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Workplace Organisation and the 5S’s
Author: Greig Sneddon, Operations Manager Seaborne Plastics Ltd, Cranleigh, Surrey

WHAT IS 5S?
 Developed  Workplace  Helps

by the Japanese

Organisation and Housekeeping System Create a Better Working Environment and a Consistently High Quality Process

THE 5S PRINCIPLES
 SEIRI

– Organisation – Orderliness – The State of Cleanliness - The Practice of Discipline – The Act of Cleaning

 SEITON  SEISO

 SEIKETSU  SHITSUKE

WHY DO IT?
QUALITY EFFICIENCY

5S
SAFETY ELIMINATING BREAKDOWNS

EFFICIENCY

Time is wasted looking for tools, equipment and paperwork, etc A clean and tidy workplace leads to greater well being and increased motivation Teamworking makes unexciting work more rewarding

ELIMINATE BREAKDOWNS
 Breakdowns  Clear A

caused by the elimination of dirt need never occur labelling and routine maintenance are essential disciplines clean workplace highlights problems early

SAFETY
 Dirty

cluttered workplaces are not safe

 Safety

depends on good care and organisation should become second nature

 Safety

ORGANISATION
  

Decide what you need Remove unnecessary clutter All tools, gauges, materials, classified and stored Remove items which are broken, unusable or only occasionally used

ORGANISATION
PRIORITY FREQUENCY OF USE HOW TO USE

Low

Less than once per year Once per year

Average At least 2/6 months Once per month Once per week High Once Per Day

Throw away Store away from the workplace Store together but offline Locate at the workplace

ORDERLINESS
 Organise

layout of tools and equipment – Designated locations – Use tapes, labels and silhouettes

 Ensure

everything is available as it is needed and at the “point of use”

ORDERLINESS
Workplace Checkpoints:     

Positions of aisles and storage places clearly marked? Tools classified and stored by frequency of use? Pallets stacked correctly? Safety equipment easily accessible? Floors in good condition? Lights / Reflectors clean?

CLEANING
 Create  Identify

a spotless workplace

and eliminate causes of dirt and grime – remove the need to clean dust, polish and paint

 Sweep,

CLEANING

Divide areas into zones Define responsibilities for cleaning Tools and equipment must be owned by an individual Focus on removing the need to clean

STANDARDISING
  

Keep it clean and/or organised Replace items in designated areas Continue to assess the use and disposal of items Regularly audit using checklists and measures of housekeeping Real challenge is to keep it clean

DISCIPLINE
      

Make it a way of life Part of health and safety Involve the whole workforce Follow the rules and procedures Develop and keep good habits Think and share ideas with others Encourage teams to set their own standards

EXTRACT FROM A REAL PLAN SHOWING HOW AUDITING AGAINST 5S BECOMES A WAY OF LIFE
Area Responsible Person Auditors: Audit to be carried out by 3rd week of each month by named person and an assistant… July
Boiler House, Site, Car park

Sept Linda Johnstone Neal Robertson

Nov Neal Robertson Brian Sutherland

Brian Sutherland

Ronnie Wilson Linda Johnstone

Stockroom Kevin McEwen Sales

Sandra Collins Neal Robertson

Brian Helen Sutherland Graham

BENEFITS
Improvements in:     

Workforce morale Company image Health and Safety Machine maintenance Quality Productivity

Leading to Increased Competitiveness

This diagram was developed using an idea that Nissan of Sunderland taught the JIT Club and links housekeeping to Health & Safety.
Health & Safety Audit Spider Graph Summary

Electrical 5 4 3 Housekeeping Chemical 2 1 0 Storage & Handling Machinery Fire

Oct-99

competitivescotland.com If you have any queries about this material, please contact the author: Greig Sneddon, Operations Manager, Seaborne Plastics Ltd, Unit 3-4, Manfield Park Ind. Est., Cranleigh, Surrey GU6 8PT

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