINED ROLES FOR THE PARTICIPANTS

~ REQUEST FOR AN AGENDA
~ VERIFY YOUR ROLE FOR THE MEETING
~ ASK THAT THE MEETING DURATION BE DEFINED
~ VERIFY AND ENSURE THAT THE REQUIRED REPORTS/
DOCUMENTS ARE PREPARED AND CARRIED
~ DEPENDING ON THE OTHER IMPORTANT AND URGENT
WORK ON HAND, YOU MIGHT REQUEST
PERMISSION TO ABSTAIN FROM THE MEETING

4. PARTICIPANTS REACHING LATE FOR THEIR MEETINGS OR
APPOINTMENTS

~ YOU MUST YOURSELF BE PUNCTUAL
~ MAKE CLEAR YOUR AVAILABILITY – TIME LIMITS
~ MAKE OTHERS RESPECT YOUR PRIORITIES &
DO NOT FORGET RESPECTING OTHERS’
PRIOPITIES

[ Contd … ]
5. NOT PLANNING PRIOR TO STARTING THE WORK

~ PRACTICE THE HABIT OF THINKING ON PAPER

6. DUPLICATION OF WORK –
EVEN SMALL ACTIVITIES LIKE READING A MAIL OR E-MAIL,
MORE THAN ONCE IS A WASTE –
UNLESS IT CANNOT BE TAKEN CARE OF IN THE FIRST READING

~ AS FAR AS POSSIBLE, DISPOSE OF THE PAPER IN ONE
ATTEMPT; KEEP TRACK, IF IT REQUIRES
YOUR FURTHER ATTENTION

7. LACK OF CLARITY IN COMMUNICATION – ONE OF THE MAJOR
TIME WASTERS

~ BE CLEAR, MAKE A WRITTEN NOTE,
REQUEST THE OTHER PERSON
TO NOTE DOWN THE IMPORTANT POINTS,
IF NEED BE, YOU GIVE HIM A WRITTEN NOTE.
[ Contd … ]
8. STRESS AND FATIGUE

~ BETTER STRESS MANAGEMENT PRACTICES
~ BETTER PLANNING
INCLUDING PROPER PRIORITISATION
~ IMPROVING YOUR SKILLS AND
GETTING BETTER PREPARED

9. THE INABILITY TO SAY “NO”

~ PRACTICE DISCRIMINATING,
~ ALSO PRACTICE SAYING ‘NO’ POLITELY

10. DESK MANAGEMENT, PROPER FILING AND DOCUMENTATION

~ GET BETTER ORGANISED

=====
STRATEGIES FOR MANAGING TIME:

3. SELF-DISCIPLINE
~ DISCIPLINE, COMES FROM WITHIN.

UNTIL AND UNLESS YOU FEEL MOTIVATED
TO IMPLEMENT CHANGES IN YOUR STYLE OF WORKING,
YOU CANNOT EFFECT A TRANSFORMATION.

CONSISTENCY IS THE KEY WORD
FOR GETTING RETURNS AND THIS IS POSSIBLE
ONLY THROUGH DISCIPLINE.

DISCIPLINE HELPS IN REDUCING DUPLICATION OF WORK,
BY AVOIDING NUMBER OF MISTAKES.

[ Contd … ]
STRATEGIES FOR MANAGING TIME:

2. IMPORTANCE OF LEARNING
WHEN AND HOW TO SAY ‘NO’:

YOU HAVE TO DECIDE
WHAT YOUR HIGHEST PRIORITIES ARE
AND HAVE THE COURAGE –
PLEASANTLY, SMILINGLY, NON-APOLOGETICALLY-
TO SAY ‘NO’ TO MANY MANY THINGS.

FIRST, LIST AND PRIORITISE –
THEN, ORGANISE AROUND THOSE PRIORITIES –
NEXT, DEVELOP THE DISCIPLINE
TO STICK AND STAY WITH YOUR PRIORITIES.

[ Contd … ]
STRATEGIES FOR MANAGING TIME:
3. BALANCE YOUR LIFE:

DON’T NEGLECT
IMPORTANT AREAS OF YOUR LIFE
SUCH AS HEALTH,
FAMILY,
PROFESSIONAL PREPARATION,
PERSONAL DEVELOPMENT
(WHICH INCLUDES CERTAINLY
A SPIRITUAL DIMENSION).

VERY OFTEN WE COME ACROSS PEOPLE
WHO SOLELY CONCENTRATE ON THEIR CAREERS –
AND THE RESULT MAY BE A BROKEN MARRIAGE OR
CONSIDERABLE DAMAGE TO THEIR HEALTH.

A PROPER BALANCE IS REQUIRED BETWEEN
PROFESSIONAL LIFE AND PERSONAL LIFE.
[ Contd . . . ]
STRATEGIES FOR MANAGING TIME:
4. CORDIAL RELATIONSHIPS WITH COLLEAGUES:
YOU WILL BENEFIT IMMENSELY FROM
THEIR SUPPORT, AND
THIS LEADS TO A DIRECT SAVING OF TIME.

5. DEFINE YOUR OBJECTIVES –
LONG-TERM GOALS – AS CLEARLY AS POSSIBLE.
THESE SHOULD IMPACT YOUR DAILY ACTIVITIES,
AND BE INCLUDED IN YOUR ‘TO DO’ LIST.

WITHOUT A GOAL OR OBJECTIVE,
PEOPLE TEND TO DRIFT, ~
BOTH PERSONALLY AND PROFESSIONALLY.
NEVER START AN ACTIVITY
WITHOUT DEFINING ITS OBJECTIVES AND
SUCCESS CRITERIA.
[ Contd … ]
STRATEGIES FOR MANAGING TIME:
6. ANALYSE AND REVIEW YOUR USE OF TIME:

WHAT WAS THE MOST PRODUCTIVE PART
OF THE DAY? WHY?
WHAT WAS THE LEAST PRODUCTIVE PART
OF THE DAY? WHY?

WHAT OR WHO CAUSED
THE MAJORITY OF INTERUPTIONS?
WHAT COULD YOU DO
TO CONTROL THESE INTERRUPTIONS?
WHAT WERE YOUR
THREE BIGGEST TIME WASTERS ?

[ Contd. . . ]
STRATEGIES FOR MANAGING TIME:

7. HAVE A PLAN – M.A.P. – MY ACTION PLAN:
YOUR YEARLY PLAN SHOULD
BE REVIEWED REGULARLY AND RESET
AS YOUR ACHIEVEMENTS ARE MET.

LISTING TASKS
ENABLES YOU TO STAY ON TOP OF PRIORITIES AND
REMAIN FLEXIBLE TO CHANGING PRIORITIES.

THIS SHOULD BE DONE
FOR BOTH PERSONAL AND PROFESSIONAL GOALS.

[ Contd . . . ]
STRATEGIES FOR MANAGING TIME:

8. REVIEW OF ACTION PLAN:
CONDUCT ACTION PLAN ANALYSIS.
THE VALUE OF A GOOD PLAN IS
TO IDENTIFY PROBLEMS EARLY
AND SEEK OUT SOLUTIONS.

GOOD TIME MANAGEMENT ENABLES YOU
TO MEASURE THE PROGRESS TOWARDS
YOUR GOALS ~ BECAUSE
“WHAT YOU CAN MEASURE, YOU CAN CONTROL”.

[ Contd. . . ]
STRATEGIES FOR MANAGING TIME:
9. DO NOT PROCRASTINATE:

IDENTIFY THE REASON FOR THE PROCRASTINATION.
CONFRONT YOUR ATTITUDES AND FEARS.
WEIGH THE CONSEQUENCES. THEN, DEAL WITH IT.

ONE OF THE REASONS
FOR PROCRASTINATION COULD BE THAT
YOU HAVE NOT
REALLY COMMITTED TO THE JOB.

THE KEY HERE IS THE
SOURCE OF MOTIVATION.
REINFORCE YOUR MOTIVATION.

[ Contd… ]
STRATEGIES FOR MANAGING TIME:

10. BE PROACTIVE:

BEING PROACTIVE MEANS THAT YOU ARE ACCEPTING
RESPONSIBILITY FOR YOUR OWN LIFE.
YOU TAKE THE INITIATIVE AND THE RESPONSIBILITY
TO MAKE THINGS HAPPEN.

[ Contd … ]
STRATEGIES FOR MANAGING TIME:
11. DELEGATE:

DELEGATION IS A SKILL.

DELEGATION MUST BE USED FOR
MOTIVATING AND TRAINING YOUR TEAM
TO REALISE THEIR FULL POTENTIAL.

IN ORDER TO ENABLE SOMEONE ELSE
TO DO THE JOB FOR YOU,
YOU MUST ENSURE THAT
THEY KNOW WHAT YOU WANT,
THEY HAVE THE CAPABILITY AND
THE AUTHORITY TO DO IT
AND MOST IMPORTANTLY
THEY KNOW HOW TO DO IT.
[ Contd … ]
STRATEGIES FOR MANAGING TIME:

12. BE A GOOD LISTENER:
IN ORDER TO LISTEN EFFECTIVLY,
A CERTAIN AMOUNT OF DISCIPLINE IS NEEDED.

PRACTICE THE FOLLOWING:

- STOP TALKING TO OTHERS AND YOURSELF.
LEARN TO STILL THE VOICE WITHIN,
WHEN NECESSARY.
- IMAGINE THE OTHER PERSON’S VIEWPOINT.
- LOOK, ACT AND BE GENUINELY INTERESTED.
- OBSERVE NON-VERBAL BEHAVIOUR.
- DON’T INTERRUPT.
- LISTEN BETWEEN THE LINES.
- SPEAK ONLY AFIRMATIVELY WHILE SPEAKING.
- REPHRASE WHAT THE OTHER PERSON
HAS JUST TOLD YOU.
=====
TIME TESTED TIME TIPS

FOLLOW THESE AND HOPEFULLY
YOU WILL BE ABLE TO MAKE
A BETTER USE OF YOUR TIME.

7. ALWAYS ASK YOURSELF,
“IS WHAT I AM WORKING ON RIGHT NOW,
THE BEST USE OF MY TIME?”

HOW WILL YOU KNOW,
IF IT IS THE BEST USE OF YOUR TIME?

IT WILL BE THE BEST USE, IF:
- IT IS GOING TO HELP YOU
TO ACHIEVE YOUR GOALS
- SOMEONE ELSE COULD NOT BE
WORKING ON IT
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TIME TESTED TIME TIPS

2. GENERALLY WE FOCUS ON
‘WHEN YOU NEED TO FINISH SOMETHING’ –
INSTEAD FOCUS ON
‘WHEN YOU SHOULD BE STARTING’.
THEN, START WHEN YOU NEED TO.

USUALLY, WE TEND TO UNDERESTIMATE THE TASK,
AND ALSO, SIMULTANEOUSLY
OVERESTIMATE OUR ABILITY, SPEED,
EFFICIENCY, AVAILABILITY OF TIME, ETC. AND
TEND TO PUT OFF THE ‘IMPORTANT WORK’
IN FAVOUR OF THE URGENT ITEMS,
UNTIL THE IMPORTANT WORK,
BECOMES ‘URGENT’.

THUS, WE START LOSING THE BATTLE.
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TIME TESTED TIME TIPS

3. SCHEDULE THE MOST IMPORTANT WORK,
DURING THE TIME WHEN YOUR ENERGY IS HIGHEST.
THE EARLIER IN THE DAY THE BETTER.

TAKE CONTROL OF THE DAY, BEFORE IT
TAKES CONTROL OF YOU.

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TIME TESTED TIME TIPS

4. PLAN WHAT YOU WILL WORK ON.

IF YOU DON’T HAVE A PLAN,
YOU TEND TO ALLOW YOURSELF
TO BE INTERRUPTED, DISTRACTED AND DELAYED
FROM ACCOMPLISHING WHAT
IS MOST IMPORTANT TO YOU.

- DEVELOP A PLAN FOR THE WEEK.
LIST YOUR OBJECTIVES FOR THE WEEK,
IN ORDER OF PRIORITY.
- PLAN THE FOLLOWING WEEK,
BEFORE SATURDAY EVENING OR
EARLY SUNDAY MORNING –
YOU WILL HAVE TIME TO GIVE FINISHING TOUCHES.

- ALLOW ENOUGH TIME, TO FINISH
10 Feb 2008 A COMPLETE PART OF THE TASK (A MILESTONE)
42
TIME TESTED TIME TIPS

5. RECOGNISE THAT YOU WILL NEED
TO MAKE ADJUSTMENTS.
THERE WILL ALWAYS BE SOME INTERRUPTIONS.
THERE WILL BE SUDDEN CHANGES IN WORK.
BUILD INTO YOUR SCHEDULE SOME TIME
FOR INTERRUPTIONS AND
NEW OR UNEXPECTED WORK.

WHEN YOU HAVE A ‘MARGIN OF SAFETY’,
IT HELPS YOU TO MAINTAIN CONTROL.

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TIME TESTED TIME TIPS

6. WHENEVER YOU HAVE A CHOICE,
DON’T CRAM THINGS TOGETHER.

IF ONE OF THE ACTIVITIES RUNS LATE,
YOU WILL BE RUSHING
FROM ONE PROJECT TO THE NEXT
OR ONE APPOINTMENT TO THE NEXT.

THAT CREATES ADDITIONAL STRESS
THAT YOU DON’T REALLY NEED TO ADD.

ALLOW SOME EXTRA MINUTES IN BETWEEN
SO THAT YOU WON’T BE AS RUSHED.

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TIME TESTED TIME TIPS

7. KEEP YOUR DESK OR WORK AREA
FREE OF CLUTTER.

CLUTTER DISTRACTS YOU
FROM YOUR PRIMARY TASK.
IT ALSO CREATES ADDITIONAL STRESS.

KEEPING THINGS IN ORDER ~
PROMOTES A FEELING OF CONTROL.

[ A PLACE FOR EVERYTHING AND
EVERYTHING IN ITS PLACE ]
[ AN ITEM MISPLACED, IS AS GOOD AS LOST ]
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TIME TESTED TIME TIPS

8. PHONE CALLS:

1) IF SOMEONE IS UNAVAILABLE
FIND OUT THE BEST TIME TO CALL BACK,
OR LEAVE YOUR NUMBER.
2) IF YOU NEED TO MAKE REGULAR CALLS,
IT WOULD BE BETTER TO AGREE UPON
A MUTUALLY BENEFICIAL TIME.
3) LEARN TO LEAVE CLEAR MESSAGES
ON OTHER PEOPLE’S ANSWER PHONES.
ALWAYS LEAVE YOUR NAME AND PHONE NUMBER,
IF YOU WANT THEM TO RING YOU BACK.
4) ORGANISE YOUR THOUGHTS, BEFORE YOU MAKE
THE CALL; KEEP BRIEF NOTES OF CALLS MADE &
RECEIVED.
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TIME TESTED TIME TIPS

9. UNEXPECTED VISITORS:

- FIND OUT THE REASON, URGENCY, ETC.
- SET TIME LIMITS TO YOUR DISCUSSION,
POLITELY REVEALING YOUR WORK PRESSURE.

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SU MMA RY :

WE NEED TO MANAGE OURSELVES EFFECTIVELY,
IN ORDER FOR US TO MEET OUR GOALS
IN LIFE.

BY REMOVING THE TIME WASTERS
FROM OUR LIFE, WE CREATE TIME,
WHICH CAN THEN BE USED
FOR DOING IMPORTANT TASKS
THAT WOULD GIVE US
BETTER RESULTS.

KNOWING ONE’S PRIORITIES IS ONE THING,
BUT IMPLEMENTING THE SAME
IS ANOTHER.

[ Contd…]
SU MMA RY : [ Contd…]

WITHOUT AN AIM IN LIFE OR WITHOUT A PLAN
BEFORE UNDERTAKING A TASK,
WE WILL BE LIKE A SHIP IN THE OCEAN
WITHOUT A CHARTERED PATH.
WE WILL CERTAINLY REACH SOME PLACE,
BUT IT MAY NOT BE THE ACTUAL DISTANCE
THAT WE COULD HAVE COVERED.

DISCIPLINE AND DESIRE ARE
THE MOST DIFFICULT AND THE
MOST IMPORTANT INGREDIENTS
FOR SUCCESS IN IMPROVING
YOUR UTILISATION OF TIME.
=====
Time Management: Working
for You
 Control  Do Not Try to be
Procrastination Perfect
 Make a Task List  Keep Desk Organized
 Plan Effectively  Stay Focused
 Set Goals  Learn to Say “No”
 Make Schedules  Control Interruptions
 Meet Deadlines  Concentrate on
 Be Decisive Results
 Set Priorities  Stay Motivated
 Write Down Ideas
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