SAP Overview Training

Tamouh

Abu Dhabi, UAE

confidential

Introduction & House Keeping Rules

Initial 4 hour session, break at 1pm for lunch – resume 2 – 4pm Please ASK questions

Please make NOTES for sharing with other employees
Please switch your mobiles OFF

Please avoid LOUD DISCUSSIONS during the presentation
Have FUN !

© SAP 2008 / Page 2

Agenda

1.

Introduction and Objectives SAP Overview: - Company - Software - Implementation - Community and Industry On the System

2.

3.

4.

Wrap Up / Summary

© SAP 2008 / Page 3

1. Objectives

Introduce you to the ‘SAP World’

Beginning of the Training Journey (see: www.sap.com/education)

SAP Awareness / Familiarisation as a System SAP Awareness / Familiarisation as a Project Pre-requisite for Further SAP Training Sessions SAP Hands on Experience

© SAP 2008 / Page 4

SAP CRM)  Headquarters in Germany. Middle East HQ are in the UAE  Sits down with Leading Companies to gather requirements and incorporates them into the system using SYSTEM LOGIC and BEST PRACTISES  Is a BUSINESS PROCESS Company unlike traditional IT Companies (eg Microsoft) © SAP 2008 / Page 5 .2. Company Overview  SAP is the name of a Company as well as Software (eg SAP ERP.

2. Integrating Different Business Areas (ie Purchasing enters data. reports etc) APPLICATION LAYER (business logic. org structure. integration etc) SAP ERP Purchasing Finance Step 1 (screen 1) Step 2 (screen 2) Step 3 (screen 3) TECHNICAL LAYER (programming code. security. data entry. user roles. master data. Software Overview   Most widely used software is SAP ERP or SAP ECC Works in Real-Time. installation. navigation. Finance books are updated automatically) INTERFACE LAYER (screens. processes. reports. connectivity etc) Database © SAP 2008 / Page 6 .

© SAP 2008 / Page 7 .

2. Implementation Overview  Implementing SAP at clients can take anything from 6 months to 6 years ! (see example)  Involves SAP and the BUSINESS  Can involve significant changes to HOW a business operates © SAP 2008 / Page 8 .

2. Key Components of Implementations Project Lifecycle Get the System Ready Get the Data Ready Get the People Ready © SAP 2008 / Page 9 .

Implementation Roadmap Phases Project Preparation Design Realization Final Preparation Go-Live and Support Provide Initial planning and preparation for your SAP project Implement business and process requirements based on the Business Blueprint Cut over to live productive operation and continuous support Documents the Business process requirements of the company Complete the preparation for Go-Live © SAP 2008 / Page 10 .2.

Your Support DURING the Implementation 5 MAJOR AREAS 1 – Tamouh Organisational Structure 2 – Tamouh Data (master and transactional) 3 – Tamouh Processes Design Realization Final Preparation 4 – Tamouh Reports 5 – Tamouh Access/Interaction DEV QAS PRD Tamouh DEVELOPMENT System Tamouh QUALITY System Tamouh PRODUCTION System © SAP 2008 / Page 11 .2.

2. processes. installation. Your Support AFTER the Implementation Data PROCESSING SAP ERP INTERFACE LAYER (screens. org structure. reports. navigation. connectivity etc) Tamouh PRODUCTION System INPUT © SAP 2008 / Page 12 PROCESS OUTPUT . integration etc) Purchasing Finance Report OUTPUT Step 1 (screen 1) Step 2 (screen 2) Step 3 (screen 3) Tamouh Management Tamouh Users TECHNICAL LAYER (programming code. reports etc) Data INPUT APPLICATION LAYER (business logic. data entry. security. master data. user roles.

2.. Community & Industry  SAP is a whole INDUSTRY Over 3 million Users worldwide   Hundreds of Thousands of Consultants Over 32 Years of Experience   Some end users go on to become Consultants ! “LOTS AND LOTS OF KNOWLEDGE FOR KNOWLEDGE TRANSFER AND TRAINING !”….lets go and see © SAP 2008 / Page 13 .

2. SAP Service Marketplace at service.com  Collaboration platform for SAP and customers containing access to SAP Notes.sap. SAP Information Sources SAP Community Network at sdn.com  Developer’s blogs. This is the main support platform for SAP Online documentation at help.sap.com  Full documentation of every SAP software component F1 Keyboard help in the in the SAP Gui  Context help for specific transaction and/or screen field © SAP 2008 / Page 14 . SAP users forums.sap. customer messages. expert tips. wiki and more. best practice and more.

SAP Service Marketplace SAP Service MarketPlace Main features:        Components and Software download Release and Upgrade Information Best Practise for Solution Management Software Maintenance Information Knowledge Database SAP Notes Searching Tamouh Troubleshooting © SAP 2008 / Page 15 .2.

TIME CHECK Break? © SAP 2008 / Page 16 .

3. On the System © SAP 2008 / Page 17 .

SAP provides a program called SAP Logon. The SAP GUI program connects your computer with a specific SAP system. Let's look at how this works with SAP GUI. The SAP GUI is the standard program for accessing almost all SAP solutions. Typically.Accessibility: Accessing SAP There are a number of different versions of SAP. When you are working with SAP. your SAP screen may look slightly different than what you see in this course. SAP components are accessible using a general front-end program called the SAP GUI (Graphical User Interface). © SAP 2008 / Page 18 . it is important to recognize the appropriate way to access and exit the system. For starting SAP GUI. Depending on the version your company has implemented.

Accessibility: Logging On to SAP © SAP 2008 / Page 19 .

She will be prompted to confirm that she wants to log off. Alisa will click Yes to exit the SAP system © SAP 2008 / Page 20 . Logging off will ensure that she is not using a session unnecessarily and will protect her company from the risks associated with leaving an open session unattended.Accessibility: Logging Off from SAP When Alisa is finished using the SAP system. it is important for her to log off from the system. When Alisa chooses Log off . The preferred method for logging off the SAP system is to use the Log off icon. the system will display a dialog box indicating that any unsaved data will be lost.

LOG ON AND LOG OFF 1.EXERCISE ACCESS. Log Off © SAP 2008 / Page 21 . Use the Log On Pad 2. Enter User Name / Password 3.

This screen is the user-specific point of entry into the SAP system and serves as a gateway to the rest of the system. These components make performing your work in SAP easier.    Menu Bar Standard Toolbar Title Bar   Application Toolbar Status Bar  The SAP Easy Access screen is the initial screen displayed after logging on to the SAP system.Accessibility: Navigation Components  The SAP system contains several key components that provide options for navigation. © SAP 2008 / Page 22 .

5. 3.Accessibility: Navigation Components 1. 2. 4. Menu Bar Standard Toolbar Title Bar Application Toolbar Status Bar © SAP 2008 / Page 23 .

Accessibility: Main Navigation Icons The Enter icon will validate the data and the system will advance to the next logical step The Save icon will save the document and update the database The Back icon will go back one screen The Exit icon will exit the current transaction and close the current screen. the Exit icon become the Log Off icon and is used to exit the SAP System The Cancel icon will cancel the current activity or transaction © SAP 2008 / Page 24 . If not applications are open.

Folders 5.Accessibility: Navigating the Tree Structure Standard SAP Tree is a tool for accessing SAP transactions. She can locate a variety of transactions by navigating in the SAP Easy Access menu. Work Areas 3. Transactions Navigation within the standard tree is referred to as menu path navigation. SAP Menu Icon 2. 1. The Standard SAP Tree displays a hierarchy of the menus available to you in the SAP system. Alisa navigates by clicking on the arrows to drill down through the folders to the desired transaction. The example shows some standard transactions that are available. Arrows 4. Using the tree is one of the best ways to become familiar with the system.    Create Change Display © SAP 2008 / Page 25 .

3. Find Work Area Use Arrows Find Folder Find Transaction Step to Change Sales Order 2.EXERCISE NAVIGATE TO CHANGE SALES ORDER: 1. © SAP 2008 / Page 26 . 4.

she has more confidence. Create a new session Alisa finds that she can use one session to create or change data while using other sessions to display data. This is especially helpful when she is in the middle of one transaction and needs to verify information in another transaction to complete it.Multiple Sessions in SAP Now that Alisa has become more familiar with the SAP components and structure. © SAP 2008 / Page 27 . It is also possible to copy data between sessions. and is realizing possibilities to undertake her tasks more efficiently in the system.

Multiple Sessions in SAP © SAP 2008 / Page 28 .

However. To execute the search. It can be cumbersome to scroll through a long list to find what you need. and Jean-Pierre found the room he needs to reserve. using F4 help could have returned an extensive list of field values allowed for the Loc field. Jean-Pierre clicks © SAP 2008 / Page 29 .Searching for Field Values Using F4 displayed a short list of allowed values. you can use F4 help and perform a search. To locate a specific value for a field.

How to Use a Wildcard Search Jean-Pierre has accessed F4 help to see the list of allowed values for the Loc field. He knows that the room to be reserved is in Vancouver. Restriction information consists of a * and partial text that you expect will be contained in the value you want to find. In this example Jean-Pierre entered Van* © SAP 2008 / Page 30 . An example: Jean-Pierre double-clicks Vancouver Training Centre to transfer the value into the entry field. You can limit the results of any search by entering restriction information. This is called a wildcard search. This directs the search to return only those results that contain the partial text.

3. 5. 6. 4. Goto a Screen Place Mouse on Field Press F4 to show options Press Search Enter Search Criteria Press Okay © SAP 2008 / Page 31 .EXERCISE SEARCH 1. 2.

TIME CHECK Break? © SAP 2008 / Page 32 .

WHY? © SAP 2008 / Page 33 .SAP Transaction Screens PROCESS AS MUCH DATA IN THESE SCREENS AS POSSIBLE…..

Infrastructure. Education) ROI Phase © SAP 2008 / Page 34 . Data & More Data Tamouh (without SAP) ? Information Centered. Decentralized solution SAP Implementation Transformation process Adoption Usage Centered Value Creation Analytical Reporting Information Management Process Automation Silos Adv SAP Wave 2 Knowledge Worker Self Services Data Processing Core SAP Wave 1 Document Processing Time Investment Phase (People.Data. Technology.

Data. Apps and MI DDB apps changing Data is in different Formats ? © SAP 2008 / Page 35 . acquisitions & reorgs Fragmented Data Group Businesses use different ERPs. Data & More Data Multiple codes exist for the same thing Businesses have different ways of reporting data Region Month Mergers.

Vendors. production orders.SAP Data Types Master Data  Data that is relatively stable   Materials. purchase orders. customer payments INFORMATION EQUALS = TRANSACTIONAL DATA + MASTER DATA (eg REPORTS = how many ORDERS have I placed with SUPPLIER X) © SAP 2008 / Page 36 . SUPPLIERS Example of master data attributes: Material weight. Customers. length. color and description Transaction Data   Data that is relatively temporary Stored at various stages of a business process  Customer orders.

and codes.     Data can include items such as information about customers. vendors. equipment. © SAP 2008 / Page 37 . Entries can also include ranges that may be used for searching within the data. numbers. A benefit of SAP is that you may enter data only once and it can then be shared among the various screens. and orders. Information can be entered in the form of text. employees. transactions. dates.Data Fields on an SAP Screen Fields are areas on a screen that contain specific data used in the SAP database. and applications.

Tab Page Input Checkbox Radio Button Date and Decimal Format © SAP 2008 / Page 38 .Fields on an SAP Screen  As you work in SAP. 4. you will notice that different fields require different types of input. 1. 2. 3.

3. 2.Fields on an SAP Screen (Continued)  Alisa has learned that the different fields on an SAP screen may be required or optional. Mandatory Display Optional © SAP 2008 / Page 39 . optional. or may automatically display data. The three types of input controls for fields are required. and display. 1. A field value can default into a mandatory or optional field.

JeanPierre has already seen each type of message during his first week using SAP. The status bar provides information on the transaction or task on which you are working. There are three types of status messages you may receive from the system.Three Types of Status Messages As you are working in SAP you may see messages appear on the status bar on the bottom of your SAP window. It is important to understand what these messages mean and how you must respond to them. © SAP 2008 / Page 40 . You can see the messages he received here.

1 2 3 4 5 PROCESS STEP/ACTION Click on Command Field and enter T-Code (Transaction Code) and press Enter Select Document Type and press Enter Enter Material Code and press Enter Enter Plant and press Enter Enter Quantity and press Enter T-CODE ME51N ME51N ME51N ME51N ME51N INPUT DATA NB TS-## BP01 100 EXPECTED OUTPUT Material Short Text. Material Group and Unit should get defaulted from Material Master Release Strategy should get activated PR Number should get generated Note down the PR Number REMARKS Choose any Material between TS01 to TS-50 - 6 7 Press Check Button Press Save Button ME51N ME51N - • © SAP 2008 / Page 41 .EXERCISE DATA PROCESSING Nr.

What is a Favorite? Jean-Pierre finds that he is using the same SAP transaction codes many times during the day. He determines that it would be easier if he could access these transaction codes without following the standard tree menu path. What should he do? Jean-Pierre can make his work more efficient by creating Favorites for his regular transactions. The following types of items can be launched from the Favorites folder:   Transactions Document files  Web addresses © SAP 2008 / Page 42 .

Create a favorite:    Drag&Drop to add a favorite Using the icon to create Using the drop-down menu Delete a favorite:  Using the icon to delete First. You can also delete a Favorite from your list if you no longer need it. The item is deleted from your Favorites menu. Then. click the Delete Favorite icon . Each of these actions is explained in detail below. choose the Favorite to delete with a single click.Create a Favorite There are several ways to create a Favorite. © SAP 2008 / Page 43 .

Select Transaction from Navigation Menu 2. Drag Transaction into Favourites Area © SAP 2008 / Page 44 .EXERCISE: ADD A FAVOURITE TRANSACTION INTO THE FAVOURITES AREA 1.

SUMMARY  SAP is focused on business processes and logic Data is key to obtaining the benefits of the system   Various navigation procedures exist to support data and transaction processing SAP is an industry. a whole market exists out there   ERP is the foundation for a Knowledge Company © SAP 2008 / Page 45 .

Additional Slides © SAP 2008 / Page 46 .

Integration helps in connecting a business environment from Financial and Human Resources to Manufacturing and Sales and Distribution. An accompanying feature that makes application integration stand out is the capacity of doing it in real time.Application Integration  Integration is the key element that separates SAP from other enterprise applications. This integration can be seen as an implicit applications work flow. building what is often known as an internal information highway. which has to search and incorporate needed data from other applications before the run. It is that integration between applications that ensures that all business and management information is available to all areas of a company. This means that information is constantly updated. so when a manager requests a report about the current balance the system provides instant information about the status of the financial statements.     © SAP 2008 / Page 47 . Integration in SAP means that all the business processes of any organization are related and interspersed with each other so that a change in one field of the business will reflect on another field of the business. This avoids the difficulty of running end−of−period reports and programs from a traditional legacy system. The data from the different SAP functional applications are shared and integrated.

Once you get your kit. The next step is to customize the system to suit your business needs and practices.Processes: Customizing  Customizing is the cornerstone of SAP ERP system implementation. you have all the modules with all the business processes. This is the method of implementing and enhancing the ERP system. © SAP 2008 / Page 48 . as well as upgrading to new SAP releases.

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