Oracle Applications 11i

Oracle Accounts Receivables

A Presentation by EAS – Oracle Applications December 2003
EAS – Oracle Apps

Oracle Accounts Receivables

Agenda
        Overview of AR Managing Customers Processing Invoices Processing Invoices Using Auto-Invoice Processing Commitments Processing Customer Adjustments Applying Receipts Implementing Auto-Lockbox  Processing Automatic Receipts  Remitting Receipts  Managing Collections  Tax Accounting Process  Period Close Process  Receivables Setup  Profile Options  Reports

EAS – Oracle Apps

Overview of Oracle Accounts Receivables

EAS – Oracle Apps

Overview of AR
 Oracle Receivables provides three integrated workbenches to perform most of the day-to-day Accounts Receivable operations.  Use the Receipts Workbench to perform receipt-related tasks  Use the Transactions Workbench to process invoices, debit memos, credit memos, onaccount credits, chargebacks, and adjustments.  Use the Collections Workbench to review customer accounts and perform collection activities such as recording customer calls and printing dunning letters.  Use the Collections workbench to also place a customer account on credit hold, place items in dispute, view the dunning history for a transaction, and correspond with customers by recording customer calls.  Each workbench helps find critical information in a flexible way, see the results in a defined format, and selectively take appropriate action.  The Receipts and Transactions workbenches let you view records one at a time or as a group.  Detail windows display only one receipt or transaction at a time, but provide more information about the record because they contain more fields and tabbed regions.  Summary windows, by contrast, can display multiple records at once but require "drill down" to the detail window to view additional information about the current record.
EAS – Oracle Apps

Overview of AR
 Receipts Workbench: Receipts, Receipts Summary, Receipt Batches and Receipt Batches Summary  Transactions Workbench: Transactions and Transactions Summary, Transactions Batches and Transaction Batches Summary  In the Receipts and Transactions Workbenches, the Tools pulldown menu lets you perform operations in addition to those provided by the action buttons.  In the Receipts Workbench, view the sum of multiple receipts in the Receipt Totals window, and review the functional currency gain or loss resulting from a currency exchange rate adjustment in the Receipt History window.  In the Transactions window there is no Copy button, but still copy a transaction by choosing Copy To from the Tools menu.  Similarly, the Balances button does not appear in the Transactions Summary window, but can be displayed in the Transaction Balances window by choosing Balances from the Tools menu.  View the detail accounting lines for an item in the form of a balanced accounting entry (i.e., debits equal credits) by choosing View Accounting from the Tools menu.  View the detail accounting as t-accounts

EAS – Oracle Apps

Overview of AR
Create Profile Create Profile Classes Classes

Enter Enter Customers Customers

Create Create Invoices Invoices

Print Print Invoices Invoices

Send to Send to Customers Customers

Use Use iReceivables iReceivables

Receipts Receipts

Collections Collections

EAS – Oracle Apps

Overview of AR
Customers Overview

Create customer profile classes

Enter customer information

Assign customers to profile classes

Review customer information

Eliminate duplicate information
EAS – Oracle Apps

Create customer relationships

Overview of AR
Transaction Workbench
Deposit Deposit Guarantee Guarantee Standard invoice Standard invoice Copy Copy Print and send invoice to customer Print and send invoice to customer Correct invoice Correct invoice Underinvoice Underinvoice Overinvoice Overinvoice Invalid Invalid transaction transaction Void Void Delete Delete

Process and print Process and print Enter receipt Enter receipt Generate statement Generate statement

Interface to Oracle General Ledger Interface to Oracle General Ledger
EAS – Oracle Apps

Overview of AR Receipt Workbench Enter receipt Enter receipt Apply to Apply to customer customer account or account or invoice invoice Update Update customer customer balance balance Clear Clear receipt receipt EAS – Oracle Apps Reconcile Reconcile bank bank statement statement .

Overview of AR Collections Workbench Scheduler Scheduler Customer Customer account account Customer Customer workbench workbench Account Account overview overview Aging Aging Release/ Release/ credit hold credit hold CorresCorrespondence pondence Transaction Transaction overview overview • Account detail • Call Account Account detail detail Account detail • Account detail • Call • Print statement • Print dunning Call Call A A EAS – Oracle Apps .

Overview of AR Collections Workbench Customer Account A A Account Account detail detail Call Call • Customer account • Transaction overview • Correspondence Adjust Adjust Balances Balances Activity Activity Trans./Receipt Trans./Receipt workbench workbench Dispute Dispute history history EAS – Oracle Apps .

Managing Customers EAS – Oracle Apps .

Managing Customers Integrating Customer Information Customer Information Oracle Order Management Shared with Oracle Projects Oracle Receivables Owned by Oracle CRM Suite EAS – Oracle Apps .

Managing Customers Customer Entry Methods Enter complete details Enter limited information Import from other systems Standard customer entry Quick customer entry Customer interface EAS – Oracle Apps .

addresses. If so. Exempt: No tax addition. it selects the appropriate taxing method. phone numbers. Manually enter the tax exemption number and reason Required: The taxing function always uses tax addition EAS – Oracle Apps . contact names.Managing Customers Enter Customer Information • Use all of the following methods to enter customer information. for example. and business purpose: – Standard – Quick – Interface Setting Customer Tax Attributes • • • Standard: The taxing function refers to the tax tables to determine if the customer requires tax addition.

Managing Customers Using Standard and Quick Customer Entry Customer Classification Telephone numbers Addresses Contacts Marketing Profile class Bank accounts Business purpose Payment method Relationships Details Accounting EAS – Oracle Apps Order Management information .

Managing Customers Interface Customer Entry External Databases Temporary Interface Tables Oracle Receivables Customer Tables Correct errors with SQL*Plus Customer Interface Execution Report EAS – Oracle Apps .

Standard form displays EAS – Oracle Apps . the Customers .Managing Customers Customer Form Flow The Find/Enter Customers window displays to ensure that you search existing customers before you enter new customers Search using the following methods: • Basic(default): Search based on Address Components • Advanced: Detailed searches based on Taxpayer information and other references • Text: A Simple text search After this process.

In the Customer Find/Enter window you can perform a fuzzy search on several fields. abbreviation.Managing Customers Find Customers – Fuzzy Search Fuzzy Search The fuzzy search method widens the scope of a search and finds data comparable to the search criteria. The fields you can fuzzy search are: •Person First Name •Person Last Name •Organization Name •Address •Contact First Name •Contact Last Name The fuzzy search method uses Word Replacement pairs to map a word. (N) SetupExpendituresExpenditure Types EAS – Oracle Apps . or special character. or special character that might be entered by a user as a search criteria to a similar word. abbreviation.

• Do not resort the results using different fields. • If the Identifying Address Flag check box is checked. The resulting list of parties and customer accounts may appear confusing. the party name displays (indented to the right) in the Name column next to each customer account. the First Name and Last Name fields from the Find/Enter Customers window are concatenated. • The Name and Customer Number fields can not be hidden in the view of the Folder. then other party sites could exist for this party. • If a party has multiple customer accounts.Managing Customers Match Results Window Note the following in the Match Results window: • The title bar of the Match Results window displays the Customer Type used for the search and the search criteria. (N) SetupExpendituresExpenditure Types EAS – Oracle Apps . • When the results of a search for a Person customer type display. • The Match Results window displays both the Party Number and the Customer Number columns.

add. posted. profile class. change.Managing Customers Entering Customer Addresses -Enter. (N) CustomersCustomer Accounts EAS – Oracle Apps . •At least one printed. -In a sales tax based system. or applied transaction exists for this billto or ship-to site in Receivables and that transaction has associated tax lines -Values assigned on a customer site (address) level take precedence over values entered at the customer. Receivables calculates tax based on the address components of the sales tax structure. or system options level. or deactivate customer address information -Validate addresses using flexible address formats or the address validation system option -The system will not allow updation of the components of an address if the following are true: •The system option Allow Change to Printed Invoices is No.

Managing Customers Customer Addresses • • • • Allow multiple organization or person customers can do business at one location. Allow you to perform address validation using Vertex or TaxWare information. Customer Accounts • Customer accounts model relationships between an organization deploying Oracle Applications and an organization or person customer stored in the new customer model registry. Are global (not specific to operating units). The new account model retains release 11i customer model features including: – Credit profiles – Terms of relationship (for example. discount terms) – Customer bank accounts EAS – Oracle Apps • . Have flexible address formatting with seeded and custom formats. Additional organizations or person customers can play roles in accounts.

the system uses validated customer address validated customer address information to determine tax information to determine tax liability on the customer's liability on the customer's transactions transactions Addresses assigned Addresses assigned to Bill-To business to Bill-To business purposes are used purposes are used for all transactions for all transactions Addresses assigned Addresses assigned to Ship-To business to Ship-To business purposes are used purposes are used for all transactions for all transactions except commitments. The Bill To location The Bill To location to associate with this to associate with this Ship To address Ship To address EAS – Oracle Apps . except commitments. the system uses Sales Tax. If the tax method is Customer. If the tax method is Sales Tax.Managing Customers Customer Addresses Enter the address for the Enter the address for the Customer.

Managing Customers Business Purposes Each address can have multiple business purposes. • Ship To site • Bill to site • Ship To site • Marketing • Bill To site • Statements • Dunning • Legal EAS – Oracle Apps .

Dunning: Send customer dunning letters to this address. Can only define one active statement business purpose for each customer. Can only define one active dunning business purpose for each customer.Managing Customers Business Purposes Business purposes describe which functions are performed at a particular customer site. Ship To: Send goods or services to this address. Common Types of Business Purposes include: Bill To: Send invoices to this address. Drawee: A customer drawee is a customer site responsible for paying bills receivable. Statements: Send customer statements to this address. Legal: A legal site is responsible for all government reporting requirements. Marketing: Send marketing collateral to this address. Can be different from this customer's Bill-To address. EAS – Oracle Apps .

Choose one of the Tax Choose one of the Tax Classifications defined Classifications defined in Receivables Lookup in Receivables Lookup Codes Codes Enter a name for this business Enter a name for this business purpose in the Location field. of the System Options window. Choose from Up. Values can be entered in this Values can be entered in this region ififthis is a Bill-To site region this is a Bill-To site and Allow Override is set to and Allow Override is set to Yes in the Tax tabbed region Yes in the Tax tabbed region of the System Options window. name in this field. a Ship-To site. If purpose in the Location field. the system displays the organization displays the organization name in this field. Choose this site. the system organization. Choose a tax Choose a tax rounding rule for rounding rule for transactions billed to transactions billed to this site.Managing Customers Assigning Business Purposes Enter the Territory Flexfield to Enter the Territory Flexfield to associate with this address associate with this address Enter the default Enter the default finance charges activity finance charges activity for this customer for this customer Enter values in Enter values in this region ififthis is this region this is a Ship-To site. the Tax Method is VAT. Down or Nearest. If the inventory location If the inventory location entered is associated with an entered is associated with an organization. Choose a tax calculation Choose a tax calculation level ((line or Header) ifif level line or Header) the Tax Method is VAT. address. EAS – Oracle Apps . Nearest. If Automatic Site Numbering in Automatic Site Numbering in the System Options window is the System Options window is set to No set to No The location of inventory The location of inventory for this business purpose for this business purpose address. Down or from Up.

A value the transaction bill-to site. account for this address. AutoAccounting uses this value to derive the uses this value to derive the AutoInvoice Clearing account from AutoInvoice Clearing account from the transaction bill-to site. AutoAccounting uses address. address is Bill-To. bill-to site. AutoAccounting for this address. AutoAccounting uses this value ito derive the Freight this value ito derive the Freight account from the transaction account from the transaction bill-to site. EAS – Oracle Apps . The Revenue The Revenue account for this account for this address address The Tax account for this The Tax account for this address address Unbilled Receivable account Unbilled Receivable account for this address. The AutoInvoice Clearing account The AutoInvoice Clearing account for this address. for this address. The Unearned Revenue The Unearned Revenue account for this address.Managing Customers Business Purposes – Accounts Tab The Receivable account for The Receivable account for this address this address The Freight account for this The Freight account for this address. A value can be entered in this field only ifif can be entered in this field only the business purpose for this the business purpose for this address is Bill-To.

Managing Customers Order Management Attributes in Customer Tables Order Defaults Scheduling Defaults Shipping Defaults • Order Type • Price List /GSA • Item Identifier Type • Request Date Type • Put Lines in Sets • Earliest Schedule Limit • Latest Schedule Limit • Push Group Schedule Date EAS – Oracle Apps • • • • • Warehouse Freight Terms FOB Ship Method Over/Undership Preferences .

The order type Order Management must enter as a default value in the Returns window when returns are entered for this customer To determine whether the customer is responsible for the freight charges for an order The point or location where the ownership title of goods is transferred from the seller to the buyer. expressed as a percentage The amount by which an under return can be less than the original order. Determines whether the ship date or arrival date will be used as request date. Indicates whether to invoice for the ordered quantity or the fulfilled quantity. Receivables uses the Ship-To FOB and then the Bill-To FOB as the default value when transactions are entered. The amount by which an under shipment can be less than the original order. Store order management information in both the customer header and address business purpose levels.Managing Customers Order Management Attributes Name of the price list that Order Management uses as the default value in the Sales Orders window. The shipping method that the organization intends to use to transport items. expressed as a percentage. This information defaults during order entry. EAS – Oracle Apps . The system first uses the Ship-To and then the Bill-To freight carrier as the default during transaction entry.

EAS – Oracle Apps . Each contact can have multiple roles but only one primary role. Contact roles are for informational purposes only. ififthe Automatic number. The system displays contacts in the Transaction and Collections windows. the Automatic Contact Numbering Contact Numbering profile option is No profile option is No Contact roles allow assignment of a contact to a particular business purpose or function.Managing Customers Customer Contacts and Roles Enter a unique contact Enter a unique contact number.

Only one active. Define multiple. Assign bank accounts to customers to allow funds to be automatically transferred from these accounts to the remittance bank accounts when using Automatic Receipts. non-primary accounts in the same currency. even if the date ranges overlap.Managing Customers Bank Accounts Enter either the Account Name Enter either the Account Name or Account Number for this or Account Number for this bank account bank account The primary bank account for a particular currency is used as the default account when Automatic Receipts are used. primary account per currency for the customer or site can be assigned. EAS – Oracle Apps .

Managing Customers Payment Methods During transaction and During transaction and receipt entry. default. such as confirmation. Payment methods determine the required processing steps for automatic receipts. remittance. EAS – Oracle Apps . the system receipt entry. and reconciliation Assign multiple payment methods to a customer as long as the start and end dates of each method do not overlap. Assign automatic payment methods to customers if Automatic Receipts are being used. the system uses the primary payment uses the primary payment method defined as the method defined as the default.

Define standard customer profiles in the Customer Profile Classes window. business volume. EAS – Oracle Apps . and payment cycles.Managing Customers Profile – Transaction Customer Profiles group customers with similar credit worthiness. The customer profile class assigned provides the default values which can be optionally changed.

• Enforce invoicing and receipt-application controls. EAS – Oracle Apps .Managing Customers Customer Relationships Create customer relationships to control: • Payment of unrelated invoices • Sharing of pricing entitlements • Consolidation of business addresses • Link one customer to another. • Can only exist between two customers. A and C are not related. • Allow you to select a related customer’s ship-to address during order entry. • Are not transitive: If A is related to B and B is related to C. • Can be reciprocal or nonreciprocal.

Managing Customers Customer Relationship Primary Reciprocal Related Primary Related Nonreciprocal Primary (parent) EAS – Oracle Apps Related (child) .

to use to classify customers. This field is only for This field is only for informational purposes. Enter the Type of relationship Enter the Type of relationship to use to classify customers. informational purposes.Managing Customers Customer Relationships Specifies whether the Specifies whether the relationship is a sill to relationship is a sill to relation relation Allows customers to pay Allows customers to pay each other's debit items each other's debit items and enter invoices against and enter invoices against each other's commitments. Specifies whether the Specifies whether the relationship is a bill to relationship is a bill to relation relation (N) CustomersCustomer AccountsRelationships EAS – Oracle Apps . each other's commitments.

Use the Party Relations window to view. Multiple relationships between any parties with the predefined relationship types can be created .Managing Customers Party Relations Relationship types Relationship types categorize categorize relationships. update. These relationships model the party registry as a realistic business world. Object Type field. The party that the The party that the customer is related to customer is related to The party type of the The party type of the object defaults in the object defaults in the Object Type field. (N) CustomersRelationships EAS – Oracle Apps . and create relationships for parties. relationships.

select it from the list of values EAS – Oracle Apps . the customer processing function assigns it to the default (seeded) customer profile class.Managing Customers Profile Classes •Use profile classes to describe and group customers with similar financial characteristics •Use profile classes to enter new customers quickly and consistently •When a customer is established . •To assign the customer to a different profile class. before saving.

Managing Customers Customer Profile Class Characteristics Credit/collections Invoices and Statements Payment promptness • Credit check • Collector • Payment application • Dunning letters • Finance charges • Invoice line and tax printing • Statement cycle • Consolidated invoices • Payment terms • Discounts • Grace days EAS – Oracle Apps .

The system uses the AutoCash Rule system uses the AutoCash Rule Set specified in the System Set specified in the System Options window ififan AutoCash Options window an AutoCash Rule Set is not assigned Rule Set is not assigned Check to send statements Check to send statements to customers using this to customers using this profile class profile class Specifies how Post Specifies how Post QuickCash applies any QuickCash applies any leftover receipt amounts leftover receipt amounts created by a partial receipt created by a partial receipt application application Enter a Statement Cycle If Enter a Statement Cycle If the Send Statement check the Send Statement check box is checked. The to use for this profile Class. debit memos. and chargebacks that are past chargebacks that are past due due Enter the Dunning Letter Enter the Dunning Letter Set to assign to customers Set to assign to customers using this profile using this profile (N) CustomersProfile Class EAS – Oracle Apps . to print statements. Statement box is checked.Managing Customers Customer Profile Classes Indicates the number that Indicates the number that customers using this profile customers using this profile class will use to match class will use to match receipts with invoices during receipts with invoices during AutoLockbox validation AutoLockbox validation Specifies the Auto Cash Rule Set Specifies the Auto Cash Rule Set to use for this profile Class. debit memos. check the Send Credit Balance check Send Credit Balance check box box Check to send dunning letters Check to send dunning letters to customers when they have to customers when they have invoices. check the credit balance. Statement cycles indicate how often cycles indicate how often to print statements. and invoices. To send statements to To send statements to customers with this profile customers with this profile class even ififthey have a class even they have a credit balance.

class. charges. Check to allow discounts to Check to allow discounts to customers using this profile customers using this profile class. profile class.Managing Customers Customer Profile Classes Check to be able to change Check to be able to change the default payment term the default payment term when entering transactions when entering transactions for customers using this for customers using this profile class. The default payment The default payment term for customers term for customers assigned to this assigned to this profile class profile class enter the number of enter the number of Discount Grace Days Discount Grace Days after the discount term after the discount term date that customers date that customers using this profile class using this profile class can take can take Check to charge finance Check to charge finance charges. Enter the number of Receipt Enter the number of Receipt Grace Days that are allowed Grace Days that are allowed for customers using this profile for customers using this profile class to be overdue on receipts class to be overdue on receipts before they will be assessed before they will be assessed finance charges finance charges To calculate finance charges on To calculate finance charges on customer's outstanding balances customer's outstanding balances including previously assessed including previously assessed finance charges finance charges Specifies the printing format Specifies the printing format of the consolidated billing of the consolidated billing invoice invoice Indicates how to print tax Indicates how to print tax on invoices on invoices (N) CustomersProfile Class EAS – Oracle Apps .

The system does not check customer's credit when not check customer's credit when transactions are created in Receivables. transactions are created in Receivables. The system does require credit checking.Managing Customers Customer Profile Classes Enter the default Tolerance Enter the default Tolerance (percentage over the credit (percentage over the credit limit) that customers using limit) that customers using this profile class can exceed this profile class can exceed before the collection action before the collection action begins begins Oracle Order Management will check this Oracle Order Management will check this customer's credit before creating a new customer's credit before creating a new order ififthe Payment Term and the Order order the Payment Term and the Order Type associated with the order also Type associated with the order also require credit checking. (N) CustomersProfile Class EAS – Oracle Apps .

The minimum outstanding balance in this currency that customers must exceed in order for Receivables to generate a statement. the system charges this amount. The system will not generate automatic receipts in this currency that are less than this amount. The total amount of credit in this currency to give to customers If the customer balance of past due items in this currency is less than the amount specified here. Receivables does not assess finance charges If the balance of a past due invoice in this currency is less than the amount specified here. Receivables selects this customer for dunning Customers do not receive dunning letters if the amount entered here is greater than the balance of each of their past due items in this currency The maximum amount of an individual order (N) CustomersProfile Class EAS – Oracle Apps .Managing Customers Customer Profile Classes The Currency in which customers assigned to this profile class will do business The interest rate to charge customers If the amount of interest that the system calculates for a past due debit item in this currency is greater than the amount entered here. Receivables does not assess finance charges on this If a customer has a past due balance in this currency that is greater than the minimum dunning amount specified for this currency.

striped by operating unit. EAS – Oracle Apps . Customer Merge updates the customer information for all of the old customers transactions. Delete or inactivate the merge-from customer account and account sites uses.Managing Customers Merge Customers Merge customers to: • • • • • • • • Eliminate incorrect data and duplicate information Consolidate account site data Merge Customers or Sites Merge Individuals or Organizations Reflect customer account changes due to business consolidation Merging customer information combines all information for two customer accounts or account sites.

Managing Customers Merging Other Application Transactions The system automatically merges all transactions associated with the merge candidates in these applications as well: • Automotive • Customer Service • Inventory • Master Scheduling /MRP Planning • Order Management • Payables • Projects • Purchasing • Sales and Marketing EAS – Oracle Apps .

do not check the Delete After Merge check box. customers. complete the merge. The system assigns a status of The system assigns a status of 'Inactive' to the old customer after you 'Inactive' to the old customer after you complete the merge. check the check box. The reason for the The reason for the merger of the two merger of the two customers. Check to copy an Check to copy an address and site address and site usage from the From usage from the From region to the mergeregion to the mergeto customer. To keep an audit trail of old the To keep an audit trail of old the customer information. Use Customer Merge to consolidate any duplicate customers or transfer site use activity from a customer or site that is no longer active or has been taken over by another customer or site.Managing Customers Customer Merge The name of the The name of the customer to merge. The Type of The Type of customer being customer being merged merged The name of the The name of the customer to merge to customer to merge to To delete the old customer To delete the old customer information. do not check customer information. the Delete After Merge check box. check the check box. customer to merge. to customer. information. (N) CustomersMerge EAS – Oracle Apps .

Processing Invoices EAS – Oracle Apps .

create GL accounts. update customer balances Print invoices Correct.Processing Invoices Transaction Overview Import transactions Create manual transactions Calculate taxes. if necessary EAS – Oracle Apps .

credit memos. create adjustments. review invoice installments. Also use this workbench to enter. and commitments within Receivables. debit memos. credit transactions. copy invoices.Processing Invoices Transactions Workbench Windows Use the Transactions Workbench to create new and update existing invoices. review. or complete transactions. EAS – Oracle Apps . on–account credits. and update chargebacks.

Processing Invoices Invoice Entry Methods Invoices from feeder systems Run AutoInvoice Manual invoices EAS – Oracle Apps Data entry .

• Batch information identifies the originating system when importing transactions. EAS – Oracle Apps . Actual count and amount is updated as invoice is entered. • Can only delete a batch if it does not contain any transactions • Oracle Receivables uses invoice batches to import invoice data. • Open: The actual count and amount equal your control count and amount. • Closed: The actual count and amount match the control count and amount. Invoice Batch Statuses • New: This is a new batch. • Out of Balance: The actual count and amount of transactions in this batch do not equal the control count and amount. and it has not yet been saved. • A batch can contain invoices with different currencies.Processing Invoices Creating Invoice Batches • Use batches to match control and actual invoice counts and amounts. • Print invoices by batch.

enter a source is No. then the Control Count field. unique batch Name. in the Control Amount field. GL Date you enter must be in an you enter must be in an Open or Future period. Enter the total number of Enter the total number of transactions in this batch in transactions in this batch in the Control Count field. Open or Future period. GL Date current date. enter a unique batch Name. The default is the functional currency. Enter the Batch and GL Enter the Batch and GL Date for this batch. the functional currency. Enter the batch Enter the batch Currency. (N) TransactionsBatches EAS – Oracle Apps .Processing Invoices Transaction Batches Batch sources control Batch sources control invoice and invoice batch invoice and invoice batch numbering and the default numbering and the default transaction types for transaction types for transactions added to this transactions added to this batch batch If Automatic Batch If Automatic Batch Numbering for this batch Numbering for this batch source is No. The default date is the default date is the current date. The default is Currency. then enter the total dollar amount enter the total dollar amount of transactions in this batch of transactions in this batch in the Control Amount field. The Date for this batch.

Processing Invoices Creating a Standard Invoice Enter invoice header information Enter invoice lines Enter salescredit Enter freight lines AutoAccounting creates accounts EAS – Oracle Apps Complete invoice .

The invoice date plus the the payment terms determine the due date Enter Oracle GL dates in open and future accounting periods. Open Available for entry and posting to GL Future Available for entry Closed Not available EAS – Oracle Apps .Processing Invoices Entering Invoice Dates • • Enter invoice dates in any period. This date determines when the journal entry can be created.

Processing Invoices Required Transaction Information • • • • Transaction Date Source Class Type • • • • GL Date Bill To Terms Remit To Transaction Defaults • Transaction Source: – Can default the transaction type – Determines the transaction numbering Transaction type can default: – The transaction class – Payment terms (if not set at the customer) Customer can default: – Ship-to and bill-to address – – Payment terms Salesperson EAS – Oracle Apps • • .

This information defaults to linelevel sales credits. EAS – Oracle Apps . Use the Sales Credits window to allocate sales credit among salespeople. and record both revenue and non-revenue sales credit. using the For This Line region of the Sales Credits window. Total sales credits can be greater than the revenue amount for bonus or incentive purposes. Access this window by clicking Sales Credits in the Lines window. Allocate different percentages or to different salespeople by line. a salesperson must be assigned to each invoice. Autoaccounting will recalculate the revenue account assignment.Processing Invoices Entering Sales Credits • • • • • If the Require Salesperson check box in the Miscellaneous tab of the System Options window is selected.

click the Complete button. Only completed transactions can be printed. EAS – Oracle Apps . When all required information has been entered.Processing Invoices Completing Transactions • • • Completing an invoice means that payment schedules and aged receivable amounts are calculated. and this transaction can be transferred to the GL.

if the current date is not in an open period. Choose from the following -Invoice -Debit Memo -Credit Memo -Deposit Enter the GL date. The Source specifies automatic or manual batch and invoice numbering. payment term. if Receivables calculates tax. can be posted to GL. Select the Invoice Class. and printing options for each transaction. the default is the current date Enter the transaction currency. the default is the last date of the most recent open period EAS – Oracle Apps . the standard transaction type. whether transactions with this type use natural application only or will allow overapplication. Receivables generates a number Select the Transaction Batch Source. Enter the transaction date. determines which attribute of the Invoice Transaction Flexfield is used to default into the Reference field. the transaction’s creation sign.Processing Invoices Transaction Header Information Enter the transaction number if Automatic numbering is not enabled. If automatic numbering is specified. the default is the current date. the default is the functional currency Select the Transaction Type. Transaction types determine whether a transaction updates open receivables. provide the default transaction class.

If no primary Ship-to location exists for the customer. The due date of a split payment term is the date that the first payment is due. then select a valid bill-to location from the list of values.Processing Invoices Transactions – Main Enter the customer Bill-to Name and Location for this transaction. then select a valid Ship-to location from the list of values. Enter the customer Ship-to Name and Location for this transaction. or choose one from the list of values Enter the payment Terms for this transaction. (N) TransactionsTransactions EAS – Oracle Apps Enter a Salesperson (optional). If the customer has a primary ship-to location. If the system option Require Salespersons is Yes and a salesperson is not assigned to this customer at the customer or site level. If the Tax method is Sales Tax. If no primary bill-to location exists for the customer. select from List of Values . If the bill-to customer has a primary bill-to location. however. Receivables calculates the Due Date based on the payment terms and date of this transaction. If the invoice is against a commitment. a Ship to Address is mandatory. then Receivables defaults the location and address. then Receivables defaults the location and address. enter the Commitment.

When a chargeback is queried in the Transactions window. The order agreement this invoice is against. Receivables erases the value in this field. If the field is left blank or ’If Appropriate’ is selected. regardless of the customer’s credit profile. Associate an agreement with the customer in the Sales Orders window in Oracle Order Management. Can be entered only if an agreement is defined with the selected customer or customers related to the selected customer. The date on which this transaction was last printed. enter a unique Document Number. Indicate whether finance charges are calculated against this invoice. Receivables calculates finance charges according to the customer’s credit profile. Receivables does not calculate finance charges on this transaction. or chargeback that is in dispute. or chargeback. debit memo. this field shows the transaction for which the chargeback was created. These fields are for reference only and not validated by Receivables. The current amount of the invoice. Otherwise. If Document Sequencing is used and it is manual. debit memo.Processing Invoices Transactions – More The invoicing Rule associated with this transaction The transaction to relate to this invoice. (N) Transactions Transactions More(Tab) EAS – Oracle Apps . Choose any transactions that are assigned to the bill-to customer or a selected customer. If a transaction number is cross referenced and the bill-to customer is changed. Receivables assigns a document number when you save or complete depending on the option set. If No.

Processing Invoices Transactions – Remit To The remit-to address is the address to which customers send payments. and postal code for this customer address. state. The default is the remit-to address assigned to the country. This customer could be different from the ship-to or bill-to customer. The default is the value of the Source of Territory in the System Options window. The customer to whom the goods and services were sold to. (N) Transactions  Transactions Remit To (Tab) EAS – Oracle Apps . The sales territory for this invoice. The default is the bill-to customer for this transaction.

transaction.Processing Invoices Transactions – Paying Customer The customer associated with The customer associated with the customer bank account the customer bank account assigned to the invoice. The bank to which The bank to which the Payment Method the Payment Method is assigned to is assigned to (N) Transactions  Transactions Paying Customer (Tab) EAS – Oracle Apps . number. The bank The bank account account number. This assigned to the invoice. This could be different from the could be different from the billing customer ififCustomer billing customer Customer relationships exist relationships exist The payment method The payment method assigned to the assigned to the transaction.

such as extended warranties or maintenance contracts. enter freight amounts AutoAccounting determines the default freight account EAS – Oracle Apps .Processing Invoices Standard Invoice Line Types • • • Inventory item: Enter items available in inventory. using the list of values Standard memo line: Enter non-inventory products or services. using the list of values Free-form line: Enter a unique description Entering Freight Invoices or Lines • Bill shipping charges for the entire invoice or for each line – Click the Freight button in the Transactions window to enter at invoice level – Click the Freight button in the Lines window to enter at lines level • • If the transaction type assigned to this invoice allows freight charges.

Amount calculated by Quantity*Unit Price Receivables displays a default Tax Code (or tax group) if one is defined at: .Item .Customer .customer site .system level if the tax method is ’VAT’. enter the Item. the default is the Unit List Price entered for this standard line item in the Memo Lines window. Quantity. If a standard line item is entered. Line Transaction Flexfield values derived from AutoInvoice (N) Transactions  Transactions Lines EAS – Oracle Apps . there will be no default for System Items. and Unit Price for each item. Choose from -Inventory Item -Standard Memo Line -Free Form The unit selling price for this invoice line item. Receivables prints the description on the invoice.Processing Invoices Transaction Lines – Main Tab The description for this invoice line. To enter goods to bill to the customer.

invoice line. invoice line refers. order. The date this item The date this item was ordered. The revision The revision number for this number for this order.Processing Invoices Transaction Lines – Sales Order Tab The order line The order line number to which this number to which this invoice line refers. was ordered. The channel The channel through which this through which this item was ordered item was ordered (N) Transactions  Transactions Lines EAS – Oracle Apps . The sales order line The sales order line number for this number for this invoice line.

Receivables. Enter ’Standard’ ififtax Enter ’Standard’ tax is to be calculated as is to be calculated as per the normal per the normal procedures set up in procedures set up in Receivables. invoice lines.Processing Invoices Transaction Lines – Tax Exemptions Tab Enter ’Exempt’ ififthe Enter ’Exempt’ the system option Use system option Use Customer Exemptions is Customer Exemptions is set to Yes and to force set to Yes and to force tax exemption on the tax exemption on the invoice lines. Enter ’Require’ to Enter ’Require’ to force tax calculation force tax calculation on the invoice lines. Enter a Reason for Enter a Reason for creating this creating this exemption ififTax exemption Tax Handling is ’Exempt’ Handling is ’Exempt’ (N) Transactions  Transactions Lines EAS – Oracle Apps . Enter a tax exemption Enter a tax exemption Certificate Number ififTax Certificate Number Tax Handling is ’Exempt’ Select Handling is ’Exempt’ Select from list of values from list of values Enter a value for this field only if the profile option Tax: Allow Override of Customer Exemptions is Yes and the transaction is not a chargeback. on the invoice lines.

this line item. Defaults from the invoice from the invoice header level. The ship-from The ship-from location for this location for this item. Any additional Any additional information about information about this line item. alternate language. Entered when Entered when defining inventory defining inventory items. header level.Processing Invoices Transaction Lines – More Tab Indicates the Indicates the reason for a credit reason for a credit memo. A description of the A description of the inventory item in an inventory item in an alternate language. (N) Transactions  Transactions Lines EAS – Oracle Apps . item. Defaults memo. items.

Indicates Level a receipt. Displays Transaction balances in the entered currency Transaction amounts can be viewed in the functional currency. credit. or discount was applied The type of adjustments that were created.Processing Invoices Transaction Balances Displays The original transaction amount The total amount of receipts Credit memos Adjustments Finance charges applied to the transaction Discounts taken. freight. If Bills Receivable is enabled. tax. How the line. and finance charges balances were affected in the 'Balance' row. then the Balances window also displays information about bills receivable assignment (N) Transactions  Transactions Balances EAS – Oracle Apps .

EAS – Oracle Apps January • • • April Model transaction • July . Receivables will create these invoices as incomplete. If the date is in a never opened period.Processing Invoices Creating Copies of Invoices • Automatically create invoices for goods or services provided regularly to customers. Create a group of invoices that share the same characteristics. All of the dates for the copied invoices are determined using the copy rule specified. The exchange rates and tax rates are derived from the date of your first copied invoice.

Once the model transactions are copied.Processing Invoices Choosing Model Transaction • • • • • • • • • The model transaction must be complete. changes to the model transaction do not affect the copied transaction. The recurring schedule cannot be updated after it has been saved. Invoices created in unopened periods will be created as incomplete. The model transaction should be the open or closed transaction that exactly matches the transaction(s) to recur. and number of times specified. Determining Transaction Schedule Oracle Receivables determines the date and frequency of the copied transactions. Oracle Receivables creates all invoice copies at one time. EAS – Oracle Apps . Oracle Receivables automatically numbers each recurring transaction. Each recurring transaction uses the batch source assigned to the model transaction. using the rule. first transaction date. If the batch source for the model invoice has automatic transaction numbering turned on.

Days: This rule creates an invoice based on the number of days specified.Processing Invoices Recurring Rules Annually: This rule creates an invoice once a year on the same day and month of each year. Quarterly: This rule creates an invoice every three months on the same day. Bimonthly: This rule creates an invoice every other month on the same day. EAS – Oracle Apps . Semiannually: This rule creates an invoice every six months on the same day. Single Copy: This rule creates one copy of the model invoice for the day entered in the First Invoice Date field. Monthly: This rule creates an invoice every month on the same day. Weekly: This rule creates an invoice every seven days.

future. Choose a copy Rule. If the copy rule is Days. (N) Transactions  Copy Transactions EAS – Oracle Apps . enabled. Enter the Transaction Enter the Transaction Number ififthe ififthe Number the the Batch source doesn’t Batch source doesn’t specify Automatic specify Automatic Transaction Numbering Transaction Numbering Use the Copy Transactions window to create recurring invoices for products and services sold on a regular basis. enter the Number of enter the Number of Days between the Days between the copied invoice dates copied invoice dates Enter the First GL Date Enter the First GL Date for the copied invoice. opened period. for the copied invoice. Enter a unique Enter a unique document Number for document Number for each copied invoice ifif each copied invoice document sequencing is document sequencing is enabled. or never opened period. or never open. future. This date must be in an This date must be in an open. Enter the First Enter the First Transaction Date to Transaction Date to create the copied create the copied invoice invoice If the copy rule is Days.Processing Invoices Copy Transactions – Recurring Invoices The invoice to use as The invoice to use as a model for copying a model for copying invoices invoices Enter the number of Enter the number of copies to create copies to create Choose a copy Rule.

Receivables automatically generates this report when the request to create copied invoices is submitted. copied invoices created in the Copy Transactions window.Processing Invoices Recurring Invoice Program report • • • Receivables submits a concurrent process to create copied invoices. Receivables also creates the Recurring Invoice Program report This report contains information about the model invoice and the new. EAS – Oracle Apps .

0000 01.200.200.220.0000 01.000.0000 01.000.220.110.4550.0000 01.000.220.0000 01.4550.220.110.4700.000.4500.000.Processing Invoices Invoices With Rules Fixed or variable Journal entry Accounting rule Advance or Advance or Arrears Arrears Invoicing rule Invoice Revenue recognition program Journal entry 01.4500.220.100.100.000.0000 AutoAccounting EAS – Oracle Apps .220.4700.

Processing Invoices Invoicing Rules and Accounting Rules Invoicing Rules determine when to recognize receivable for invoices that span more than one accounting period. • • An unlimited number of accounting rules can be determined. • • Assign invoicing rules to invoices that entered manually or imported into Receivables through AutoInvoice. Bill in Arrears: Use this rule to recognize the receivable at the end of the revenue recognition schedule. Accounting Rules determine the number of periods and percentage of total revenue to record in each accounting period. EAS – Oracle Apps . Receivables provides the following invoicing rules: • • Bill in Advance: Use this rule to recognize receivable immediately. Invoicing and Accounting Rules are not applicable if the method of accounting is Cash Basis.

Bill customers for invoices after recognizing all of the revenue. Bill customers for the Assign invoices a Bill in invoices before recognizing Advance invoicing rule. EAS – Oracle Apps . Solution Enter invoices with rules either in the Transactions window or through AutoInvoice. Assign invoices a Bill in Arrears invoicing rule.Processing Invoices Using Invoices with Rules Business Need Enter invoices for services provided over 12 months and recognize revenue as the service is provided. all of the revenue.

• If Bill in Arrears is the invoicing rule. Oracle Receivables updates the GL Date and invoice date of the invoice to the last accounting period for the accounting rule. • Once the invoice is saved.Processing Invoices Assigning Invoicing Rules • Invoicing rules determine whether to recognize receivables in the first or in the last accounting period. Determines Rule. you cannot update an invoicing rule. Select the Invoicing Select the Invoicing Rule. Determines whether to bill in whether to bill in advance or bill in advance or bill in arrears arrears Transactions Header EAS – Oracle Apps .

Value defaults from fixed rule. The number of periods in which The number of periods in which revenue is recognized.Processing Invoices Assigning Accounting Rules To Invoice Lines • Accounting rules determine when to recognize revenue amounts. Select the accounting Select the accounting Rule to determine Rule to determine when to recognize when to recognize revenue revenue Transactions Lines EAS – Oracle Apps . • Each invoice line can have different accounting rule. revenue. Value defaults from fixed rule. Value revenue is recognized. Value must be entered for variable must be entered for variable rule rule Enter the Date field Enter the Date field to determine when to to determine when to start recognizing start recognizing revenue.

Submit the Revenue Recognition program manually through the Run Revenue Recognition window. rather than by accounting period. The Revenue Recognition program will also be submitted when posting to Oracle General Ledger. Running The Revenue Recognition Program • • • • • The Revenue Recognition program gives control over the creation of accounting entries. For Bill in Arrears. Accounting distributions are created for all periods when Revenue Recognition is run. Only new transactions are selected each time the process is run. the offset account to accounts receivable is Unbilled Receivables. For Bill in Advance. The program processes revenue by transaction.Processing Invoices Creating Accounting Entries • • • • Accounting distributions are created only after the Revenue Recognition program is run. EAS – Oracle Apps . the offset account to accounts receivable is Unearned Revenue.

payment. or adjustment is queried in Oracle Receivables. in one of the following formats : • • A balanced accounting entry (Accounting Lines) T-accounts Invoice Invoice Drill Down View View Accounting Accounting Lines Lines Drill Down T-Accounts T-Accounts EAS – Oracle Apps .Processing Invoices View Accounting Distributions Choose to view the detail accounting lines when an invoice.

• View this information prior to transferring accounting entries to Oracle General Ledger. • For invoices with rules. • For each line. or adjustment is created . see which account is affected. receipt. Revenue Recognition program must be run first.Processing Invoices View Accounting Lines • Use the View Transaction Accounting window to view accounting lines whenever a transaction. the debits and credits for both the entered and accounted amounts. exchange rate. (N) Transactions  Transactions Distributions EAS – Oracle Apps . as well as currency. and other accounting information.

Processing Invoices View Accounting Lines (N) Tools View Accounting EAS – Oracle Apps .

Processing Invoices Activity Summary (N) Tools  View Accounting  T-Accounts  Activity Summary EAS – Oracle Apps .

Processing Invoices T-Accounts • • • Use this window to view Oracle Receivables accounting entries in a graphical. Oracle Applications provides several options that can be used to customize how the data is displayed. T-account format. Create a hard copy of the information in this window (N) Tools  View Accounting  T-Accounts EAS – Oracle Apps .

Receivables uses this information to convert foreign currency receipt and transaction amounts to the functional currency Daily conversion rates can also be defined.Processing Invoices Foreign Currency Invoice Processing When a batch or a receipt or transaction that is not in the functional currency is entered. Daily conversion rates enable Receivables to automatically calculate exchange rate information when foreign currency receipts and transactions are entered. EAS – Oracle Apps . Receivables displays a pop-up window to enter exchange rate information.

Receivables calculates the Functional amount as: Functional Currency= Foreign Currency*Rate If the option is set to Yes Functional Currency= Foreign Currency/Rate Currency: Allow Direct EMU/Non-EMU User Rates EMU: European and Monetary Union This profile option controls whether an exchange rate can be entered when the receipt or transaction is in an EMU currency but the functional currency is not an EMU currency.Processing Invoices Foreign Currency Invoicing – Profile Options The following profile options affect the appearance and behavior of the Exchange Rates window: Profile Option Journals: Display Inverse Rate Description If the option is set to No. EAS – Oracle Apps .

– Spot: To perform conversion based on the rate on a specific date. • • • • Rate: The exchange rate for a particular receipt. reverse the transaction. then recreate the transaction at the new rate. Adjusting an Exchange Rate Change the rate type. Rate Type – Corporate: Standardized rates for the company. EAS – Oracle Apps . The exchange rate of foreign currency transaction cannot be adjusted once it has been posted or has had a receipt applied to it. even if it has been transferred to GL. To use a different exchange rate. and exchange rate of a foreign currency receipt. – User: User Defined Rate.Processing Invoices Exchange Rate Field Reference • • Rate Date: The rate that applies to the exchange rate for your foreign currency. rate date.

select the transaction. choose Exchange Rate from the Tools menu. then choose Exchange Rate from the Tools menu. If the Rate Type is User. • To update the exchange rate. Viewing Exchange Rate Information for a Receipt • Query the receipt in the Receipts or the Receipts Summary window. then choose Ok. • View exchange rate information for a transaction from either the Transactions or Transaction Summary window. enter a new Rate. • In the Receipts Summary window. • In the Transaction Summary window. choose Exchange Rate from the Tools menu. select the receipt. enter a new Rate Type (if the Rate Type is Corporate or Spot).Processing Invoices Viewing Exchange Rate Information • View exchange rate information for a receipt from either the Receipts or Receipts Summary window. • In the Receipts window. • In the Transactions window. then choose Exchange Rate from the Tools menu. Viewing Exchange Rate Information for a Transaction • Query the transaction in the Transaction or transaction Summary window. EAS – Oracle Apps .

This foreign currency transactions. This for foreign currency transactions.Processing Invoices Viewing Exchange Rate Information for a Receipt Exchange Rate Option enabled for Exchange Rate Option enabled for foreign currency transactions. This options is disabled when the transaction options is disabled when the transaction currency is the same as the Functional currency is the same as the Functional Currency Currency Receipt Currency Receipt Currency Receipt Amount in Receipt Amount in foreign currency foreign currency (N) ReceiptsReceiptsToolsExchange Rate EAS – Oracle Apps Receipt Amount in Receipt Amount in functional currency functional currency . This options is disabled when the options is disabled when the transaction currency is the same as the transaction currency is the same as the Functional Currency Functional Currency Adjust Exchange Rate Option enabled Adjust Exchange Rate Option enabled for foreign currency transactions.

This options is disabled This options is disabled when the transaction when the transaction currency is the same as currency is the same as the Functional Currency the Functional Currency Transaction Transaction Currency Currency (N) Transactions Transactions ToolsExchange Rate EAS – Oracle Apps .Processing Invoices Viewing Exchange Rate Information for a Transaction Exchange Rate Option Exchange Rate Option enabled for foreign enabled for foreign currency transactions. currency transactions.

whether it is a positive or negative amount. there may be a need to round amounts at the transaction header level and post the difference to a separate GL account.Processing Invoices Header Level Rounding • • • Rounding the converted amounts can cause an imbalance between the accounting entries that Oracle Receivables creates for each currency. Depending upon the legal requirements. This is because the Header Level Rounding account is considered a contra account which offsets the receivable account. • The rounding account is always recorded as a credit. Account for the rounding differences by enabling Header Level Rounding and defining a Header Rounding account. Specify the Rounding Account Specify the Rounding Account to post differences between to post differences between the converted amounts the converted amounts Enable to enable Header Level Enable to enable Header Level Rounding Rounding (N) SetupSystemSystem Options EAS – Oracle Apps .

Processing Invoices Viewing Rounding Account Select “Accounts for All Lines Select “Accounts for All Lines to view the Rounding Account. This account appears in every invoice created in every invoice created regardless of whether the regardless of whether the currency is the foreign currency is the foreign currency or functional currency currency or functional currency (N) TransactionsTransactionsDistributions EAS – Oracle Apps . The Rounding Difference The Rounding Difference Account. This account appears Account. to view the Rounding Account.

Processing Invoices Printing Transactions Print the following documents to send to customers: • • • • Invoices Credit memos Debit memos Deposits Previewing Transactions Before Printing – Submit the Invoice Print Preview Report to see a list of transactions that will be printed – Select a list of transactions by specifying values for the report parameters • • • Guarantees Chargebacks Adjustments • • Printing Transactions – Print transactions by batch – Print transactions that have not been printed – Specify a range of transactions to print EAS – Oracle Apps .

Invoice Print Selected Invoices: Print specific transactions. or specific invoices. You specify the batch to print in the Parameters window. Invoice Print Batch of Invoices: Print a single batch of transactions. EAS – Oracle Apps . Print Adjustments: Print specific adjustments to transactions which have not been printed previously and have a print status of 'Print. transaction numbers. Receivables does not include transactions with a print status of 'Do Not Print'. customer class. new invoices. transaction class. regardless of whether you have already printed it. You can limit your printout by entering a range of dates.' Receivables does not include transactions with a print status of 'Do Not Print'. a specific transaction type. installment number.Processing Invoices Printing Transactions – Report Options Invoice Print New Invoices: Print all transactions that have not been printed previously and have a print status of 'Print'. Receivables does not include any transactions with a print status of 'Do Not Print'. and a specific customer. Invoice Print Preview Report: Preview transactions that would be printed if you chose to print a batch of invoices. regardless of whether you have already printed them. This report will list the transactions that would be printed in each case. You can also select to print only open invoices.

Processing Invoices Printing Transactions EAS – Oracle Apps .

tax. and freight amount in the subtotal fields. shipped. tax. Invoices & Debit Memos For each invoice Receivables displays the quantity ordered. Receivables displays a row for every invoice line. Receivables displays the percent of the credit memo applied to the transaction you are crediting.Print Lead Days to determine if this transaction falls into the Start and End Date range you specify. Credit Memos For each credit memo. Receivables uses the transaction date to determine if this transaction falls into the Start and End Date range you specify. EAS – Oracle Apps . Receivables displays the total amount due for each installment as well as the line. tax. Receivables displays the total amount of the lines. If the invoice you are printing has a payment term where Print Lead Days is greater than 0. or freight amount you are crediting. Text wraps to the next line. Receivables prints the entire description for each invoice line. and shipping in the body of the printed invoice. Receivables uses the formula Due Date .Processing Invoices Printing Transactions Printing Invoices Consider the following when determining the range of invoice dates to print: If the invoice you are printing has a payment term where Print Lead Days is 0. and extended amount. For installments. Credit memo amounts display as negative numbers. unit price.

EAS – Oracle Apps . Receivables prints a message in the body of the guarantee explaining that this is not a request for payment. extended amount.Processing Invoices Printing Transactions Deposits For each deposit. and '1' in the quantity ordered and quantity shipped columns. Receivables prints 'N' in the Tax column and does not print tax and shipping amounts since these amounts are not part of the guarantee. Guarantees For each guarantee. Receivables prints unit price. Unit price and extended amount will always be the same. Unit price and extended amount will always be the same. Receivables prints unit price. Receivables prints the effective start date and the effective end date if you enter one. extended amount. and '1' in the quantity ordered and quantity shipped columns. Receivables prints the effective start date and the effective end date if you enter one. Receivables prints 'N' in the Tax column and does not print tax and shipping amounts since these amounts are not part of the deposit.

The deposit balance does not include any tax or shipping charges. Receivables displays the original balance of your deposit. Activity includes any previous transactions as well as the current invoice. Receivables displays 'Y' in the tax column. Receivables also prints the amount deducted from the deposit. If your line includes tax charges. The guarantee balance does not include any tax or shipping charges. Tax and shipping charges are printed at the bottom of the invoice in their respective columns and must be collected. Tax and shipping charges are printed at the bottom of the invoice in their respective columns and must be collected in addition to the line amount(s). less any activity. EAS – Oracle Apps .Processing Invoices Printing Transactions Invoices Against Deposits Receivables prints a row for each invoice line. Receivables displays the original balance of your guarantee. Invoices Against Guarantees Receivables prints a row for each invoice line. less any activity. Receivables displays 'Y' in the tax column. Receivables calculates and displays the current deposit balance. Activity includes any previous transactions as well as the current invoice. This amount displays as a negative number. If your line includes tax charges. Receivables calculates and displays the current guarantee balance.

Processing Invoices Printing Tax EAS – Oracle Apps .

Total Tax Only: Display only the total tax amount at the bottom of the document. rate.Processing Invoices Printing Tax Receivables prints tax on invoices and debit memos depending upon the value entered for the Tax Printing option assigned to the customer's profile class. rate. freight items printed last. Receivables will group them together. Receivables displays this information after each invoice line. and the taxable amount with the summarized tax codes printed at the end of the invoice. Summarize By Tax Name: Display all tax information under the heading 'Tax Summary by Tax Name. exemption.' If you have two tax lines with the same tax code. Receivables uses the value entered in the System Options window. Receivables will group them together.' If you have two tax lines with the same tax name. Itemize by Line: Itemize tax information for each invoice line. exemption. Following are Receivables' tax printing options: European Tax Format: Print tax information in the following format: Tax rates printed as the last column of invoice lines. Summarize by Tax Code: Display all tax information under the heading 'Tax Summary by Tax Code. Itemize and Summarize: Display both itemized and recap tax information. and precedence number. and precedence number. EAS – Oracle Apps . If no option is specified in the profile class.

 When this file is sent to the printer.Processing Invoices Printing Statements  Generate statements that are specific to individual customer billing locations. EAS – Oracle Apps .  A statement will indicate if the location of an included transaction differs from the billing location by putting a note on the line following the transaction  Receivables creates the statement output file and requires that this file be sent to the printer using the operating system's landscape print command. This helps in making any necessary adjustments before actually starting printing of the statements. Receivables prints one sample page of Xs to show how the statement will print.

customer site. Draft statements do not include finance charges. Print A Draft Statement: Print a draft statement for a customer or site to review before sending it to this customer. EAS – Oracle Apps .Processing Invoices Printing Statements – Print Options Print Statements: Print statements for either a specific customer. Reprint Statements: Reprint any statements that have been previously printed. or all of the customers and customer locations that have the statement cycle that are specified in their credit profiles. This option includes activity from the last statement date to the current statement date.

enter the on your statement. The default is today's date. This date determines the transactions to include in the draft statement.Processing Invoices Printing Statements Select a print Select a print option option Enter an As of Date if a Draft Statement is being printed. Enter the Customer Enter the Customer name or Number and name or Number and the billing Location the billing Location for this submission. enter a Primary agent. charges for items in dispute.‘ Aging. The Enter a statement Cycle. To print a standard message To print a standard message on your statement. enter a Transaction Type. enter a Primary Agent. Transaction Type. for this submission. Enter the Statement Date for this submission. Agent. enter the Name of the standard Name of the standard message message To calculate finance charges To calculate finance charges on items included in this on items included in this submission. Receivables uses this date to determine the finance charges on debit items that the statement includes. Enabled ififthe Calculate Enabled the Calculate Finance Charges Checkbox is Finance Charges Checkbox is enabled enabled EAS – Oracle Apps . To include only transactions To include only transactions assigned to a specific assigned to a specific agent. this customer's profile class. Check to calculate finance Check to calculate finance charges for items in dispute. Select active aging buckets Select active aging buckets that have a type of 'Statement that have a type of 'Statement Aging. check the submission. check the Calculate Finance Charges Calculate Finance Charges box. To include only To include only specific transactions in specific transactions in this statement. enter a this statement. box. The default is the cycle specified in default is the cycle specified in this customer's profile class.‘ Enter a statement Cycle.

Receivables compares the number of days that a customer's oldest outstanding debit item is past due with the Days Past Due Date ranges of the dunning letters in this customer's dunning letter set. This comparison determines which dunning letter to print  For each dunning submission.Processing Invoices Printing Dunning Letters  Use dunning letters to inform customers of past due invoices. and finance charges in dunning letters. Receivables prints a copy of each invoice which has line items that are past due. and chargebacks.  Choose to use receipt grace days to extend the due dates of a customer's past due items. customers. debit memos. on-account and unapplied receipts.  Control the severity and content of each dunning letter sent and exclude individual customers from dunning. as well as debit items that are not yet due. When dunning letters are printed. the Dunning Letter Generate program selects and prints letters using the dunning letter sets. even if they have items that are past due.  When the Dunning Letter Generate program is submitted. and collectors that satisfy the submission criteria.  Include disputed items.  Create dunning letter sets in which to group dunning letters together to vary the tone with each successive letter. EAS – Oracle Apps .

Receivables takes into account the number of receipt grace days defined for a customer (if any) when calculating the number of days items are past due. This method generates letters for a specific customer based on a range of days overdue that you define for each dunning letter set. rather than the number of days items are past due. you specify the minimum number of days that must pass before Receivables can increment an item's dunning level and include this item in the next letter that you send. For each dunning letter. This method lets you send dunning letters based on the number of days since the last letter was sent. you inform your customer that you will begin collection action if payment is not received within x number of days of receiving the current letter.Processing Invoices Dunning Methods Days Overdue: Letters are based on the total number of days that debit items are past due. for example. This feature can be useful if. Staged Dunning: Letters are based on the dunning levels of past due debit items. EAS – Oracle Apps .

enter 'Sample dunning letter. enter 'Dunning Letter enter 'Dunning Letter Generate' in the Name field. Generate' in the Name field. To print and review a To print and review a dunning letter. list of values. enter the Letter Name Name EAS – Oracle Apps . enter 'Sample Dunning Letter Print' in the Dunning Letter Print' in the Name field. To print dunning letters. or select this option from the or select this option from the list of values. enter the Letter Name field.Processing Invoices Printing Dunning Letters To print dunning letters.

Use the Imported Billing Number to group invoices other than on a monthly basis. The Consolidated Billing feature can be used for monthly billings. The detail format lists all line items.Processing Invoices Consolidated Billing • • • • • • Use the Consolidated Billing Invoice program to print a single monthly invoice that includes all customer’s transactions for that period. When a consolidated billing invoice is created. This is because Receivables considers inclusion on a consolidated billing invoice to be an activity and a transaction cannot be updated once it has an activity against it. The Consolidated Billing feature of Receivables cannot be used in conjunction with the Imported Billing Number feature. it cannot be updated. receipts. regardless of how you set the system option Allow Change to Printed Transactions. The detail and summary format presents invoice totals. credit memos. Customers are flagged to receive consolidated billing invoices through their customer profile class. adjustments. Receivables includes all invoices. and cross-site applications that have not been included on a previous consolidated billing invoice If a transaction has been included on a consolidated billing invoice. EAS – Oracle Apps . The invoice format can be detail or summary.

Includes aging. invoices. and receipts. deposits. Itemizes adjustments.Processing Invoices Consolidated Billing A consolidated billing invoice is not the same as a statement. credit memos. Customer pays from the invoice. debit memos. Does not include aging. and on-account credits. Consolidated Billing Generated at customer or bill-to location level. receipts. Customer uses for informational purposes. Some of the differences are: Statements Generated at customer level. Itemizes only adjustments. Customers selected by cutoff date and payment terms. Customers selected by statement cycle. chargebacks. credit memos. invoices. EAS – Oracle Apps .

set the profile option AR: Show Billing Number to Yes. The billing invoice number is automatically generated by a database sequence and cannot be created manually.Processing Invoices Consolidated Billing A consolidated billing invoice includes: • All transactions that were created before the Cut-off Date specified and have not yet been included on a consolidated billing invoice. EAS – Oracle Apps . a unique billing invoice number is assigned. Use this number to query transactions that were included in a consolidated billing invoice. and adjustments) in either summary or detail format • Separate reporting of consumption tax • The total amount of any payments received since the previous consolidated billing invoice • The total balance due for this customer or bill-to site Billing Invoice Number • • • • • When a draft or final consolidated billing invoice is printed. • A beginning balance • An itemized list of new charges (invoices. Also use this number to accept a final or reprint a draft consolidated billing invoice. To display the billing invoice number in the following Receivables reports and windows. credit memos.

The consolidated billing invoice number field always appears to the left of the transaction number field and is the first field in which to enter a value when performing a Query or Find operation The Consolidated Billing Invoice Number appears in the following windows • Account Details • Applications and Mass Apply Receipts windows • Credit Transactions • Customer Calls • Receipts • Transactions • Transaction Overview EAS – Oracle Apps . these fields are not labeled separately. However. the transaction number and consolidated billing invoice number fields appear next to each other in the windows listed above.Processing Invoices Billing Invoice Number When the Show Billing Number profile option to Yes.

 The customer profile class also determines whether the invoice format is Detail or Summary.  To include transactions for all of a customer's bill-to sites. The detail and summary formats include the same information except for the item detail: o Choose the Detail format to list the item description. assign payment terms at the customer profile level.  To include only transactions for a specific bill-to site.Processing Invoices Set Up Customers for Consolidated Billing  Indicate that a customer should receive a consolidated billing invoice by updating their customer profile class. and unit price for each item on each invoice o Choose the Summary format to list only the total amount of each transaction.  The Imported format is for using the Imported Billing Number feature  The Consolidated Billing Invoice program does not select transactions from related customers EAS – Oracle Apps . quantity. assign payment terms to the customer's bill-to site.

Processing Invoices Consolidated Billing Reports • • • • • • • • • • • • Account Status Adjustment Register Aging Reports Applied Receipts Register Billing and Receipt History Disputed Invoice Dunning Letter Generate Past Due Invoice Revenue Journal by GL Account Sales Journal by GL Account Transaction Detail Transaction Register EAS – Oracle Apps .

 Accept or reject all consolidated billing invoices in a batch by specifying the concurrent request ID for this submission. Imported Billing Number will not print this way EAS – Oracle Apps . use custom invoices instead. the program includes only transactions that were created before the cutoff date and have not yet been included on a consolidated billing invoice.  When printing a new consolidated billing invoice.  To print Imported Billing Number from this program. By omitting these parameters. Receivables creates a consolidated billing invoice for each customer and bill-to site that matches the other submission parameters specified.Processing Invoices Printing Consolidated Billing Invoices  Use the Print Consolidated Billing Invoices window to: • Accept or Reject consolidated billing invoices • Print draft consolidated billing invoices • Print new (final) consolidated billing invoices • Reprint draft or final consolidated billing invoices  Create a batch of consolidated billing invoices by not specifying a customer name or bill-to site when submitting the program.

With this option. EAS – Oracle Apps . Receivables changes the invoice print status from 'Printed' to 'Pending. This option does not reprint the consolidated billing invoices.' Print these invoices again using either the Print Draft or Print New Consolidated Billing Invoices option. Choose this option to print a new consolidated billing invoice. Choose this option to print a draft of the consolidated billing invoices. then either accept or reject them. Choose this option to reprint spoiled consolidated billing invoice. Review the consolidated billing invoices for accuracy and completeness. Receivables changes the status from Draft to Accepted.Processing Invoices Printing Consolidated Billing Invoices Choose this option to accept consolidated billing invoices. Choose this option to reject unsatisfactory Consolidated billing Invoices. the invoice will have a status of Draft.

enter the customer name or number. specify the payment terms defined for end of the month consolidated billing. enter a bill-to site Leave this field blank to print invoices for all of this customer's bill-to sites. If No. If the Last Day of Month parameter is Yes. Choose the print format for this billing invoice (optional). The Summary format lists only the total amount for each transaction. run a separate report for each currency.Processing Invoices Consolidated Billing Invoice – Report Parameters To print consolidated billing invoices for a specific customer. Only customers who are set up to receive consolidated billing invoices in their customer level profile appear in the list of values. Enter the payment terms to use. The default is the functional currency. Leave these fields blank to print consolidated billing invoices for all customers who are set up to receive them. Receivables selects all transactions created during the month for customers assigned to payment terms with the Last Day of Month option set to Yes. quantity. Receivables does not print column headings. Indicate whether pre-printed stationary is used for consolidated billing invoices. Receivables prints column headings with customer and transaction information. To print an invoice that includes all transactions for a specific bill-to site. if there are multiple payment terms with the same cutoff day. otherwise. Leave this field blank to select all bill-to sites assigned to payment terms with the cutoff day entered. For customers that use multiple currencies. and unit price. The Detail format includes item detail such as description. Enter the cutoff date for including invoices on this consolidated billing invoice. EAS – Oracle Apps . Receivables includes all transactions created on or before this date that have not been included on a previous consolidated billing invoice Enter Yes if the Cut-off Date entered is the last day of the month and to include all transactions created during the month. Enter No to select only transactions and customers assigned to payment terms with the same cut-off date entered for the Cut-off Date parameter.

AutoInvoice EAS – Oracle Apps .

credit memos. or pass the tax through the tables •Correct errors easily online EAS – Oracle Apps . you can: •Import large numbers of transactions for seamless integration from Oracle or non-Oracle systems –Invoices –Debit memos –Credit memos –On-account credits •Calculate taxes for the imported transactions. You use a custom feeder program to transfers transaction data from an external system into the AutoInvoice interface tables.AutoInvoice AutoInvoice Overview AutoInvoice is a powerful. With AutoInvoice. debit memos. flexible tool you can use to import and validate transaction data from other financial systems and create invoices. and on-account credits in Oracle Public Sector Receivables. Receivables rejects transactions with invalid information to ensure the integrity of your data. AutoInvoice then selects data from the interface tables and creates transaction in Receivables.

AutoInvoice AutoInvoice Process SQL loader Valid lines Non Oracle data AutoInvoice interface tables Oracle Receivables transaction tables Oracle data Interface Program View and correct invalid records Error lines EAS – Oracle Apps .

AutoInvoice AutoInvoice Process • Create invoices from the following Oracle applications: – Oracle Order Management – Oracle Projects – Oracle Service – Oracle Property Manager • Create invoices from the following non-Oracle applications: – Legacy system (for transaction history) – Non-Oracle billing applications – Non-Oracle order entry applications EAS – Oracle Apps .

accounting and sales credit information for each line populates 3 interface tables each line populates 3 interface tables Lines are ordered and grouped Lines are ordered and grouped Tax is calculated Tax is calculated GL date is determined GL date is determined GL accounts are assigned using AutoAccounting GL accounts are assigned using AutoAccounting Tax. freight.AutoInvoice AutoInvoice Process AutoInvoicing Line. freight. accounting and sales credit information for Line. commitments and credit memos are Tax. commitments and credit memos are linked to transaction lines linked to transaction lines All transactions are batched All transactions are batched Validated lines are used to create the transaction Validated lines are used to create the transaction Imported Imported Transactions Transactions Invoices Invoices Created Created EAS – Oracle Apps .

Add Freight on Board (FOB) codes to Receivables Add freight carrier codes. Add agents. Add or update tax rates associated with products shipped to specific addresses.AutoInvoice Preparing Receivables for AutoInvoice • To ensure that the AutoInvoice program works properly. If the feeder system uses any setup data which is not yet defined in Receivables. Add accounting rules. Add batch sources. Add payment terms to Receivables. prepare Receivables for any new data • • • • • • • • • • • • Add currencies not yet defined in Receivables. Add or update tax rates assigned to tax codes. EAS – Oracle Apps imported. Add transaction types to Receivables. Add or update full or partial customer and item tax exemptions. Following is a list of setup data to be considered: . Add units of measure. must define this data before using AutoInvoice.

EAS – Oracle Apps .AutoInvoice Grouping Rules • • • • • Grouping rules are mandatory and determine how transaction lines are grouped into transactions Grouping rules specify attributes that must be identical for lines to appear on the same transaction. AutoInvoice requires mandatory grouping on the transaction attributes Currency Code and Bill-To Customer (only one of each attribute is allowed per invoice). Receivables automatically applies these required grouping rules to any additional transaction attributes assigned to the grouping rules. All attributes of the Transaction Flexfield are optional within a grouping rule and can be assigned as optional grouping characteristics in the Grouping Rules window.

AutoInvoice uses the default grouping rule specified in the System Options window EAS – Oracle Apps .AutoInvoice Grouping Rule Hierarchy AutoInvoice uses the following hierarchy to determine which grouping rule to use for a transaction line: • • • • The grouping rule specified in the Transaction Sources window for the batch source of the transaction line The grouping rule specified in the Customer Profile Classes window for the bill-to site use of the transaction line The grouping rule specified in the Customer Profile Classes window for the bill-to customer of the transaction line If no rule is specified in either the Transaction Sources or Customer Profile Classes window.

An ascending or descending order for each transaction attribute assigned to a rule can also be specified. debit memos.AutoInvoice AutoInvoice Line Ordering Rules • • • • AutoInvoice uses these rules to order transaction lines when grouping the transactions it creates into invoices. EAS – Oracle Apps . AutoInvoice uses transaction attributes in the line ordering rules to order invoice lines based on the priority defined. and credit memos. Line ordering rules can be assigned to each grouping rule.

Choose whether to delete data from the AutoInvoice Interface tables once it has been validated and transferred into Receivables. such as Value Added Tax (VAT). Either pass tax code lines. The AutoInvoice Purge program and the Purge Interface Tables system option only delete data from the interface tables that has been validated and successfully transferred into Receivables.AutoInvoice Using AutoInvoice – Key Concepts AutoInvoice Purge Program . Check the Purge Interface Tables box in the System Options window to automatically delete the data. EAS – Oracle Apps . Calculating Tax .AutoInvoice provides the functionality needed to meet sales tax and other taxing requirements. If AutoInvoice determines tax rates. tax exempt lines or have AutoInvoice automatically determine tax rates using the hierarchy determined by the tax calculation flow charts. it will take into account any customer or item tax exemptions or item tax exceptions.

Creating Transactions – AutoInvoice creates invoices. if the date fields empty are left empty. The feeder program can either load these dates directly into the interface tables or. credit memos and on-account credits using the grouping and invoice line ordering rules specified. AutoInvoice verifies that the data is valid before it creates transactions in AR. Receivables determines the invoice and accounting dates. Receivables automatically uses the first day of the next open accounting period as the default date to determine the accounting distributions. debit memos.AutoInvoice Using AutoInvoice – Key Concepts Transactions in Closed Accounting Periods – Use AutoInvoice to pass transactions in closed accounting periods. EAS – Oracle Apps . Invoices Against Commitments – Create invoices against commitments in the same way as a manually entered invoice. Deriving Invoice and Accounting Dates – Choose how to determine invoice and accounting dates for transactions.

AutoInvoice validates all of the line-level data as well as any other data that is not dependent upon successful grouping.AutoInvoice AutoInvoice Execution Phases AutoInvoice can be divided into three major phases: pre-grouping. In the grouping phase. Some examples include validating the over-application rules specified for your batch source and validating that the general ledger date of an invoice against a commitment is not before the general ledger date of the commitment. In the transfer phase. In the pre-grouping phase. grouping. such as tax defaulting and AutoAccounting data. AutoInvoice validates information that exists in Receivables tables. Some examples include validating that a transaction type is valid and validating that only one freight account exists for each freight line passed. AutoInvoice groups lines based on the grouping rules and validates header-level data that is dependent on how your lines are grouped. and transfer. EAS – Oracle Apps .

AutoInvoice does not validate against any effectivity date or status. AutoInvoice ensures that the values are already defined in Receivables. EAS – Oracle Apps . AutoInvoice also ensures that the Transaction Flexfield supplied is unique. However. It ensures that the columns in Receivables' Interface tables reference the appropriate values and columns in Receivables.AutoInvoice AutoInvoice Validation Checks AutoInvoice validates data for compatibility with Receivables. Existence – For some columns. Batch Sources – Values for all of the fields that are referenced in the Transaction Sources window don’t have to be passed. Use transaction batch sources that have a type of 'Imported' when importing transactions into Receivables Uniqueness – AutoInvoice ensures that the invoice number supplied is unique within a given batch source and the document number supplied is unique within the associated sequence type. To ignore any of these values for a specific batch source. set the field to 'None' in the Transaction Sources window.

Cross Validation – AutoInvoice ensures that certain column values agree with each other. AutoInvoice also validates and rejects lines if: • • The accounting rule has overlapping periods All of the accounting periods do not exist for the duration of the accounting rule Create Transactions with Invalid or Incorrect Data – Specify whether AutoInvoice has to reject or partially create transactions that have an invalid line. Validation for Lines With Rules – Besides validating dates. or a GL date in a closed period. EAS – Oracle Apps . invalid tax rate. These values can be within an interface table or multiple interface tables. AutoInvoice ensures that the amount and the accounted amount supplied have the correct precision for a given currency. The values entered in the AutoInvoice Processing Options tabbed region of the Transaction Sources window determine how AutoInvoice will process transactions with invalid data.AutoInvoice AutoInvoice Validation Checks Precision – Precision is the number of digits to the right of the decimal point that are used in regular currency transactions. Transactions that fail validation appear in the AutoInvoice Validation report.

AutoInvoice uses the value of the Default Date parameter for this AutoInvoice submission.  If the sales order date does not exist or is in a closed period.AutoInvoice Determining GL Dates for Invoices Without Rules AutoInvoice uses the following process to determine the GL date for invoices witout rules  AutoInvoice uses the general ledger date in the interface table. AutoInvoice uses the ship date in the interface table.  If GL date is not passed and Derive Date is set to Yes. AutoInvoice uses the sales order date. if one exists and it is in an open or future enterable period. EAS – Oracle Apps .  If GL date is not passed and Derive Date is set to No. AutoInvoice uses the value of the Default Date parameter for this AutoInvoice submission.  If the ship date does not exist or is in a closed period.

' AutoInvoice computes an ending date using the latest accounting rule date.  If the invoice uses Bill in Arrears as the invoicing rule.  For all other accounting rules. AutoInvoice uses the earliest accounting rule start date as the invoice GL date.AutoInvoice Determining GL Dates for Invoices With Rules  If the invoice uses Bill in Advance as the invoicing rule. and duration. EAS – Oracle Apps . AutoInvoice computes an ending date for each invoice line based on the accounting rule. accounting rule start date. the invoice line has an accounting rule of type 'Accounting. Fixed Duration. it takes the latest date and uses it as the invoice GL date.' and a period of 'Specific Date.  Once AutoInvoice computes the ending date for each line of the transaction.

AutoInvoice uses the date entered in the Run AutoInvoice window.  If the ship date does not exist.AutoInvoice Determining Rule Start Date for Invoices with Rules  If the invoice does not use an accounting rule with a type of 'Accounting.' AutoInvoice uses the earliest accounting rule date as the rule start date.  If the invoice has an accounting rule with a type of 'Accounting.  If the rule start date is Derived.' or if the rule start date is not Derived. Fixed Duration' and a period of 'Specific Date. Receivables uses the date specified in the Run AutoInvoice window. AutoInvoice first uses the ship date in the interface table.  If the sales order date does not exist. Fixed Duration' and a period of 'Specific Date. EAS – Oracle Apps . AutoInvoice uses the sales order date.

 The general ledger date for the invoice's receivable distribution. EAS – Oracle Apps . or the Default Date in the Run AutoInvoice window. AutoInvoice uses the following hierarchy to determine the credit memo date:  The credit memo general ledger date. AutoInvoice uses the general ledger date for the invoice's receivable distribution or the Default Date in the Run AutoInvoice window.AutoInvoice Determining Credit Memo Dates If a transaction date is passed for the credit memo. AutoInvoice uses the general ledger date. Determining the Transaction Dates If a transaction date is not passed for the invoice or debit memo.  If a general ledger date is not passed. whichever is later. whichever is later.

they can also be used to reference and link to other lines. Receivables lets you determine how you want to build your transaction flexfield structure and what information you want to capture.AutoInvoice Transaction Flexfields • • • • Transaction flexfields are descriptive flexfields that AutoInvoice uses to uniquely identify transaction lines. Types of Transaction Flexfields • • • • Invoice Header (optional): Specifies invoice header information Line (required): Uniquely identifies invoice lines Link-To (optional): Link tax and freight to invoice lines Reference (optional): Links credit memos to transactions EAS – Oracle Apps . Specify which one to use during import. Define a flexfield for each import source. Because they are unique for each transaction line.

Receivables deletes the interface lines automatically after AutoInvoice is run.  If the Purge Interface Tables option in the System Options window is set to Yes this program doesn’t have to be run. The Master program allows running several instances of AutoInvoice to improve system performance and import transactions more quickly. the AutoInvoice Master and Purge programs can be submitted only from the Run AutoInvoice window.  Run the AutoInvoice Purge program to delete the interface lines that were processed and successfully transferred into Receivables by the AutoInvoice Import program. Master.  Submit the AutoInvoice Import. EAS – Oracle Apps . in this case. However.AutoInvoice Importing Transactions Using AutoInvoice  Run the AutoInvoice Import or Master program to transfer transactions from other systems into Receivables. and Purge programs from the Submit Request window.

AutoInvoice Running Autoinvoice EAS – Oracle Apps .

EAS – Oracle Apps . only those lines with errors AutoInvoice Exception Handling Windows • • • The Interface Exceptions window displays exception messages associated with all invalid records. resubmit AutoInvoice Valid lines can not be changed in the AutoInvoice Exception Handling windows. The Line Errors window displays all errors associated with a specific line and can only be opened from the Interface Lines window. and can be used to correct invalid records. The Interface Lines window displays all records in the interface tables that failed validation. provides an error message. these records remain in the AutoInvoice interface tables Once the errors have been corrected .AutoInvoice AutoInvoice Exception Handling • • • • Records that pass validation are transferred into Receivables transaction tables Records that fail validation are called exceptions.

Correct the error by clicking the Details button.AutoInvoice Interface Exceptions Window • The Interface Exceptions window displays the interface ID. Data in this window cannot be edited only viewed. and the value that needs to be corrected is displayed in the Invalid Value column. • • (N) Control AutoInvoice Interface Exceptions EAS – Oracle Apps . error message. exception type. and the invalid value associated with each error. The error message and column name with erroneous data is displayed in the Message column.

AutoInvoice Interface Lines Window • • • • Click the Details button to open what is applicable to the error. If the error type is tax. (N) Control AutoInvoice Interface Lines EAS – Oracle Apps . the Interface Tax Lines window opens. If the error type is freight. the Interface Freight Lines window opens. Correct the error using this window.

• • • (N) Control AutoInvoice Interface Lines Errors EAS – Oracle Apps . and the invalid value.AutoInvoice Interface Line Errors • View all errors associated with a single line by clicking the Errors button in the Interface Lines window. the error type. error message. This window displays the interface ID. Use this window to access the Interface Lines window directly which does not display the error messages. The type indicates which button to click in the Interface Lines window.

AutoInvoice AutoInvoice Interface Tables Oracle Receivables uses three interface tables for AutoInvoice: •RA_INTERFACE_LINES •RA_INTERFACE_DISTRIBUTIONS •RA_INTERFACE_SALESCREDITS EAS – Oracle Apps .

•A child record is linked to the parent record using the Link-To Transaction flexfield. or Charges. and onaccount credits. •Each record contains line. freight. tax. or finance charges information. or a child record: Tax or line-level Freight. EAS – Oracle Apps . •A record can be a parent record: Line. Transactions include invoices. credit memos. Header Freight. debit memos.AutoInvoice RA_INTERFACE_LINES Table •This table contains information relating to all transactions to be processed by AutoInvoice. •The Line_Type field identifies the type of information contained in the record.

Any accounts that are not passed will be derived using AutoAccounting. Records in this table are linked to records in the RA_INTERFACE_LINES table using the Transaction flexfield. Not required if AutoAccounting determines GL distributions. Accounts defined in this table override any accounts created using AutoAccounting. Choose to pass some or all account information to AutoInvoice.AutoInvoice RA_INTERFACE_DISTRIBUTIONS Table • • • • • This table contains accounting distributions to be used by the transactions defined in RA_INTERFACE_LINES. EAS – Oracle Apps .

The two tables are linked using the Transaction flexfield. EAS – Oracle Apps . Not required if not tracking sales credit.AutoInvoice RA_INTERFACE_SALESCREDITS Table • • • This table contains all sales credit information for the transactions in the RA_INTERFACE_LINES table.

Processing Commitments EAS – Oracle Apps .

A commitment can be made active only for a specific period of time.Processing Commitments Overview of Commitments Business Need A customer commits to prepay for goods or services to be purchased in the future. Assign start and end date ranges. A customer wants to create commitments for specific items. Solution Create a deposit. A customer commits to purchase goods or services in the future and will be billed upon receipt. EAS – Oracle Apps . Create a guarantee Select a predefined inventory item.

usually over a period of time.Processing Commitments Commitment Types Type Deposit Description To record a contractual agreement to prepay a certain amount Comment A deposit is often applied to the purchase of a specific item or service to be provided. The customer is notified of the guarantee and billed on the invoice. A guarantee is a promise to conduct a certain amount of business. Guarantee To record a contractual agreement to spend a certain amount of money EAS – Oracle Apps . If the invoice is more than the deposit. the customer is billed for the deposit and the invoice.

Receipts and credits reduce the deposit balance. Receivables automatically adjusts the commitment balance and generates reversing entries.Processing Commitments Remaining Balances When a customer invoices or credits against their commitments. Type Deposit Description Deposit balances refer to the amount due remaining on the deposit. receipts. and credits reduce the invoice balance. Commitment balances refer to the contractual amount that has not yet been invoiced. Invoice balances refer to the amount due remaining on the invoice. After invoices are applied to a commitment. the amount that remains is the commitment balance. Commitment Invoice EAS – Oracle Apps . Deposits. Invoices against commitments reduce the commitment balance.

Processing Commitments Creating Customer Commitments Agreement specifying guarantee Invoices for products or services Customer Invoice for deposit Agreement requiring deposit Invoice or credit memo for difference EAS – Oracle Apps .

Processing Commitments Completing the Deposit Process 1 Customer agrees to pay deposit 2 Invoice issued for deposit 3 Customer pays deposit 4 Invoice issued for products or services 5 5 Deposit is matched to invoice for product EAS – Oracle Apps .

Processing Commitments Completing the Guarantee Process 1 Customer agrees to spend specific amount 2 Guarantee issued to customer 3 Invoice issued for purchases 4 Guarantee is matched to purchase EAS – Oracle Apps 5 Customer pays invoice for purchases .

Processing Commitments Accounting for Commitments – Deposits  The accounting reversal is made by creating a receivables adjustment in Accounts Receivable to the invoice for the total of the invoice lines.  This adjustment has the effect of reducing the invoice's payment schedule by the amount of the invoiced items (tax and freight amounts are not deducted from the deposit balance) and creating the reversing accounting entries. Receivables only creates a receivables adjustment for the remaining commitment balance.  If however. the amount of the invoice exceeds the remaining commitment balance. EAS – Oracle Apps .

the following accounting entry is created: Dr. Cash Cr. Receivables (Deposit) 100 Net effect is: Dr. Unearned Revenue 40 Cr. Receivables (Deposit) 100 Cr. Receivables (Invoice) 40 Cr. Revenue 100 60 40 Invoice of 40 applied to deposit of 100 EAS – Oracle Apps . Revenue 40 Dr. Unearned revenue 100 Payment of 100 received for deposit Customer agrees to pay deposit of 100 This accounting entry is created: Dr.Processing Commitments Accounting Entries for Deposits When the deposit is initially entered. Receivables (Deposit) Cr. Receivables (Invoice) 40 Net effect is: Dr. Unearned Revenue Cr. Revenue 100 60 40 These accounting entries are created: Dr. Unearned Revenue Cr. Cash 100 Dr.

the amount of the invoice exceeds the remaining commitment balance. This adjustment has the effect of reducing the guarantee's payment schedule by the amount of the invoiced items (tax and freight are not deducted from the commitment balance) and creating the reversing accounting entries. Receivables only creates a receivables adjustment for the remaining commitment balance.Processing Commitments Accounting for Commitments – Guarantees The accounting reversal is made by creating a receivables adjustment in Accounts Receivable to the guarantee for the total of the invoice lines. If however. EAS – Oracle Apps .

Cash 40 Cr. Unearned Revenue Dr. Receivables (Invoice) 40 Cr. Revenue 60 60 40 40 Invoice of 40 applied to guarantee EAS – Oracle Apps . Cash Cr. Receivables (Invoice) Cr. Revenue Dr. Unbilled Receivables Cr. Unbilled Receivables 100 Cr. the following accounting entry is created: Dr. Unbilled Receivables 40 Net effect is: Dr. Unearned Revenue 100 Payment of 40 received for invoice Customer commits to guarantee These accounting entries are created: Dr. Receivables (Invoice) 40 Net effect is: Dr. Unearned Revenue 40 Cr. Unbilled Receivables Cr. Revenue 40 Dr.Processing Commitments Accounting Entries for Guarantees When the guarantee is initially entered. Unearned Revenue 40 40 60 60 These accounting entries are created: Dr.

Processing Commitments Entering Committments Enter the transaction header information and the Main tab. Receivables verifies that all existing invoices against this commitment are included in this date range. Enter the Amount of this commitment. Any transaction type of Class Deposit or Guarantee can be selected Enter a range of Effective Dates for this commitment. Select Deposit or Guarantee as the Transaction Class Open the Commitment Tab Select a transaction type. or select from the list of values. If you enter an end date. (N) Transaction Transactions EAS – Oracle Apps . If you do not assign an end date. Enter either an Item or a Memo Line for this commitment. Receivables lets you enter invoices and credit memos against this commitment indefinitely until the amount due becomes zero. including the customer information and payment terms. Enter a brief Description for this commitment.

 Review commitment activity for customers using the Commitment Balance Report.Processing Commitments Invoicing Against Commitments  Enter invoices against deposits and guarantees by using the Transaction window or by importing invoices using AutoInvoice. EAS – Oracle Apps .  Receivables automatically creates a receivables adjustment in Receivables for the commitment balance bringing down the commitment balance to 0 and leaving the amount due on the invoice to the remaining amount. Enter the commitment number that to reference and Receivables automatically creates the adjusting accounting entries.  Enter an invoice against an existing or related customer deposit or guarantee by navigating to the Commitment field in the Transactions window. Overdrawing Commitments  Enter orders or invoices for more than the customer's remaining commitment balance.

 All transactions that reference a commitment or reference an invoice that references a commitment affect the balance of that commitment. or by running the Commitment Balance Report. a manual invoice.Processing Commitments Calculating Commitment Balance  The customer's commitment balance is available in several places within Receivables and is also available Oracle Order Management is used. or a credit memo against a commitment.  See the balance for a particular commitment when entering an order (if using Order Entry). EAS – Oracle Apps .

Customer Adjustments EAS – Oracle Apps .

or the invoice can be updated. Invoices Underinvoicing •Update invoice • Debit memo • Adjustment Overinvoicing •Update invoice • Credit memo • On-account credit • Adjustment • Refund EAS – Oracle Apps Respond to invalid transactions • Void • Delete . Underinvoicing occurs when an invoice is generated for an amount less than the amount actually due. or the invoice can be updated.Customer Adjustments Invoice Correction Methods Overinvoicing occurs when an invoice is generated for an amount greater than the amount actually due. The difference between the amounts can be credited or refunded to the customer. The difference between the amounts debited against the customer.

account only Approval Limits None None User None Accounting Source Original Transaction AutoAccounting Receivables Activity Original Transaction or AutoAccounting (profile option) AutoAccounting On-account credit None EAS – Oracle Apps .Customer Adjustments Overview of Corrections Correction Type Update Invoice Debit memo Adjustment Credit memo Effect on Invoice Changes original None. new item Activity New item applied to original None.

Customer Adjustments Overview of Corrections Correction Type Update Tax Automatic Usage Restriction Activity Entry Query in Transaction window Transaction window Transaction summary Transaction summary Transaction window Debit memo Adjustment Credit memo On-account Automatic Manual or write-off Automatic Automatic None Approval limits None None EAS – Oracle Apps .

and freight amounts on the original invoice before it is posted.Customer Adjustments Underinvoicing Correction Options Option Update invoice Description Update the line. and freight amounts on the original invoice. Create Debit memo from the transaction screen or import through AutoInvoice. tax. Debit Memos are like Invoices Adjust invoice manually Enter Debit memo EAS – Oracle Apps . Adjust line. tax.

Adjust line. tax. and freight amounts on the original invoice. and freight amounts on the original invoice before it is posted. This credit does not initially apply to a specific invoice.Customer Adjustments Overinvoicing Correction Options Option Update invoice Description Update the line. Credit memo request is routed through the approval process EAS – Oracle Apps Adjust invoice manually Enter credit memo Enter on-account credit iReceivables disputes an invoice . Credit the customer’s account. Credit a specific invoice. Enter a requested credit amount or percentage for lines. tax. tax or freight or total.

Credit memos affect specific invoices.Customer Adjustments Applying Different Types of Credits Respond to overinvoicing with credit memos and on-account credits. on-account credits affect customer balances. Applied credit memo Credit memo Invoice On-account credit Credit memo Customer account EAS – Oracle Apps .

Amounts can also be placed on-account when manually applying receipts in the Applications window EAS – Oracle Apps . and chargebacks. debit items. On-account credits can be applied and reapplied to invoices. Specify the debit item to credit in the Transactions window or create an on-account credit by not specifying one.Customer Adjustments On-Account Credits • • • • On-account credits are credits assigned to customer's account that are not related to a specific invoice.

Choose a transaction Class of Credit Memo. Enter the Date and Currency for this credit Enter the GL Date for this credit. else Receivables assigns a number when the transaction is saved. Choose any transaction type with a class of Credit Memo. (N) Transactions Transactions EAS – Oracle Apps . Enter the Bill-To Name and Location of the customer account to credit. The GL Date must be in an open or future period. enter a unique Number for this credit.Customer Adjustments Creating On-Account Credits If Automatic Sequence Numbering is not used. Enter the batch Source for this credit. Choose Line Items and enter the description or select a Standard memo Line from the List of Values Enter the Amount of this on-account credit as a negative number. Enter a transaction Type.

Customer Adjustments
Creating On-Account Credits – Receipts Workbench
The default amount is the unapplied amount of the receipt, but this can be changed.

Enter the Receipt Header information as a normal Receipt

To place any remaining amount on account, enter 'On Account' in the Transaction Number field. The default amount is the unapplied amount of the receipt.

(N) Receipts Receipts Applications
EAS – Oracle Apps

Customer Adjustments
Crediting Transactions
• • • • •
Use the Credit Transactions window to enter, update, and review credit memos against specific invoices, debit memos, or commitments. Create credit memos to reduce the balance due for a transaction. When a transaction is credited, Receivables creates the appropriate accounting entries and reverses any sales credit assigned to sales agents. Receivables allows crediting an entire invoice or specific invoice lines. Also credit freight for an entire invoice or only for specific invoice lines. Deletion of an incomplete credit memo is possible if the system option Allow Invoice Deletion is set to Yes. A transaction must be complete before a credit memo can be created against it against it.

EAS – Oracle Apps

Customer Adjustments
Crediting Transactions

Enter the number of the transaction to credit in the Find Transactions window. Or If the transaction number is not known, enter selection criteria such as Class, Transaction Date, and Currency to limit the search.

(N) Transactions Credit Transactions
EAS – Oracle Apps

Customer Adjustments
Crediting Transactions
Enter the batch Source for this credit memo. The default is the batch source of the transaction being credited Enter the Date of this credit memo. Receivables prints this date on the credit memo. Enter a transaction Type for this credit memo. The batch source provides the default type. choose any transaction type with a class of Credit Memo. If the transaction being credited uses invoicing and accounting rules, choose one of the following Rules Methods:


Enter a credit memo Number If the batch source does not use Automatic Transaction Numbering,

Last In First Out (LIFO): Choose this option to back out revenue starting with the last general ledger period and reverse all prior periods until it has used up the credit memo. Prorate: Choose this option to credit an equal percentage to all account assignments for this invoice. Unit: Choose this option to reverse the revenue for the number of units you specify from an original line of the invoice.

• •

To credit only part of the balance due for this transaction, enter the percentage or Amount of Line, Tax, or Freight charges to credit. To credit a specific portion of the charges, enter a negative number in the Amount field If you enter a percentage, Receivables calculates the amount, and vice versa.

If the transaction being credited has multiple installments, choose one of the following Split Term Methods:

• • •

First in First Out (FIFO): This method credits the first installment first. Last In First Out (LIFO): This method credits the last installment first. Prorate: This method credits the installments of the credited transaction and prorates them based on the amount remaining for each installment.

To credit the entire balance due for this transaction, choose Credit Balance.

(N) Transactions Credit Transactions
EAS – Oracle Apps

Customer Adjustments
Credit Lines

Enter either the Quantity and Unit Price or the Amount to credit for this line. If the quantity and unit price are entered, Receivables calculates the amount. A credit memo line can be overapplied if the transaction type of the transaction being credited has Allow Overapplication set to Yes.

A positive amount can be entered if the Creation Sign of this credit memo's transaction type is Positive Sign. A negative amount can be entered if the Creation Sign of this credit memo's transaction type is either Negative or Any Sign

If a transaction has several line items, partially or fully credit the amount due for each line or only a single line item.

(N) Transactions Credit Transactions Credit Lines
EAS – Oracle Apps

Customer Adjustments
Applying Credits
Consider the following issues when applying credit memos and on-account credits: Business Need
A credit balance exists on a specific invoice and must be applied to another invoice. An on-account credit entered last month must be applied to a specific invoice.

Solution
Apply the remaining credit to another invoice in the Applications window, accessed from the Receipts window. Apply the on-account credit to a specific invoice in the Applications window, accessed from the Transactions Summary window.

An on-account credit is applied Remove the on-account credit, to the wrong invoice and must be and then apply it to the correct reapplied to the correct invoice. invoice in the Applications window, accessed from the Transactions Summary window.
EAS – Oracle Apps

Customer Adjustments
Applying a Receipt with an On-Account Credit
Query or enter the Query or enter the receipt to apply and receipt to apply and Choose Applications Choose Applications

•Apply a receipt with an existing on-account credit
to close one or more customer's open debit items.

Select the onSelect the onaccount credit and account credit and the open the open transaction(s) from transaction(s) from the list of values the list of values

•Also apply receipts and on-account credits to
transactions in different currencies

(N) Receipts Receipts Applications
EAS – Oracle Apps

Customer Adjustments
Applying On-Account Credits
3. Select the transaction to which to apply this on-account credit from the list of values. Receivables enters the Amount Applied and updates the Unapplied Amount of the onaccount credit and the Balance Due for this transaction. The default Amount Applied is the balance due for this transaction, unless the balance due is greater than the amount of this on-account credit. In this case, the default Amount Applied is the unapplied amount of the on-account credit.

2. 2.

Choose Choose Applications Applications

1. 1.

Query the Query the on-account on-account credit to credit to apply. apply.

(N) Transactions  Transactions Summary Applications
EAS – Oracle Apps

Customer Adjustments Reversing Sales Credits • • • When crediting any part of the invoice. Oracle Receivables automatically reverses sales credits assigned to the appropriate salespeople. EAS – Oracle Apps . The AR: Allow Update of Existing Sales Credits profile option determines whether a user can update existing sales credits or if additional sales credit records need to be created to maintain an audit trail. Partial credits against sales credits default proportionately. but can be updated as long as the sum of sales credits for the line equals the original line credit amount.

Customer Adjustments Processing Refunds •Create a refund when the customer has already paid an invoice and requests money back instead of a credit. •Use the debit memo to enter an invoice in Oracle Payables send to customer •Use a clearing account to offset the receivables account in AR and the payables account in AP. Creating Refunds •Create a credit memo •Create a debit memo •Set up customer as a supplier •Oracle Receivables does not create checks and therefore does not complete the refund process. •If Oracle Payables has been installed. you can use the features of the two systems to process refunds. •Create a payment and EAS – Oracle Apps .

Payables Dr. Cash 200 200 200 200 EAS – Oracle Apps Issue a check in Oracle Payables to send the refund to the customer.Customer Adjustments Accounting Entries for Refunds Enter a credit memo in Oracle Receivables to reduce revenue and create an amount due to the customer. Dr. Dr. Revenue Cr. . Clearing 200 200 Enter an invoice in Oracle Payables to clear the clearing account and create an accounts payable for the customer. Clearing Cr. Receivables 200 200 Enter a debit memo in Oracle Receivables to transfer the amount owed to the customer to a clearing account. Payables Cr. Dr. Receivables Cr.

credit memos.Customer Adjustments Voiding Transactions Void invoices. Delete transactions that are incorrectly entered. Solution Update the invoice status to Incomplete. and on-account credits in response to invalid transactions. Business Need Track invoices that are incorrectly entered to determine whether this is a data entry problem or if customers are providing incorrect information. EAS – Oracle Apps . Respond to invalid transactions according to business needs. or clear the Open Receivable and Post To GL check boxes in the Transaction Types window. Delete incomplete transactions from the Transactions Summary window if the Allow Invoice Deletion check box in the System Options window is selected.

Save the record once you have deleted the transaction EAS – Oracle Apps . • • Changing Complete Status – Clear the Complete check box of the transaction. • Deleting Incomplete Transactions – If the system option Allow Invoice Deletion check box is selected. – Select Delete Record from the Edit menu to delete invoices from the Transactions Summary. Updating Transaction Type – Set up a transaction type with the Open Receivables and Post to GL check boxes cleared. you can void the transaction.Customer Adjustments Voiding Invalid Transactions If there is no activity against a transaction. and if it has not been posted to the GL. you can delete incomplete transactions from Oracle Receivables. – Assign this transaction type to the transaction you want to void and complete the transaction.

Automatic adjustment for $50. Create one adjustment line using a receivables activity that includes the tax. Close all invoices that have a remaining balance of $50 or less. Manual freight adjustment for $100. EAS – Oracle Apps . A customer was overcharged for freight by $100. invoice.Customer Adjustments Adjusting Invoices Business Need Solution Some invoices exist that have Manual adjustment for each incorrect amounts. Write off a line item and its tax.

Approve adjustments that are within approval limits and give pending statuses to adjustments that are outside approval limits. chargebacks. The accounting of the adjustment is determined by the receivables activity selected Tax can be included in a line or entered as a separate line Adjustments can be created manually or automatically EAS – Oracle Apps . on-account credits. debit memos. Automatically write off debit items that meet selection criteria. deposits.Customer Adjustments Adjustments Overview • • • • • • Make either positive or negative adjustments to invoices. and guarantees.

Customer Adjustments Creating Adjustments Adjustment entry Approval limit $500 Validation process Approved or Pending EAS – Oracle Apps .

Adjustments with this status do not update the balance of the credit or debit item. Additional adjustment statuses can be defined by updating the Receivables lookup 'Approval Type'. Adjustments with this status can only be approved by a user with the appropriate user approval limits. Pending Approval: The adjustment amount is outside the approval limits of the user who entered the adjustment. Rejected: The adjustment is rejected.Customer Adjustments Adjustment Status An adjustment has a status that indicates whether it is complete. EAS – Oracle Apps . Receivables updates the debit or credit item amount and status to reflect the adjustment. Research Required: This adjustment is on hold because the debit or credit item is either being researched or additional information id requested about the adjustment. Receivables provides the following adjustment statuses: Approved: This adjustment has been approved.

define the GL accounts in the Tax Accounting window which is accessed from the Tax Code window. Adjustment Activities: Adjustment Activities: Define as many Define as many receivables activities of receivables activities of the type adjustment as the type adjustment as needed. needed. Define as many receivables activities of the type adjustment as needed. Recoverable or nonrecoverable accounts can be set up. EAS – Oracle Apps . Define adjustment activities in the Receivables Activities window To calculate tax on the adjustment.Customer Adjustments Adjustment Activities • • • • Use receivables activities to default accounting information for adjustment transactions.

Customer Adjustments GL Activity Source Options • • Activity GL Account: Allocate the expense or revenue to the general ledger account specified for this Receivables Activity. Revenue on Invoice: Allocate the expense or revenue net of any tax to the revenue account(s) specified on the invoice. allocate the gross amount to these accounts. If Tax Code Source is set to None. • EAS – Oracle Apps . Distribution Set: Allocate the expense or revenue to the distribution set that you specify for this Receivables Activity. This option can only be selected if the activity type is Miscellaneous Cash. A distribution set is a predefined group of general ledger accounting codes that determine the accounts for miscellaneous receipts and payments. This option cannot be selected if the activity type is Miscellaneous Cash.

EAS – Oracle Apps .Customer Adjustments Tax Code Source Options • • • Activity: Allocate the tax amount to the Asset or Liability tax accounts specified by the Receivables Activity. Choose this option if tax doesn’t have to be separately accounted for . None: Allocates the entire tax amount according to the GL Account Source specified. This option cannot be selected if the activity Type is Miscellaneous Cash or Finance Charges. Invoice: Distribute the tax amount to the tax accounts specified by the tax code on the invoice.

Adjustment Type Invoice Line Tax Charges Freight EAS – Oracle Apps Usage To adjust the entire invoice. . To adjust lines. Can include tax.Customer Adjustments Adjustment Types Create an adjustment at the invoice header level or adjust only specific elements of an invoice. Can be a negative amount only. Can be positive or negative. Can be used to create finance charges or decrease a finance charge. debit memo. To increase or decrease freight amount. To increase or decrease tax amount. credit memo. or chargeback.

Receivables verifies that it is within adjustment approval limits before approving the adjustment. If the transaction type does not allow over-application. Receivables updates the customer's balance to reflect the adjustment. If type of adjustment specified is Invoice Adjustments. If an adjustment that is outside approval limits is entered. an amount that would reverse the sign of the balance of the debit item cannot be entered. If an adjustment is entered that is within the user’s assigned approval limit for the currency of that item.Customer Adjustments Validation When an adjustment is created. Receivables requires that the adjustment amount be the exact amount to close the item being adjusted. and enters this amount in the Amount field EAS – Oracle Apps . Receivables creates a pending adjustment with a status of Pending Approval.

Receivables uses approval limits that have a document type of Adjustment when an adjustment is created in the Adjustments. The workflow sends a notification to an approver if the request is within the approval limit range for the currency and reason code specified. The Credit Memo Request Approval Workflow uses approval limits that have a document type of Credit Memo when forwarding credit memo requests from iReceivables. When an adjustment that is outside the approval limit range is entered. EAS – Oracle Apps . currency. Credit Memo approval limits are defined by reason type. Receivables assigns the adjustment a status of Pending until someone with the appropriate approval limits either approves or rejects it. Both lower and upper approval limits must be specified for each approver. and dollar amount. and Approve Adjustments windows.Customer Adjustments Approval Limits Use the Approval Limits window to define approval limits for adjustments created in Receivables and requests for credit memos initiated from iReceivables. Define Adjustment approval limits by currency and dollar amount. Submit AutoAdjustments.

The default is the later of either the transaction GL date or the current date.Customer Adjustments Creating Manual Adjustments Choose the Type of adjustment. Enter the Amount of this adjustment. Defaults if the adjustment type specified is ‘invoice’ Enter the GL Date for this adjustment. The activity name provides the default GL account Enter the Adjustment Date. (N) Transactions Transaction SummaryAdjustment EAS – Oracle Apps . If the type specified is 'Invoice' the amount of adjustment should be at least enough to close the item being adjusted. The default is the current date. If the adjustment type is ‘Line’ the balance due for the transaction by the amount that is updated Enter an Activity Name.

or finance charges. the amount is unlimited. If Remaining Amount or % Remaining field is left blank. you should limit its availability to users when setting up Oracle Receivables. Creating Automatic Adjustments • • • • The Activity field in the Parameters region determines which GL account is debited to eliminate remaining balances. Because of the impact of this feature. Approval limits for automatic adjustments work in the same way as manual adjustments. freight. EAS – Oracle Apps . taxes. based on the user’s adjustment approval limits. The Type field determines what type of transactions are affected. You can restrict the remaining currency or percentage amounts that can be reduced to zero. invoice line items.Customer Adjustments Adjusting Transactions Automatically • • • Automatic adjustments eliminate remaining balances for invoices.

or select from the list of values.Customer Adjustments Creating AutoAdjustments Enter the Invoice Currency of transactions to adjust. Enter an adjustment Activity. Use this option to analyze the adjustments that would be created and decide if modifications to selection criteria is reqd. Leave blank to not limit adjustments to transactions matching specific criteria. Enter the Type of adjustments to create. This option prints the AutoAdjustment Preview Report to see the effects of adjustments without actually updating the items. The default is the functional currency Specify the transactions to adjust by entering selection criteria. before actually performing the adjustment. and prints the AutoAdjustment Audit Report. Check to adjust the items of related customers. Enter the GL date. or select from the list of values (N) Control Adjustments Create AutoAdjustments EAS – Oracle Apps . closes the appropriate items. The default is the current date Enter a Reason for creating this adjustment. This option creates the approved and pending adjustments.

reasons. Adjustments include manual adjustments. Use the Adjustment Approval Report to see transaction adjustments with information about their status. and credit memos applied to invoices that are against commitments. AutoAdjustments. Use the Adjustment Register report to review approved adjustments by document number.Customer Adjustments Approving Adjustments • • • • • A pending adjustment must be approved before it affects the remaining balance of a transaction. creator. postable status. EAS – Oracle Apps . document sequence name. Use the Adjustments or the Approve Adjustments window to review and approve pending adjustments. Adjustment approvals are controlled by creating individual approval limits. GL date and amount. and balancing segment. This report groups and displays transactions by currency. invoices applied to commitments.

Customer Adjustments Approving Adjustments To limit your display to only certain adjustments. (N) Control Adjustments Approve Adjustments Find EAS – Oracle Apps . Leave a field blank if you do not want to limit your query to adjustments matching that criteria. Open the More tabbed region to enter selection criteria for a specific transaction. Control how Receivables displays your adjustments by choosing the Order By Amount or Status option. range of Amounts. Currency. enter selection criteria. or adjustment Status. customer. enter a Creator. or adjustment. For example. Adjustment Number.

Customer Adjustments Approving Adjustments To approve an adjustment. (N) Control Adjustments Approve Adjustments EAS – Oracle Apps . enter a Status of Approved.

Receipts EAS – Oracle Apps .

or create them automatically. remit automatic receipts. and delete individual receipts. Enter receipts manually. import them using AutoLockbox. and submit Post QuickCash to automatically update customer's account balance The following windows in the Receipts Workbench are Folder windows which can be customized.Receipts Receipts Workbench Windows Use the Receipts Workbench to create receipt batches and enter. apply. • Applications • Lockbox Transmission Data • QuickCash • Receipt Batches Summary • Receipts Summary • Remittances Summary EAS – Oracle Apps . Use this workbench to clear or risk eliminate factored receipts. create chargebacks and adjustments. reverse. reapply.

reapply. reverse. and stock sales. apply. or create them automatically. EAS – Oracle Apps . Miscellaneous transactions: Revenue earned from investments. import them using AutoLockbox. create chargebacks and adjustments.Receipts Receipt Workbench Use the Receipts Workbench to create receipt batches and enter. refunds. interest. Use the Receipt workbench to clear or risk eliminate factored receipts. Receipt Types There are two types of receipts • • Cash receipts: Payment (such as cash or a check) that you receive from your customers for goods or services. remit automatic receipts. and submit Post QuickCash to automatically update customer's account balance. and delete individual receipts. Enter receipts manually.

Receipts Receipt Entry Methods Receipts can be entered in one of three ways: Manual Manual receipts receipts •• •• Cash Cash Miscellaneous Miscellaneous •• •• QuickCash QuickCash receipts receipts Cash Cash AutoLockbox AutoLockbox •• •• Automatic Automatic receipts receipts Credit card receipts Credit card receipts Bills of exchange Bills of exchange •• Direct debits Direct debits EAS – Oracle Apps .

Remitted: This receipt has been remitted. Confirmed: For manually entered receipts. This status is valid for both automatic and manually entered receipts.Receipts Receipt Statuses • • • • • Approved: This receipt has been approved for automatic receipt creation. This status is only valid for automatic receipts. This status is valid for both automatic and manually entered receipts. For automatic receipts. You can reverse a receipt when your customer stops payment on a receipt. Reversed: This receipt has been reversed. this status indicates the receipt has been confirmed. if a receipt comes from an account with non-sufficient funds or if you want to re-enter and reapply it in Receivables. Cleared: The payment of this receipt was transferred to your bank account and the bank statement has been reconciled within Receivables. You can reverse cash receipts and miscellaneous transactions. this status indicates the receipt belongs to a receipt class that requires remittance. EAS – Oracle Apps .

but the batch includes unapplied or unidentified receipts. Actual count and amount match the control count and amount.Receipts Receipt Batch Statuses Status New Description Creating a new batch. EAS – Oracle Apps Out of Balance Open Closed . Open. or Closed when receipts are committed for the first time. All receipts have been identified and applied to invoices or applied on account. Actual count and amount of receipts do not match the control count and amount. Actual count and amount match the control count and amount. The status of the new batch changes to Out of Balance.

Receipts Relationship of Receipt Class. Payment Method. and Bank Account Receipt class Receipt class Payment method Payment method Payment method Payment method Bank account Bank account •• GL account GL account EAS – Oracle Apps Bank account Bank account •• GL account GL account .

 Receivables uses the following hierarchy to determine which application rule set to use. stopping when one is found: • • Transaction Type System Options EAS – Oracle Apps .Receipts Application Rule Sets  Application Rule Sets determine the steps Receivables uses to apply partial payments to customer's open debit items and how discounts affect the open balance for each type of associated charges.  Application Rule Sets specify how Receivables reduces the balance of the open debit items when : • • A receipt is applied to an invoice or debit memo Post QuickCash is run  Assign a rule set to each of transaction types and enter a default rule set in the System Options window.

Tax After .Tax Prorate . Line First . and then applies the remaining amount to the associated tax.This rule set first applies the payment to the open line amount. If the payment is greater than the sum of the open line and tax amounts. stopping when the payment has been fully applied: • • Freight Finance charges Any remaining receipt amount is applied using the Overapplication Rule. stopping when the payment has been fully applied: • • Freight Finance charges EAS – Oracle Apps Any remaining receipt amount is applied using the Overapplication Rule . This is the default application rule set in the System Options window Line First .Receipts Application Rule Sets Receivables provides the following predefined Application Rule Sets. Receivables attempts to close each open item by applying the remaining amount in the following order. Receivables attempts to close each open item by applying the remaining amount in the following order. If the payment is greater than the sum of the line and tax.This rule set applies a proportionate amount of the payment to the open line and tax amount for each line.

Receipts Application Rule Sets Prorate All – This rule set applies a proportionate amount of the payment to each open amount associated with a debit item (for example. freight. EAS – Oracle Apps . Receivables uses the following formula to determine the applied amount: Applied Amount = open application line type amount / sum of application line types in rule details * Receipt Amount Any remaining receipt amount is applied using the Overapplication Rule Overapplication Rule – This rule applies any remaining receipt amount after the balance due for all charges has been reduced to zero. any line. and finance charge amounts for this item). tax. Receivables applies the remaining amount to the lines. making the balance due negative. • • If the transaction type for the debit item has the Allow Overapplication check box set to Yes. you can either place the remaining amount on-account or leave it 'Unapplied'. If the item's transaction type has Allow Overapplication set to No.

Manual receipts can be entered individually or in a batch.Receipts Manual Receipts • • • Manual receipts can be cash or miscellaneous receipts. The customer balance is updated when the receipt is saved. Cash receipts Enter & apply Enter & apply Miscellaneous receipts Enter Enter Remit Remit Reconcile Reconcile Reverse Reverse Adjustment Adjustment Chargeback Chargeback Remit Remit Reconcile Reconcile Reverse Reverse Reapply Reapply EAS – Oracle Apps .

you have many receipts to enter and want to divide the work among several people. These differences can alert you to data entry errors. You can post a receipt batch to your general ledger regardless of its status. payment method. amount. Group related receipts together to share default attributes such as receipt class. You can add duplicate receipts to a batch. You can delete a receipt batch only if it does not contain any receipts. EAS – Oracle Apps . missing or lost receipts. Batching receipts lets you: • • • • • View the difference between your control and actual batch counts and amounts as you process your receipts. Duplicate receipts are receipts that have the same number. Manage the time-consuming task of data entry. and automatic numbering. or duplicate entries. You can create one batch and have each person entering receipts add them to the same batch.Receipts Receipt Batches • Use the Receipt Batches window to create receipt batches or to query existing batches. and customer information. For example.

and Deposit Dates for this batch Receivables uses the payment method to determine the accounting and remittance bank accounts for this receipt. Enter the Batch. Enter a Batch Source. including payment method. Enter a unique Batch Name. Choose a Batch Type of Manual Regular. Receivables uses this as the default batch source. The batch source determines default attributes for receipts within this batch. . Receivables assigns a batch name when you save. GL.Receipts Receipt Batches – Manual Regular The receipt class determines the processing steps for this receipt. and whether receipt numbers are assigned automatically. If Automatic Batch Numbering for the batch source you entered is Yes. If the profile option AR: Receipt Batch Source is defined. Enter the total number and amount of receipts that you want to add to this batch in the Control Count and Control Amount fields. choose Receipts. receipt class. (N) Receipts Receipt Batches EAS – Oracle Apps To add receipts to this batch.

and Receipt Date. If no such bank account exists. a Bill-To Location must be entered. if one exists If the system option Require Billing Location for Receipts is set to Yes.Receipts Receipts Enter the receipt information. including Customer Name or Number and Bill-To Location. Receivables uses the payment method to determine the accounting and remittance bank accounts for this receipt.' Enter a Payment Method. Currency. Enter customer information for this receipt. Receivables enters this customer's primary Bill-To Location. including Receipt Number. IF the Bank accounts are defined during customer creation. enter transactions in any currency defined in the system if you have at least one remittance bank account with a Receipts Multi-Currency flag set to Yes. the same default. Choose a Receipt Type of 'Cash. Enter Customer Bank Information if any. you are limited to entering only those currencies in which bank accounts exist. Receipt Amount. GL Date. Choose Applications to apply receipts manually or to leave On-Account (N) Receipts Receipts EAS – Oracle Apps Choose Mass Apply to apply receipts to multiple Transactions .

choose Apply. Specify how to order selected transactions by entering Sort Criteria. otherwise the default is the current date. If the receipt date is later than the current date.Receipts Receipts – Mass Applications Specify the transactions to which to apply this receipt by entering Transaction selection criteria To automatically mark the transactions matching the selection criteria for application. Receivables selects each transaction for application in the order queried until the full amount of the receipt is applied. Marked transactions will be paid in full with any discounts automatically taken. choose Preview. (N) Receipts Receipts Mass Apply EAS – Oracle Apps . Receivables uses this date as the application date for all transactions included in this application. Specify which types of transactions to include in the query by checking or unchecking the appropriate check boxes. the default is the receipt date. Then choose the transactions to which to apply this receipt Enter an Apply Date (optional). To view the transactions matching the selection criteria without marking them for application.

Use invoice numbers. Apply receipts based on due date. use ascending order. To pay the oldest balances first. if invoices are numbered sequentially. Apply receipts in FIFO or LIFO order by sorting on invoice date and using ascending or descending order. if they follow a meaningful pattern.Receipts Criteria for Mass Applying Receipts Sort Criterion Balance Due Business Need Apply receipts to transactions based on the balance due. use descending order. Due Date Invoice Date Invoice Number EAS – Oracle Apps . To pay the largest balances first. sort invoices by number to ensure that the oldest invoice is paid first. respectively. For example.

Receivables marks any portion of this receipt not applied or placed on-account as 'Unapplied'. To place an amount on account. enter 'On Account' in the Transaction Number field. The default amount is the unapplied amount of the receipt (N) Receipts Receipts Applications EAS – Oracle Apps . this receipt can be applied to an unrelated customer's transactions.Receipts Receipts – Applications Select the transaction to which to apply this receipt from the list of values. If the system option Allow Payment of Unrelated Invoices is set to Yes. Receivables enters the Amount Applied for this receipt and updates the Unapplied Amount of the receipt and the Balance Due for this transaction.

Select from the following: Payment Payment Batch Receipt Remittance If a Reference Type is entered. GL Date. Enter a Reference Type for this transaction. and Payment Method. enter the corresponding Reference Number. Choose a Receipt Type of 'Misc. or choose one from the list of values. Receipt Amount. You can enter any Receivables Activity with a type of 'Miscellaneous Cash. Currency.' Specify from where this payment originated in the Paid From field. This field is for informational purposes only.' The Receivables Activity determines the default distribution set and accounting for this transaction. Enter an Activity. including Receipt Number. or choose from the list of values.Receipts Miscellaneous Receipts Enter transaction information. (N) Receipts Receipts EAS – Oracle Apps .

Receivables treats QuickCash receipts like any other receipts wherein they can be reversed. Apply receipts to one or many transactions using QuickCash. QuickCash also provides an extra level of control for entering high volume receipts because it does not immediately affect the customer's account balance. place receipts on-account. receipts can also be applied to transactions in different currencies. On running Post QuickCash. If the profile option AR: Enable Cross Currency is enabled. EAS – Oracle Apps • • .Receipts Quick Cash Receipts • Create a batch of QuickCash receipts to enter and apply receipts quickly. run Post QuickCash to update the customer account balances. or enter them as unidentified or unapplied. When receipts and applications are entered in a QuickCash batch or imported using AutoLockbox. The QuickCash window requires only minimal information for each receipt and application. Receivables stores the data in an interim table. Use the QuickCash window to review receipts and ensure that application information is correct. or on-account amounts can be applied. After reviewing a QuickCash batch for accuracy. unidentified. use AutoCash rules. reapplied and any unapplied.

on account. Miscellaneous receipts cannot be added to a QuickCash batch.Receipts Quick Cash Receipts • • • QuickCash receipts must be batched. and unidentified fields for the QuickCash batch until it is saved. Receivables does not update the status. applied. EAS – Oracle Apps . Receivables automatically assigns the receipt a status of Unidentified if the customer for a receipt is not identified. unapplied.

but cannot change dates at receipt level Cannot create adjustments or chargebacks until after receipts are posted EAS – Oracle Apps .Receipts Manual Receipts versus QuickCash Receipts Manual Receipts Can apply receipts using the Applications or Mass Apply windows Can post receipts information after applying receipts Can enter GL Date and Deposit Date at batch level and change dates at receipt level Can create adjustments and chargebacks for debit items with applied receipts QuickCash Receipts Can only apply receipts using QuickCash or AutoCash Rules window Can only post receipts after running the Post QuickCash program Can enter GL Date and Deposit Date at batch level.

Receipts Applying QuickCash Receipts Data entry Select invoices for application Run Post QuickCash Batch receipts Review EAS – Oracle Apps Updates balances .

customer name or number. currency.Receipts Entering QuickCash Receipts • • • Enter batch-level information which can default to the receipt Enter receipt information such as receipt number. receipt date. and amount for each receipt in the batch Enter the number of the invoice to which to apply the receipt or select one of these application types: – AutoCash Rule – Multiple – On-Account – Unapplied – Unidentified EAS – Oracle Apps .

If this option is selected. Receivables uses the AutoCash Rule Set defined in the System Options window. On-Account: Apply this receipt to a customer's account. the transaction number to which to apply this receipt must be entered. EAS – Oracle Apps . Single: Apply this receipt to a single installment (Transaction). Unidentified: Mark this amount as Unidentified if this receipt is not associated with a customer. Specify the transactions and installments to which to apply this receipt in the Applications window.Receipts QuickCash Receipt Applications Types Auto Cash Rule: Apply receipts to this customer's transactions using AutoCash Rule Set defined for this customer's profile class. If this customer's profile class does not have an AutoCash rule Set assigned to it. Unapplied: Mark this amount as Unapplied if this receipt is not applied to any transactions. Multiple: Apply this receipt to multiple transactions or to multiple installments. but not to a specific transaction.

Receivables uses the customer open balance along with the AutoCash rules to determine how to apply receipts and whether to allow partial payments to be applied to the customer’s open items. When AutoCash rule sets are defined. the remaining amount can be left as Unapplied or On-Account. If Receivables is not able to apply or fully apply a receipt. the following hierarchy is used. the rules to use and the sequence of these rules are specified. To determine which AutoCash Rule Set to use when applying receipts. EAS – Oracle Apps .Receipts AutoCash Rule Set AutoCash Rules determine how a QuickCash receipt is applied to open debit items. stopping when one is found: • • • Customer site Customer profile class System Options window Receivables provides five AutoCash rules that can be used to create AutoCash rule sets.

Following are the AutoCash rules that can be used: • • • • • Match Payment with Invoice Clear the Account Clear Past Due Invoices Clear Past Due Invoices Grouped by Payment Term Apply to the Oldest Invoice First EAS – Oracle Apps . Receivables uses the next rule in the sequence.Receipts AutoCash Rule Set When Post QuickCash is run to apply customer receipts. If the first rule in the set does not find a match. and so on until it can apply the receipt. Receivables tries to use each AutoCash rule within an AutoCash rule set.

debit memo. system-generated number. If more than one debit item exists with the same amount and due date. EAS – Oracle Apps .Receipts AutoCash Rules Match Payment with Invoice – When using this rule. Receivables can only apply the receipt to a single invoice. Receivables can only apply the receipt if the receipt amount matches the customer open balance. an internal. If more than one debit item has an open amount that matches the receipt amount. or chargeback if the receipt amount matches the amount of the debit item. Open credit items include credit memos. Receivables includes all open debit and credit items when calculating the customer open balance. and on–account and unapplied cash. Receivables applies the receipt to the item with the earliest due date. Receivables applies to the item with the lowest payment schedule id number. on–account credits. Clear the Account – When using this rule.

This rule is similar to the Clear Past Due Invoices rule. Receivables can only apply a receipt if the receipt amount matches the customer past due account balance. For unapplied and on–account cash. but it first groups past due invoices by their payment term. A debit item is considered past due if the invoice due date is earlier than or equal to the receipt date of the receipt being applied to this invoice.Receipts AutoCash Rules Clear Past Due Invoices – When using this rule. Receivables uses the receipt date For credit memos and on–account credits Receivables uses the credit memo date to determine whether to include these amounts in the customer’s account balance. Receivables includes all open past due debit and credit items when calculating the customer past due account balance. and then uses the oldest transaction due date within the group as the group due date. EAS – Oracle Apps . Clear Past Due Invoices Grouped by Payment Term – When using this rule. Receivables can only apply a receipt if the receipt amount matches the sum of the customer credit memos and past due invoices.

EAS – Oracle Apps . Receivables uses the values entered for the open balance calculation to determine the customer’s oldest outstanding item.Receipts AutoCash Rules (Contd…) Apply to the Oldest Invoice First – When using this rule. Receivables applies receipts to the customer debit and credit items starting with the item having the oldest due date.

Enter a unique Batch Name. and Deposit Dates for this batch Enter the total number and amount of receipts that you want to add to this batch in the Control Count and Control Amount fields.Receipts Receipt Batches – Manual Quick The receipt class determines the processing steps for this receipt. If Automatic Batch Numbering for the batch source you entered is Yes. Choose a Batch Type of Manual Quick. GL. (N) Receipts Receipt Batches EAS – Oracle Apps To add receipts to this batch. Receivables assigns a batch name when you save. choose Receipts. Enter the Batch. .

enter a transaction number or select one from the list of values. enter the amount in the Bank Charges field. enter a BillTo Location. Enter the Net Amount of this receipt If bank charges apply. Receipt Date.) Enter the Customer Name. Receivables enters this customer's primary Bill-To location (if one exists). and GL Date. (N) Receipts Receipt Batches EAS – Oracle Apps .Receipts Receipt Batches – Manual Quick Enter the Receipt Number. or if the receipt currency is changed. (If the Application Type chosen is Single. Specify how to apply the receipt by choosing the Application Type. If the system option Require Billing Location for Receipts is set to Yes. and Bill To Location for this receipt. Number. Receivables calculates the total amount as the sum of the net amount plus the bank charges. Enter the Payment Method and bank if they did not default from the batch information.

Receipts Chargebacks • Use chargebacks to create a new debit item when closing an existing debit item. • • • • • Reduces the balance of the invoice to zero and creates an automatic adjustment Creates a new debit item for the balance of the old debit item with Chargeback transaction type Due date for the chargeback is controlled by the Chargeback:Due Date Controls system option Shifting due dates affect the finance charge calculations and the aging of the outstanding amount Chargebacks have to be automatically numbered EAS – Oracle Apps .

Receipts Creating Chargebacks (N) Receipts Receipts Applications Chargebacks EAS – Oracle Apps .

• If you create an adjustment during a receipt application (for example.' EAS – Oracle Apps . or commitment. Receivables reverses the adjustment and assigns it a status of 'Adjustment Reversal. chargeback. debit memo.Receipts Adjustments • Create adjustments to increase or decrease the balance due for an invoice. to write off a small remaining amount) and then unapply the application later.

If the adjustment type is ‘Line’ the balance due for the transaction by the amount that is updated Enter an Activity Name. The default is the current date. Enter the Amount of this adjustment. If the type specified is 'Invoice' the amount of adjustment should be at least enough to close the item being adjusted. The default is the later of either the transaction GL date or the current date. The activity name provides the default GL account Enter the Adjustment Date. Defaults if the adjustment type specified is ‘invoice’ Enter the GL Date for this adjustment. (N) Receipts Receipts Applications Adjustments EAS – Oracle Apps .Receipts Creating Adjustments Choose the Type of adjustment.

Receipts Reversing Receipts  Reverse a receipt when a customer stops payment on a receipt or if a receipt comes from an account with non-sufficient funds. the receipt's attributes cannot be updated.  The following types of receipts can be reversed: • • • • • Invoice-related receipts Non-invoice related (miscellaneous) receipts Credit Card refund (negative miscellaneous) receipts Automatic receipts with a status of Approved Receipts that are part of a batch (use the Receipt Batches window to re-enter a receipt in a batch) EAS – Oracle Apps . invoice-related receipts and non-invoice related (miscellaneous) receipts.  Reverse both standard.  Reverse an Automatic Receipt only if its status is Approved.  Reverse a receipt to re-enter and reapply it in Receivables.  After a receipt is reversed.

EAS – Oracle Apps . If the chargeback has been posted to the general ledger. Create a standard reversal for a transaction related to a chargeback if there is no activity against the chargeback and the chargeback has not been posted to the general ledger. On creating a standard reversal for a receipt that has been applied. Receivables reverses any adjustments or chargebacks created. as long as these adjustments are not posted to GL.Receipts Reversing Receipts Create two types of reversals: Standard Reversal • • • • Receivables automatically creates reversal journal entries for GL and reopens all of the debit and credit items that were closed with the original receipt. create a debit memo reversal.

Receivables creates a line on the debit memo that displays the original receipt number associated with the debit memo. credit memo. when the reversal is saved. Receivables assigns a unique transaction number to the new debit memo.  In addition. EAS – Oracle Apps . another receipt.Receipts Reversing Receipts Debit Memo Reversal  Receivables does not update any of the receipt activity associated with the original receipt. Receivables requires that a debit memo reversal be created if: • • The receipt reversed has previously been applied to a chargeback and this chargeback has had any activity against it (for example. or adjustment) The chargeback or adjustment was posted to GL  When a debit memo is created for a receipt reversal. The new debit memo reversal is actually a new receivable that replaces the item closed by the original receipt.

. Use the Reverse Payment category when the receipt has been incorrectly entered and has to be re– entered. because this category is reserved for entry errors only. (N) Receipts Receipts Reverse EAS – Oracle Apps Choose the Reverse button. Oracle Cash Management does not reconcile receipts that are reversed with this category. The default for the reversal and GL dates is the current date. The reversal date must be on or after the deposit date of the original receipt.Receipts Receipts – Standard Reversal Enter the category for this reversal. Receivables generates a number for this reversal. Enter the date of this receipt reversal and the date to post this reversal to GL. and the reversal GL Date cannot be before the receipt GL Date or the reversal date. Enter a reason for this receipt reversal.

Use the Reverse Payment category when the receipt has been incorrectly entered and has to be re– entered. because this category is reserved for entry errors only. Check the Debit Memo Reversal check box Enter a transaction type for this reversal in the Type field. . The default for the reversal and GL dates is the current date. The reversal date must be on or after the deposit date of the original receipt. and the reversal GL Date cannot be before the receipt GL Date or the reversal date.Receipts Receipts – Debit Memo Reversal Enter the date of this receipt reversal and the date to post this reversal to GL. Oracle Cash Management does not reconcile receipts that are reversed with this category. The debit memo transaction type provides the default value for this field (N) Receipts Receipts Reverse EAS – Oracle Apps Choose the Reverse button. Enter a reason for this receipt reversal. Enter the category for this reversal.

Receipts Reapplying Receipts  Reapply receipts previously applied in error before or after posting these items to GL. first 'unapply' (uncheck the apply check box) the original receipt applications. this reopens each transaction that was previously closed by the receipt.  When a receipt is reapplied.  In addition. a transaction cannot be unapplied if there is a chargeback against it and the chargeback has any activities against it (for example. EAS – Oracle Apps . another receipt or credit memo). a receipt that has adjustments associated with it cannot be unapplied unless the transaction is first readjusted to its original amount. Both automatic and manually entered receipts can be reapplied.  However.

debit memo. For these occasions. or chargeback. However.Receipts Cross Currency Receipts When a customer remits payment for an invoice. there may be times when the customer remits payment in a currency that is different than the currency of the open debit item. the receipt is usually in the same currency as the transaction. Invoice currency BEF Receipt currency EUR Manual. or QuickCash EAS – Oracle Apps . Receivables creates cross currency receipt applications to fully or partially process the payment. AutoLockbox.

a foreign exchange loss is incurred. Receivables first determines the transaction and the receipt amounts in the functional currency. • If the result is positive.Receipts Cross Currency Receipts Calculating the Foreign Currency Exchange Gain or Loss  When a receipt is applied to a transaction that is in a different currency.Invoice Amount (as of the invoice date) = Foreign Exchange Gain or <Loss> EAS – Oracle Apps .  Receivables calculates the foreign exchange gain or loss using the following formula: Receipt Amount (as of the receipt date) . a foreign currency exchange gain is incurred for this application • If the result is negative.  Receivables then compares these amounts to determine the foreign exchange gain or loss for this application.

Oracle General Ledger does the following: • Ignores the Out of Balance Errors: All cross currency receipt applications will be out of balance.Receipts Setting Up Cross Currency Receipts Define Cross Currency System Profile Option – To be able to apply a receipt in one currency to one or more transactions in a different currency. since the currency of the receipt is not the same as that of the transaction. Enabling of suspense accounting for the set of books to apply cross currency receipts in Receivables is not necessary. • Creates Balancing Lines: GL will look to the suspense account defined in the Suspense Accounts window and create a line to balance the journal entry. The Source of the Suspense Account should be 'Receivables' and Category 'Cross Currency. or User level. For each of these entries. Define a Suspense Account in Oracle General Ledger – To create entries so that each journal entry balances in the entered currency. Define Cross Currency Rounding Account – Define a Cross Currency Rounding Account in the System Options window.' EAS – Oracle Apps . Define this profile option at the Site. Receivables uses this account to record any rounding error amounts created during a cross currency receipt application for currencies that have a fixed rate relationship. set the system profile option AR: Enable Cross Currency to Yes. Application. Only definition of a suspense account for journal entries created by cross currency receipt applications is required.

When you create a cross currency application. the field 'Cross Currency Rate' in the Applications window displays a value independent of this setting.Receipts Setting Up Cross Currency Receipts (Contd…) Define Journals: Display Inverse Rate Profile Option – The profile option Journals: Display Inverse Rate lets you determine how you enter and display conversion rates in the Exchange Rate window. This field will always display a value in accordance with the following: Transaction Amount * Cross Currency Rate = Receipt Amount Cross Currency Exchange Gain/Loss Report Review detailed information about cross currency settlements including: • The transaction number and currency • The amount applied to each transaction in both the transaction and your base (functional) currency • The amount of the crosss currency receipt allocated to the transaction • The cross currency rate used for each application • The foreign exchange gain or loss (FXGL) for each application • Information necessary to compare the FXGL you would have realized if you had used the cross currency rate maintained in your General Ledger EAS – Oracle Apps .

AutoLockbox EAS – Oracle Apps .

such as the Post Quikcash Execution Report. are a good tool to reconcile autolockbox receipts with the bank transmission reports EAS – Oracle Apps .AutoLockbox Overview of AutoLockbox • • • Process where customers mail payments to a post office box near the remittance bank and the bank deposits the payments in the company’s account at regular intervals Bank provides the company with computer files detailing about the receipts and their application Receivables uses AutoLockbox to import details about receipts directly into the system Benefits of AutoLockbox • • • • • • Eliminates manual data entry Streamlines the application of receipts to outstanding transactions Effectively manages cash flow by reducing turnover for converting checks into cash Apply receipts to outstanding invoices Import historical receipt data Autolockbox reports.

and create data file Import data file into AutoLockbox tables Post QuickCash Run AutoLockbox and validate data Transfer data to QuickCash table EAS – Oracle Apps Correct AutoLockbox validation errors .AutoLockbox Lockbox Cycle Send payment to lockbox Collect payment. update account.

AutoLockbox Prerequisites for AutoLockbox  Set up agreements with banks  Define lockboxes in Oracle Receivables  Define AutoLockbox transmission formats  Define receipt classes and payment methods  Test AutoLockbox transmission with bank EAS – Oracle Apps .

updates account.AutoLockbox Entering AutoLockbox Receipts Send payment to lockbox Bank collects payment. and creates data file Import data file into table Post QuickCash Run lockbox interface Transfer data to QuickCash table EAS – Oracle Apps .

AutoLockbox Importing Data Files Into Receivables Import Validate Post Import data file into table Run lockbox interface and validate data Transfer data to QuickCash table Post QuickCash EAS – Oracle Apps .

AutoLockbox Importing Receipts • • • • Data is imported into interface tables Imported data does not affect accounts receivables balances Import automatically generates the Lockbox Execution Import report Use report to check the imported data Validating Receipts • • • • • • • Ensures that each receipt complies with application and customer requirements Customer must have a primary billing location Bank can provide a MICR or a customer number to identify customer Validated data is transferred to QuickCash tables Transfer does not affect accounts receivables amounts Receivables can use AutoAssociate or a billing address to identify customer Use the Lockbox Execution Import report to review the validation EAS – Oracle Apps .

AutoLockbox Post QuickCash • • • Data is transferred from QuickCash tables to Receivables tables Posting updates the account balances to reflect the imported receipts View and update receipts in the Receipts window AutoLockbox Receipts Matching • Receivables applies the receipt using: • • • • • Transaction number Sales order number Purchase order number Consolidated bill number User-defined number EAS – Oracle Apps .

and contact information – Define attributes of AutoLockbox receipts • Translate bank transmission format for Receivables. bank account.AutoLockbox Setting Up AutoLockboxes • Set up bank information – Arrange for lockbox services with bank – Notify customer of lockbox address • • Set up receipts information – Define receipt classes and payment methods Set up lockbox information – Define lockbox number. EAS – Oracle Apps .

Define Define transmission transmission information information Define Define validation validation information information Define Define posting posting information information ••Post partial amounts Post partial amounts as unapplied? as unapplied? ••Transmission ID Transmission ID ••Data file Data file ••Control file Control file ••Transmission Transmission format format ••Lockbox number Lockbox number ••Report format Report format ••GL date GL date ••Pay unrelated Pay unrelated invoices? invoices? EAS – Oracle Apps . run each step individually or run them as a group.AutoLockbox Running AutoLockbox To import and apply receipts using AutoLockbox.

If data is being re-imported. A lockbox number must be entered if Submit Validation is Yes and the lockbox number is not specified in the bank file. and Transmission Format information. If this is not a new transmission. To import a new bank file into Receivables. the default lockbox number is the number used for the original step of this transmission. the default is the transmission format specified in the initial import step. Enter the Lockbox Number to validate. Control File. (N) Interfaces Lockbox EAS – Oracle Apps . Check to transfer only the lockbox batches in which all records pass the validation step to the QuickCash tables Enter the date to post the receipt and batch records in this lockbox transmission to your general ledger Enter the Report Format.AutoLockbox Running AutoLockbox Check to import a new bank file. Enter the bank file's Data File. Check to validate or revalidate imported data and create QuickCash receipt batches. check the Submit Import check box. If an existing lockbox transmission is being resubmitted. select a name from the list of values. If Allow Partial Applications of Receipts is not checked. Check to apply receipts in this transmission and update customer receivable balance Check to import receipts that could not be fully applied into the interface tables. Enter a new Transmission Name. Check to apply receipts to transactions belonging to unrelated customers. receipts that Lockbox cannot fully apply will remain in the AR_PAYMENTS_INTERFACE_ALL table. Either accept this value or override it.

Automatic Receipts EAS – Oracle Apps .

Automatic Receipts
Automatic Receipts Process
Create Create automatic automatic receipts receipts
Eligible invoices

Approve Approve automatic automatic receipts receipts
Customer balance is updated

Format Format automatic automatic receipts receipts

Optional

Remit Remit receipts receipts

Customer Customer Bank Bank

Receives payment from customer Sends receipts to customer

AR Bank AR Bank

EAS – Oracle Apps

Automatic Receipts
Automatic Receipts Overview
• • • •
Use automatic receipts to process transactions such as direct debits, factored receivables, and bills of exchange (BOE) through customer’s banks Payments can be directly transferred from a customer’s bank on the due date Collections are assured and bad debits are reduced Cash flow can be managed more effectively when fund transfers are scheduled in advance

EAS – Oracle Apps

Automatic Receipts
Automatic Receipts Definitions
Term
Customer bank Remittance bank Automatic receipt Factoring

Definition
Customer funds are automatically transferred from this bank. Payments are automatically transferred to this bank. Agreement that enables the transfer of funds from the customer’s bank to your remittance bank. Short-term financing method that uses accounts receivable as collateral. Usually involves an intermediary bank or factor. When advance payment is received from a bank or factor for a factored receivable, a short-term debt is created. After the customer has made payment on the amount receivable, the risk represented by the short-term debt can be eliminated.
EAS – Oracle Apps

Short-term debt

Risk elimination

Automatic Receipts
Prerequisites for Automatic Receipts
Agreement Agreement with customer with customer

Setup and Setup and assign assign customer and customer and remittance remittance bank accounts bank accounts

Create a Create a receipt class and receipt class and payment method payment method Create Create automatic automatic receipts receipts

Assign payment Assign payment method to method to a customer a customer

Create an Create an invoice flagged invoice flagged for this payment for this payment

EAS – Oracle Apps

Automatic Receipts
Flagging Transactions for Automatic Receipts

To flag a debit item for automatic receipt: – Enter information on paying customer – Specify a payment method and receipt class with an Automatic Creation method

• • •

Customer bank account currency and invoice currency must be the same If automatic receipts have different currencies, set the banks’ “Multiple Currency Receipts” flag to Yes Automatic Receipts program selects all completed transactions for that customer and creates receipts

EAS – Oracle Apps

Automatic Receipts
Flagging Transactions for Automatic Receipts
The customer associated with The customer associated with the customer bank account the customer bank account assigned to the invoice. This assigned to the invoice. This could be different from the could be different from the billing customer ififCustomer billing customer Customer relationships exist relationships exist The payment method The payment method assigned to the assigned to the transaction. transaction. The bank The bank account account number. number.

The bank to which The bank to which the Payment Method the Payment Method is assigned to is assigned to

(N) Transactions  Transactions Paying Customer (Tab)
EAS – Oracle Apps

Automatic Receipts
Automatic Receipts Batch Process

Specify Specify payment payment method method
• Receipt class • Payment method

Specify Specify currency currency information information
• Currency • Exchange rate

Select Select an action an action
• Create • Approve • Format

EAS – Oracle Apps

Automatic Receipts
Setting the Profile Option
Set the AR: Automatic Receipt Creation Authority profile option so that users can Create, Approve, or Format automatic receipts in one or more steps • Create (3 steps): Enforces maximum control for the organization • Format (2 steps): Appropriate for companies with non-standard collections procedures • Approve (1 step): Fastest and simplest. Used when payments are collected in a recurring, standardized fashion.

EAS – Oracle Apps

Automatic Receipts
Payment Method
Method
One per customer One per customer and due date One per site One per invoice One per site and due date

Description
Creates one payment per customer Creates several payments for a customer if a customer’s invoice has several due dates. Creates one per payment site. Creates one payment per invoice Creates one payment per customer site and due date.

EAS – Oracle Apps

Automatic Receipts
Selecting an Action
Depending on the authority level (determined by the AR: Automatic Receipt Creation Authority profile option), select one or more receipt actions • Create: Select the invoices to include in automatic receipts. • Approve: Update, delete, and approve the selected receipts. • Format: (Optional step) • Format automatic receipt batches if the receipt batches are to be sent to customers for notification or confirmation before the receipts are remitted to the bank (optional step) • Automatic receipt batches can be formatted an unlimited number of times

• •

Use the Format Automatic Receipts report to view the formatted receipt output Use the Automatic Print Program field of the Receipt Classes window to select the receipt format

EAS – Oracle Apps

Automatic Receipts Confirming Automatic Receipts • • • • • • • • • • When a customer confirms a receipt. Receivables automatically closes the invoice for which it was created A receipt cannot be updated after it has been confirmed. Receivables updates the customer balance and invoice balance Use the Automatic Receipts Awaiting Confirmation report to view a list of the automatic receipts waiting for confirmation EAS – Oracle Apps . Use remittance batches to initiate the transfer of funds for receipts after confirmation Recording Customer Confirmations To flag automatic receipts for confirmation. select the Require Confirmation check box for the receipt class that is assigned to the receipt’s payment method Record receipt confirmations individually or in batches After a confirmation is recorded. the customer indicates that the receipt was reviewed and that the payment information is correct Set the Require Confirmation option to Yes to allow a customer to confirm a receipt Bill of Exchange (BOE) is the only type of receipt that requires confirmation When a receipt that requires confirmation is confirmed.

Automatic Receipts Updating Automatic Receipts • • Only receipts with status as Approved can be updated. Receipts with status of Confirmed cannot be updated. The following receipt information can be updated: – Invoice application amounts – Exchange rate – Maturity date – Remittance bank – Customer bank information • Maturity date and bank information can be changed up to the time receipts are selected for remittance EAS – Oracle Apps .

Automatic Receipts Automatic Receipt Statuses Automatic Receipts have a status that indicates whether they are complete. Valid statuses include: • Started Creation • Creation Completed • Started Approval • Approval Completed • Started Format • Format Completed EAS – Oracle Apps .

Automatic Receipts Creating Automatic Receipts • • • • • • Select invoices to include in the automatic receipt batch by entering a receipt class with an Automatic creation method and specifying other selection criteria such as currency. thus one lead days value. The number of Lead Days entered for the payment method is used to determine when an invoice is eligible for the creation of automatic receipts. due dates. In addition to the criteria specified. The Create Automatic Receipts program picks up all complete transactions that meet this criteria and create receipts to close out these transactions. the customer profile is also checked to determine whether a transaction should be included in an automatic receipt batch and whether to include invoices in dispute. EAS – Oracle Apps . and range of customer names. The lead days is the number of days before the invoice due date that this invoice can be selected for automatic receipt. A batch of automatic receipts can only have one payment method. Receivables compares the invoice due date and lead days with the batch date.

Minimum receipt amounts for remittance bank accounts can be assigned in the Receipt Classes window and for Customers in the Customer Profile Classes or Customer windows. no receipts will be created. These transactions will appear in the Exception section of the Create Automatic Receipt Execution report.Automatic Receipts Creating Automatic Receipts • The GL date is used to determine the accounting period in which the automatic receipts will post. If the total of the transactions does not match the larger of the two minimum receipt amounts. EAS – Oracle Apps . A GL date cannot be entered for a new batch if the receipt class requires confirmation as a separate step because: • • • • Accounting entries are not created when receipts are approved. but not confirmed. The receipt amount is validated to determine if it is more than or equal to the Minimum Receipt Amount specified for the remittance bank and customer profile class.

For a foreign currency. (N) Receipts Receipt Batches Automatic Receipts EAS – Oracle Apps . Enter the Currency for this batch. Only Payment Methods assigned to Automatic Receipt Classes are displayed In the Media Reference field.Automatic Receipts Creating Automatic Receipts Choose a Batch Type of Automatic. enter exchange rate information for this batch. The receipt class determines the processing steps for this receipt. Enter the Batch and GL Dates for this batch Select a Payment Method. enter the tape or floppy disk on to which you are going to create your batch of automatic receipts Choose Create.

Customer Names.Automatic Receipts Creating Automatic Receipts Enter selection criteria to create Automatic Receipts for specific transactions or customers. or Customer Numbers to create Automatic Receipts for those transactions. Receivables generates a Batch Name by using the next number after the value in the Last Number field of the receipt source ’AUTOMATIC RECEIPTS. Depending upon the Profile Option set for the user. Choose OK. Enter the low and high values of the transaction Due Dates. Transaction and Document Numbers. select the actions that the Automatic Receipts Program must perform.’ (N) Receipts Receipt Batches Automatic Receipts Create EAS – Oracle Apps .

the batch status must be either Started Creation or Creation Completed. (N) Receipts Receipt Batches EAS – Oracle Apps .Automatic Receipts Deleting an Automatic Receipts Batch Delete Record button on the Menu To delete a batch of automatic receipts.

its status must be Creation Completed or Started Approval. these transactions will be available for selection the next time the automatic receipt creation program is submitted.  Update exchange rate information and exclude transactions from the batch by deselecting them. and customer bank account associated with each of the transactions in the batch.Automatic Receipts Approving Automatic Receipts  Approve a batch of automatic receipts to verify that only the receipts needed be included in the batch.  Automatic receipt batched can be updated before approving it as long as there are no concurrent processes for creating or approving this batch that are either running or pending.  To approve a batch. EAS – Oracle Apps . • Receipts that require confirmation close invoices when they are confirmed.  Update the bank name. bank branch.  Upon approval: • Automatic Receipts that do not require confirmation close the invoices they are paying. Once deselected.

Receivables displays the Request ID of the concurrent request for approving this batch of automatic receipts and assigns a Process Status of Started Approval. (N) Receipts Receipt Batches EAS – Oracle Apps .Automatic Receipts Approving Automatic Receipts Choose Approve.

it must have a Process Status of Approval Completed.  To format a batch. This report provides details about the batches that have been formatted.  Send these documents to customers to confirm Bills of Exchange or to notify customers of direct debits being created. EAS – Oracle Apps .Automatic Receipts Formatting Automatic Receipts  Format automatic receipt batches onto paper to send to the customer for confirmation or notification before remitting them to the bank.  When a batch of automatic receipts is formatted. Receivables creates the Format Automatic Receipts report.  There is no limit to the amount of times a batch of automatic receipts can be formatted.

(N) Receipts Receipt Batches EAS – Oracle Apps .Automatic Receipts Formatting Automatic Receipts Choose Format. Receivables displays the Request ID of the concurrent request and assigns a Process Status of Started Format.

make any necessary changes.Automatic Receipts Confirming Automatic Receipts  Confirm automatic receipt batches to indicate that the customer has reviewed each receipt and agreed that the payment information is correct.  Depending on the agreement with the customer. certain types of automatic receipts require confirmation from the customer before they can be considered payments and remitted to the bank.  Once the receipts have been approved. Receipts that require confirmation automatically close the invoices for which they were created when they are confirmed. then confirm the receipts.  To indicate that a receipt requires confirmation. create a remittance batch to initiate the transfer of funds for each receipt.  After confirming the batch. assign a receipt class that has the Require Confirmation option set to Yes.  Receipts that do not require confirmation are created as confirmed. EAS – Oracle Apps .

If the receipt class does not require confirmation.Automatic Receipts Confirming Automatic Receipts  If the receipt class assigned to an automatic receipt or automatic receipt batch requires confirmation. the transactions closed by this receipt can no longer be selected for automatic receipt. If a receipt is confirmed in error.  An automatic receipt cannot be “Unconfirmed” after confirmation. EAS – Oracle Apps . the receipt or batch must be confirmed once it has been approved. transactions that have a remaining balance due can be included in a subsequent automatic receipt batch. However. Receivables automatically confirms all of the receipts within the batch when the batch is approved.  Once an automatic receipt is confirmed. it needs to be reversed and then recreated.

Automatic Receipts Accounting for Automatic Receipts 1 Enter invoices Enter invoices Dr. Accounts receivable Confirm Dr. Accounts receivable Cr. Confirmation account Dr. Confirmation account Cr. Revenue account Cr. Accounts receivable Cr. Accounts receivable Dr. Accounts receivable Cr. Accounts receivable EAS – Oracle Apps . Revenue account 2 Create Create automatic receipts automatic receipts Create Create automatic receipts automatic receipts that require that require confirmation confirmation Dr. Confirmation account Dr. Confirmation account Cr.

Remitting Receipts EAS – Oracle Apps .

Remit several receipts at the same time by creating a remittance batch. and format remittances in separate steps. approve.Remitting Receipts Overview of Remittances • • • • A remittance is a receipt that can be deposited in a bank. It is similar to a deposit slip. EAS – Oracle Apps . or by having one person remit receipts in a single step. Use remittances to initiate the transfer of payments from customers Control the remittance process by having different people create.

Remitting Receipts Remittance Process Create Create remittance remittance batch batch Approve Approve remittance remittance batch batch Format Format remittance remittance batch batch Clear Clear remittances remittances Submit remittances Submit remittances to bank to bank EAS – Oracle Apps .

Remitting Receipts Remitting and Clearing Receipts Submit remittance Oracle Receivables Bank Reconcile remittances and receipts Clear receipts Bank sends statement EAS – Oracle Apps Oracle Cash Management .

Remitting Receipts Remittance Batch Versus Receipt Batch Remittance Batch Group of receipts remitted to the bank together Includes receipts for the same bank account Receipt Batch Group of receipts entered together Can include receipts for different bank accounts EAS – Oracle Apps .

Remit receipts to the bank so that the bank can lend money against the receipts either before the maturity date (for automatic receipts) or before clearing (for manual receipts). remit receipts to the bank so the bank can transfer funds from the customer's account to the company’s account on the receipt maturity date. Receivables creates a short term debt for the borrowed amount to track the liability in case of customer default.Remitting Receipts Remittances Receivables supports two types of remittances: • Standard Remittances: • • • For automatic receipts. After clearing factored receipts. the bank credits the company’s account when the customer's check clears. For manual receipts. EAS – Oracle Apps Factored Remittances: • • .

EAS – Oracle Apps .  Factored remittance batches are created the same way as a standard remittance batch. choose a remittance method of 'Factoring' or 'Standard and Factoring.' Choose Standard and Factoring receipts created with this receipt class are not always factored.  Oracle Order Management uses this value during credit checking.  Track risk of customer default when a receipt is factored with the bank. Receivables creates a short term debt for the risk upon clearance of the receipt. In this case. all receipts that have receipt classes with Remittance Method set to either 'Factoring' or 'Standard and Factoring' and that meet the selection criteria will be included in the remittance batch.Remitting Receipts Factoring Remittances  Factoring is a process in which the accounts receivable of a company is sold to the bank in return for cash.  Run the Automatic Clearing program to eliminate risk on or after the maturity date of your automatic receipts.  Whether the receipts should be factored is specified when a remittance batch is created.  Risk is displayed on the Bank Risk report and the different aging reports.  If a Remittance Method of Factored is chosen.  To factor receipts.

followed by amount Specify an amount range the batch.Remitting Receipts Creating Remittance Batches • • • • • Remittance batches group receipts for deposit or transfer of funds Create one batch per bank account or per clearing institution Receipts are included in the batch by maturity date. If the total amount of receipts in the batch does not fall within the specified amount range. then Oracle Receivables will not create the batch. Receipts must have a status of either Approved or Confirmed to be included in a remittance batch EAS – Oracle Apps .

Remitting Receipts Creating Remittance Batches Specify the following information for each remittance batch: • • • • • • • • Currency Batch and GL dates Payment method Receipt class Remittance bank Remittance method Remittance bank account Receipt selection criteria Use Maturity Date as an optional selection criteria to reduce risk for factored remittances EAS – Oracle Apps .

choose Manual Create. choose Auto Create. (N) Receipts Remittances EAS – Oracle Apps . Payment Method. Choose Factoring to borrow money against the receipts before the maturity date.Remitting Receipts Creating Remittance Batches Choose a Remittance Method. Enter the Receipt Class. To create this remittance batch manually. Choose Standard to remit this batch of receipts on the maturity date. and Remittance Bank information for this batch Enter the remittance bank account details To create this remittance batch automatically. Receivables only selects receipts using the remittance method you specify here when creating this remittance batch.

Receipt and Document Numbers. and Customer Names or Numbers to select only those receipts for this batch.Remitting Receipts Creating Remittance Batches – Manual Create Enter selection criteria for creating this remittance batch (optional). Receivables keeps a running total of the total count and amount of the remittance batch to ensure that it does not exceed a certain value. Enter the low and high values of the Maturity and Receipt Dates. Both active and inactive customers can be used as search criteria. Leave a field blank to not limit the search to transactions matching that criteria. Receivables selects all confirmed automatic receipts and manual receipts that match the criteria specified and have a receipt class with Require Remittance set to Yes. (N) Receipts Remittances EAS – Oracle Apps .

Receivables selects all confirmed automatic receipts and manual receipts that match the criteria specified and have a receipt class with Require Remittance set to Yes. and Customer Names or Numbers to select only those receipts for this batch.Remitting Receipts Creating Remittance Batches – Auto Create Enter selection criteria for creating this remittance batch (optional). Receipt and Document Numbers. Receivables keeps a running total of the total count and amount of the remittance batch to ensure that it does not exceed a certain value. (N) Receipts Remittances EAS – Oracle Apps . Both active and inactive customers can be used as search criteria. Leave a field blank to not limit the search to transactions matching that criteria. Enter the low and high values of the Maturity and Receipt Dates.

Bank charges Dr. Revenue account Cr. Factoring account Cr. Short-term debt Dr. Cash Dr.Remitting Receipts Accounting Treatment of Remittances 1 2 Enter invoices Enter invoices Create remittances Create remittances Approve remittances Approve remittances Format remittances Format remittances Dr. Remittance account Factored remittance: Factored remittance: Dr. Short-term debt Cr. Cash Dr. Short-term debt Factored Remittance: Factored Remittance: Dr. Confirmation account Cr. Cash Dr. Confirmation account Factored remittance: Factored remittance: Dr. Remittance account Cr. Factoring account Dr. Revenue account Standard remittance: Standard remittance: Dr. Confirmation account Cr. Remittance account Cr. Short-term debt Cr. Cash Dr. Remittance account Dr. Accounts receivable Dr. Factoring account Cr. Bank charges Cr. Factoring account 3 Clear bank remittances Clear bank remittances 4 Eliminate risk Eliminate risk EAS – Oracle Apps . Bank charges Dr. Accounts receivable Cr. Bank charges Cr. Confirmation account Standard remittance: Standard remittance: Dr.

Managing Collections EAS – Oracle Apps .

Managing Collections Collection Cycle Identify pastdue items Monitor activity Review customer account details Adjust customer account Resolve past-due and disputed items EAS – Oracle Apps .

Managing Collections Collection Scenarios Paid in Full Partial Paymen t Not Paid Customer Customer does not does not remit remit Customer Customer remits in full remits in full Customer Customer remits remits partially partially Apply partial Apply partial receipt receipt Give back to Give back to salesperson salesperson Send to Send to collection collection agency agency Record bad Record bad debt debt Adjust Adjust account account Create Create chargeback chargeback EAS – Oracle Apps .

and correspond with customers by recording customer calls. view the dunning history for a transaction. place items in dispute. Use this workbench to place a customer account on credit hold. • Account Details • Customer Account • Scheduler EAS – Oracle Apps . Most of the windows in the Collections Workbench are viewonly windows The following windows in the Collections Workbench are Folder windows which can be customized.Managing Collections Collection Workbench Windows Use the Collections Workbench windows to view information about customers' transactions and account balances in a variety of ways.

EAS – Oracle Apps . You can view the total amount overdue for a customer or customers in the Account Summary window. Receivables displays a customer's current account balances in your functional currency using the most recent exchange rate.Managing Collections Collection Process • The Collections workbenches enable access to important customer information from one window. • With Oracle Receivables: –Determine what is due from customers –Communicate with customers –Perform collection tasks Receivables lets you view customer account information in a variety of ways. The Customer Accounts window displays a customer's credit limit and available credit if you set Display Currency to Yes in the Find Customer Accounts window. You can view all transactions that are past due for a specific customer in the Account Details window.

enter new actions or topics for an existing call.Managing Collections Customer Calls When a customer's account or payment for a specific transaction is past due. but you can only update the following information: •Call Status in the Customer Calls window •Follow up Complete check box in the Customer Calls window (Response tabbed region) and the Call Topics window •Complete check box in the Actions window To enter a call action against this customer or location. You can also use the Customer Calls window to place amounts in dispute and review previous calls made to your customers. create a record of the contact and can recommend any further collection action. choose Actions (N) Collections Customer Calls EAS – Oracle Apps . you can contact the customer by phone and use the Customer Calls window to record the results of your conversation.

Exclude from Dunning: This option removes your customer from dunning. or chargeback.Managing Collections Call Actions Enter call actions during a customer call to indicate any recommended follow-up steps for a collection item. or chargeback requires further follow up action. debit memo. You can generate the Call Action report for this action and have your credit memo department enter the credit memos. EAS – Oracle Apps . Collection Follow Up: This invoice. Receivables provides the following call actions: Alert: Notify management that this item is still outstanding. Your customer remains off the dunning list until you re-include the customer for dunning by updating their customer profile in the Customer Profile Classes window. Partial Dispute: Your customer disagrees with an open invoice. Credit Memo: Credit memo this transaction or line item. Choose this option if you want this invoice to appear in the Disputed Invoice report. Collection Action: This transaction requires further collection action. debit memo. Call: Contact the customer for more information.

• View receipts at risk and include them when calculating a customer's past due balance by setting the profile option AR: Include Receipts at Risk in Customer Balance to Yes (N) Collections Customer Accounts EAS – Oracle Apps . • A customer's credit limit and available credit if the Display Currency is set to Yes in the Find Customer Accounts window. • View all transactions that are past due for a specific customer in the Account Details window.Managing Collections Customer Accounts Use the Customer Accounts Window to: • View the total amount overdue for a customer or customers in the Account Summary window.

Receivables uses the following formula to determine the number of days past due for each transaction:  (Current Date) . Aging buckets are time periods in which to age and can review debit items.  When customer balances are viewed by aging bucket. Once selected for aging. on account cash.Managing Collections Customer Aging  View customer's outstanding account balances by aging bucket. Receivables calculates and displays the total outstanding amount and the credits not aged for unapplied cash.  Modify the display by specifying an aging bucket or by choosing to age or summarize open credits  Receivables selects a transaction for aging if its GL date is prior to or the same as the current date.(Due Date) = Days Past Due (N) Collections Aging EAS – Oracle Apps . and on-account credits.

for this customer. (N) Collections Aging EAS – Oracle Apps . The amount of adjustments that are currently pending approval. The total amount of this customer's open balance that is currently in dispute. The amount of this customer's receipts that have not yet cleared the bank and factored receipts that have not been risk eliminated. The total amount of on-account cash for this customer. adjusted for all credit items. on-account cash.Managing Collections Customer Aging The receivables balance due. The total amount of unapplied cash for this customer. The total amount of open onaccount credits and credit memos for this customer. and on-account credits. Receivables calculates the adjusted balance for the customer as the outstanding balance minus unapplied cash.

choose the Transaction Overview button.  To view information for a specific transaction. adjustments. Transactions assigned to a transaction type with Open Receivables set to No do not update customer balances and therefore are not included in the standard aging and collection process.  The Account Details window does not display receipts. credit memos. and debit items that have a transaction type with Open Receivables set to No. number of days late. due date. and the balance due for a specific transaction. status and invoice lines. such as customer bill-to and ship-to addresses. on-account credits. dispute amount.Managing Collections Customer Account Details  Use the Account Details window to view the status. (N) Collections Customer Accounts EAS – Oracle Apps . payment terms.  To view the dunning history for a specific transaction. due date. choose the Dunning History button.

To print a collection report: • • • Navigate to the Print Collection Reports window.Managing Collections Printing a Collection Report • • Run collection reports from the Print Collection Reports window. Transactions. For example. Enter the Name of the report to print. and Aging Bucket to use. EAS – Oracle Apps • . and range of Customers. After you submit your report request. You can use this number to view the status of your report in the Requests window. View the dunning history for any Receivables transaction. Enter parameters for printing this report. Format. or Balances Due. the Report Summary. regardless of the dunning method. Viewing Dunning History • • • Use the Dunning History window to review a transaction's complete dunning history. Receivables generates a request ID number. the dunning letter on which this transaction was printed. the dunning letter set to which this letter belongs. The Dunning History window displays the date this transaction was selected for dunning. or select from the list of values. and any associated interest charges. Each row in this window represents a separate dunning submission that selected this item for dunning. its current dunning level (if the Staged Dunning method is used).

 A credit hold does not prevent creating new transactions for a customer in Receivables. EAS – Oracle Apps . mark that item or a specific amount due as 'in dispute. the Installments window.'  Amounts that are in dispute appear in collections reports. or is identified as a bad risk. or by using AR Online Credit Holds  When a customer is consistently late in making payments.  Choose whether to calculate finance charges on disputed items when printing statements. all new orders will have a status of 'on hold' and you will not be able to book or ship them until the hold on the customer account is removed.  When a customer account is on credit hold. still create new sales orders for that customer in Oracle Order Management. prevent additional credit purchases by placing their account on credit hold.Managing Collections Placing an Item In Dispute  If the customer disagrees about the outstanding balance for an item. Receivables does not prevent applying payments to disputed transactions. has exceeded their credit limit.  Place items in dispute from the Customer Calls window. However.

Tax Accounting Process EAS – Oracle Apps .

VAT Value Added Tax (VAT) is imposed on the supply of goods and services paid for by the consumer. You can import address validation and sales tax rates from your tax vendor and use the Tax Vendor Extension to integrate external tax calculation programs with Receivables and Oracle Order Entry EAS – Oracle Apps . but collected at each stage of the production and distribution chain. city.Input Tax Receivables provides a comprehensive solution for VAT reporting using standard and countryspecific reports. The VAT charged on a customer invoice is called Output Tax. and zip code of your customer's address and the tax rates assigned to each of these components. You can override any tax rate through customer and product exemptions and you can compile periodic sales tax returns using the US Sales Tax Report. county. The amount due each period can be described as follows: Amount Due = Output Tax . Any VAT paid on a vendor invoice is called Input Tax. Sales Tax Sales tax in Receivables is based on the destination of the supply of goods or services. The calculation of sales rates is automatic.Tax Accounting Process Overview of Tax Set up Receivables to use basic types of tax: Value Added Tax (VAT) or US Sales Tax. and is based on the state.

Receivables automatically creates entries in the revenue. finance charges. Receivables automatically accounts for tax on invoices. and miscellaneous transactions by specifying accounting rules for Receivables Activities and tax accounting information for tax codes. and tax amounts created by these activities. adjustments.  Determine how Receivables accounts for tax on adjustments.  Also set up Receivables to use deferred tax. rather than when the transaction is created. By adjusting tax accounts with the gross. Depending on the setup. earned and unearned discounts. debit memos. net. discounts. an accounting method in which the tax is deferred until payment for goods or services is received. credit memos. EAS – Oracle Apps .Tax Accounting Process Tax Accounting  Set up Oracle Receivables to account for tax in a variety of ways. cash applications. expense.  For each activity. finance charges. Receivables records tax amounts according to the accounting rules defined and helps correctly state the overall tax liability. and non-recoverable tax accounts defined and creates all associated payment schedules. and miscellaneous transactions.

when an invoice is created. discounts. Earned Discount. Use this account for Receivables Activities of type Adjustment. Typically. This account records tax liability before payment is received for a transaction. and Unearned Discount. EAS – Oracle Apps . so they are considered an expense. For example. and finance charges. Receivables automatically transfers the amount from the Interim account to the Tax account. Interim: This account records tax amounts for deferred tax codes. Expense/Revenue: Use this account to record net changes generated by adjustments. Non-recoverable: This account records changes in the tax collected when the amount cannot be taken as a deduction on taxes paid to the government. Finance Charge. Receivables creates an entry in this account for the invoiced tax amount. Receivables activities such as discounts and adjustments reduce the receivable amount.Tax Accounting Process Types of Tax Accounts Tax: This account records taxes collected from customers and any legal deductions taken from these amounts. When payment is applied to the open item.

View these accounting entries online using the Receivables View Accounting windows listed below: • • • View Adjustment Accounting View Receipt Accounting View Transaction Accounting EAS – Oracle Apps .Tax Accounting Process Viewing and Reporting on Tax Accounting Lines The Tax Register and Tax Reconciliation reports display the tax accounting entries that Oracle Receivables creates based on the tax codes and Receivables Activities.

the Customers ship-to address and any predefined exceptions are used to control which Sales Tax rate to apply to the invoice. To calculate sales tax. EAS – Oracle Apps . • When calculating VAT. • Both methods will take into account any customer and item exemptions defined.Tax Accounting Process Calculating Tax • Receivables gives the flexibility to implement tax solutions for Value Added Tax (VAT) or Sales Tax systems. choose a Sales Tax Location Flexfield structure that includes the components for Receivables to use when calculating tax. tax codes are assigned to customers. • When calculating Sales Tax. sites. and inventory items. Following are some of the major features of the Receivables tax engine. These tax codes are then used to control which VAT rate is applied to each invoice. Calculate Tax Based on Location Receivables can calculate tax based on different components of the customers shipping addresses for all addresses in the home country.

and customer sites. If the system is setup this way. EAS – Oracle Apps . Calculate Tax Based on Revenue Account Set up the system to derive the tax code from the 'Account' segment of the Revenue account. This provides for complex tax calculation needs while retaining the full power of Receivables to create and store all other tax data. customers. Calculate Tax Externally Receivables can integrate external tax calculation programs using the Tax Vendor Extension. These tax codes can then be assigned to specific items.Tax Accounting Process Calculating Tax Calculate Tax Based on Codes Receivables can also calculate tax based on tax rates assigned to user definable codes. Also set up the system to ensure that the default tax code is always derived from the Revenue account. Receivables will use this tax code as the default when transactions are entered or imported.

Calculate Multiple Tax Rates Receivables lets you assign multiple tax rates and tax accounts to each invoice line. Credit Tax When you credit a transaction that was previously taxed. Receivables will automatically credit the original taxed amount. You might want to distribute your tax amounts to different accounts for reporting purposes. Assign precedence numbers to indicate which tax line you want Receivables to compound. Create Tax Groups Define tax groups to apply multiple taxes to a transaction or line item. so you do not need to consider any change in tax rates which may have occurred in the interim.Tax Accounting Process Calculating Tax Compound Tax Create compound tax charges during invoice entry and import if the Compound Taxes system option is set to Yes. you can include one or more tax codes that Receivables applies based on the transaction's Ship To location. EAS – Oracle Apps . Within each tax group.

Tax exceptions are only used when location-based tax is used (the Location Flexfield Structure is State.County. Define exemptions either at the customer or item level. Tax inclusive indicates that the line amount for an item includes the tax for this item.City). or specify them at the regional levels. Create Tax Exceptions Tax exceptions are special tax rates that are assigned to items being shipped to specific addresses. EAS – Oracle Apps . Create an exception for specific items and shipping destinations.Tax Accounting Process Calculating Tax Create Tax Exemptions Tax exemptions allow full or partial exemption of specific customers or items from tax. Define both tax inclusive and exclusive tax codes in the Tax Codes and Rates window. Inclusive Tax Enter and display transaction lines either inclusive or exclusive of tax. Tax exclusive indicates that tax is not included in the line amount for this item. Use exemptions in either a VAT or location based tax system.

 Taxable transactions are accounted for in the base products following the country-specific rules defined.  The Tax Extract copies the accounting information from each application and stores it in an interface table.Tax Accounting Process Tax Reporting Ledger  The Tax Reporting Ledger provides a single reporting solution for the complex global tax requirements on sales and purchases and enables summarization of tax information from Oracle Receivables. Use any reporting tool such as RXi and Application Desktop Integrator (ADI) to specify which fields of the Tax Reporting Ledger to include and then print the report in a format that meets needs. Oracle Payables.  The Tax Reporting Ledger supports the following reports: o Deferred Output Tax Register o Excise & Quantity-based Taxes o Recoverable and Non-Recoverable Tax Registers o Single Cross Product Tax Register o Standard Input and Output Tax Registers EAS – Oracle Apps .  The Tax Reporting Ledger consists of the tax information recorded in each of these products  The Tax Reporting Ledger only supports multi-org environments. and Oracle General Ledger.

the Tax Extension will return a tax rate or amount from the vendor program.Tax Accounting Process Implementing the Tax Vendor Extension  Receivables provides a Tax Vendor Extension to integrate external tax calculation programs with Oracle Applications. This Extension provides for complex tax calculation needs while retaining the full power of Receivables to create and store all other tax data.  Receivables lets you implement either the Taxware Sales/Use Tax System or the Vertex Quantum tax vendor extension. Receivables will use this information to create the appropriate tax line(s) and related accounting information.  The Tax Extension is called whenever a tax rate is calculated by the Receivables Tax Engine. When implemented. EAS – Oracle Apps .

The VAT charged on a customer invoice is referred to as Output Tax. Using Receivables: • Control VAT using both the inventory item and destination country (item method). and intra-EU taxed transactions. • Optionally control VAT from your Revenue Account (account method). Any VAT paid on a vendor invoice is referred to as Input Tax. EAS – Oracle Apps . • Automatically calculate VAT for domestic. import. The amount due each period can be described as follows: Amount Due = Output Tax . Excise. levying additional taxes such as Surcharges.Input Tax Major Features of VAT Control and automatically record VAT charges on receivable invoices. and Sales Equalization taxes as required. • Automatically calculate and account for multiple VAT regimes.Tax Accounting Process Implementing Value Added Tax VAT is imposed on the value added to goods or services at each stage of their supply.

• Allow VAT to be controlled in Receivables or your feeder system. • Easily integrate implementation of VAT with Oracle Order Management.Tax Accounting Process Major Features of VAT • Compile periodic VAT returns using a comprehensive set of standard and country-specific VAT reports. EAS – Oracle Apps . • Control changes in rate for any given tax code over time. Oracle Sales. or Nearest. • Exempt customers and sites from VAT. • Calculate inclusive or exclusive VAT Amounts. • Ensure that your VAT returns are complete. • Manually defer Output Tax liability on unpaid invoices using the Tax Reconciliation Report. • Round VAT amounts at the Transaction Header or Line Level. • Round VAT Amounts Up. to a different precision and minimum accountable unit. • Print transactions inclusive or exclusive of VAT. Down. • Import transactions using AutoInvoice with inclusive or exclusive taxes. and legacy systems.

Deferral France. if allowed. may be used in an accrual system. EAS – Oracle Apps . Oracle Implements Acquisition tax with Oracle Payables using Offset Taxes. The receiver must account for VAT as both Input and Output amounts at the VAT rate applicable for the same goods in the country that they are received. but allows VAT amounts to be rounded at the document header or line. This is referred to as "Cash accounting for VAT" and. Receivables controls tax codes at the document line. Italy and Russia allow the liability on Output VAT to be deferred until payment has been collected on certain transactions.Tax Accounting Process Value Added Tax – Definitions Acquisition Tax VAT on the acquisition of goods from a VAT Registered supplier in another EU member state will be zero-rated. Domestic Transaction Transactions between registered traders in the same EU (European Union) country. Domestic transactions have VAT charged on goods and services with different countries applying different VAT rates to specific goods and services. Document Rounding VAT amounts are typically calculated once per tax code within an invoice. giving a net VAT liability of zero.

In Receivables. This ensures that VAT is not inflationary within a supply chain. Input VAT should be reported wherever you account for expenditures. Intra-EU. tax on supplier invoices or expense items). VAT must be charged on the invoice. Taxed Transactions: Transactions between non-registered traders in different EU (European Union) countries. Liability. Input VAT is usually deductible. Equity. This segment indicates whether the Accounting Flexfield is an Asset. otherwise. EAS – Oracle Apps .Tax Accounting Process Value Added Tax – Definitions Input VAT: The tax charge on the receipt of taxable goods and services (e. VAT must be charged to customers within the EU if you do not know their VAT registration number. Japanese Consumption Tax: The Value Added Tax (VAT) paid on any expense (Input VAT) is usually recoverable against the VAT Charged on revenue (Output VAT). Intra-EU. the Natural Account typically identifies the Revenue account.g. Zero-Rated Transactions: Transactions between registered traders in different EU (European Union) countries. Revenue. The destination country and inventory item controls which VAT rate to use. Natural Account: The segment of your accounting flexfield that you assign the qualifier 'Natural Account'. or Expense account. An Intra-EU transaction is zero rated if and only if you know the customer's VAT registration number.

VAT Regime: A set of VAT rules and rates applicable to a well defined set or type of transactions. Output VAT: The tax charge on the supply of taxable goods and services (e. service or items of value to both the owner and business may be partially non-deductible. Recargo de Equivalencia: An additional tax levied in Spain on specific types of businesses. Output VAT should be reported wherever you account for sales. (for example. In Europe. all items purchased for a business are deductible. Import. However. the most common VAT regimes are Domestic.g. Usually. luxury cars for an executive's spouse) may be considered non-deductible. and Inter-EC. many countries have additional regimes for special geographical regions or types of businesses. The rate of tax is related to the primary rate of VAT for the item sold. tax on customer invoices or revenue items). Tax Engine: A collection of programs. For small companies. Certain high value purchases. EAS – Oracle Apps . user defined system parameters.Tax Accounting Process Value Added Tax – Definitions Non-Deductible Input VAT: The VAT amount paid on expense items that may not be reclaimed against Output VAT. and hierarchical flows used by Receivables to calculate tax.

In Europe.Tax Accounting Process Value Added Tax – Definitions VAT Classification: Each country classifies VAT into a small number of rates. •Luxury: A higher than standard rate of tax. gross sales are reported separately from exempt rated transactions. the Standard rate of VAT varies between 12-25%. For example. Gross sales are reported separately from zero-rated transactions. •Exempt: Exempt from VAT. •Zero: Zero-rated. normally applied to a very limited set of goods or services. Following are the five basic classes of VAT: •Standard: The majority of transactions are classified at a Standard rate. within the EU. EAS – Oracle Apps . the reduced rate is applied to consumption of domestic fuel and power. •Reduced: A lower rate of tax for specific goods or services.

EAS – Oracle Apps .  Override any tax rate through customer and product exemptions and compile periodic sales tax returns using the US Sales Tax Report.  Additionally.Tax Accounting Process Implementing US Sales Tax  Receivables provides a comprehensive solution for US Sales Tax requirements. county. and zip code components of the customers' addresses. including the calculation of sales tax based on the state. integrate Receivables with external tax software vendors through the Tax Vendor Extension. city.

a Customer Exemption Certificate allows a customer to be fully or partially exempt from paying Sales Tax.County.City Sales Tax Location Flexfield for US Address Validation. If used. such as sales to the US Government. Another type of exemption includes exemptions by statute. County and City fields automatically from the entry of the 5 digit ZIP code. County. Period end reporting includes summaries of tax exempt amounts categorized by exempt reason within each state EAS – Oracle Apps . Customer Address entry can default the State. Customer Exemption Certificates are recorded for the bill-to Customers who are shipping to a specific state. Given data from the Tax Vendor. If a given zip code is identified in multiple locations. Receivables lets you fully or partially exempt customers or items from US Sales Tax.Tax Accounting Process US Sales Tax – Major Features Customer Address Validation Receivables provides the State. allowing a quick and simple identification of the correct jurisdict Customer Exemption Certificates Awarded by the state. this structure will ensure that the State. Typically. Receivables provides a Tax Handling field for each transaction line that you can use to record and control how exemption certificates are applied. Receivables will list only those applicable. and City fields are required on customer addresses within your home country. Receivables uses effectivity dates and approval statuses to ensure your tax department has full visibility and control.

These controls are also available in AutoInvoice and the Receivables Transaction workbench. applicable exemption certificates will be automatically applied to the order. optionally override the default tax handling to require tax on a transaction that is normally exempt or to exempt a customer who normally would be charged tax. if one is not found. Update the status of an exemption certificate from Unapproved to Primary in the Tax Exemptions window. an exempt order will automatically create an unapproved exemption certificate. EAS – Oracle Apps . when shipping to the state for which this exemption is created. A certificate that is marked as Primary will be automatically applied to all future transactions for this bill-to customer.Tax Accounting Process US Sales Tax – Major Features Integration with Oracle Order Management During the Order process. When AutoInvoice creates the transaction in Receivables. If the profile option Tax: Allow Override of Customer Exemptions is set to Yes. account for the sale prior to obtaining the paper certificate. If AutoInvoice creates unapproved exemptions.

Receivables automatically calculates tax rates and amounts based on the transaction's ship-to address and creates any applicable Exemptions or Exceptions. exempt. This report is used as the basis of the periodic sales tax returns.Tax Accounting Process US Sales Tax – Major Features Automatic US Sales Tax Calculations Using data provided by the Tax Vendor. compile US Tax Returns and reconcile the period-end figures to individual Sales Tax Liability Accounts. Using Reports Exchange. US Sales Tax Reporting The US Sales Tax report includes all transactions and Adjustments categorized by ship-to State. download this report into third party tax preparation packages for automated returns processing. and City and lists taxable. Reconciliation of Sales Tax Liability Accounts Receivables AutoAccounting allows recording the sales tax liability for each state in a different accounting flexfield. and tax amounts. Using the Receivables US Sales Tax Report. County. EAS – Oracle Apps .

Tax Accounting Process Overview of Sales Tax Rate Interface EAS – Oracle Apps .

This information is stored in the following tables: • AR_LOCATION_VALUES • AR_LOCATION_RATES • AR_LOCATION_COMBINATIONS • AR_SALES_TAX EAS – Oracle Apps . Perform Backup of Sales Tax Information – Before loading sales tax data into Receivables.Tax Accounting Process Preparing to Load Sales Tax Rates To ensure that the Sales Tax Rate Interface works correctly. Perform this step every time the Sales Tax Rate Interface program is executed. navigate to the Key Flexfields window and verify that the Sales Tax Location Flexfield structure is frozen and compatible with the location and tax rate data being loaded into Receivables. perform a backup of the location and tax rate information. complete the following steps before loading sales tax records into Receivables: Verify the Sales Tax Location Flexfield Structure – When the Tax Interface program is used for the first time. This step needs to be performed only once.

Tax Accounting Process Preparing to Load Sales Tax Rates Clear Tax Interface Table Verify that the AR_TAX_INTERFACE table does not contain any records.ctl will clear all existing tax rate information before loading a new set of locations and rates. EAS – Oracle Apps . The SQL loader control scripts aravp. Verify that the AR_LOCATION_VALUES and AR_LOCATION_RATES tables into which to load locations and tax rates have sufficient allocations of space.ctl and arvertex. Either use these scripts to clear existing records or truncate the table AR_TAX_INTERFACE manually using the TRUNCATE command. Perform this step every time the Sales Tax Rate Interface program is executed. Verify and Define Tax Table Storage Parameters Perform this step every time the Sales Tax Rate Interface program is executed.

This unique location ID enables the Sales Tax Rate Interface program to distinguish between different locations even if the same name appears more than once in your tax data.Tax Accounting Process Sales Tax Rate Interface Validation  If the Sales Tax Rate Interface program identifies a record in the interface table that has invalid data. unless it is a senior location.  Each location loaded into the tax interface table must have a unique location ID associated with it. The Sales Tax Rate Interface program will only load a tax record into Receivables if it has a parent.  All locations which are junior to other locations must identify their parent through the parent location ID. then the program will not pass this record into Receivables location and tax rate tables. EAS – Oracle Apps .

EAS – Oracle Apps .Tax Accounting Process Using Sales Tax Rate Interface Invoke the Sales Tax Rate Interface program from the Run Tax Rate Interface window to transfer sales tax records from the Receivables tax interface table into the Receivables tax location and tax rate tables. If you leave this parameter null.City then you would enter the State that contained the rates you want to upload or review. For example.County. all values are included. The Report Submission Parameters are Parameter Review or Upload Possible Values Load All Data in Tax Interface Load Changed Data Only in Tax Interface Table Review Tax Interface Data Print Format Print All Detail Print Summary Only Print Warnings in Detail Senior Location Enter a value from the first segment of your Sales Tax Location Flexfield structure containing the sales tax rates you want to upload or review. if your structure is State.

NARROWER-ZIPRANGE Replaced existing zip code range with a narrower zip code range.UPDATED IGNOREDNARROWER-ZIP Meaning Inserted a new tax rate for a location that already exists Inserted new location and new tax rate information Updated the zip code range for a location to the range provided by your tax vendor Two overlapping zip code ranges were found in AR_TAX_INTERFACE.Tax Accounting Process Action Codes of Sales Tax Rate Interface Program Success Action Codes The codes in the following table are for tax rows that the Sales Tax Rate Interface program has successfully loaded into the location or tax rate tables. EAS – Oracle Apps . Sales Tax Interface added the broader range and rejected the other. Action Code INSERT NEW-LOCATIONINSERT ZIP-RANGE. These codes do not require you to take any additional actions.

RATE-ADJUST UPDATE-INSERT Replaced an existing tax rate with a new tax rate Inserted new tax rate information. The codes in the following table are warning action codes. You must manually assign a tax rate to this location for Receivables to be able to create a tax line for invoices with this location. then you do not need to assign a tax rate to this location. If you are only loading locations for address validation purposes. and adjusted the active dates of existing tax rate information EAS – Oracle Apps . Inserted a new location that did not include any tax rate information.Tax Accounting Process Action Codes of Sales Tax Rate Interface Program Warning Action Codes Verify that the Sales Tax Rate Interface program has performed the updates or adjustments required for each record with a warning action code. Action Code ALREADYEXISTS NEW-LOCATION Meaning This tax rate already exists in Receivables.

Tax Accounting Process Specifying Tax Codes – Customer Level EAS – Oracle Apps .

Tax Accounting Process Specifying Tax Codes – Customer Site Level EAS – Oracle Apps .

Tax Accounting Process Specifying Tax Codes – Transaction Line Level EAS – Oracle Apps .

Tax Accounting Process Specifying Tax Codes – Standard Memo Line Level EAS – Oracle Apps .

Tax Accounting Process Specifying Tax Codes – Item/Product Level EAS – Oracle Apps .

Period Close Process EAS – Oracle Apps .

companies must complete the closing process in Receivables. and resolve transfer issues Post journal entries in GL EAS – Oracle Apps . Review. and reconcile AR transactions Transfer to Oracle General Ledger Review transfer results.Period Close Process Period Closing Process At the end of each accounting period. balance.

Period Close Process Reporting in Oracle Receivables • • Oracle Receivables standard reports and listings include reconciliation reports. transaction reports. sales journal reports. Balancing Accounts Receivable Transactions Before initiating transfer to the general ledger. and more. use standard reports to: • Reconcile receipts • Reconcile journals • Reconcile transactions • Reconcile customer balances EAS – Oracle Apps . These reports can be used to report on period activity. receipt reports.

Receipts = Closing balance • Sales Journal by customer • Transaction register • Receipts Journal report • Receipt register Submit GL Interface process EAS – Oracle Apps Reconcile transaction and receipt accounting flexfield balances • Journal Entries Report • Sales Journal by GL Account • Receipts Journal Report .Period Close Process Balancing Accounts Receivable Transactions Reconcile transactions and receipts Reconcile outstanding customer balances Opening balance + Transactions .

debit memos. Use the Aging Report as of the last date of the prior month to get the outstanding opening balance. Use the Unapplied Receipt and Applied Receipt registers to identify the payments received from customers. –These transactions appear in the Transaction Register. EAS – Oracle Apps . Use the Transaction Detail Report to identify invoices. guarantees. credit memos.Period Close Process Generating Reconciliation Reports • • • • • • Run reports from the Print Accounting Reports window or run as concurrent processes from the Submit Requests window. deposits. Use the Invoice Exception Report to reduce the outstanding amount where transactions do not update customers accounts. –These reduce the outstanding customer balances. but not on the Aging reports. Use the Adjustment Register to identify any adjustments that affect the transactions for the month. and chargebacks that increase the outstanding opening balance.

receipt. •Use the AR Reconciliation Report to help you reconcile your accounts receivable activities. and account balances for the period you specify to simplify the internal reconciliation process. Reconciling Customer Balances Month-end balance = Outstanding balance at beginning of month + transactions .receipts EAS – Oracle Apps . transaction.Period Close Process Generating Reconciliation Reports •Generate the Aging Report as of the last day of the month to get the month-end balance. –This report summarizes all customer.

Period Close Process Reconciling Transactions • • Generate the Transaction Register and the Sales Journal by Customer for the period under consideration. Reconciling Journals • • Generate the Journal Entries Report-Summary by Account. The Sales Journal balance should match the total of the transactions in the Transaction Register plus twice the Credit Memo totals. The balance in the Receipt Journal Report should match the balance in the Receipt Register. Reconciling Receipts • • Generate the Receipt Register and the Receipt Journal Report (select Transaction in the Report Mode parameter) for the period under consideration. The totals for each Accounting flexfield in the Sales Journal and the Receipt Journal should match the corresponding totals in the Journal Entries Report. EAS – Oracle Apps .

Period Close Process Comparing Transaction Categories Oracle Receivables Transactions Transaction Type Debit Memos Credit Memos On-Account Credits Invoices Chargebacks Receipts Adjustments Guarantees Miscellaneous Transactions Deposits Category in General Ledger Debit Memos Credit Memos and Credit Memo Applications Credit Memos Sales Invoices Chargebacks Trade Receipts Adjustments Sales Invoices Miscellaneous Receipts Sales Invoices EAS – Oracle Apps .

Alternatively. To ensure revenue recognition. the revenue recognition program runs prior to the GL transfer process. run the revenue recognition program manually using the Run Revenue Recognition window. EAS – Oracle Apps • • • . Distributions are created that will be passed to the general ledger during the appropriate period.Period Close Process Running Revenue Recognition Recognize revenue for invoices with rules: • Revenue Recognition is run to generate the revenue recognition schedule for invoices with accounting rules.

Period Close Process Transferring Transactions to Oracle GL Transactions out of balance Unposted Items Report Submit GL Interface program GL Interface Table Transactions balance Posting Execution Report EAS – Oracle Apps .

Period Close Process Transferring Transactions to Oracle GL GL interface table Run Journal Import from GL or AR Journal entry Post journal entries in GL to update account balances GL_JE_BATCHES GL_JE_HEADERS GL_JE_LINES EAS – Oracle Apps .

Journal batches will be Journal batches will be transferred at a later time transferred at a later time when Run Journal Import is when Run Journal Import is submitted from Oracle submitted from Oracle General Ledger. code in a category. GL_INTERFACE tables. Ledger period. Select Yes in the Run Journal Select Yes in the Run Journal Import field to populate the Import field to populate the GL_INTERFACE tables and GL_INTERFACE tables and import journal batches into import journal batches into Oracle General Ledger. (N) SetupExpendituresExpenditure Types EAS – Oracle Apps . code. General Ledger. Oracle General Ledger. Select Detail to Select Detail to transfer journal entry transfer journal entry transaction line items transaction line items for each account for each account code in a category. Select No to populate the Select No to populate the GL_INTERFACE tables. Specify GL start and end Specify GL start and end dates in an open receivables dates in an open receivables period and an open or future period and an open or future enterable Oracle General enterable Oracle General Ledger period.Period Close Process Running GL Interface Select Summary to Select Summary to transfer transaction transfer transaction totals by account totals by account code.

Compare this report to your Sales and Receipt Journal totals and verify that they match. Note: Be sure to use the same General Ledger Date ranges for the two journals and the GL transfer. EAS – Oracle Apps .Period Close Process Reconciling the GL Transfer Process • • The General Ledger Interface produces an execution report that shows you the total debits and credits transferred from Receivables to the General Ledger Interface table.

Receivables Setup EAS – Oracle Apps .

Enter the First Installment option for items assigned to this payment term. Uncheck to disallow customers to take discounts for partial payments on items associated with this payment term Enter the Base Amount for this payment term. Customers who have invoices that fall due before the cutoff day of the invoice payment terms receive invoices on the day that you specify in the Due: Day of Month field for the current month. The base amount is the denominator for the ratio Receivables uses to determine the amount due for installments of invoices assigned to this payment term. (N) SetupTransactions Payment Terms EAS – Oracle Apps If this payment term uses proxima terms. Enter a number of Print Lead Days to enable AR to print this transaction x number of days before the due date. This indicates how Receivables will allocate the freight and tax charged to transactions using this payment term. check the Credit Check box. . enter the day to start the new billing cycle for the next month in the Day of Month field (Cutoff Day region).Receivables Setup Payment Terms To associate a credit check with this payment term. where x is the number of days entered here. The default is 100. Customers who have invoices with payment terms that fall due after the terms' cutoff day receive invoices on the day that you specify in the Due: Day of Month field for the next month of each of these terms. Enter the Discount Basis you want Receivables to use when calculating discounts for invoices. The default is the value entered in the System Options window. Oracle Order Management uses this information to determine when to place an order on hold. check the Last Day of Month check box. To create a payment term to use with consolidated billing invoices that includes all transactions created during the month specified.

If you are defining proxima terms and you entered a value for Day of Month. Enter the Date on which payment is due for this installment term (optional). Enter the Relative Amount for this payment term. this number indicates the number of days after the invoice date that an installment is due. enter the Months Ahead to which this installment term of the proxima terms refer. If you do not complete this field.Receivables Setup Payment Terms If you are defining proxima terms. (N) SetupTransactions Payment Terms EAS – Oracle Apps . This is the numerator of the ratio that Receivables uses to determine the amount due for this installment of these payment terms. enter the Day of Month that payment is due for this installment term. For split payment terms. Enter the number of Days after the invoice date that payment is due for this installment term (optional). enter a value for either Due Days or both Day of Month and Months Ahead.

(N) SetupTransactions Payment Terms Discounts EAS – Oracle Apps . enter the Date. day of the Month.Receivables Setup Payment Terms – Discounts Enter the discount percentage and number of Days for this payment term. and the number of Months Ahead for this discount's expiration date. To limit the period of time that the discount for this installment's discount line will be active. Receivables uses these values to calculate the discount date during invoice entry.

This field controls tax charges. This field is used to control freight charges. Accept these defaults or enter other accounts when commitments are entered. Use this field to determine whether to restrict the direction of the transaction balances when applying payments. This field determines whether to allow over applications against items with this transaction type. These fields control posting to your general ledger and the updating of customer balances. These are default accounts used by the Transactions window. This is the transaction type used for credit memos that reference a commitment. This field is used to specify the creation sign of transactions. The transaction type used for invoices that reference a commitment.Receivables Setup Transaction Types The class is used to distinguish transaction types. (N) SetupTransactions Transaction Types EAS – Oracle Apps .

Receivables displays a warning message if the credit memo type you choose has Post to GL or Open Receivable set to No. This field is set to Positive Sign when transaction types for commitments are defined. These are default accounts used by the Transactions window. Receivables sets this field to No when transaction types for commitments are defined. use a class of either Deposit or Guarantee. then all credit memos that reference this deposit must be assigned to this credit memo type. (N) SetupTransactions Transaction Types EAS – Oracle Apps . You should choose a credit memo type that has Post to GL and Open Receivable set to Yes. This field is set to No when transaction types for commitments are defined. Receivables displays a warning message if the invoice type you choose has Post to GL or Open Receivable set to No. This is the transaction type used for invoices that reference a commitment.Receivables Setup Transaction Types – Commitments When defining commitment types. then all invoices that reference this deposit would be assigned to this invoice type. If you create a deposit. If you create a deposit. You should choose an invoice type that has Post to GL and Open Receivable set to Yes. This is the transaction type used for credit memos that reference a commitment. You can accept these defaults or enter other accounts when you enter your commitments.

check the Automatic Transaction Numbering box and enter a Last Number. this is the default transaction type.Manual Check the Automatic Batch Numbering box and enter a Last Number to automatically number new manual batches created using this source Enter a Type of 'Manual' To automatically number new transactions created using this source. When you choose a batch source during transaction entry.Receivables Setup Transaction Sources . You can use automatic transaction numbering with both Imported and Manual sources. Check to use the same value for both the document number and the transaction number for transactions assigned to this source To number credit memos created against invoices and commitments with this source differently than the invoices or commitments they are crediting. Enter the Standard Transaction Type for this batch source. (N) SetupTransactions Sources EAS – Oracle Apps .

Check to use the same value for both the document number and the transaction number for transactions assigned to this source To number credit memos created against invoices and commitments with this source differently than the invoices or commitments they are crediting.' To automatically number new transactions created using this source. check the Automatic Transaction Numbering box and enter a Last Number. When you choose a batch source during transaction entry.Receivables Setup Transaction Sources . Enter the Standard Transaction Type for this batch source. You can use automatic transaction numbering with both Imported and Manual sources. this is the default transaction type. (N) SetupTransactions Sources EAS – Oracle Apps .Imported Check the Automatic Batch Numbering box and enter a Last Number to automatically number new manual batches created using this source Enter a Type of 'Imported.

' Enter a Grouping Rule to use for a transaction line (optional). Check the Create Clearing box if you want AutoInvoice to require that the revenue amount for each transaction line is equal to the selling price times the quantity specified for that line. Indicate whether sales credits can be entered for transactions using this source by checking or unchecking the Allow Sales Credit box. enter 'Adjust' in the GL Date in a Closed Period field. Specify how you want AutoInvoice to handle imported transactions with Invalid Lines by entering either 'Reject Invoice' or 'Create Invoice. To have AutoInvoice automatically adjust the GL dates to the first GL date of the next open or future enterable period. An invalid tax rate is one in which the imported transaction's tax rate does not match its tax code. Enter 'Reject' if you want AutoInvoice to reject the transaction. Enter 'Reject' to reject these transactions. Specify how you want AutoInvoice to handle imported transactions that have lines in the Interface Lines table that are in a closed period. Enter 'Correct' if you want AutoInvoice to automatically update the tax rate that you supplied to the one that you defined previously for the tax code.Receivables Setup Transaction Sources . (N) SetupTransactions Sources EAS – Oracle Apps .Imported Specify how you want AutoInvoice to handle imported transactions that have Invalid Tax Rates. Use this option to distribute revenue on an transaction in an amount that is not equal to the transaction line amount.

Receivables Setup Transaction Sources .  Choose 'None' for no validation.  Choose ID to use its internal identifier.Imported Choose either 'Value' or 'ID' for each option to indicate whether AutoInvoice validates customer information for this batch source using a value or identifier.  Choose Value to import a record into AutoInvoice tables using its actual name. (N) SetupTransactions Sources EAS – Oracle Apps .

rule start date.Receivables Setup Transaction Sources . or None to indicate how AutoInvoice validates your Invoice and Accounting Rule data for this batch source. order date and the default date that you supply when you submit AutoInvoice.Imported Choose ID. Choose either 'Amount' or 'Percent' to indicate how you want AutoInvoice to validate your Revenue Account Allocation data for this batch source. Value. Choose either 'Id' or 'Value' to indicate whether AutoInvoice validates your Payment Terms for this batch source using identifiers or values. Check the Derive Date check box to derive the default rule start date and default GL date from the ship date. (N) SetupTransactions Sources EAS – Oracle Apps . Choose either 'Id' or 'Segment' to indicate whether you want AutoInvoice to validate the identifier or the flexfield segment for this batch source.

numbers. or values for this batch source.Imported Choose how AutoInvoice should validate data. and revenue credit. revenue credit types. or values for this batch source. (N) SetupTransactions Sources EAS – Oracle Apps . ID. ID. or Value to validate information using identifiers. or Value to validate information using identifiers.  Choose Number. numbers. Choose to validate Revenue Credits based on either Amount or Percent.Receivables Setup Transaction Sources .  Choose 'None' for no validation Choose how you want AutoInvoice to validate data for agents. Choose Number.

Freight. on-account credits. Receivables uses the tax code you enter here along with your AutoAccounting rules to determine the default tax account for invoices with this standard line. onaccount credit. chargebacks. Choose a line type of Chargeback Line. Line. debit memo reversal. Charges. and invoices you create using this standard line. If you are defining a standard invoice line and AutoAccounting depends on tax codes. chargeback. Enter the Unit List Price for this memo line (optional).Receivables Setup Standard Memo Lines Enter the Name and a Description of this memo line. or invoice. or Tax. If the type of this memo line is 'Line. Receivables displays this price on the debit memos. Receivables prints this description on your debit memo. Enter the Accounting Rule to use with this standard line (N) SetupTransactions Memo Lines EAS – Oracle Apps . Enter the ad hoc tax code to associate with this standard line (optional). Receivables defaults the unit of measure to this value when you choose this standard line item during invoice or memo entry.' enter a Unit of Measure. commitment. Debit Memo Receipt Reversal.

The sum of all periods for this type must equal 100 percent. Choose from any of the Period Types defined If this accounting rule type is 'Accounting. Fixed Duration.' enter the Number of Periods to use for the accounting rule schedule If this accounting rule type is 'Accounting. (N) SetupTransactions Accounting Rules EAS – Oracle Apps . Fixed Duration.' and Specific Date is chosen as the period. Receivables uses the number of periods passed through AutoInvoice or entered manually in the Transaction window to determine the payment schedule of the accounting rule.' do not enter any information.Receivables Setup Invoicing and Accounting Rules Use the Accounting. Variable Duration type to recognize revenue by a percentage for the first period. Fixed Duration type to recognize revenue evenly over a specific number of periods. enter specific dates for each period of the revenue recognition schedule for this rule. If this accounting rule type is 'Accounting.' Receivables displays a rule schedule according to the period and number of periods entered. Revenue can be spread evenly or a percentage can be specified for each period. Variable Duration. Enter the Period to use for the accounting rule schedule. If this accounting rule type is 'Accounting. Use the Accounting. The remaining revenue is spread evenly across the number of periods you specify during transaction entry. Fixed Duration.

Enter the priority of the transaction attribute in the Sequence field. debit memos.Receivables Setup AutoInvoice – Line Ordering Rules Enter a Name and Description for this rule. Enter either 'Ascending' or 'Descending' to specify whether you want this transaction attribute to be ordered from least to greatest (Ascending). (N) SetupTransactions Autoinvoice Line Ordering Rules EAS – Oracle Apps . Receivables uses the transaction attributes you specify to determine how AutoInvoice orders invoice lines when it groups the transactions that it creates into invoices. and credit memos. Enter the type of this line ordering attribute. or greatest to least (Descending). Enter the Transaction Attribute to use to order your invoice lines. Enter a higher number to specify a lower priority transaction attribute for this invoice line ordering rule.

Enter the Transaction Class to define for this grouping rule. Debit Memo. The invoice line ordering rule tells AutoInvoice how to order transaction lines within this grouping rule.Receivables Setup AutoInvoice – Grouping Rules Enter a Name and Description for this grouping rule. Receivables ensures that you do not assign duplicate transaction class grouping characteristics to your grouping rule. (N) SetupTransactions Autoinvoice Grouping Rules EAS – Oracle Apps . Enter any Optional Grouping Characteristics you want to use to group your transactions. Choose from the following classes: Invoice. Enter the invoice line ordering rule for this grouping rule (optional). or Credit Memo.

Enter a minimum approval amount in this currency for this user. Enter the Reason for which the user has got the approval limits Enter a maximum approval amount in this currency for this user. You can define multiple user approval limits for each currency defined in your system. Enter the document type for which the approval limit is being set for the User If you specified a Document Type of Credit Memo. You can enter either a positive or negative amount. You can enter either a positive or negative amount. but the To Amount must be equal to or greater than the From Amount.Receivables Setup Approval Limits Enter the Username of the person for whom you are defining approval limits. Enter a Currency code. indicate whether this approver is the primary approver for this range by checking the Primary box. (N) SetupTransactions Approval Limits EAS – Oracle Apps . or select from the list of values. but the From Amount must be less than or equal to the To Amount.

An expenditure type class tells Oracle Projects how to process an expenditure item. An expenditure type class tells Oracle Projects how to process an expenditure item.Receivables Setup Auto Accounting An expenditure type class tells Oracle Projects how to process an expenditure item. Oracle Projects predefines all expenditure type classes. Oracle Projects predefines all expenditure type classes. (N) SetupTransactions AutoAccounting EAS – Oracle Apps . Oracle Projects predefines all expenditure type classes. An expenditure type class tells Oracle Projects how to process an expenditure item. An expenditure type class tells Oracle Projects how to process an expenditure item. Oracle Projects predefines all expenditure type classes. Oracle Projects predefines all expenditure type classes.

You can only define one activity of this type. Receivables assigns shortterm debt receivables activities to bills receivable remittance payment methods.Receivables Setup Receivable Activities An activity's type determines whether it uses a distribution set or GL account and in which window your activity appears in the list of values. You can choose from the following types: Adjustment: Used in the Adjustments window. Miscellaneous Cash: Used in the Receipts window when entering Miscellaneous transactions. Finance Charge: Used in the Customers and System Options window. Use this type of activity to adjust a transaction if payment is received after the discount period (determined by the transaction's payment terms). You must create at least one activity of this type. Short Term Debt: Used in the GL Account tabbed region of the Remittance Banks window. Unearned Discount: Used in the Adjustments and the Remittance Banks windows. Bank Error: Used in the Receipts window when entering Miscellaneous transactions. Create at least one activity of this type. Earned Discount: Used in the Adjustments and the Remittance Banks windows. Define a finance charge activity if finance charges are included on statements or dunning letters. The short-term debt account records advances made to creditors by the bank when bills receivable are factored with recourse. Use this type of activity to adjust a transaction if payment is received within the discount period (determined by the transaction's payment terms). (N) Setup Receipts Receivable Activities EAS – Oracle Apps . Use this type of activity to help reconcile bank statements using Oracle Cash Management.

or select from the list of values. You cannot choose this option if the activity Type is Miscellaneous Cash or Finance Charges. use this tax code to account for tax on miscellaneous payments. enter a Distribution Set. The Liability tax code is your deductible account (tax paid).  Invoice: Distribute the tax amount to the tax accounts specified by the tax code on the invoice. Enter an Activity GL Account. If the activity type is Miscellaneous Cash. (N) Setup Receipts Receivable Activities EAS – Oracle Apps . If the activity type is Miscellaneous Cash and you specified a tax Code Source of Activity. Specify a Tax Code Source to indicate where Receivables derives the tax code for this activity. or select from the list of values. use this tax code to account for tax on miscellaneous receipts.  None: Allocates the entire tax amount according to the GL Account Source you specified. Choose this option if you do not want to separately account for tax.Receivables Setup Receivable Activities (Contd…) Indicate how Receivables should derive the accounts for the expense or revenue generated by this activity by specifying a GL Account Source. The Asset tax code is your collected tax account (tax received). Choose one of the following:  Activity: Allocate the tax amount to the Asset or Liability tax accounts specified by the Receivables Activity. you cannot enter a value here. If the activity type is Miscellaneous Cash and the GL Account Source is Distribution Set. enter an Asset and Liability tax code. or select from the list of values.

Receivables Setup AutoCash Rule Sets Enter the Name and Description of this AutoCash rule set. Earned and Unearned: Customer can take both earned and unearned discounts. Choose from: Earned Only: Customer can take earned discounts according to the receipt terms of sale. None: Customer cannot take discounts If this rule set will include the Apply to the Oldest Invoice First rule. An unearned discount is one taken after the discount period passes. You cannot choose this option if the system option Unearned Discounts is set to No. Check to include finance charges when calculating customer's open balance Check to include items in dispute when calculating customer's open balance Enter the type of Discount you want to automatically give to your customer for this AutoCash Rule Set. Check to automatically apply partial receipts when using the Apply to the Oldest Invoice First rule Enter one or more AutoCash Rules for this AutoCash rule set (N) Setup Receipts AutoCash Rule Sets EAS – Oracle Apps . choose how you want to apply any Remaining Remittance Amount.

Enter the Account segments for each distribution set account you create for your distribution set. Receivables generates general ledger distributions using the account information assigned here. Enter the receipt percentage to allocate to this distribution set account. (N) Setup Receipts Distribution Sets EAS – Oracle Apps .Receivables Setup Distribution Sets Enter the Name and Description for this distribution set.

Enter a Payment Method. choose Automatic Batch Numbering. The receipt class determines the required processing steps for receipts you create using this batch source (confirmation. To associate a remittance bank with this receipt batch source. The payment method determines the accounting for automatic and manual receipts. and bank clearance). (N) Setup Receipts Receipt Sources EAS – Oracle Apps . remittance. choose Manual Batch Numbering.Receivables Setup Receipt Sources Choose whether the receipt is created manually or automatically Enter a Receipt Class. To manually enter batch numbers for receipt batches you create using this source. To have Receivables automatically assign sequential batch numbers to receipt batches you create using this source. enter a Bank Account.

Enter Earliest or Latest in the Derive Maturity Date field to indicate whether to derive the maturity date for a bill receivable from the earliest or latest due date of all transactions grouped into the bill. Check the Inherit Transaction Number box to use the transaction number as the receipt number Enter the Grouping Rule to use for this payment method. Enter to run a printing program when you format remittance batches for receipts remitted to you using this payment method. choose a Remittance Method. Choose a Clearance Method to require receipts created using a payment method assigned to this receipt class to be reconciled before posting them to your cash account in the general ledger. Check the Debit Memos Inherit Receipt Numbers box. If the Require Confirmation box is checked. Check the Notes Receivable box to create a Notes Receivable receipt class Check to require automatic receipts assigned to this receipt class to be confirmed before they can be remitted Enter the Payment Method to assign to this receipt class.Receivables Setup Receipt Classes – Automatic Choose a Creation Method of Automatic. Enter the bills receivable Transaction Type for this payment method. . (N) Setup Receipts Receipt Classes EAS – Oracle Apps Enter the number of days before the invoice due date that a transaction payment schedule can be exchanged for a bill receivable. if you want debit memo reversals of receipts applied to a bill receivable remitted with this payment method to inherit the receipt number.

(N) Setup Receipts Receipt Classes EAS – Oracle Apps . if you want debit memo reversals of receipts applied to a bill receivable remitted with this payment method to inherit the receipt number. Choose a Clearance Method to require receipts created using a payment method assigned to this receipt class to be reconciled before posting them to the cash account in the general ledger. Check the Debit Memos Inherit Receipt Numbers box. Enter the Payment Method to assign to this receipt class. Check to require receipts assigned to this receipt class to be confirmed before they can be remitted If the Require Confirmation box is checked.Receivables Setup Receipt Classes – Manual Check the Notes Receivable box to create a Notes Receivable receipt class Choose a Creation Method of Manual. choose a Remittance Method.

EFT Number. Payables uses this information to identify the bank branch in payment formats using electronic payment methods. The Electronic Data Interchange (EDI) location code for this bank. The name of the bank branch.Receivables Setup Banks Name. The combination of Bank Number and Branch Number must be unique. The number of the bank branch. if you have installed it. Number. This number is used to identify your organization on any EFT transmissions with the bank. EDI ID Number. Name. The system uses this information to identify the bank in payment formats that use electronic payment methods. Type. You must enter a value in this field if you will use this bank for payments with Oracle eCommerce Gateway. in creating positive pay files. Number. leave this field blank. You can enter an alternate name for your bank if you enable the AP: Enter Alternate Fields profile option. Enter either Bank or Clearing House to indicate what type of bank branch you are defining. Identification number of the bank. The name of the bank. Institution. If you have not installed Oracle Energy. Your organization's EFT (electronic funds transfer) user number. The banking organization to which this branch belongs. EDI Location. Enter address information for your bank account in this region. and when laser printing the MICR line on checks. This field is used only by Oracle Energy. If you do not enable this option. (N) Setup Receipts Banks EAS – Oracle Apps . Alternate Name. the Alternate Name field will not appear.

Transmission Code. Password. This custom file contains the extensions that the Automatic Bank Transmission feature uses to modify the payment file and communicate directly with your bank. Bank Payment File. Protocol. Identifier by which the transmitting entity (your enterprise) is known to the bank. Suffix of the confirmation file name. Prefix added to the payment file name. you select this code when you create a transmittable payment document. Prefix of the confirmation file name. Confirmation File Prefix. Program. Bank Confirmation File. Payment File Prefix.txt.Receivables Setup Banks – Transmission Details Username. Extension added to the payment file name. Workflow role assigned to the Payables user who should receive an email notification that the confirmation file was received or that there was a transmission error. Local Confirmation File. . Confirmation E-mail. Confirmation File Extension. ACH. Transmission E-mail. Bank-assigned password used to access the bank's system directory. For example. Workflow role assigned to the Payables user who should receive an e-mail notification that the payment file was sent or that the payment file transmission failed. Confirmation File Suffix. Bank's directory from which the confirmation files are retrieved. Payment File Suffix. External Identifier. For example. Local Payment File. Extension of the confirmation file name. Bank-assigned login name used to access the bank's system directory. (N) Setup Receipts Banks EAS – Oracle Apps . Unique name assigned to the transmission setup. You also select this code when you submit a transmission program. Suffix added to the payment file name. Bank's directory to which the payment file is delivered. Local directory where the bank's confirmation files are stored. Local directory where the modified payment file is stored. Your bank's custom transmission program. This field is case-sensitive. Payment File Extension. Bank's required protocol by which files are transferred. In the Payment Documents window.

Local directory where the payment exceptions reports are placed. Bank's directory from which the payment exceptions reports are retrieved.Receivables Setup Banks – Transmission Details Workflow role assigned to the user who should receive an e-mail notification that the payment exceptions reports were retrieved or that there was a transmission error. Extension of the payment exceptions file. Suffix of the payment exceptions file. Prefix of the payment exceptions file. (N) Setup Receipts Banks EAS – Oracle Apps .

Receivables Setup Banks – Transmission Details Workflow role assigned to the user who should receive an e-mail notification that the previous day bank statement file was retrieved or that the previous day bank statement file transmission failed. Suffix added to the previous day bank statement file name. For example. Workflow role assigned to the user who should receive an e-mail notification that the intra-day bank statement file was retrieved or that the intra-day bank statement file transmission failed.ora file.ora file. Suffix added to the intra-day bank statement file name. . Bank's directory from which the intra-day bank statements are retrieved. BAI. This directory path must be defined in the init. Local directory where the intraday bank statement files are placed. (N) Setup Receipts Banks EAS – Oracle Apps . For example. Local directory where the previous day bank statement files are placed. . Bank's directory from which the previous day bank statements are retrieved.dat. Prefix added to the previous day bank statement file name to distinguish the type of file. Prefix added to the intra-day bank statement file name to distinguish the type of file. For example. Extension added to the previous day bank statement file name to distinguish the type of file.dat. This directory path must be defined in the init. Extension added to the intra-day bank statement file name to distinguish the type of file. BAI. For example.

Upon confirmation. Enter the bank errors account associated with the bank account. Enter the cash clearing account associated with the bank account. If Automatic Receipts are used and receipt information is to be sent to the customer before applying the receipt. (N) Setup Receipts Banks EAS – Oracle Apps . Enter the bank charges account associated with the bank account. the receivable is maintained in the Accounts Receivable account until it is confirmed by the customer. This value is provided by the financial institution. Account Type. The default value is your functional currency. Enter the default value for the future dated payment account. Type of your bank account. and Currency must be unique for each bank. This account must be an asset account. The value used to validate the authenticity of the bank account number according to country specific bank account validation requirements. The bank account identification number. Account Use. Currency. Bank Branch Number. it is reversed from the Accounts Receivable account and placed into this account. Enable this option if the bank account belongs to an organization that receives payments for multiple suppliers Enter the cash account associated with the bank account. Indicates the account holder of this account.Receivables Setup Bank Accounts The name used to refer to the bank account. Currency for a bank account. The combination of Bank Account Number.

Enter the Remitted Receipts account associated with the bank account.Receivables Setup Bank Accounts Enable this option if you want to use this bank account to enter receipts in multiple currencies. Enter the Unapplied Receipts account associated with the bank account. Enter the short term debt account associated with the bank account. (N) Setup Receipts Banks EAS – Oracle Apps . Enter the on Account Receipts account associated with the bank account. Enter the earned discounts receivable activity associated with the bank account. Enter the unidentified Receipts account associated with the bank account. Enter the Unearned discounts receivable activity associated with the bank account. Enter the factored receipts account associated with the bank account. Enter the cash clearing account associated with the bank account.

enter the account you want Payables to use when creating accounting entries for realized exchange rate gain/loss on foreign currency payments. Maximum Payment. If you will allow zero-amount payments from this bank account. If you use Automatic Offsets and you want to associate multiple companies with this bank account. then enable this option. Minimum Payment. Allow Zero Payments. If the bank account is a foreign currency or multiple currency account. The largest currency outlay that you allow for a payment batch for this bank account. Pooled Account. (N) Setup Receipts Banks EAS – Oracle Apps Realized Gain. The largest payment amount that you allow in a payment batch.Receivables Setup Bank Accounts Maximum Outlay. Multiple Currency Payments. The lowest payment amount that you allow in a payment batch. enable this option. Enable this option if you want to use this bank account to pay invoices entered in multiple currencies. .

Choose Payables Payments or Receivables Receipts to reconcile statement items to transactions in Oracle Payables or Oracle Receivables. The transaction type determines how Cash Management will match and account for transactions with that code. Enter the Code used by the bank. Choose Journal from the list of values to reconcile statement items with the assigned transaction code to General Ledger journals. (N) Setup Receipts Banks Bank Codes EAS – Oracle Apps Enter a Transaction Source for payment and receipt transactions.Receivables Setup Bank Codes Select a transaction Type from the poplist. Choose Open Interface to reconcile statement items to settlements in Oracle Treasury or external transactions in the Reconciliation Open Interface. Enter the number of Float Days that you want Cash Management to add to or subtract from the statement date to create an anticipated value date for automatic lockbox receipts. .

Receivables Setup Bank Accounts – Payables Documents Enter a name for the payment document that is unique for the bank account. Enter the number of Setup Checks you want Payables to print at the beginning of each automatic payment batch or Quick payment. (N) Setup Receipts Banks Payable Documents EAS – Oracle Apps Enter to void a range of payment documents . In the Last Available Document Number field. Enter in the Last Document Number field the last payment document number you used on a payment document. enter the last payment document number available for a payment document. assign a Document Category. If the sequential numbering feature is used. Select a Disbursement Type and Payment Format.

If you want to use the payment document for future dated payments. If you use the future dated payment account from the payment document rather than the supplier site. set the Future Date Use option to either Allowed or Mandatory. then enter the account.Receivables Setup Bank Accounts – Payables Documents If you have enabled Oracle Cash Management integration for reconciliation. (N) Setup Receipts Banks Payable Documents EAS – Oracle Apps . optionally override the GL Accounts in the GL Accounts region. then in the Future Dated payments tabbed region.

Receivables Setup Auto Lockbox Enter the lockbox Number provided by the bank. Enter the receipt Batch Source for this lockbox. This number uniquely identifies the bank branch that sends lockbox information. address. Enter a batch source that uses automatic numbering. Receivables enters the bank name and account. and accounting flexfield information associated with this batch source. Enter the Bank Origination Number provided by the bank. (N) Setup Receipts Lockboxes Lockboxes EAS – Oracle Apps . contact person.

otherwise.Receivables Setup AutoLockbox Enter the Batch Size the Lockbox Validation program should assign to each receipt batch. (N) Setup Receipts Lockboxes Lockboxes EAS – Oracle Apps . The matching date will correspond to either the transaction. Choose whether to Match on Corresponding Date for transactions in this Lockbox transmission. purchase order. depending on the Match Receipts By method chosen. AutoLockbox will only validate the receipt if the billing location is provided. or consolidated billing invoice date. Choose a Match Receipts By method. If this box is checked. Lockbox will import and validate these receipts successfully. sales order. enter an Exchange Rate Type. This source determines the general ledger date for receipts in this lockbox. Check to enable the Lockbox Validation program to use the debit item number to determine a customer Choose how this Lockbox will handle receipts that were identified by the customer or MICR number but could not be fully applied because of invalid transaction numbers. Lockbox uses this value to determine what type of matching numbers will be used in this transmission. The default is the payment method associated with the receipt batch source entered. Enter your GL Date Source. Enter the Receipt Method to assign to this lockbox. If exchange rate type is not specified in the bank file.

and deposit time. lockbox amount. Receivables combines the overflow and payment records to create a logical record to submit payment applications. •Transmission Header: A Transmission Header marks the beginning of a specific data file. batch record count. •Receipt: A Payment usually contains information such as MICR number. Transmission Headers usually contain information such as destination account. check number. invoice number. and remittance amount. The bank defines this value and uniquely identifies each type of record in the bank file. Enter an Identifier that uniquely identifies each record type in a transmission format. •Lockbox Header: A Lockbox Header marks the beginning of a specific lockbox. or chargeback number. Batch Headers usually contain information such as batch number. debit memo number. •Lockbox Trailer: A Lockbox Trailer marks the end of a specific lockbox. •Transmission Trailer: A Transmission Trailer marks the end of a specific data file. Batch Trailers usually contain information such as batch number. and batch amount. overflow indicator. deposit date. origination number. and lockbox record count. •Overflow Receipt: An Overflow Payment usually contains invoice information for a specific payment such as batch number. •Batch Trailer: A Batch Trailer marks the end of a specific batch. lockbox number. •Batch Header: A Batch Header marks the beginning of a specific batch. and lockbox number. deposit date. •Service Header: Service Header records contain general information about the transmission. item number. deposit date. Lockbox Trailers usually contain information such as lockbox number. (N) Setup Receipts Lockboxes Transmission Formats EAS – Oracle Apps . sequence number. Enter the Record Type associated with this identifier.Receivables Setup Lockbox–Transmission Formats Enter a Name and Description for this transmission format. and debit item amounts. Lockbox Headers usually contain information such as destination account and origination number. batch number. Transmission Trailers usually contain information such as total record count. item number.

This field is required when Field Type is either Deposit Date or Receipt Date. enter the Time format the bank uses. This field is required when Field Type is Deposit Time. Enter the Field Type to assign to the start and end positions Enter a value that indicates that there are additional overflow records for the transmission record If the field type is related to time. Enter either Yes or No in the Format Amount field to indicate if Receivables should reformat the amount transmitted (N) Setup Receipts Lockboxes Transmission Formats EAS – Oracle Apps .Receivables Setup Lockbox – Transmission Formats Enter Start and End Position numbers for this record type. Enter the type of character that the bank places in the extra spaces for this field type in the Fill Symbol field. or select from the list of values.' If the field type is related to a date. Use field descriptions to help recognize what information is contained in a particular field type. Enter either Left or Right in the Justify field to indicate from which side Receivables will start reading data in the transmission field. enter the Date format your bank uses. Enter a Description for the field type defined (optional). Valid values are 'Blank' or 'Zero. These positions determine how Receivables identifies the starting and ending position of the field type when data from bank file is imported.

This information appears on dunning letters if they are entered when formatting dunning letters. Enter a Correspondence Name and Telephone Number for this collector (optional). If the Credit Memo Request Approval workflow is used. Receivables uses this information to ensure that the collector is also an employee and therefore can receive workflow notifications.Receivables Setup Collectors Enter a Name and Description for this collector. enter the collector's employee name or select it from the list of values. (N) Setup Collections Collectors EAS – Oracle Apps .

Past Due. Enter a Sequence Number to reflect the order in which Receivables prints the aging bucket period. enter the starting day number in the Days From field. Past Due: Display transactions that have a number of days past due in the range you specify for this line. Credit Snapshot: Receivables displays this aging bucket in the list of values of the Print Collections Report window when the Customer Credit Snapshot report is printed. This aging bucket appears on your statements. or Future. Dispute and Pending Adjustments: Display transactions that are in dispute and transactions that have pending adjustments in this line. Statement Aging: Use this type to define an aging bucket with five periods. If this line type is Current. Enter the Type of aging bucket line being defined.Receivables Setup Aging Buckets Choose the Type of aging bucket being defined. (N) Setup Collections Aging Buckets EAS – Oracle Apps . You can define as many statement aging buckets as you need. or Future. Future: Display transactions that will be due in the future. 7-Bucket Aging: Use this type to define an aging bucket with seven periods. Choose from the following 4-Bucket Aging: Use this type to define an aging bucket with four periods. Receivables displays your active statement aging buckets as list of values choices in the Print Statements window. If this line type is Current. Enter the column headings to appear in the report above the bucket being defined. Enter a Name for this aging bucket. Enter a maximum of fifteen characters for each column heading. Past Due. Dispute Only: Display transactions that are in dispute with your customer. enter the ending day number in the Days To field. Pending Adjustment Only: Display transactions that have pending adjustments. Choose from the following types: Current: Display transactions that are not yet due.

Receivables Setup Receivable Lookup Codes An expenditure type class tells Oracle Projects how to process an expenditure item. Oracle Projects predefines all expenditure type classes. (N) Setup System Quick Codes Receivables EAS – Oracle Apps .

Receivables debits the cash account and credits the receivables account upon payment of a debit item. and chargebacks. After you enable Header Level Rounding and save your work. enter the Unallocated Revenue Account. debit memo. This allows processing of transactions being posting in smaller groups to ensure that you do not run out of rollback space during posting. To import the batches of transaction records that post into general ledger. Enter the Name of the receivables accounting set of books. Receivables debits cash and credits revenue when using the Cash Basis method. check the Automatic Journal Import box. Enter 'Cash Basis' to recognize revenue at the time payment is received for an invoice.Receivables Setup System Options – Accounting Enter a Finance Charge Activity. Enter 'Accrual' to record revenue from invoices. Enter the Tax Account to use as the default value in the Tax Codes and Rates window. If the accounting method is Accrual. If the accounting method is Cash Basis. you cannot disable the feature. Enter a Cross Currency Rounding Account. Receivables uses this account to record any rounding error amounts created during a cross currency receipt application for currencies that have a fixed rate relationship. enter the Realized Gains and Realized Losses Accounts. When this method is used. (N) Setup System System Options Accounting EAS – Oracle Apps . Enter the number of Days per Posting Cycle. Enter the Accounting Method to use for the set of books. Receivables uses this account when cash receipt is applied with a balance other than zero to an invoice with a zero balance. Receivables uses this account to record any rounding differences that occur when converting foreign currency transactions to the functional currency. or chargeback. Receivables posts changes in the functional currency to the Realized Gains or Losses account in GL if there are differences in exchange rate gains or losses. debit memos. Define a Header Rounding Account and enable Header Level Rounding (optional).

Enter the Tax Vendor Views to use to calculate tax. or select one from the list of values. Enter the Invoice Printing method to use. Choose a Calculation Level. Enter the Postal Code Range to be the default value when entering sales tax rate assignments in the Tax Locations and Rates window. This is the method Receivables will use when printing tax amounts on invoices. check the Allow Override box. Choose Line to calculate tax for each invoice line (this is the default). Enter your Reporting Currency (this is the same as your functional currency). To be able to specify Tax Calculation and Tax Rounding at the customer or site level. Enter a Tax Registration Number to print on customer invoices. Choose Header to calculate tax once for each invoice for each rate. This option is only valid for addresses in the home country. enter a value for the Sales Tax Geo Override. Choose a Rounding Rule. check the Compound Taxes box. Choose either 'Sales Tax' or 'VAT' Enter the sales tax Location Flexfield Structure. Use this to validate customer addresses as well as calculate sales tax based on the customer's shipping address.Receivables Setup System Options – Tax Enter the Tax Method. To compound taxes in Receivables. Enter the standard Precision to use for tax calculations in this currency. Check the Inclusive Tax Used box to use inclusive tax codes. Enter the type of Address Validation to use. If the sales tax vendor is Taxware Sales/Use Tax System. Enter the Minimum Accountable Unit for tax rounding in this currency. (N) Setup System System Options Tax EAS – Oracle Apps .

you cannot set the Default Tax and the Tax fields in the Transaction window to 'Exempt'. This hierarchy determines the order in which Receivables derives a default tax rate when you manually enter transactions or import them using AutoInvoice. (N) Setup System System Options Tax Defaults and Rules EAS – Oracle Apps . Check this box to include customer exemptions when calculating tax for your transactions. Check this box to use the tax rate you defined for specific products based on the customer's Ship-To address. Use the Tax Exemptions window to exempt customers and items from specific tax. If you do not check this box.Receivables Setup System Options – Tax Defaults and Rules Choose whether to Enforce Tax from the Revenue Account. Use the Tax Exemptions window to exempt customers and items from specific tax. Use the Item Tax Rate Exceptions window to enter tax rates for specific items based on Ship-To address. Check to enable the tax engine to calculate tax for each imported credit memo. If the Tax Method is VAT. Check this box to include item exemptions when calculating tax for your transactions. enter a default Tax Code Define Tax Code Defaults and hierarchy by checking the appropriate boxes and entering a sequence number for each.

Check to allow transactions to be deleted from Receivables after they have been saved Check to allow receipt applications to debit items of unrelated customers. Enter the Accounting. and Territory Flexfield segments that are most often selected by AutoInvoice. Enter a Log File Message Level. Check to automatically purge the AutoInvoice Interface tables after running AutoInvoice Check to automatically assign unique numbers to customers when new customers are defined Check to automatically assign numbers to your customer's business purposes Check to automatically create a reciprocal relationship between two customers when you are defining customer relationships Choose when to generate sequential number if Document sequencing is enabled. Enter the default Grouping Rule Name you want AutoInvoice to use. the greater the detail. Enter the Maximum Memory (in bytes) to allocate to AutoInvoice for validation. Receivables uses this information to increase AutoInvoice performance. This number (from 0 to 3) indicates the amount of detail you want AutoInvoice to display in the AutoInvoice log file. Check to Show Consolidated Billing Number.Receivables Setup System Options – Transaction and Customers Check to allow updates to transactions that have been printed. (N) Setup System System Options Trans & Customers EAS – Oracle Apps . or to allow bills receivable assignments to transactions of unrelated customers To activate SQL trace for AutoInvoice. System Items. check the SQL Trace box. The higher the number. – On Saving the transaction or on Completion.

Enter an AutoCash Rule Set Receivables uses this AutoCash Rule Set for a customer whose profile class has not been assigned an AutoCash Rule Set. Enter the Number of Days to use when calculating conventional Days Sales Outstanding for the Collection Effectiveness Indicators Report. The Sales Credit Percent Limit imposes a limit on the percentage of revenue plus non-revenue sales credit that a agent can have on a transaction line. Enter a Sales Credit Percent Limit (optional).Receivables Setup System Options – Miscellaneous Enter the Split Amount that Receivables will use when the Collection Effectiveness Indicators Report is generated. Accrue Interest box: Check to automatically update the open balance in the Transactions workbench for transactions that are past due Enter the Discount Basis Receivables should use when calculating discounts for invoices. Check to require that a bill-to location be associated with a cash receipt Check to allow Receivables to accept unearned discounts Check To require that agents be entered when entering transactions Check to print the remit-to addresses on customer statements Check to print home country on invoices and statements that refer to addresses in that country Check to allow discounts to be taken for partial payments Check to enable the Trade Accounting feature Check to enable the Bills Receivable feature (N) Setup System System Options Miscellaneous EAS – Oracle Apps .

Ship-To Site: Use your customer's Ship-To Address as the default.Receivables Setup System Options – Miscellaneous (Contd…) Enter the number of invoices the Automatic Receipt program to process before saving in the Invoices per Commit field. and Customers windows. (N) Setup System System Options Miscellaneous EAS – Oracle Apps . Enter the number of receipts the Automatic Receipt program to process before saving in the Receipts per Commit field. Choose from the following sources: Bill-To Site: Use your customer's BillTo Address as the default. Receipt Date: Use the receipt date as the default. Agent: Use the territory assigned to your customer's primary agent as the default. Receivables uses this information to specify the home country for tax calculation. Transactions. Enter the default Chargeback Due Date. Deposit Date: Use the receipt deposit date as the default. This is the date that you entered the receipt. None: Do not enter a default territory. Enter the Source of Territory Receivables should use to default into the Agents. flexible bank structures. Current Date: Use today's date as the default. Choose from the following: Open Invoice Due Date: Use the due date of the invoice or debit memo as the default. and taxpayer id and tax registration number validation. Receivables uses this date a chargeback is created. flexible address formats. Enter a Default Country. Enter an Application Rule Set or select one from the list of values.

freight. beginning with the lowest sequence number. or Charges. then apply any remaining amount to the associated tax. Before: Choose this option to first reduce the open tax amount. Choose a Type of Line. Enter at least one type for the rule set. Freight. then apply any remaining amount to the line. lines. Enter an application Rule. Receivables applies payments in this sequence. or charges).Receivables Setup Application Rule Sets Enter the Sequence number for this application rule. If you chose a Type of 'Line'. Each rule will correspond to a line type (for example. Each rule set must have at least one application rule. choose a Tax Treatment. After: Choose this option to reduce the open line amount. Enter Rule Details for this application rule. Choose one of the following: Prorate: Choose this option to proportionately reduce the net amount of the line and associated tax amounts. This section indicates the type of charges and the tax handling for this rule. Check to automatically adjust this line type to account for any rounding corrections within this rule set (N) Setup System Application Rule Sets EAS – Oracle Apps .

before any early payment discount is taken. Specify a Taxable Basis to control how Receivables calculates tax on transactions assigned to this tax code. enter a Tax Rate. respectively. If you choose this option. If the tax type is not 'Location Based Tax' and a taxable Basis of either After Discount or Before Discount is specified. Choose one of the following: •After Discount: Calculate tax on the invoice line amount. enter one enabled tax code with tax type of Location Based Tax for a given date range. Prior Tax: Select this option if you use this tax code as part of a tax group (to calculate multiple taxes) and you want to calculate tax on only the tax for the previous tax line. (N) Setup Tax Codes EAS – Oracle Apps .Receivables Setup Tax Codes and Rules Choose a Tax Type. specify a Tax Amount. If location based tax is used. •PL/SQL: Calculate tax using the PL/SQL formula that you specify. When you use a tax code with a sign of 'Cr' (positive). Receivables credits your tax account. •Before Discount: Calculate tax on the invoice line amount. If the Taxable Basis is Quantity. •Quantity: Calculate tax based on the quantity ordered and unit of measure of the invoice line. Receivables debits your tax account. after any early payment discount is taken. enter a Tax Amount. Indicate whether this tax code is positive or negative by setting the Sign parameter to either 'Cr' or 'Dr'. When you use a tax code with a sign of 'Dr' (negative).

finance charges and miscellaneous cash receipts. Check to be able to change the tax rate for this tax code in the Transaction windows.Receivables Setup Tax Codes and Rules Choose a Tax Class. Locationbased tax codes are always tax exclusive and you cannot change them to be tax inclusive. uncheck this box. output tax codes appear in all Receivables transaction and set up windows. You can only check this box if the tax type is not 'Location Based Tax. uncheck the Allow Inclusive Override box. To be able to use this tax code only within a tax group. If you do not want to be able to change this tax code from inclusive to exclusive (or vice versa) when entering invoices. Input tax codes appear only in the list of values for the Liability Tax Code field in the Receivables Activities window. adjustments.' Check to automatically display line amounts including tax (N) Setup Tax Codes EAS – Oracle Apps . Choose Input to use this tax code with miscellaneous cash payments (negative receipts). discounts. Uncheck to prevent this tax code from appearing in Receivables windows. Choose Output to use this tax code with invoices. debit memos credit memos.

The Deferred check box and the Interim Tax Account cannot be updated after saving. and Finance Charge (N) Setup Tax Codes EAS – Oracle Apps . Enter a VAT Transaction Type (optional). Unearned Discount. including Adjustment. enter a Non-Recoverable Tax Account. This field is used for Spanish and Belgian Tax reporting. Enter the Printed Tax Name as you want it to appear on printed transactions. The Non Recoverable Tax Account records tax amounts that cannot be claimed as a legitimate deduction to decrease tax liability.Receivables Setup Tax Codes and Rules The default account is the Location Tax Account you defined in the System Options window. To use deferred tax. If tax is not deductible for an activity type. Enter an Expense/Revenue Account for each Receivables Activity type. Earned Discount. check the Deferred box and then enter an Interim Tax Account. or select from the list of values.

. County. To update an existing location or rate. If an end date is not entered. The default start date is today's date. or State. and range of Effective Dates or Postal Codes for this location To add a new location. This is the account you defined for the 'Location' tax code type in the Tax Codes and Rates window. Receivables uses the date and postal code range for locations to determine which tax rate assignments to use when creating sales tax rates. update the Tax Account. (N) Setup Tax Locations EAS – Oracle Apps Enter a range of Postal Codes for this tax rate. Choose City. this tax rate will be valid indefinitely.Receivables Setup Tax Locations Choose the type of sales tax structure to define. Receivables enters a default Tax Account. Enter the Tax Rate percentage to assign to this location Enter a range of Effective Dates for this tax rate. choose New Record from the Edit menu and enter the Name and Description of this location. Tax Rate. If this segment has been assigned to the tax account qualifier.

Once rejected. Define your Exemption. choose Find. To view existing exemptions for this customer or item(s). choose New Record from the Edit menu. Enter the Site to exempt (optional). Enter a Reason for this exemption. or select from the list of values. Enter the range of Effective Dates for this exemption. Enter the range of Items for this exemption. Enter the User Item Type. Enter the Item. Exemptions with this status can only be changed to Manual or Expired. Define your Exemption. . Primary: This exemption has been approved and Receivables will automatically calculate tax. Manual: This exemption has been approved but Receivables will not automatically use it. To define an exemption for a range of items: Choose to create Exemptions By Range.Receivables Setup Tax Exemptions To define an exemption for a customer: Choose to create Exemptions By Customer. their status cannot be changed. (N) Setup Tax Exemptions EAS – Oracle Apps Rejected: Reject an Unapproved exemption. Leave this field blank to exempt all of this customer's sites or if you want to create a regional exemption using the Location flexfield. Enter the tax code percentage to exempt. Enter the Locations for which this exemption will be valid (optional). Enter the customer Name or Number. To view existing exemptions for this item. Enter the Category and Category Set to which the range of items belongs. choose Find. Exemptions with this status may be changed to any of the statuses listed here. To define an exemption for an item: Choose to create Exemptions By Item. Define your Exemption. Enter a Status for this exemption. You have to explicitly use this exemption. Enter the Tax Code from which you are partially or fully exempting this customer or item(s). Exemptions with this status can only be changed to Primary or Expired. their status cannot be changed. or select from the list of values. Enter an exemption Number (optional). Once discontinued. Expired: Discontinue a previously approved exemption. Unapproved: Exemptions created automatically during Invoice entry or import are recorded as Unapproved. To create a new exemption.

Enter the authority Location for which you want to define a tax exception for this item or range of items. (N) Setup Tax Exceptions EAS – Oracle Apps . User Item Type. Choose a Reason for creating this tax exception. enter the Item to exempt or select from the list of values. Enter the Tax Rates for each location in your authority.Receivables Setup Tax Exceptions Choose to create an Exception By Item or Range. If you chose exceptions by Range. enter the Category Set. and a range of Items. Enter the range of Effective Dates for this exception. If you chose exceptions by Item.

Choose Output to use this Tax Group with invoices. or choose the Conditions button to define a new one Enter a Tax Code or select one from the list of values. or choose the Exceptions Button to define a new one Select to specify a Group Constraint for this Tax Group (N) Setup Tax Groups EAS – Oracle Apps . This number indicates the order in which Receivables selects tax codes when compounding taxes in a Tax Group. The default is the Group Code. To disable this Tax Group. Choose Input to use this Tax Group in Oracle Public Sector Payables. To specify a Group Condition for this Tax Group. discounts.Receivables Setup Tax Groups Enter a Group Name for this Tax Group. debit memos credit memos. choose an existing Group Condition. Enter the Group Code for this Tax Group. finance charges and miscellaneous cash. choose an existing Group Exception. uncheck the Enabled box. Enter a Compounding Precedence number (optional). You can only select tax codes with effective dates that are within the effective dates for this Tax Group. The Tax Code attributed default from the code definition To specify a Group Exception for this Tax Group. adjustments.

Receivables uses the Tax Group to calculate tax. otherwise. and Do Not Use This Tax Group The list of available Fields does not include 'Warehouse' The list of available Fields does not include 'Tax Registration Number' The list of available Operators does not include 'is' and 'is not' (N) Setup Tax Groups Constraints EAS – Oracle Apps . Valid options for defining a Group Constraint are the same as for Condition Sets. Receivables performs the action specified. System Error. If none of the constraints are found.Receivables Setup Tax Group – Constraints Assign Group Constraints to a Tax Group to ensure specific conditions are met before using this Tax Group. except: The list of available Entities also includes Tax Code The list of available Operators also includes 'Not Found' The list of available Actions are Error Message. A Group Constraint Set can be used in multiple Tax Groups. Receivables checks all Group Constraints when you assign a Tax Group to a transaction. Use This Tax Group. Default Tax Code.

Valid options for defining an Exception Set are the same as for Condition Sets. When this tax code is used. assign an Exception Set to the tax code.Receivables Setup Tax Group – Exceptions To automatically change the rate for a tax code within a Tax Group. except: The list of available Operators also includes 'Not Found' The list of available Actions also includes 'Apply Exception' and 'Do Not Apply Exception' The list of available Fields does not include 'Tax Registration Number' The list of available Operators does not include 'is' and 'is not' (N) Setup Tax Groups Exceptions EAS – Oracle Apps . Receivables changes the tax rate to the rate specified in the Exception Set. An Exception Set can be used in multiple Tax Groups.

If. Do Not Use This Tax Code. County. Type Item . Tax Registration Number Order Origin . Default Tax Code. Use This Tax Code. Error Message. State. County. County. Tax Registration Number Bill-To . A Condition Set can be used in multiple Tax Groups. and the corresponding valid values for the Field option: Field Ship From . <= (less than or equal to). City Transaction .FOB. City Ship-To . Else •Operator. A Condition Set can be setup using these options: •Clause. System Error (N) Setup Tax Groups Conditions EAS – Oracle Apps . City. >(greater than). Province. Province. And. Or. State. State.Country. Province. < > (does not equal). State.Receivables Setup Tax Group – Conditions Use a Condition Set to indicate that each tax code within the Tax Group is dependent upon one or more conditions specified. >= (greater than or equal to) This table shows the valid values for the Entity option. < (less than). Province. Province. =.Country.User Item Type An action can also be specified for each Condition Set using these options: •Action. City. County. Tax Classification.Country.Country. City Order Acceptance . State.Country. County.

Monthly. To prevent Receivables from printing a statement on a specific statement date. check the Skip box. Receivables uses the statement date to determine past due items and calculate finance charges. The Date Printed field displays the last date you printed statements from the Print Statements window for each statement date within a statement cycle.Receivables Setup Statement Cycles Enter the Interval for this statement cycle to indicate how often Receivables will generate your statements. Choose Weekly. Receivables does not display a printed date for statement dates that you have either elected to skip or have not yet selected for a statement submission. or Quarterly. (N) Setup Print Statement Cycles EAS – Oracle Apps . Enter Statement Dates for this statement cycle.

Enter the standard Message to appear on customer statements. Valid standard message types include ‘Legal Message’. The text of the standard message cannot exceed 255 characters. (N) Setup Print Standard Messages EAS – Oracle Apps . 'Holiday' and 'Promotional'.Receivables Setup Standard Messages Enter a Name for this message. Enter the Start and End Dates during which this standard message will be active. Enter the Type of message being defined.

Enter a Description of this dunning letter (optional). Rows that are left blank in the Dunning Letters window appear as blank spaces when dunning letters are printed.Receivables Setup Dunning Letters Enter a Name for this letter. then enter '&invoice'. To include customer's invoice information in the letter. then enter the body text for this letter. (N) Setup Print Dunning Letters EAS – Oracle Apps . Receivables automatically wraps the text of the letter to the next line when the letter is printed. Enter up to 4000 characters. Place the cursor in another row. place the cursor in a blank row. Enter any footer text as required (optional). Enter the header text for this letter (optional).

(N) Setup Print Dunning Letter Sets EAS – Oracle Apps . Check to maintain the order in which Receivables sends letters in this set. Check to take into account the receipt grace days specified for the customer or customer site profile assigned to this set Check to include items that have been placed in dispute in all letters within this set Check to include finance charges for all dunning letters within this set Check to calculate finance charges on items in dispute Check to include On-Account and Unapplied receipts in this set. Receivables groups these receipts together with the past due invoices in the same currency to show the net balance in that currency for a customer or site. Receivables will only resend a letter if the past due date range has not been exceeded. If this box is checked.Receivables Setup Dunning Letter Sets Enter the Name and a Description for this dunning letter set. If you also check the Send Letters in Sequence box for a dunning letter set. Choose the dunning method for this dunning letter set. Choose Staged Dunning increase the dunning level of past due items based on the last time a dunning letter was sent to this customer. Sequencing allows control and incrementally increase the severity of the dunning letters. Check to resend the last letter that was sent within this dunning letter set. If both the Send Letters in Sequence and Resend Last Letter boxes are checked. Choose Days Overdue for the standard dunning method in which each letter is based on the number of days outstanding items are past due. Receivables ignores the value of the Resend Last Letter check box. Receivables will only resend the second letter in the set.

chargeback and unapplied and on-account payment must be to receive this dunning letter. Enter a number in the Dunning Level To field to indicate the maximum dunning level that a customer's oldest invoice. Enter the minimum number of days (Min Days) that must pass before Receivables will increment an item to the next dunning level. If the Days Overdue dunning method is chosen. debit memo.Receivables Setup Dunning Letter Sets (Contd…) Enter the dunning Letter Name to include in this set. enter the minimum number of Days Past Due From (less receipt grace days) that a customer's oldest invoice. Check to include all of this customer's debit items that are not yet due in this dunning letter Check to send copies of the invoices that this dunning letter includes with this dunning letter. debit memo. credit memo. enter a number in the Dunning Level From field to indicate the minimum dunning level that a customer's oldest invoice. debit memo. (N) Setup Print Dunning Letter Sets EAS – Oracle Apps . credit memo. chargeback and unapplied and on-account payment must be to receive this dunning letter. or chargeback must be assigned to receive this dunning letter. or chargeback must be assigned to receive this dunning letter. debit memo. NOTE: If the Staged Dunning method is chosen. Enter '999999' for the last letter in this dunning letter set to ensure that customers to whom this dunning letter set is assigned always receive dunning letters for their oldest outstanding debit items. enter the maximum number of days past due (less receipt grace days) that a customer's oldest invoice. In the Days Past Due To field.

Receivables Setup
Remit To Addresses
Enter the Country for this address. The default is the country entered in the System Options window. Enter an Alternate Name for this address (optional). Information can only be entered in this field if the profile option AR: Customers - Enter Alternate Fields is Yes. Enter a remit-to Address.

Enter the Postal Code for this remitto address. A postal code must be entered if values for both the From Postal Code and the To Postal Code are entered in the System Options window. This postal code appears when printing remit-to address on either statements or dunning letters.

Enter each Country to assign to this remit-to address. Receivables assigns all of customers who have bill-to addresses in the countries that you enter to this remit-to address.

Enter the State and range of Postal Codes for each country (optional). Multiple assignments for a remitto address that has the same country, state, or province but different postal code ranges can be defined.

(N) Setup Print Remit-To Address
EAS – Oracle Apps

Receivables Setup
Credit Usage Rules
Enter a name for the rule set Select the Global Exposure check box to enable the Usage Rule Set for global exposure (across operating units). The default value for this check box is un-checked (do not enable Global Exposure for the usage rule set).

Select the value Currency in the Usage Type field.

Enter a currency in the Currency field. The Currency field can contain any Currency Code currently defined. The Currency field may also use the lookup All Currencies to indicate the usage rule is for all currencies defined.

Chose to exclude a specific currency for your usage rule by selecting the Exclude check box. The default is unchecked, or No. If the field Currency has value of All, the Exclude check box is nonupdateable.

(N) Setup Credit Credit Usage Rules
EAS – Oracle Apps

Receivables Setup
Assign Credit Usage Rules
Before a Usage Rule Set can be assigned to a Credit Profile, first select the Credit Profile Type and then locate the corresponding Credit Profiles. Certain query processing logic has been disabled within the Find Credit Profiles window; •If the value of the Credit Profile Type field is Profile Class, then fields Operating Unit, Customer, Bill To Site, and Item Category are disabled. •If the value of the Credit Profile Type field is Customer, then fields Profile Class, Operating Unit, and Item Category are disabled. •If the value of the Credit Profile Type field is Operating Unit Default, then fields Profile Class, Customer, Bill To Site, and Item Category are disabled. •If the value of the Credit Profile Type field is Item Category, then fields Profile Class, Operating Unit, Customer, Bill To Site, and Overall Credit Limit fields are disabled.

The data appearing in the upper region of the window defaults from the Credit Profile queried. This information is protected against update.

Select a Name from the List of Values, and the included and excluded currencies fields will display currencies that the usage rule set consists of. These values are protected against update from this window.

(N) Setup Credit Assign Usage Rules
EAS – Oracle Apps

Receivables Setup
Credit Profiles
Select a value for the Credit Profile Type in the Credit Profile Type field. Valid Values are: •Item Category •Operating Unit Default •If Credit Profile Type = Operating Unit Default, the Item Category field is disabled. •If Credit Profile Type = Item Category, the Overall Credit Limit field is disabled. Select an Operating Unit name from a list of values if a Operating Unit Default Credit Profile is being defined. Select an Item Category name from a list of values if an Item Category Credit Profile is being defined.

Enter a numeric value in the Tolerance field. Tolerance values are used to calculate extended exposure limits during credit checking.

The following fields are for future use and are for information purposes only. Values that are ignored during the credit checking process are: •Credit Check •Credit Hold •Credit Rating •Next Review Date Select a value in the Currency field to limit the Credit Profile to a specific currency. Enter a value in the Order Credit Limit field, based upon the Credit Profile Type. New orders may not exceed the value entered in the Order Credit Limit field if the checking processing defaults to the operating unit level. Enter a value in the Overall Credit Limit field for a a Operating Unit Default Credit Profile Type. Total exposure within an operating unit for the particular customer may not exceed the value entered in the Overall Credit Limit field if credit checking processing defaults to the operating unit level.

(N) Setup Credit Define Credit Profiles
EAS – Oracle Apps

Receivables Setup
AR Accounting Periods
To open the next accounting period after the Latest Open Period, choose Open Next Period. Receivables changes the status of the next period to 'Open.' To update the status of an accounting period, place the cursor in the Status field next to that period, then enter a new status. An accounting period can have one of the following statuses: Closed: Journal entry, posting, and transaction entry are not allowed unless the accounting period is reopened. Receivables verifies that there are no unposted items in this period. Receivables does not let you close a period that contains unposted items. Close Pending: Similar to Closed, but does not validate for Unposted items. Journal entry, posting, and transaction entry are not allowed unless the accounting period is reopened. Future: This period is not yet open, but you can enter transactions in this period. However, you cannot post in this period until you open it. Not Opened: This period has never been opened and journal entry and posting are not allowed. Open: Journal entry and posting are allowed.

(N) Control Accounting Open/Close Periods
EAS – Oracle Apps

Profile Options

EAS – Oracle Apps

Profile Options
Profile Option Tax: Allow Ad Hoc Tax Changes Tax: Allow Manual Tax Lines Tax: Allow Override of Customer Exemptions Tax: Allow Override of Tax Code Tax: Invoice Freight as Revenue AR: Allow Overapplication in Lockbox AR: Application GL Date Default Function This profile option lets you choose whether to update rates and amounts assigned to tax codes in the Transactions window in Receivables, if you defined tax codes in the Tax Codes and Rates window and set Ad Hoc to Yes. Determines whether users can enter manual tax lines in the Transactions windows in Receivables. Determines whether users can override Customer Exemptions defined in the system This profile option lets you choose whether to override a system-derived tax code during order or invoice entry. Determines how Order Management imports freight amounts to Receivables when the Receivables Interface program is run. Controls how AutoLockbox handles receipts when the payment amount is greater than the balance due for a transaction. Determines how Receivables determines the default GL Date when receipts are applied. EAS – Oracle Apps

Profile Options
Profile Option AR: Automatic Contact Numbering AR: Cash - Allow Actions AR: Change Customer on Transaction AR: Change Customer Name AR: Close Periods Run Collections Effectiveness Report AR: Create Bank Charges AR: Cross Currency Rate Type Function Determines whether customer contact numbers are automatically generated when new customers are entered. Determines whether adjustments and chargebacks can be created when applying receipts in the Applications window. Determines whether customer bill-to and ship-to names in the Transaction windows can be updated. Determines whether to let users update customer names in the Customer windows. determines whether Receivables automatically submits the Collections Effectiveness Report when a period is closed. Determines whether Receivables will consider bank charges and tolerance limits when applying receipts. Determines the default exchange rate Receivables uses when the receipt and transaction currency are different and the two currencies do not have a fixed rate relationship. EAS – Oracle Apps

Controls whether Receivables displays items at risk and includes them when calculating customer account balances. Enable this profile option before reproducing and researching SQL errors. EAS – Oracle Apps . Choose whether you can override the default adjustment account when entering or updating manual adjustments and when updating automatic adjustments. Control the display of bank account numbers in Receivables windows. Controls whether a receipt in one currency can be applied to one or more transactions in a different currency using AutoLockbox and the Applications window. Determines whether to adjust or credit invoices selected for automatic receipt.Profile Options Profile Option AR: Default Exchange Rate Type AR: Enable Cross Currency AR: Enable SQL Trace AR: Include Receipts at Risk in Customer Balance AR: Invoices with Unconfirmed Receipts AR: Mask Bank Account Numbers AR: Override Adjustment Activity Account Option Function Determines the default exchange rate to use when converting foreign currency transactions to the functional currency.

Determines the default invoice source that will appear in the Batch field of the Transaction and Credit Memo windows. Determines whether to automatically generate the party number when a Customer is created. controls whether Receivables will sort information using the value of the Alternate Name field in the Customers window.Profile Options Profile Option AR: Receipt Batch Source AR: Sort Customer Reports by Alternate Fields AR: Transaction Batch Source AR: Update Due Date Function The default receipt source for the Batch field in the Receipts and Receipt Batches windows.Enter Alternate Fields profile option must also be set to Yes. Determines whether the due date (payment schedule) of a transaction in the Installments and Account Details windows can be updated. To use this option. HZ: Generate Party Number EAS – Oracle Apps . Only Receipt sources with a Receipt Source Type of 'Manual' will be displayed in the list of values. the AR: Customers .

Reports EAS – Oracle Apps .

Receivables prints each commitment displaying information about the commitment. on-account credits. debit memos. You can also see all the activities against each transaction. These reports print both detail and summary information about customer's current and past due invoices. The Applied Receipts Register prints all applications within the date range that specified. and on-account and unapplied cash amounts. chargebacks. regardless of check date.Reports Report Aging Reports Description/ Function Use Aging reports to review information about open items. and other commitment information. Use this report to review summary information for your customer commitments. Receivables also automatically prints all invoices and credit memos against the initial commitment. This report prints one line for each activity against the transaction. Applied Receipts Register Billing and Receipt History Commitment Balance Report EAS – Oracle Apps . and displays the remaining balance of the commitment. Review how customers' receipts were applied to invoices and debit memos or reversed from invoices and debit memos. Use this report to review a detailed list of transactions for the date range that you specify. customer. primary agent.

Reports Report Cross Currency Exchange Gain/Loss Report Invoice Exception Report Description/ Function Use this report to review detailed information about your cross currency settlements. and the percent allocated to each account for each receipt. Use this report to match revenue accounts to accounts receivable. Receivables lists all transactions where Open Receivables is set to No. receipt numbers. Use this report to review miscellaneous receipts and document number information. or document numbers that you specify. but do not display in agings Use this report to identify the General Ledger journal entries imported from particular transactions in Receivables. Transactions that have not been transferred to General Ledger are marked with an indicator. Journal with GL Details Report Miscellaneous Transactions Receipt Register EAS – Oracle Apps . Use this report to review a list of receipts for the range of dates. code combination. batch information. These transactions appear on the Transaction Register. Receivables prints deposit date. receipt information.

Reports Report Receipt Journal Report Description/ Function Use this report to review details of receipts that appear in your Journal Entries report. payment method. on-account amount. The Journal Entries report shows the receipt numbers that contribute to a particular GL account. batch source. and Transaction Currency Use the Transaction Register to check that all postable items are reflected on your Sales Journal. EAS – Oracle Apps Revenue Journal by Customer Transaction Register Unapplied Receipts Register . and unapplied amount. This report includes both cash and miscellaneous receipts. payment number. Using the receipt number you can see the detailed information on the Receipt Journal report. Use this report to review all transactions. You can use this report to determine how much your customer owes after taking into account all on-account and unapplied amounts. The summary totals for the revenue journal are by Posting Status. payment date. Receivables displays information about your on-account or unapplied payment such as GL date. batch name. Agency. Use the following formula to ensure that the Transaction Register matches your Sales Journal: Transaction Register (postable items) + 2 (Credit Memo Total) = Sales Journal (debits + credits) Use the Unapplied Receipts Register to review detailed information about your customers on-account and unapplied payments for the date range that you specify.

Use this report to review your tax liability to the various tax authorities around the US. and company. Use the Tax Register report to review your tax liability. Receivables automatically runs this report when you close an accounting period.Reports Report Unposted Items Report Description/ Function Receivables prints the Unposted Items Report for all items that are not posted for the specified GL date range. and City and lists taxable. Use this report to review and manage your collectors productivity. Receivables gives you a percentage breakdown of call topics and responses for each of your collectors within the date range that you specify. This report includes deferred tax accounting information and all transactions for which tax accounting is defined. and Adjustments broken down by Ship To State. This report groups total tax amounts by tax type. This report is used as the basis for the periodic Sales Tax Returns required by each state. Use this report to monitor your customers' overall payment patterns and see debit item information by the split amount you defined in the System Options window. Credit Memos. and tax amounts. There are two ways to generate this report: through the Submit Requests window or by running the General Ledger Interface Program. The US Sales Tax report includes all Invoices. exempt. County. EAS – Oracle Apps US Sales Tax Report Tax Register Report Collection Effectiveness Indicators Collection Key Indicators Report . tax class.

For each customer in your Account Status report. and total balance due in your functional currency. credit items. AutoInvoice automatically produces this report each time you run AutoInvoice. and a brief look at the last transactions Receivables recorded for this customer. Use this report to review the number and amount of automatic receipts and remittances you have created. chargebacks. The AutoInvoice Execution report also shows the total invoice amount for each transaction type for all transactions processed.Reports Report Past Due Invoice Report Customer Credit Snapshot Report Account Status Report AutoInvoice Reports Description/ Function Use this report to view information about your customer's past due invoices. approved. Use the AutoInvoice Execution report to review the results of your AutoInvoice request. This report provides aging. customer credit history. accepted. or formatted EAS – Oracle Apps Automatic Receipts and Remittances Execution Report . Use this report to review your customer accounts. and guarantees. and rejected for each currency. or formatted. Receivables automatically generates this report when you submit a batch of automatic receipts or remittances to be created. deposits. Use this report to see an overview of your customer's credit history. Receivables prints all open debit items. debit memos. This report lists summary information telling you how many revenue and credit transactions are selected. approved.

deposits. credit memos. chargebacks. Use this report to review a list of transactions that have been designated for automatic receipt application (i.. approving. guarantees. EAS – Oracle Apps Print Invoice Reports Transactions Awaiting Consolidation Invoices Posted to Suspense . You can print a batch of invoices. and adjustments for printing. and adjustments. You can review all transactions that are in different stages of the creation process. invoices against deposits. that have been assigned an automatic payment method). chargebacks. invoices against guarantees. on-account credits. debit memos. You can submit this report from either the Print Invoices or the Submit Requests window.Reports Report Posting Execution Report Invoice Print Preview Report Description/ Function Use this report to view a summary of all transactions by category and currency that make up your entries to your general ledger. deposits. credit memos. and formatting. new invoices.e. Use this report to view a list of all transactions that have revenue amounts posted to suspense accounts. and on-account credits that will print if you specify these report parameters. selected invoices. debit memos. These stages include creating. guarantees. Use this report to review the invoices. Receivables automatically generates this report when you run General Ledger Interface. Use the Print Invoices window to submit your invoices.

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