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Breaking the Barriers of

Traditional Records Management

Dr. Ulrich Kampffmeyer


DLM Forum Conference
Toulouse, Decembre 12th 2008

PROJECT CONSULT
Unternehmensberatung Dr. Ulrich Kampffmeyer GmbH
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
1
Edited version for print.
Automation and animation removed.

Original Powerpoint version:


http://www.PROJECT-CONSULT.net/files/20081212_DLM Forum_Breaking the Barriers_Kff.pps

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
2
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
3
n Ancient Reco
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
4
Records Managers love this Type of Record

It‘s handy
It‘s rare
It‘s valuable
It‘s solid
It easily stores in Cabinets
People enjoy looking at it
DLM Forum
RM
It carries a Part of our History
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung

Archivists even love it more …


Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
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© PROJECT CONSULT 2008
5
These
Days
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
are gone.
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
6
This presentation is about

Records, Records Management,


Enterprise Content Management
and the Lifecycle Concept of MoReq2.

Challenges for traditional Records


Management in a rapidly changing
digital World.
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Implications and future Tasks.
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
7
Yes, we got good Definitions …

Information created, received, and maintained


as evidence and information by an organisation
or person, in pursuance of legal obligations or
in the transaction of business.
Field of management responsible for the
efficient and systematic control of the creation,
receipt, maintenance, use and disposition
DLM Forum
RM
of records, including processes for capturing and
maintaining evidence of and information
Dr. Ulrich Kampffmeyer

PROJECT CONSULT

about business activities and transactions


Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg

in the form of records.


www.project-consult.com
© PROJECT CONSULT 2008
8
… but we still got different Perceptions …

The Archivists as “Pre-Preservation” …


The Public Sector Records Manager as
Result of a “Bureaucratic Process” …
The Chief Compliance Officer as
“Legal Evidence” of his Business Activities …
The IT Manager as “Application” of his
ERP-Solution …
The Programmer as “Structure and Fields”
in his Legacy Application …
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT

The Music Fan as the “Directory Functionality”


Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17

of his LASTfm Records …


20251 Hamburg
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© PROJECT CONSULT 2008
9
Today we talk about …
Content, Documents, eMails, Media Assets,
Forms, Files, Images, Videos, Web Pages,
Audios, Twitters, PDFs, Datasets, a.s.o.

Some propose to generally speak of

DLM Forum
RM
Information Objects
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH

This is OK, but …


Breitenfelder Straße 17
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10
There is still the Need
of the Concept of a Record

Not all Information Objects will


become a Record
and
not all Information Objects,
DLM Forum
RM
either Records,
will end up in an Archive
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
11
Because Records can be defined as well by
their Attributes
• Business Value
• Legal Value
• Context
• Integrity
• Persistence
• Authenticity
• Defined Metadata
• Consistency
DLM Forum
RM • Classification
Dr. Ulrich Kampffmeyer


PROJECT CONSULT
Unternehmensberatung
and more,
which seperate Records from other Objects
Dr. Ulrich Kampffmeyer GmbH
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© PROJECT CONSULT 2008
12
Another
Point
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
of View
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
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© PROJECT CONSULT 2008
13
The Concept of
ECM
Enterprise Content
DLM Forum
RM Management
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
14
The Software Industry moved on …

“Enterprise Content Management


is theTechnologies used to
Capture, Manage, Store, Preserve
and Deliver
Content and Documents related to
Organizational Processes.”
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
15
A Lifecycle Model …
MANAGE
Collab
DM

CAPTURE STORE WCM DELIVER

W
F/BP
M RM

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
PRESERVE
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
16
ECM MANAGE
Document Management Collab
DM

CAPTURE STORE WCM DELIVER

W
F/BP
M RM

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
PRESERVE
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
17
ECM MANAGE
Collaboration
Collab
DM

CAPTURE STORE WCM DELIVER

W
F/BP
M RM

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
PRESERVE
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
18
ECM MANAGE
Collab
DM

CAPTURE STORE WCM DELIVER

W Web Content Management


F/BP
M RM

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
PRESERVE
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
19
ECM MANAGE
Collab
DM

CAPTURE STORE WCM DELIVER

W
F/BP
M RM
Records
DLM Forum
RM
Dr. Ulrich Kampffmeyer
Management
PRESERVE
PROJECT CONSULT
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Dr. Ulrich Kampffmeyer GmbH
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20
ECM MANAGE
Collab
DM

CAPTURE STORE WCM DELIVER

W
F/BP
Workflow M RM
Business Process Management
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
PRESERVE
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
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© PROJECT CONSULT 2008
21
RECORDS

DLM Forum
RM

A Components Model …
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH A Structural Model …
A Functionality Model …
Breitenfelder Straße 17
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As well a Lifecycle Model …


© PROJECT CONSULT 2008
22
Capture

Preserve

RECORDS

Store Manage
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
A DLM Model …
© PROJECT CONSULT 2008
23
Capture

Preserve
Records
RECORDS
Management

Store Manage
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH

The DLM Forum RM Model …


Breitenfelder Straße 17
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© PROJECT CONSULT 2008
24
What is Records
the Difference
between the ECM and
RECORDS
Management
the MoReq2 RM Model?
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
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© PROJECT CONSULT 2008
25
Focus!
RECORDS

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
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© PROJECT CONSULT 2008
26
Case Management

Document
Workflow
Management

Most ECM Components


Records
RECORDS
Management
are only Satelites
in the RM Model!
Web Content
DLM Forum
Archiving
Management
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT

Collaboration
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
27
ECM MANAGE
Collab
DM

CAPTURE STORE WCM DELIVER

W
F/BP
M RM Records
Management
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
PRESERVE
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH

Records Management:
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com

One integrated Module of the Components Model


© PROJECT CONSULT 2008
28
That was
the easy
Part!
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
29
The Software Industry moved on …

ECM was enhanced


to really cope with the
Challenges of “2.0”
DLM Forum
whilst Records Management and
RM

Electronic Archival are just in an


Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung

“experimental Phase” …
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
30
This is the
Challenge
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
31
This is the
Challenge
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
32
The positive Aspect is, this

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
33
The positive Aspect is, this Wave has not
arrived in Records Keeping Centers and
Archives by now …

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
34
The Technology Challenge

Most „new“ Technologies do not care to provide


Objects suitable to become consistent Records
or to be archived properly …
Think about:
• Personalisation & Individualisation
• Blogs, Twitters, Instant Messages & Wikis
DLM Forum
• Proprietary Formats for Multi Media Objects
RM

• Mashups & distributed Ressources


Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung

• non-persistent URLs
Dr. Ulrich Kampffmeyer GmbH
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• a.s.o, a.s.o, a.s.o.


© PROJECT CONSULT 2008
35
The Technology Challenge

We might even have to come up with the


Discussion,
again,
if we need the Definition of Something like a
„Digital Original“

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
36
The Cultural Challenge

New Perceptions, how to generate and use


information.

Think about:
• Social Communities
• Digital Immigrants versus Digital Natives
DLM Forum
• „Always Online“
RM

• New Ways of Communication and Interaction


Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung

• Rights Management & Data Protection


Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com

• a.s.o, a.s.o, a.s.o.


© PROJECT CONSULT 2008
37
The Cultural Challenge

We might even have to come up with


Discussions,
again,
about the Information Society and
Social Implications of what we are
doing.

DLM Forum
RM

And not to forget the Digital Addicts …


Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
38
The Information Growth Challenge

Exponential Growth of Information and no


sufficient „Management“ of Information.

Think about:
• Uncontrolled Redundancy
• The Value of Information
DLM Forum
RM
• The growing Dependency of the Availibility
and Accurancy of Information
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung

• a.s.o, a.s.o, a.s.o.


Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
39
Lets have a Look
to some special
Records Management
Challenges
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
40
Records Managers love Metadata!
They are used to complex Data Entry Forms.

„2.0“-Users hate complex Data Entry Forms!


They want to trust in automatic
Categorization.

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
41
Records Managers are excellent in
structured Search!
They are used to Expert Search Forms.

„2.0“-Users hate complex Search Forms!


They love „Single Field Search“ á la „Google“
finding Everything Everywhere.

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
42
Records Managers are aware of the
Importance of Context Information!
They are used to spent hours to create
orderly Structures.

„2.0“-Users are lazy!


They don‘t mind where they are storing their
stuff.
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
43
Records Managers perfectly know to navigate
by Tree Views and Folder-Sub-Folder-Volume-
Hierarchies!
It‘s just about having Fun.

„2.0“-Users will loose temper when the Interface


doesn‘t work like a Media Library or Youtube!
Or they get bored and just stop to search what
they have been looking for.
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
44
Records Managers know about the Importance
of Selection and Disposal!
They work until late in the Night to keep their
Repositories clean.

„2.0“-Users know, that a 1-TB-Disk at the


Grocers Store is now only 100 €!
They believe, that there will always be enough
Space for Everything.
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
45
Records Managers are Specialists in regard
to determine the Value of Records!
They are working eagerly, to keep Information
accessible and available for all time.

„2.0“-Users have no idea about a record and


who might be responsible to store it safely!
Everbody gets Copies of Everything, so
Somebody will take care of it.
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
46
Records Managers are fond of their Fileplans,
Thesaurus, Taxonomies, Ontologies and
Classification Schemes!
They move even through 7 Levels of Hierarchy
to find the right Spot for a Note.

„2.0“-Users believe in Folksonomy!


If there are enough Users choosing the same
DLM Forum
Tag, it can not be false.
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
47
Records Managers are prepared to learn hard
every Function of their RM Solution!
With extensive Training every Software Interface
can be turned into a usable Tool.

„2.0“-Users love their iPod!


If the User Interface is not sexy and works like
DLM Forum
Facebook, they will just shut the Application
RM
down.
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
48
Records Managers know by Heart (or by their
Retrieval System) the place of every Object!
They are in Control of Everything in the
Electronic Realm and in the World of Paper
Documents.

„2.0“-Users, the Digital Natives, started living


in a virtual World …
… and the Systems are no longer jailed in their
DLM Forum
RM
Silicon Cages. With RFID, Robotics, Cameras,
Dr. Ulrich Kampffmeyer

Sensors they are entering the Real World and


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Dr. Ulrich Kampffmeyer GmbH

take over Control.


Breitenfelder Straße 17
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49
By the Way …

… a lot of DLM Forum Members are even


Senior Digital Immigrants.

… so, are we prepared for all of this?


DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
50
Will future Historians call our Time

„The Dark Age of the


Early Information Society“?

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
51
Do not fear Darkness!

Remember
„The Tortoise & the Hare“

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
52
Do not fear Darkness!

Remember
„The Tortoise & the Hare“

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
53
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
54
Where are we
standing now
with MoReq2?
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
55
Everything is in Place

• Requirements online and printed


• Test Material available
• XML Schema finished
• Test Center Contract signed
• MoReq2 Governance Board established
• Translations & Chapter 0s coming in …
DLM Forum
RM
We can start to gather Experiences, initiate
Dr. Ulrich Kampffmeyer

Improvements and generate Acceptance.


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56
So what could be
the next Steps
DLM Forum
with MoReq?
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
57
… Usefullness
There is a Need to demonstrate the
Usefullness and Usability of MoReq2:
• Even a complex Structure can be easily used with
modern Software Architecture, Applications and
User Interfaces
• Used in the right Way, MoReq2 will help to save
Money and to increase Efficiency
• Not Everybody will need every Function. Make the
modular Approach work
DLM Forum
RM
• Systems must not only be capable of MoReq2-
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Functionality, but must be able to support even
Unternehmensberatung

Office Workers with their daily Work


Dr. Ulrich Kampffmeyer GmbH
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© PROJECT CONSULT 2008
58
And the good Thing is:
MoReq2
can do!
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
59
For future Activities …

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
60
… Concentrate on the
DLM Forum Assets

Combining the Competences


of Archives and Records
Management
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
61
… a slight Return to the
MoReq2 Components Model

RECORDS

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
62
… Archiving

• Challenge of new formats


• Interfacing RECORDS

• other Archive-centric topics


DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
63
… Connectivity

• Testing the Interoperability


and Records Interchange
• XML Schema Evaluation
RECORDS

in Practice
DLM Forum
• Pilots
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
64
… Expanding

RECORDS

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
65
… Expanding

• Enhancing the Optional


Modules
RECORDS
• Improving the Lifecycle

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
66
… Dissemination

• Training
• Education
RECORDS

• Building Reputation
• Bringing the Message to the
Private Sector
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
67
… Maintenance

We can not do Maintenance only


of the MoReq2 Standard
„for ever“.

Technology and the Use of Technology


are changing rapidly!
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
68
… Paradigms

We will need a Paradigm Change


in Records Management to
adopt technical and cultural
Change!

Or we will see a Paradigm Shift to


DLM Forum
RM
Somewhere where we do not like
to be!
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
69
and then …

• 2010 Scoping of MoReq3 ?


RECORDS

• 2013 Delivery of MoReq3 ?


DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
70
… and with the next
Version we have to
break the Barriers of
RECORDS

traditional
Records Management!
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
71
… could be …
RECORDS

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
72
… could be …
RECORDS

DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
73
Thank you very much for your Attention!

Dr. Ulrich Kampffmeyer


E-Mail: Ulrich.Kampffmeyer@PROJECT-CONSULT.com

Slides, Newsletter, Information ...


www.PROJECT-CONSULT.com
DLM Forum
RM
Dr. Ulrich Kampffmeyer

PROJECT CONSULT
Unternehmensberatung
Dr. Ulrich Kampffmeyer GmbH
Breitenfelder Straße 17
20251 Hamburg
www.project-consult.com
© PROJECT CONSULT 2008
74