Title

PS Module Presentation
May 2007

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PS Overview and integration Title
Objective :: Objective  Overview of PS functionality (PPT)  Overview of PS functionality (PPT)  Familiarisation of PS terms / /  Familiarisation of PS terms basic menus by Demo basic menus by Demo

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PS Overview

The R/3 Project System guarantees close and constant monitoring of all aspects of your project The high degree of integration between PS and other R/3 application components means that you can plan, execute, and account for projects.
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PS Overview

Projects are Generally complex, unique, and involve a high degree of risk. Have precise goals which are agreed on by you and the ordering / requesting party Limited in duration and are cost and capacity intensive Subject to certain quality requirements

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PS Overview Supports different types of Projects including: Capital Investment projects Customer Projects Cost Projects Supports the various Project phases including Project Structuring/ Definition. 5 . planning. execution and monitoring.

Components of project system  Structure  Cost  Dates  Resources  Materials  Confirmation  versions 6 .

Invoice Quotation © SAP AG 1999 Order Billing document 7 .Phases in a Project Status/ Phase Concept Rough Planning Costs Detailed Planning Approval Execution Commitments Costs Revenues Closing Settlement Budget WBS Release Network Production order Final confirmation TIME SD doc.

PS Overview ••Project Structuring Project Structuring ­Project Definition ­Project Definition ­WBS Element Structure ­WBS Element Structure ­Network ­Network ••Project Planning Project Planning ­Activities Planning & Scheduling using GANTT Charts ­Activities ­Planning ofPlanning &required for the project materials Scheduling using GANTT Charts ­Planning of materials ­Planning of Milestones required for the project ­Planning of Milestones ­Cost Planning ­Cost Planning ­Approved Budget Recording ­Approved Budget Recording ••Project Execution Project Execution ­ Project Purchase ­ Project Purchase ­Goods Receipt for Project ­Goods ­Network Receipt for Project Confirmations ­Network Confirmations ••Project Monitoring Project Monitoring ­Schedule Monitoring ­Schedule Monitoring ­Cost Monitoring ­Cost Monitoring 8 .

Internal project request or Customer inquiry Create templates Create project Project planning Budgeting and release Project implementation Project completion Reporting 9 ..Overview of PS Value Chain Overview ..contd.

10 . It uses Organizational Units of Logistics and Accounting by means of assignments.Organizational Structure for PS PS does not have an Organizational Structure of its own.

Organizational Structure Project Definition WBS Elements Networks Activities Plant Internally Processed Activities Externally Processed Activities General Cost Activities Service Business Area Profit Center Company Code Business Area Profit Center Plant Responsible Cost Center Investment Program 11 Controlling area Company Code Business Area Profit Center Plant .

SAP Project structure Elements Project Definition Project Definition WBS Element WBS Element Network Network Activities Activities Milestones Milestones 12 .

Project Definition Is the header of the Project Is the header of the Project The following are defined :: The following are defined »Name of the Project »Name of the Project »Project Description »Project Description »Person Responsible »Person Responsible »Basic Start/ Finish Dates »Basic Start/ Finish Dates »The Project Profile »The Project Profile 13 .

14 . project.WBS Element Structure Model of the project Model of the project Depicts the hierarchy of work in a Project Depicts the hierarchy of work in a Project Is essentially the budget structure of Is essentially the budget structure of project.

WBS Element Hierarchy OCPL-9142 OCPL-9142 Level 0 Level 1 OCPL-9142-01 Mechanical Items OCPL-9142-02 Civil Items OCPL-9142-03 Electrical Items OCPL-9142-04 Instrument Items Level 2 OCPL-9142-01-11 OCPL-9142-01-21 Long-Del Short-Del 15 .

and resources Components are :: Components are »Activities »Activities »Relationships connecting the activities »Relationships connecting the activities 16 . analyzing. analyzing. dates. Is the basis for planning.Network Depicts the sequence of tasks or activities in Depicts the sequence of tasks or activities in a Project a Project Is the basis for planning. controlling and monitoring schedules dates.. controlling and monitoring schedules. and resources..

Start (FS) Relationship Finish Start (FS) Relationship » Relationship between the finish of one activity and » Relationship between the finish of one activity and the start of its successor.Relationships Finish -.Start (SS) Relationship » Relationship between the start of one activity and » Relationship between the start of one activity and the start of its successor. 17 . the start of its successor. Start. the start of its successor.Start (SS) Relationship Start.

Finish (FF) Relationship Finish Finish (FF) Relationship » Relationship between the finish of one activity and » Relationship between the finish of one activity and the finish of its successor. the finish of its successor. the finish of its successor. 18 . Start.Finish (SF) Relationship Start.Relationships Finish -.Finish (SF) Relationship » Relationship between the start of one activity and » Relationship between the start of one activity and the finish of its successor.

Can be confirmed Can be confirmed 19 .Milestones Defines a point in time that signifies the Completion of an Defines a point in time that signifies the Completion of an event for an Activity. Eg. attached.. Network It has triggering functions like inclusion of a std. Engg Documents Approval event for an Activity. Network on release of an activity to which the milestone is on release of an activity to which the milestone is attached. finish or offset date of the activity It has triggering functions like inclusion of a std. Engg Documents Approval Completion. Eg. Completion It is assigned to an activity and can be aligned to the It is assigned to an activity and can be aligned to the start. finish or offset date of the activity start.

monitor and control project cost  Cost planning  Budget management 20 .Cost  Plan .

Resources Capacity leveling in project system Work force planning 21 .

Material MRP Bill of material transfer 22 .

Confirmation Directly in project system Confirmation via time sheet 23 .

Versions Project versions are a "snapshot" of a project at a certain point in time 24 .

Commitment. Settlement Material Management Project System Assigned PP Orders Controlling Material / Service Procurement. payments. Actual cost. Payables. Inventory Updation Entry of work for persons. and posting as activity confirmation Down payments.PS Integration Plant Maintenance Sales & Distribution Billing of Sales Order Assigned PM Orders Internal activity allocation. Receivables Human Resource Production Planning Financial Management 25 .

Project Builder Logistics  Project System  Project  Project Builder Transaction Code : CJ20N 26 .

Billing element Grouping WBS el. Control Object selected Proj. cost center Req. REL Operative indicators Respons. cost cntr Req. co. type Priority System status Responsibilities Short ID Project sum. person Templates: identification Planning element Acct asst elem. Applicant no.Project Builder The Project Builder Project Edit Goto Extras Settings System Help Project . code Individual objects Project definition WBS element Network Activity activity element Icons for the object types in the project © SAP AG 1999 Material components Milestone PS text Documents Work list and templates Detail screens of object selected 27 .E-1145 Current project Identification and view selection Project structure: identification WBS element Detail Overview(s) Basic data Dates Assignments Engineering Overviews of object selected User fields Administr. Resp.

Project Builder 28 .

Structures 29 .WBS.

Network & Activities 30 .WBS.

Relationship 31 .

Activities 32 .

Project Planning Board 33 .

Cost Planning Create templat Projekt Ceate anlegen project Projekt Project plannung planning Budgetierung ad und release Freigabe Projekt Project Realisierung implementation Projektab Project completion schluss Reporting 34 .

Budgeting 35 .

Project Info 36 .

List of Purchase Orders per Project 37 .

Project Info 38 .

Project Info 39 .

Project Info 40 .

Title 41 .