Accrual Engine & Applications

Introduction for Consultants

Preface

This presentation was created by the developers of the Accrual Engine and is regularily updated. Last update: March 22nd 2006. The authors apologize for any typing errors and probably bad English.

© SAP AG 2002, Title of Presentation, Speaker Name 2

Content
 Introduction: Accruals  Overview: Accrual Engine Architecture
    

Customizing the Accrual Engine Customizing: Customer-Defined Accrual Methods Customizing: Account-Determination Debit and Credit Indicators Periodic Accrual Run Manual Accruals
 Example with Screen Shots  Excursus: Status of Accrual (Sub-)Objects  Reversal of Accrual Subobjects  Working with Derived Accrual Types  Customer-Defined Parameters  Customer-Defined Additional Account Assignments  Populating Additional Fields in Accounting (incl. Customer-Defined Fields)  Assignment Number and Automatic Clearing  Parallel Accounting  Validation  Customer-Defined Navigation  Archiving Accrual Engine Data

 Applications that Use the Accrual Engine

 

Provisions for Awards
 Example with Screen Shots

© SAP AG 2002, Title of Presentation, Speaker Name 3

Lease Accounting (Part of Leasing Solution - Separate Course)

Introduction: Accruals

000 1000 Period 1 800 Period 2 1200 Period 3 700 Period 4 1100 Period 5 500 Period 6 1400 Period 7 1100 Period 8 800 Period 9 1100 Period 10 1100 Period 11 1200 Period 12 © SAP AG 2002. Speaker Name 5 . Title of Presentation.What Are Accruals? Simple Example:  Given:  Task: Value + time interval Distribute value over time interval 12.

Simple Posting Example Accounting: Accruals = Periodic postings D P&L C 1 000 (2) 800 (3) 1 200 (4) D Accrual C 12 000 (1) (2) 1 000 (3) 800 (4) 1 200 © SAP AG 2002. Speaker Name 6 . Title of Presentation.

magazine subscriptions etc. Speaker Name 7 . Any periodic postings based on an amount or value: Provisions for Awards © SAP AG 2002. Contract-like business transactions: Bonds with fixed interests.Accrual Engine: Where Are Accruals Needed? Contract business transactions: Insurance. leasing etc. Title of Presentation.

Overview: Accrual Engine Architecture .

Accrual Engine: What it does Input: Contract-like information Accrual Engine Output: Periodic postings © SAP AG 2002. Speaker Name 9 . Title of Presentation.

Speaker Name 10 . t pu In SDP Leasing Input Accrual Engine Output: Periodic postings © SAP AG 2002. Title of Presentation..Accrual Engine: A Generic Tool Provisions for Awards CRM (future) IBS Media (future) I p tun In pu t In pu t Manual Accruals I n p u t ..

history!) Output (posted accruals) Accrual Engine = ‘Accrual subledger’ Mass data processing. Title of Presentation. performance optimized © SAP AG 2002.Accrual Engine: Some Features New component in MySAP Financials Highly flexible tool Storage of all relevant data Input (contract-like information incl. Speaker Name 11 .

g. Title of Presentation. Speaker Name 12 . future accruals) Supports multiple GAAPs Comprehensive reporting tools Integration with BW (Business Information Warehouse) © SAP AG 2002.Accrual Engine: Benefits Automated periodic calculation of accruals No recurring entries with fixed values! Automated periodic posting (self correcting!) Simulation tools (e.

Speaker Name 13 . Title of Presentation.Accrual Engine: Architecture Calling Application Trigger Calculation of Accruals Accrual Method R R Accrual Engine Transfer Data to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Reporting Reporting © SAP AG 2002.

Accrual Engine: Processes Calling Application Process B: Calculate Trigger Calculation of and AccrualsPost Accruals Accrual Method R R Accrual Engine Process A: Create/ Change Basis Transfer DataData to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Reporting Reporting © SAP AG 2002. Speaker Name 14 . Title of Presentation.

Title of Presentation.Accrual Engine: Accrual Methods Calling Application Trigger Calculation of Accruals Accrual Method R R Accrual Engine Transfer Data to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Reporting Reporting © SAP AG 2002. Speaker Name 15 .

Accrual Engine: Delta Logic Calling Application Trigger Calculation of Accruals Accrual Method R R Accrual Engine Transfer Data to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Reporting Reporting © SAP AG 2002. Speaker Name 16 . Title of Presentation.

Accrual Engine: Account Determination Calling Application Trigger Calculation of Accruals Accrual Method R R Accrual Engine Transfer Data to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Reporting Reporting © SAP AG 2002. Title of Presentation. Speaker Name 17 .

Accrual Engine: Structure of Basis Data Calling Application Trigger Calculation of Accruals Accrual Method R R Accrual Engine Transfer Data to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Reporting Reporting © SAP AG 2002. Title of Presentation. Speaker Name 18 .

the total quantity to be accrued and the Accrual Method (linear/periodically.. profit center. linear/daily) can be entered at this level...) and . business area.... Each combination of .Accrual Type (costs. links accrual subobjects Accrual Subobject Accrual Subobject ...Accrual Engine: Structure of Basis Data Accrual Object Does not carry any information.. Header Assignment Accrual Subobject Parameters Accrual Item Accrual Item Accrual Item .) defines an Accrual Item: The total value to be accrued... Title of Presentation. .. Customer-defined fields like ‘Product Group’.Accounting Principle (IAS. . Speaker Name 19 . . revenues. Start-date and end-date of time interval for accrual Cost center. © SAP AG 2002.. US GAAP.

Title of Presentation. Speaker Name 20 .Accrual Engine: Posted Values Calling Application Trigger Calculation of Accruals Accrual Method R R Accrual Engine Transfer Data to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Reporting Reporting © SAP AG 2002.

Accrual Engine: Reporting of Posted Values Calling Application Trigger Calculation of Accruals Accrual Method R R Accrual Engine Transfer Data to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Reporting Reporting © SAP AG 2002. Speaker Name 21 . Title of Presentation.

Technical Details: Database Tables in the Accrual Engine .

Database Tables in the Accrual Engine Accrual Engine (general) Accrual Objects Cutomizing Tables aster endent M ) p Time-De asis Data’ Data (‘B an d cuments ine Do ual Eng Values Accr Total Basis Data Customizing Tables Posted Values Customizing Tables Calculation Posting © SAP AG 2002. Title of Presentation. Speaker Name 23 .

Title of Presentation. Speaker Name 24 .Database Tables in the Accrual Engine Field Name MANDT COMP BUKRS OBJID REF_KEY STATUS ACEOBJ ACEDSOH Field Name MANDT COMP BUKRS OBJID SUBID DATE_TO DATE_FROM VALITY_FROM VALITY_TO UNAME CPUDT CPUTM REF_SUBKEY STATUS Key X X X X X X ACEDSOP Field Name MANDT COMP BUKRS OBJID SUBID DATE_TO PARAM_NAME CONTENT DATE_FROM Key X X X X X X X ACEDSASSGMT C M O P B K S U R O JID B SU ID B D E_T AT O D E_FR M AT O BU S_AR EA D E_FR M AT O PR OFIT T _C R C ST EN ER O C T O D ID R ER WBS_ELEM T EN X X X X X Key X X X X ACEPSOH Field Name MANDT COMP BUKRS OBJID SUBID UNAME CPUDT CPUTM DEACTDATE REF_SUBKEY STATUS FIRSTYEAR LASTYEAR Key X X X X X ACEPSOIT ACEDSOI_ACCOUNTS Field Name MANDT COMP BUKRS OBJID SUBID ACRTYPE ACCRULE DATE_TO DATE_FROM INC_START_ACCNT INC_TARGET_ACCNT PER_START_ACCNT PER_TARGET_ACCNT FIN_START_ACCNT FIN_TARGET_ACCNT Key X X X X X X X X ACEDSOI Field Name MANDT COMP BUKRS OBJID SUBID ACRTYPE ACCRULE DATE_TO DATE_FROM AMOUNT CURRENCY QUANTITY UNIT ACRMETHOD TIMESTMP Key X X X X X X X X ACEPSOI Field Name MANDT COMP BUKRS GJAHR OBJID SUBID ACRTYPE ACCRULE CUMVALCAP CUMVALACCR VALCAP VALACCR VALRETIRE LASTEFFDATE CURRENCY Key X X X X X X X X Field Name MANDT COMP BUKRS GJAHR OBJID SUBID ACRTYPE ACCRULE DOCNR VALCUM VALTBP CURRENCY TRANSTYPE EFFDATE POPER RUNID AWTYP AWKEY AWSYS TIMESTMP Key X X X X X X X X X © SAP AG 2002.

Customizing the Accrual Engine .

Speaker Name 26 .Customizing: IMG for the Accrual Engine © SAP AG 2002. Title of Presentation.

Speaker Name 27 . Title of Presentation.Customizing: Dependent on the Component tart S F4 © SAP AG 2002.

)  Define number ranges for accrual objects  Provisions for Awards:  Define RFC destination for data transfer from HR system © SAP AG 2002.:  Manual Accruals:  Define accrual object types (Insurance.).)  Define number ranges for accrual postings (4 different number ranges!)  Define account determination. separate chapter!  Additionally: IMG activities specific for the application component of the Accrual Engine. Title of Presentation. e.)  Define accrual methods (linear etc. separate chapter!  Define posting control (summarization etc. Speaker Name 28 . Renting etc. revenues etc.Customizing: Important Activities  Assign company codes to the Accrual Engine  Define accounting principles and  Assign accounting principles to company codes  Define accrual types (costs.g.

Customizing: Important Activities © SAP AG 2002. Title of Presentation. Speaker Name 29 .

 accrual method The accrual method defines. Title of Presentation. Speaker Name 30 . costs or revenues. … The customer can program his own accrual methods. how the accruals have to be calculated.e. Their meaning is the following:  accrual type The accrual type defines. It also determines.e. © SAP AG 2002. what is to be accrued. degressively. The account determination usually depends on the accrual type. linearly. which kind of postings (opening.  They are both defined in the customizing of the accrual engine. periodic and/or final posting) are done.Customizing: Important Entities  The most important entities in the accrual engine are  acrual type and  accrual method. i. i.

Customizing: Settings of the Accrual Type Start © SAP AG 2002. Title of Presentation. Speaker Name 31 .

when the accrual (sub)object is created.g.  None No accrual postings are done at all. c) If the accrual (sub)object is terminated before it has reached the end of ist life time.Customizing: Settings of the Accrual Type  Most important setting that is done in the accrual type is the setting for the accrual postings. b) Periodic postings (proess = ‚P‘) are done by the periodic accrual run. © SAP AG 2002. is posted with a final posting (process = ‚F‘).  Opening posting only Only an opening posting is done (process = ‚I‘). Only during the periodic accrual run. then the remaining value which has not yet been accrued. This setting can be reasonable if the accrual values are needed for display only. periodic postings with process = ‚P‘ are done. Title of Presentation. when the accrual (sub)object is created.  Only Periodic No opening posting is done. Speaker Name 32 . The following settings are possible:  ALL This means that the following three postings are done: a) An opening posting (process = ‚I‘). as explanation for other accrual types which are determined by a complicate algorithm. No periodic postings are done during the periodic accrual run. e.

Customizing: Example for ‘All Postings’ D Clearing Account C D Accrued Revenues 18 000 (I) C (I) 18 000 (P.2) … (P. Speaker Name 33 . Title of Presentation.2) (P.18) 300 300 300 (F) 12 600 12 600 (F) © SAP AG 2002.1) (P.1) (P.18) D Revenues 300 300 … 300 C (P.

Speaker Name 34 . Title of Presentation.x) © SAP AG 2002.1) (P.1) (P.x) (P.2) … (P.Customizing: Example for ‘Periodic postings only’ D Expected Expenditure C 300 300 300 D Provisions 300 300 … 300 C (P.2) (P.

Title of Presentation. Speaker Name 35 xt te .Customizing: Link from Messages to IMG ng Lo © SAP AG 2002.

Customizing: Customer-Defined Accrual Methods .

Linear. Linear. periodically daily with 365 days daily with 360 days  Accrual methods are ordinary function modules  Customer can define (develop) his own accrual methods by programming corresponding function modules with the ABAP workbench. Title of Presentation..Customizing: Customer-Defined Accrual Methods  SAP delivers a number of accrual methods: Linear. Speaker Name 37 . © SAP AG 2002. ..

Speaker Name 38 . Title of Presentation.Customizing: Customer-Defined Accrual Methods © SAP AG 2002.

Speaker Name 39 .Customizing: Customer-Defined Accrual Methods © SAP AG 2002. Title of Presentation.

Customizing: Developing Accrual Methods (1) © SAP AG 2002. Speaker Name 40 . Title of Presentation.

Other fields may not be modified!    © SAP AG 2002. Important: No records may be deleted or inserted into this table CT_PERIOD_VALUE.Customizing: Developing Accrual Methods (2)  Most important is the internal table CT_PERIOD_VALUE. The entries in this table have to be modified (filled) by the accrual method:  The accrual method has to populate the following three fields in the internal table CT_PERIOD_VALUE:  VALACT This field has to be filled with the value that has to be accrued between the dates DATE_FROM and DATE_TO VALCUM This field has to be filled with the value that has to be accrued during the time before DATE_FROM VALREMAIN This field has to be filled with the value that remains to be accrued after DATE_TO. only the above mentioned three fields have to be filled. Speaker Name 41 . Title of Presentation.

Title of Presentation. since all relevant information is passed from the accrual engine to the accrual method by the other parameters like IT_GENERAL_PARAMS etc. Import structure IS_ACE_KEY This structure contains the unique key of the accrual item in the database tables of the accrual engine. © SAP AG 2002. Speaker Name 42 .Customizing: Developing Accrual Methods (3)  In the interface of the function module contains also additional parameters which contain information for which accrual object the accrual method is currently called. Note: Usually you will not need to use this parameter to read data from the accrual engine database tables. Their meaning are the following: 1.  These parameters may not be changed by the accrual method.

i. in which the accruals have to be done. Speaker Name 43 .    © SAP AG 2002. Import table IT_GENERAL_PARAMS This table is importing only: The records contained in this table may not be changed. VALITY_FROM and VALITY_TO Life time of the accrual subobject. if the periods need to be determined from the dates. QUANTITY (and UNIT) The total quantity which is to be accrued.e. Title of Presentation. Needed only. i. The table contains the time dependent header and item data of the accrual subobject. the following fields:  AMOUNT (and CURRENCY) The total value which is to be accrued.Customizing: Developing Accrual Methods (4) 2.e. the interval in time. FY_VARIANT Fiscal year variant.

 PARAM_NAME Name of the parameter. The parameters can be used to determine the accrual values. Speaker Name 44 . See separate chapter ‘Customer-Defined Parameters’.Customizing: Developing Accrual Methods (5) 3. Import table IT_PARAMS This table is importing only: The records contained in this table may not be changed. Title of Presentation. The table contains entries with the customer-defined parameters of the accrual subobject. CONTENT The value of this parameter  © SAP AG 2002.

Speaker Name 45 . Note: The additional fields have to be added to the selection screen using select-option-statements. if needed. this table would contain a table with the entered data for these additional fields:  FIELDNAME Name of the additional input field. Usually this table is empty and not used.Customizing: Developing Accrual Methods (6) 4. This possibility is not available in standard. Import table IT_COMP_SIMUPARAM_RANGES This table is importing only: The records contained in this table may not be changed. Title of Presentation. FIELDRANGE Table with the entered select-options. Contact the SAP development for further information.   © SAP AG 2002. It is intended to be used for simulation of periodic accruals: If the simulation is done with certain assumptions (technically: Additional input fields on the entry screen of the periodic accrual report).

   © SAP AG 2002. MESSAGE_V4 Parameters for the message.Customizing: Developing Accrual Methods (7) 4. …. Title of Presentation. Speaker Name 46 . MESSAGE_V1. Export table ET_RETURN If messages appear in the accrual method.) ID Message class of the message. NUMBER Number of the message in the message class. if a message appeares:  TYPE Type of the message (‘E’ for Error. ‘W’ for warning etc. if required by the message. they can be put into this table. Only the following fields have to be filled.

the accrual method is called for the key date that was entered on the entry screen: The CT_PERIOD_VALUE table contains exactly one single entry. In this case.e. i. In this entry DATE_FROM = DATE_TO = key date of the accrual run!  The accrual method is called from the display transaction for accrual objects (e.   The accrual method has to populate correctly the CT_PERIOD_VALUE table in all of these cases! All three cases should be tested thoroughly! © SAP AG 2002. Title of Presentation. More detailed:  The accrual method is called during the periodic accrual posting run. CT_PERIOD_VALUE usually contains one entry in which DATE_FOM <= DATE_TO.  The accrual method is called during the data extraction to BW (data warehouse).g. DATE_FROM <= DATE_TO in each entry.Customizing: Developing Accrual Methods (8)  When developing accrual methods it is very important to note that the accrual method can called from several programs. In this case. Speaker Name 47 . The CT_PERIOD_VALUE table can contain different entries. In this case. the CT_PERIOD_VALUE table contains several entries: One entry for each period. the ACACTREE02 transaction).

Title of Presentation.Customizing: Developing Accrual Methods (9)  Display of the accrual object (e. Speaker Name 48 . ACACRTEE02 transaction): The accrual method is called and CT_PERIOD_VALUE contains several entries for the complete life time of the accrual subobject.g. © SAP AG 2002.

03.2000 30.2000 01.2000 01.  DATE_FROM  DATE_TO 31.2000 01.01.03.03.2000 30.05.2000 VALACT 150 150 150 150 150 VALCUM 0 150 300 450 600 VALREMAIN 8850 8700 8550 8400 8250 01.2000 31.04. Example (correct): Accrual Method filles the value fields VALACT. Speaker Name 49 .2000 01.05.01.2000 … © SAP AG 2002.2000 … A c r a u l M e h t o d  DATE_FROM  DATE_TO 31.2000 01.2000 VALACT 0 0 0 0 0 VALCUM 0 0 0 0 0 VALREMAIN 0 0 0 0 0 01.01.03.Customizing: Developing Accrual Methods (10) 1.04.04.05.05.2000 31.01. VALCUM and VALREMAIN in the CT_PERIOD_VALUE table.04. Title of Presentation.2000 31.02.2000 01.02.02.02.2000 29.2000 01.2000 31.2000 29.2000 01.

04.2000 31. Speaker Name 50 .2000 01.05.02.2000 30.01.05.2000 30.2000 31.04.02.2000 01.2000 VALACT 0 0 0 0 0 VALCUM 0 0 0 0 0 VALREMAIN 0 0 0 0 0 01.2000 01.04.2000 01.2000 31.Customizing: Developing Accrual Methods (11) 2.03.03.2000 … © SAP AG 2002. but makes a mistake by popuplating the field VALCUM incorrectly:  DATE_FROM  DATE_TO 31.01.01. but should be 150.03.05.04.2000 01.2000 29.2000 VALACT 150 150 150 150 150 VALCUM 0 100 300 450 600 VALREMAIN 8850 8750 8550 8400 8250 01.02.2000 … A c r a u l M e h t o d  In period 2/2000. DATE_FROM  DATE_TO 31. the cumulated value (VALCUM) is 100.2000 31.01.02.2000 29. VALCUM and VALREMAIN in the CT_PERIOD_VALUE table.2000 01.2000 01. Title of Presentation.03. Example (incorrect): Accrual Method filles the value fields VALACT.2000 01.05.

02.04.04.01.01.2000 29.2000 31. Example (incorrect.2000 31.2000 01.04.2000 … .05. Title of Presentation.2000 01.2000 29.03.04. The correction value is stored in the field VALCORR.2000 01.2000 01. the system automatically corrects the wrong cumulated value in period 2/2000 by adjusting VALACT and VALCUM):  DATE_FROM  DATE_TO 31. VALACT and VALCUM are corrected.02.02. Speaker Name 51  f a e t r DATE_FROM  A c r u l a M t e h d o VALACT 150 100 200 150 150 VALCUM 0 150 250 450 600 VALREMAIN VALCORR 8850 8750 8550 8400 8250 0 -50 50 0 0 DATE_TO 31.03.01.2000 01. continued): After the accrual method was called.2000 01.2000 01.03.05.2000 30.05.2000 01.03.2000 31.Customizing: Developing Accrual Methods (12) 2.02. © SAP AG 2002.05.2000 … A t u o m a c i r e n In period 2/2000.2000 01.2000 31.01.2000 VALACT 150 150 150 150 150 VALCUM 0 100 300 450 600 VALREMAIN 8850 8750 8550 8400 8250 01.2000 30.

Title of Presentation.Customizing: Developing Accrual Methods (13)  Periodic accrual run (e. Speaker Name 52 . © SAP AG 2002. ACACACT transaction): The accrual method is called and CT_PERIOD_VALUE contains exactly one entry in which DATE_FROM = DATE_TO = key date from the entry screen of the periodic accrual run.g.

But it might be interesting for reporting purposes.       © SAP AG 2002. so that after the current accrual run.Customizing: Developing Accrual Methods (14)  The slides before showed. since it is not used for postings. the system would post the delta. This slide now shows. Title of Presentation. The other field CT_PERIOD_VALUE-VALREMAIN is not important. the above sum is the cummulative accrual value (balance). Speaker Name 53 . how the system calculates the value which is to be posted in an periodic accrual run: In the periodic accrual run. In case that accruals have already been posted by the periodic accrual runs at former key dates. how accruals are calculated by the accrual method. the system would sum up the two values CT_PERIOD_VALUE-VALACT (Value of the current period) and CT_PERIOD_VALUE-VALCUM (Value from former periods): This sum is assumed to be the value which should be the cummulative accrual value at the key date of the periodic accrual run.

Customizing: Account Determination .

Speaker Name 55 .  When the Accrual Engine documents are transferred to Accounting (which is usually done automatically when they are posted). Title of Presentation. an Accounting document with two line items is created from the Accrual Engine document. Accrual Engine documents are created in the Accrual Engine. These documents consist of only one line item without GL accounts and without CO assignments like cost center etc. the Accrual Engine account determination is executed to get the following information:  Start account account type  Target  Document © SAP AG 2002.Customizing: Account Determination  When posting Accruals.  At this point in time.

Speaker Name 56 . Title of Presentation.g.Customizing: Account Determination  The customizing of the account determination is done in two steps:  Define the customizing tables for the account determination The customer can define himself. which dimensions determine the accounts and document type! E. the ‘Process in the Accrual Engine’ and ‘Accrual Type’ determine the start and target account customizing entries in these self-defined customizing tables!  Create © SAP AG 2002.

It usually posts from the accrual account to a P&L account. the account determination will usually depend on these two criterias (see next slide). depending on the setting of the accrual type). P: Periodic accrual posting The periodic posting is done by the periodic accrual run.  Accrual type Since the accrual type determines the kind of accruals (e. This posting is done. Speaker Name 57 . depending on the setting of the accrual type).  As a consequence. costs or revenues). © SAP AG 2002. it is clear that the accounts usually depend on the accrual type. Title of Presentation. The opening posting usually posts the total value which is to be accrued to an accrual account. It is only executed if a) an opening posting was done and b) the accrual (sub)object is terminated before it has reached the end of ist life time. when the accrual (sub)object is created. F: Final posting (This posting is optional.g.Customizing: Example for Account Determination  The accounts which are used in an accrual posting depend mainly on the following criteria:  Process in the accrual engine I: Opening posting (This posting is optional.

Customizing: Account Determination © SAP AG 2002. Speaker Name 58 . Title of Presentation.

Speaker Name 59 . Title of Presentation.Customizing: Account Determination © SAP AG 2002.

 In a second step of the account derivation. the same logic is to be used to derive the accrual accounts. but derive only account symbols.  Problem:  Solution: The accounts depend on the chart of accounts.Customizing: Extended Account Determination  In addition to the ordinary account determination. but the chart of account is different in each company code. Speaker Name 60 .  Basis idea of the extended account determination is explained in the following example:  Accruals  In have to be done in a lot of company codes. there exists also a socalled ‘extended account determination’. all companies.  Both of these account determinations use the same derivation tool!  Only difference: The extended account determination offers more features than the simple account determination. © SAP AG 2002. derive the account from account symbol and chart of accounts!  This two-step logic can be done in the extended account determination. Title of Presentation.  Do not derive the accounts directly.

Debit and Credit Indicators .

100 EUR to start account © SAP AG 2002. Documents The Accrual Engine document is automatically transferred to Accounting.Debit and Credit Indicators in Accrual Postings  Postings which are done by the Accrual Engine create two kind of documents:  Accrual Engine documents Accrual Engine documents are stored in the Accrual Engine and each document consists of one line item only: This line item contains the information which value was accrued for which accrual object in which period. The account determination yields the necessary two accounts: Start and target account: Accounting document 100 EUR to target account  Accounting Accrual Engine document: 100 EUR . Speaker Name 62 . During this transfer from each Accrual Engine document two line items are created in the Accounting document. Title of Presentation.

then the credit indicator is set. then the debit indicator is set. Title of Presentation. Speaker Name 63 .100 EUR to start account Accounting document Debit: 100 EUR to target account Credit: 100 EUR to start account © SAP AG 2002. the value is < 0.Debit and Credit Indicators in Accrual Postings  The debit and credit indicators are determined from the sign of the Accounting line item:  If  If the value is > 0. Accounting document 100 EUR to target account Accrual Engine document: 100 EUR .

Periodic Accrual Run .

the periodic accrual run. Only those key dates can be entered.Periodic Accrual Run  The periodic accrual postings are done by starting a periodic job. which are defined by the settings of the accrual type. Speaker Name 65 . Note: Not all key dates are allowed. © SAP AG 2002. Title of Presentation. see next slide.  The periodic accrual run is started for a key date.

g. Example: If the frequency is ‘Per posting period’. 01/31/2000. Title of Presentation. then only the last day of a period is allowed as key date. Speaker Name 66 .Periodic Accrual Run: Customizing  The allowed dates which can be used as key date in the periodic accrual run are determined by the ‘frequency’ which is entered in the posting control of the accrual type. © SAP AG 2002. Possible dates are then e. … But not dates like 01/01/2000 or 02/15/2000. 02/29/2000.

e.  If the run 01/31/2000 has to be repeated.g. but on 03/31/2000.Periodic Accrual Run: Execution Type  Usually. Speaker Name 67 . © SAP AG 2002.g. are possible. e. then the than the execution type has to be set to ‘Unplanned’. than the execution type has to be set to ‘Repeat’ instead of ‘Normal’. After the periodic accrual run was executed for 01/31/2000. after the run on 01/31/2000. Title of Presentation. the next run will be not on 02/29/2000. because  additional  the accrual objects were created after the first run was already executed or first run was executed not for all relevant accrual objects due to entered select options.  Example: If the frequency is ‘Per posting period’. days 01/31/2000. the periodic accrual run has to be executed for all dates which are defined by the ‘frequency’ in a rising order. 02/29/2000 etc.  If one or several runs have to be skipped. the next run is assumed to be at 02/29/2000.

Periodic Accrual Run: Log  The already executed periodic accrual runs are logged on company code level.  You can display the log in the entry screen of the periodic accrual run by ‘Environment -> Log of Periodic Accrual Runs’: © SAP AG 2002. Speaker Name 68 . Title of Presentation.

but this message can be switched off with the OBA5 transaction. Support Package SAPKGPAA12 is required as prerequisite in release extensions 1.  Solution: Enter the key date 01/31/2000 and(!) set the execution type to ‘Repeat’.1!  Background for this restricted possibility to enter ‘past’ key dates: If there were already periodic accrual runs in future fiscal years. the values which were posted in these future years are then wrong. The system will send error message ACEPS 055. Consequence: Accrual runs in future years have to be repeated. Speaker Name 69 .0 / 1. if key date 01/31/2000 is entered on the entry screen of the periodic accrual run.  By default. © SAP AG 2002. this is forbidden by the system: An Error message (ACEPS 054) is sent. Title of Presentation.Periodic Accrual Run: Key Dates in the Past  It might be necessary that an accrual run is executed with key date 01/31/2000 despite there was already an run on 02/29/2000.

 You can display this log in the entry screen of the periodic accrual run by ‘Environment -> Display Application Log’: © SAP AG 2002.Periodic Accrual Run: Message Log  Messages which occur in a periodic accrual run are looged in the socalled application log. Speaker Name 70 . Title of Presentation.

Applications that Use the Accrual Engine

Applications that Use the Accrual Engine

 Manual Accruals  Provisions for Awards  Lease Accounting

© SAP AG 2002, Title of Presentation, Speaker Name 72

Manual Accruals

Manual Accruals: Overview
 Purpose: Post accruals for contract-like data  Create ‘contract data’ (accrual objects) manually in the Accrual Engine  Start periodic accrual posting runs

© SAP AG 2002, Title of Presentation, Speaker Name 74

Title of Presentation. Speaker Name 75 .Manual Accruals Calling Application Trigger Calculation of Accruals Accrual Method R R Accrual Engine Create Accrual Objects Manually Transfer Data to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Reporting Reporting © SAP AG 2002.

 Save the transformed data as accrual objects in the Accrual Engine. Title of Presentation.  Easier way: SAP delivers a sample report which can be  used for transferring vendor invoices into the Accrual Engine and it can be  reused for transferring data from any source to the Accrual Engine (see next slides) © SAP AG 2002. The data can be selected from any source!  Transform the selected data into the format that is needed by the interface.Manual Accruals: Interface for Creating Accrual Objects  In the application component ‘Manual Accruals’.  The interface is the function module ACAC_OBJECT_MODIFY_EXT  There are two ways to use this interface:  Customer can develop a report to create accrual objects using this interface. but SAP also delivers an interface for creating accrual objects. Speaker Name 76 . accrual objects are created manually. The report would work in the following way:  Select contract-like data which is to be accrued.

Speaker Name 77 .Manual Accruals: Automatic Datafeed (1)  The sample report SAP delivers is ACAC_DATA_TRANSFER_EXAMPLE  This report selects vendor invoices and creates the line items of the corresponding FI document in the Accrual Engine as accrual objects  There is also a detailed program documentation (red circle) which describes the meaning of the parameters © SAP AG 2002. Title of Presentation.

parameters Most important is the selection method which is described in the next slides. Speaker Name 78 . Title of Presentation.Manual Accruals: Automatic Datafeed (2)  The selection screen of the sample data transfer report consists of the following subscreens:  General selections These parameters are specific for the vendor invoices: They are used for selecting the vendor invoices.  Accrual  Posting  Control © SAP AG 2002. Example: If you enter the accrual method ‘LINEAR’. parameters Needed only. if an opening posting is done by the Accrual Engine. Parameters These Parameters are used for creating the accrual objects. the accruals are calcuated linearly periodically). when the accrual object is created. according to the customizing of the accrual types.

Manual Accruals: Automatic Datafeed (3)  Basic idea of the sample report is that all kinds of data transfers into the Accrual Engine work in a similar way:  First  The  The A the data have to be selected data have to be transformed into the format of the Accrual Engine data have to be saved in the Accrual Engine results list has to be created  In addition. Title of Presentation. each data transfer report must contain a lot of ‘administration overhead’:  Checking  Checking and setting locks the user input the Schedule Manager errors bevor saving(!) and error handling  Connecting  Checking  Creating  Testrun an output list feature and possibility of deleting data from the Accrual Engine  The sample report has all of these features and can even do more:  The sample report can be reused for selecting data from any source (see next slides)! © SAP AG 2002. Speaker Name 79 .

Title of Presentation.Manual Accruals: Automatic Datafeed (4)  Selection Methods in the sample report enable the customer to use the sample report to select data from any source and transform the selected data into the format that is required by the Accrual Engine  The selection methods can be defined in the customizing. Speaker Name 80 . This customizing can be found in the sample report in the menue: ‘Environment -> Settings -> Selection Methods for Data Transfer’ © SAP AG 2002.

Speaker Name 81 .Manual Accruals: Automatic Datafeed (5) Definition of selection methods: © SAP AG 2002. Title of Presentation.

Speaker Name 82 .Manual Accruals: Automatic Datafeed (6)  Selection methods consist of two parts: A function module for selecting the data which shall be transferred into the Accrual Engine. Title of Presentation. This function module must also transform the data into the format that is required by the Accrual Engine.  A DDIC-Structure which contains the fields which are to be displayed by the sample report as results list.  SAP deliveres sample selection methods for the transfer of vendor invoices into the Accrual Engine.  In the source code.  Please study also the F1 help for the field ‘selection method’ on the entry screen of the sample report ACAC_DATA_TRANSFER_EXAMPLE and study also the program documentation of this report. © SAP AG 2002. there’s a documentation of the function modules that are used in the sample selection methods (Function modules ACAC_DATA_TRANSFER_EXAMPLE_1 and ACAC_DATA_TRANSFER_EXAMPLE_2).

 Of course. Title of Presentation.  Some includes for the program logic (e. SAP separated the selection screen from the program logic in the following way:  The sample report consists only of a few includes:  One include for each subscreen on the selection screen E.Manual Accruals: Automatic Datafeed (7)  A problem for the selection methods are the select-options: The sample report must ‘tell’ the function module (e.g. that the selection-screen of the sample report is not suitable for all selection methods: The selection screen of the sample report ACAC_DATA_TRANSFER_EXAMPLE was made for selecting vendor invoices. the required select-options and parameters of the data transfer report depend on the source from which the data are selected. includes ACAC_GENERIC_DATA_TRANSF_M10 and ACAC_GENERIC_DATA_TRANSF_F10).g.  But since all the program logic of the data transfer program is identical for all data sources. From this it is clear. ACAC_DATA_TRANSFER_EXAMPLE_1) which data to select. © SAP AG 2002. Speaker Name 83 . include ACAC_DATA_TRNSF_SELOPT_EXAMPLE.g.

not the includes! Aferwards. Speaker Name 84 . the includes can be replaced by customerdefined includes. Title of Presentation.Manual Accruals: Automatic Datafeed (8)  The includes marked with red lines can be replaced by customer-defined includes which contain the selectoptions that are required. the report ACAC_DATA_TRANSFER_EX AMPLE has to be copied into the customer name space to avoid modifications. Only the main program has to be copied.   © SAP AG 2002. First.

Manual Accruals: Automatic Datafeed (9)  How the select-options are transferred from the selection screen to the function module that is used by the selection method:  Since the interface of the function modules (used by selection methods) are generic. the select options are contained in an internal table (parameter IT_GENERIC_SELOPT). © SAP AG 2002.  This works in the following way: The sample report scans the selection screen and puts all selectoptions into this table which have the addition ‘MODIF ID SEL’.  A similar logic is used for the accrual parameters: All select-options which have the addition ‘MODIF ID ACP’ are put into the table IT_ACCRUAL_PARAMS and passed to the function module of the selection method. This table is then passed to the function module of the selection method. Speaker Name 85 . Title of Presentation.

Speaker Name 86 .Manual Accruals: Automatic Datafeed (10) The addition ‘MODIF ID SEL’ is important in the include with the select-options for the data selection. Title of Presentation. © SAP AG 2002.

Speaker Name 87 .Manual Accruals: Automatic Datafeed (11)  Example:  Results list from transferring vendor invoices to the Accrual Engine  Double click on a line in the list of results displays the accrual engine object with the accrual data © SAP AG 2002. Title of Presentation.

Manual Accruals: Automatic Datafeed (12)  Deleting of data in the Accrual Engine n ode O pert M Ex © SAP AG 2002. Speaker Name 88 . Title of Presentation.

linear/daily) can be entered at this level.Manual Accruals: Basis Data Structure Accrual Object Defined by the Accrual Object Type / Accrual Object Number combination Header 1:1 Start-date and end-date of time interval for accrual Cost center.. Speaker Name 89 . Assignment Accrual Subobject Parameters Accrual Item Accrual Item Accrual Item .. business area. Customer-defined fields like ‘product group’. The total value to be accrued..Accrual Type (Costs. Title of Presentation. Each combination of .) and . profit center... . US GAAP. . ..) defines an accrual item. the total quantity to be accrued and the Accrual Method (linear/periodically.. © SAP AG 2002..Accounting Principle (IAS... Revenues..

Title of Presentation.Manual Accruals: Application Menu © SAP AG 2002. Speaker Name 90 .

Manual Accruals: Application Menu © SAP AG 2002. Speaker Name 91 . Title of Presentation.

Speaker Name 92 .Manual Accruals: Customizing © SAP AG 2002. Title of Presentation.

Manual Accruals: Examples .

000 EUR / (5 x 12) © SAP AG 2002.000 EUR bonus Costs and revenues must be accrued over 5 years  Monthly revenues: 300 EUR = 18. 2000 until 31 Dec.600 EUR = 18.Manual Accruals: Sample ‘Insurance Contract’  Contract data: Valid from 01 Jan. Title of Presentation.000 EUR 6.600 EUR  Revenues: Customer pays  Costs: Salesman gets 5 x 3. 2004 (5 years) Annual premium (to be paid by customer): 3.000 EUR / (5 x 12)  Monthly costs: 100 EUR = 6. Speaker Name 94 .

Speaker Name 95 .Manual Accruals: Create Accrual Object © SAP AG 2002. Title of Presentation.

Title of Presentation.Manual Accruals: Accrual Object and Subobject © SAP AG 2002. Speaker Name 96 .

Speaker Name 97 . Title of Presentation.Technical Background: Accrual Object and Subobject © SAP AG 2002.

Title of Presentation.Manual Accruals: Architecture Calling Application Trigger Calculation of Accruals Accrual Method R R Accrual Engine Transfer Data to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Reporting Reporting © SAP AG 2002. Speaker Name 98 .

Speaker Name 99 .Manual Accruals: Architecture Calling Application Trigger Calculation of Accruals Accrual Method R R Accrual Engine Transfer Data to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Reporting Reporting © SAP AG 2002. Title of Presentation.

Title of Presentation. Speaker Name 100 .Manual Accruals: Create Accrual Object © SAP AG 2002.

Speaker Name 101 .Manual Accruals: Opening Postings © SAP AG 2002. Title of Presentation.

Title of Presentation.Manual Accruals: Navigation Place cursor in ‘COSTS’ line and double-click or press ‘Transfer Accrual Item’ button © SAP AG 2002. Speaker Name 102 .

Title of Presentation. Speaker Name 103 .Manual Accruals: Opening Postings © SAP AG 2002.

Manual Accruals: Documents in FI © SAP AG 2002. Speaker Name 104 . Title of Presentation.

000 18.2) © SAP AG 2002.000 (I.1) D Payables C D Accrued Costs (I.000 C 6.Manual Accruals: Opening Postings D Receivables C D Accrued Revenues C (I.000 (I.2) 6. Speaker Name 105 .1) 18. Title of Presentation.

Manual Accruals: Start Periodic Accrual Run © SAP AG 2002. Speaker Name 106 . Title of Presentation.

Title of Presentation. Speaker Name 107 .Manual Accruals: Result of Periodic Accrual Run © SAP AG 2002.

Manual Accruals: Display Accrual Object after Periodic Accrual Run

© SAP AG 2002, Title of Presentation, Speaker Name 108

Manual Accruals: Documents in FI

D

Receivables

C

(I.1) 18,000

D

Revenues

C

D

Accrued Revenues

C

18,000 (I.1) 300 (P.1) (P.1) 300

© SAP AG 2002, Title of Presentation, Speaker Name 109

Manual Accruals: Posting Deltas
 In each period, the following accruals are calculated:
 Revenues  Costs

(Accrual Type RVNUES):

300 EUR 100 EUR

(Accrual Type COSTS):

 In the first period (1/2000) these values were posted correctly.  Now let us assume that the customer forgets to carry out the accrual run in 2/2000.  The next accrual run is carried out in 3/2000.  The Accrual Engine then calculates that in 3/2000 the accrued values should be:
 Calculated  Calculated

Revenues: Costs:

3 x 300 EUR = 900 EUR 3 x 100 EUR = 300 EUR

 In 3/2000, the Accrual Engine then posts the difference between the calculated values and the values already posted:
 Posted  Posted

Revenues: Costs:

3 x 300 EUR - 300 EUR = 600 EUR 3 x 200 EUR - 100 EUR = 200 EUR

 This is displayed in the next slide
© SAP AG 2002, Title of Presentation, Speaker Name 110

Manual Accruals: Posting Deltas

© SAP AG 2002, Title of Presentation, Speaker Name 111

000 EUR to 9.000 EUR is posted. Periodic costs are now calculated to be 9. 2000.000 EUR.000 EUR  When changing the total costs to be accrued from 6. Accrual Engine calculates the following costs: 4 x 150 EUR = 600 EUR  On 30 April 2000. the following costs had already been accrued: 3 x 100 EUR = 300 EUR  On 15 Feb. the Accrual Engine posts the delta of 600 .Manual Accruals: Changing the Accrual Object  Let us make the example more complex: Change to total costs which are to be accrued:  On 31 March 2000.000 EUR / (5 x 12) = 150 EUR  In the next periodic accrual run on 30 April 2000. © SAP AG 2002. Title of Presentation.300 = 300 EUR automatically. the premium for the salesman is raised from 6. Speaker Name 112 .000 EUR to 9. the opening posting of 6.000 EUR is reversed and a new opening posting of 9.

Title of Presentation. Speaker Name 113 .Manual Accruals: Changing the Accrual Object © SAP AG 2002.

6 000 (I. Speaker Name 114 .3) © SAP AG 2002.Manual Accruals: Changing the Accrual Object D Costs 6 000 (I.1) 6 000 (I.2) 9 000 (I.2) .1) C D Accrued Costs C (I. Title of Presentation.3) 9 000 .6 000 (I.

Speaker Name 115 . Title of Presentation.Manual Accruals: Changing the Accrual Object © SAP AG 2002.

Speaker Name 116 . Title of Presentation.Manual Accruals: Display History of Accrual Object © SAP AG 2002.

Manual Accruals: Changing the Accrual Object © SAP AG 2002. Speaker Name 117 . Title of Presentation.

Manual Accruals: Changing the Accrual Object © SAP AG 2002. Title of Presentation. Speaker Name 118 .

Speaker Name 119 .Manual Accruals: Changing the Accrual Object © SAP AG 2002. Title of Presentation.

Title of Presentation.000 (I.1) 200 (P. Speaker Name 120 .1-3) 9.000 (P.Manual Accruals: Changing the Accrual Object D Payables C 9.3) © SAP AG 2002.2) 200 (P.1) 100 (P.2) 300 (P.1-3) D Costs C D Accrued Costs C (I.3) 300 100 (P.

 Accrual Engine Customizing: Only 2 years can be open for periodic accrual postings. only the current year is open. while the previous year might also still be open for closing entries  Creating an accrual object: A total record is created for each year that is open. Usually. Title of Presentation.  One total record exists for each year. © SAP AG 2002. Speaker Name 121 .Manual Accruals: Totals  The Accrual Engine stores Accrual Engine documents and totals.

Title of Presentation.Manual Accruals: Totals Opening posting in year 2000 Automatic carryforward to year 2001 © SAP AG 2002. Speaker Name 122 .

 In the example: The carryforward program does not have to be started at the end of fiscal year 2000. since a total record already exists for 2001. However.  This program creates total records for the new fiscal year for all accrual objects for which a corresponding record does not yet exist. Of course. a fiscal year change program (carryforward) must be started in the Accrual Engine. it does have to be started at the end of 2001. Speaker Name 123 .  This carryforward does not lead to postings in Accounting  The carryforward also increases the ‘current year’ in Accrual Engine Customizing.Manual Accruals: Carryforward  At the end of the year. it is advisable to execute the carry forward at the end of each fiscal year. Title of Presentation. © SAP AG 2002.

At the end of 6/2001. Speaker Name 124 . To stop accrual postings in 6/2001.2. but customer quits in 6/2001. perform a closing posting and post the remaining costs and revenues to a different account.700 EUR = 6. Accordingly.600 EUR may not be accrued any more. deactivating the accrual subobject. Simply stop posting periodic accruals. The contract was supposed to run from 1/2000 until 12/2004. the accrual subobject is deactivated on 06/30/2001.700 EUR had been accrued. customers can determine what happens with the remaining values.  When © SAP AG 2002.Manual Accruals: Deactivating an Accrual Subobject  Let us assume that a customer quits an insurance contract before it ends.000 EUR. 150 EUR x (12 + 6) = 2. Title of Presentation.300 EUR may not be accrued any more.000 EUR .000 EUR . The rest: 9.  The total costs to be accrued were 9.300 EUR x (12 + 6) = 12. They have two options:  Do nothing with the remaining values after deactivation.  In Customizing for the accrual types (COSTS and RVNUES). the remaining revenues of 18.

Speaker Name 125 .Manual Accruals: Deactivating an Accrual Subobject © SAP AG 2002. Title of Presentation.

Manual Accruals: Deactivating an Accrual Subobject © SAP AG 2002. Title of Presentation. Speaker Name 126 .

Title of Presentation.Manual Accruals: Deactivating an Accrual Subobject © SAP AG 2002. Speaker Name 127 .

Speaker Name 128 . Title of Presentation.Manual Accruals: Deactivating an Accrual Subobject © SAP AG 2002.

Manual Accruals: Deactivating an Accrual Subobject © SAP AG 2002. Speaker Name 129 . Title of Presentation.

Speaker Name 130 .Manual Accruals: Deactivating an Accrual Subobject Final posting at deactivation © SAP AG 2002. Title of Presentation.

Excursus: Status of Accrual Objects .

Te © SAP AG 2002. Speaker Name 132 .Status of Accrual Objects and Subobjects  The processing status can be set on two levels in the Accrual Engine:  on  on level of accrual object and level of accrual subobject. ch Data Disp. Title of Presentation.

 The status ‘To Be Archived’ can be set by the transaction ‘Prepare Archiving Session’: The archiving session will archive only those accrual objects which have the status ‘To Be Archived’ (see chapter ‘Archiving Accrual Engine Data’).  ‘To  The status of the accrual object usually is ‘In Process’. Title of Presentation.  Please refer to the documentation in the customizing and to the F1 help for further information. © SAP AG 2002. Speaker Name 133 .Status of Accrual Objects  The status of an accrual object can have the following values:  ‘In Process’ Be Archived’.

Setting this status is -up to now.  The status ‘Completed’ is set when the user executes the function ‘Deactivate Accrual Subobject’ (see chapter before). Exception: Setting the status ‘Stopped’ is not recorded in the basis data.  The history of changes of the status of the accrual object is recorded in the basis data of the accrual engine.Status of Accrual Subobjects  The status of an accrual object can have the following values:  ‘In Process’  ‘Completed’  ‘Stopped’  The status of the accrual object usually is ‘In Process’. Title of Presentation.supported only by the Leasing application. Speaker Name 134 .  The status ‘Stopped‘ means that no accrual postings are done as long as this status is active. © SAP AG 2002.  Please refer to the F1 help of the status for further information.

Reversal of Accrual Subobjects .

Speaker Name 136 . Title of Presentation. i. total value and quantity to be accrued are set to zero for all accrual items.  Instead.  The  Features of the reversal:  It is not possible to reverse accrual subobjects that have been deactivated. It is therefore not possible to delete accrual subobjects.e. The zero values are valid from the reversal date. © SAP AG 2002. customers have the option of ‘reversing’ accrual subobjects.  As documents are normally created in Accounting for an accrual subobject. Consequence: No more accrual postings will be made for dates subsequent to the reversal date. for explaining the Accounting Documents. the original documents (Accrual Engine documents) cannot be deleted. since they are needed for the Audit trail. This reversal does the following:  All Accrual Engine documents that were posted for this accrual subobject are reversed.Reversal of Accrual Subobjects  Let us assume that a customer wants to delete an accrual subobject.

Title of Presentation. Speaker Name 137 .Reversal of Accrual Subobjects © SAP AG 2002.

Instead.signs.Reversal Postings in the Accrual Engine  It is possible to reverse certain Accrual Engine documents  Reversal  Reversal of periodic accrual runs of complete accrual subobjects including all corresponding Accrual Engine documents.  Consequences:  The  The corresponding FI documents are not reversed. Title of Presentation. © SAP AG 2002. Speaker Name 138 . Changes to the basis data should therefor be made for dates in the past. reversal documents are always created based on the basis data for the accrual subobject that is valid at the key date of the posting. new FI documents are created with reversed values.  There is no ‘true’ reversal of Accrual Engine documents: Reversals are new postings with reversed +/.

. the posting is made to cost center CC01. Speaker Name 139 .Example of Reversal Posting  Carry out accrual posting (run) on 31 Jan. since cost center CC01 is still valid on key date 31 Jan. In Accounting. © SAP AG 2002. 2000. 2000. 2000 would be posted to new cost center CC02 instead of CC01. Title of Presentation. 2000 is posted to cost center CC01.  Now reverse the two accrual postings: The reversal posting for the first posting on 31 Jan.  If the cost center had been changed on a different date. Reason: In this case. 2000. 2000. the reversal posting on 31 Jan. say 15 Jan. The cost center in the basis data of the accrual object on this date is CC01. the new cost center CC02 would be valid on 31 Jan.  The cost center is changed to CC02 on 15 March 2000 in the Basis Data. The reversal posting for the second posting on 31 March 2000 is posted to cost center CC02. The corresponding posting in Accounting is made to this new cost center CC02 as this cost center is valid on key date 31 March 2000. The next accrual posting run is carried out on 31 March 2000.

Working with Derived Accrual Types New Example .

The monthly accrual value is 1.000 EUR x 10% = 1. Title of Presentation. Speaker Name 141 . (New) Example:  Customer gets a discount of 10 %  Discount: 18.800 EUR  The discount must be treated differently according to IAS and HGB (German GAAP):  HGB:  US  Discount is posted once when the contract is created GAAP: Discount has to be accrued during the life of the contract.800 EUR / (5 x 12) = 30 EUR © SAP AG 2002.Manual Accruals: Derived Accrual Types  Derived accrual types can be used for calculating accruals from other accruals types.

 These additional postings can be made with the help of derived accrual types using the following rule:  “In US GAAP.Manual Accruals: Example of Derived Accrual Types  According to US GAAP. additional accrual postings have to be made for the discount. the discount is calculated by taking 10 % of the revenues in HGB”. Title of Presentation. Speaker Name 142 .  The following activities have to be performed in Accrual Engine Customizing:  Create  The the new accrual type “DISCNT” above rule is entered in activity “Define Calculation rules for Derived Accrual Types”. © SAP AG 2002.

Speaker Name 143 .Manual Accruals: Customizing Derived Accrual Types © SAP AG 2002. Title of Presentation.

Title of Presentation. Speaker Name 144 .Manual Accruals: Customizing Derived Accrual Types © SAP AG 2002.

Title of Presentation.Manual Accruals: Customizing Derived Accrual Types © SAP AG 2002. Speaker Name 145 .

Title of Presentation. Speaker Name 146 .Manual Accruals: Customizing Derived Accrual Types © SAP AG 2002.

Manual Accruals: Derived Accrual Types

© SAP AG 2002, Title of Presentation, Speaker Name 147

Manual Accruals: Derived Accrual Types

© SAP AG 2002, Title of Presentation, Speaker Name 148

Customer-Defined Parameters

Customer-Defined Parameters
 Customer-defined parameters are additional fields that can be entered by users when creating or changing accrual objects  Customer-defined parameters are entered at the accrual subobject level  The values entered here can be used in
 Accrual

Methods The parameters can contain additional information that can be used in customerdefined accrual methods Determination The parameters can also be used in Accrual Engine account determination Parameters can be used in BAdIs for modifying documents before they are transferred to Accounting.

 Account  BAdIs

© SAP AG 2002, Title of Presentation, Speaker Name 150

Speaker Name 151 .Where Do Customer-Defined Parameters Appear in the User Interface? © SAP AG 2002. Title of Presentation.

Title of Presentation. SAP has added the customer include CI_ACAC_PARAMETERS to this DDIC-structure.  To create additional parameters. © SAP AG 2002. where you have to choose ‘Structure’ radio button.  Additional (customer-defined) parameters can be created by adding the corresponding fields to this DDIC-structure. start transaction SE11 for data type CI_ACAC_PARAMETERS and choose the ‘Create’. A popup now appears. For this purpose.  Enter the parameters as fields. This structure contains only one parameter. Note that the field names must start with ‘Z’ or ‘Y’.  Save and activate your entries. Speaker Name 152 .How to Define Parameters  Parameters are fields in DDIC structure ACAC_PARAMETERS. named ‘EXAMPLE’.

How to Define Parameters © SAP AG 2002. Title of Presentation. Speaker Name 153 .

How to Define Parameters © SAP AG 2002. Title of Presentation. Speaker Name 154 .

How to Define Parameters

© SAP AG 2002, Title of Presentation, Speaker Name 155

F4

How to Define Parameters

© SAP AG 2002, Title of Presentation, Speaker Name 156

Entering Parameters

Choose ‘Enter Parameters’

© SAP AG 2002, Title of Presentation, Speaker Name 157

Entering Parameters

© SAP AG 2002, Title of Presentation, Speaker Name 158

Evaluating Parameter Values in Periodic Accrual Runs © SAP AG 2002. Title of Presentation. Speaker Name 159 .

Speaker Name 160 .Parameters in Account Determination © SAP AG 2002. Title of Presentation.

Speaker Name 161 . Title of Presentation.Parameters in Account Determination F4 © SAP AG 2002.

Speaker Name 162 . such as Provisions for Awards or Lease Accounting.  For other applications of the Accrual Engine. the procedure for creating additional parameters is almost identical to the procedure described for Manual Accruals. Title of Presentation.Parameters for Other Components  The preceding slides described the procedure for creating additional parameters for Manual Accruals. you should note the following differences:  The name of the DDIC structure is different to ACAC_PARAMETERS  Assignment of parameters to accrual object types is only necessary in Manual Accruals © SAP AG 2002.  However.

Parameters for Other Components: DDIC Structure © SAP AG 2002. Speaker Name 163 . Title of Presentation.

Customer-Defined Additional Account Assignments .

© SAP AG 2002. like  Cost center order area element Center. E. Speaker Name 165 .Additional Account Assignments  In the Accrual Engine some account assignments can be entered. Title of Presentation.g.  Because of this it might be necessary to enable more account assignments (like network).  Internal  WBS  Business  Profit  Not all possible account assignments are supported by the accrual engine. it is not possible to post to a network or network activity.

Speaker Name 166 .0) © SAP AG 2002.Additional Account Assignments (Rel. 1. Title of Presentation.

Additional Account Assignments (Rel. Title of Presentation. Speaker Name 167 .0) © SAP AG 2002. 2.

Speaker Name 168 .  ACE_BS_ASSIGNMENTS ‘BS’ stands for ‘balance sheet’. I.  In rel.0 + 2. © SAP AG 2002. Title of Presentation. 1.  CI_ACE_BS_ASSIGNMENTS  CI_ACE_PL_ASSIGNMENTS and where customer-defined fields can be added.0 these fields are then automatically displayed on the screen. the fields of this structure like ‘business area’. But they are also moved into line items where the FL account is a balance sheet account.e. are moved into line items where the GL account is a balance sheet account. these fields are moved into both types of line items.  This table contains two substructures:  ACE_PL_ASSIGNMENTS ‘PL’ stands for ‘profit and loss’.  Both of these two structures contain customer includes. They are not moved into line items where the GL account is a balance sheet account. are moved into line items where the GL account is a profit and loss account.Additional Account Assignments (Rel.0)  The assignments are stored in the database table ACEDSASSGMT. the fields of this structure like ‘cost center’. Extensions 2.

0) © SAP AG 2002. Title of Presentation.Additional Account Assignments (Rel.0 + 2. Speaker Name 169 . 1.

Title of Presentation. Speaker Name 170 .Additional Account Assignments (Rel.0) © SAP AG 2002. 2.

Posting of Accounting Docs with the Accrual Engine .

then the remaining value is posted to a certain account. This value is usually a part of full value (which is to be accrued). It is usually posted from the accrual account to a P&L account. usually to an accrual account. several or all of the following type of postings:  Opening postings The full amount which is to be accrued is posted.  Other types of postings which are less important  These postings have been explained in examples in detail before.  Each posting creates an accrual engine document and this document is transferred automatically to accounting. This posting is executed.Accounting Docs: Basics Of The Accrual Engine  The accrual engine does accrual postings: If the corresponding accrual type is customized accordingly then the accrual engine executes one. Title of Presentation. © SAP AG 2002. Speaker Name 172 .  Periodic accrual postings These postings post a certain value which is calculated by the accrual method. These postings are executed by the periodic accrual run which is usually started at the end of each period.  Final postings If the posting of accrual has to be terminated before the full value has been (periodically) accrued. when the accrual object is created.

After this step. to which accrual object it belongs. this temporary document can be modified with the BAdI ‘ACEPS_BAPIPREDOC_MOD’ (see IMG of the accrual engine). Speaker Name 173 . These accounting documents are saved in the corresponding database tables. It also contains the reference. The system summarizes the two-lined documents and transforms them into another format. Finally. too. like the FI document and –if required. the summarized documents can be modified with the BAdI ‘ACEPS_BAPIDOC_MODIFY (see IMG of the accrual engine).the CO document. This BAPI creates all the documents in accounting. which is required by the BAPI. These temporary documents are not saved. After this step.Accounting Docs: How They Are Posted  The accrual engine document consists of one line item only: This line item contains the value which is to be posted. These documents are not saved. Title of Presentation.  The transfer of accrual engine documents to accounting consists of the following steps:  The system transforms the accrual engine document into a (temporary/preliminary) two-line document. the key date which is used as translation date and as default posting date in accounting.   © SAP AG 2002. this document is transferred to accounting by calling the BAPI BAPI_ACC_DOCUMENT_POST. see next step.

Speaker Name 174 CO document . Title of Presentation.Accounting Docs: Overview Accrual Engine Accrual Engine Document Preliminary two-lined document BAdI ACEPS_BAPIPREDOC_MOD Summarized document BAdI ACEPS_BAPIDOC_MODIFY Accounting Call BAPI FI document © SAP AG 2002.

How to Fill Special Fields in the Accounting Documents .

structure ACEPS_BAPI_PRELINEITEM).Special Fields in the Accounting Documents  The accrual engine only populates some of the fields which exist in the accounting document: The fields that are filled by the accrual engine are contained in the complex DDIC structure ACEPS_BAPI_PREDOC. Included in this structure is the DDIC structure ACEPS_BAPI_PRELINEITEM which contains all the fields which are filled in the line item of the accounting document.  The complete set of fields which are available in the accounting document can be viewed in the DDIC structures BAPIACHE09 (document header)  BAPIACGL09 (line items)  BAPIACCR09 (currency information) These structures are the interface of the BAPI which is used for posting the accounting documents. in the BAPIACGL09 structure) but not available in the preliminary document (e.g. © SAP AG 2002.g.   It might be necessary from the customers point of view that some fields have to be populated which are   available in the BAPI interface (e.  To fill these fields there are two BAdIs available (see next slides). i. Speaker Name 176 . they are not filled automatically by the accrual engine. Title of Presentation.e.

available BAdIs in Accrual Engine BAdI ACEPS_BAPIPREDOC_MOD: is used to fill special fields in the accounting document which depend on the accrual object. BAdI ACEPS_BAPIDOC_MODIFY: is used to fill fields in the summarized document. Speaker Name 177 .e. © SAP AG 2002. immediately before the document is transferred to accounting with the BAPI. In this BAdI interface the accrual engine document is available which contains the link to the accrual object. In this BAdI interface the accrual engine document which contains the link to the accrual object is not available anymore. I. Title of Presentation.

Customer-defined fields in Special Ledgers .

through the BAPI which creates the accounting documents.e. Speaker Name 179 . Because of this. Fields in Special Ledgers  A more complex problem are customer-defined fields in a Special Ledger: It might be necessary that these fields are populated when documents are posted by the accrual engine.  The problem is that the customer-defined fields do not exist in the BAPI interface (DDIC structure BAPIACGL09) and also not in the preliminary documents in the accrual engine (DDIC structure ACEPS_BAPI_PRELINEITEM). Title of Presentation. © SAP AG 2002. inhancements like BAdIs are necessary to solve this problem.Customer-Def. through the accounting interface into the special ledger. i.  The task is to transport the values of the customer-defined fields from the accrual engine.  The following slides visualize the problem and its solution. the fields cannot be populated by postings which are done by the accrual engine in standard.

Excursus: Architecture of Accounting in R/3 BAPI Accounting Interface DDIC structures: ACCHD ACCIT ACCCR CO interface CO-PA intf. FI interface FI CO CO-PA PrCtr SL CONS © SAP AG 2002. Speaker Name 180 . PrCtr interf. SL interface CONS interf. Title of Presentation.

Speaker Name 181 . Title of Presentation.Excursus: Architecture with Accrual Engine Accrual Engine Document Preliminary two-lined document Summarized document BAPI Accrual Engine Accounting Interface SL interface SL Accounting © SAP AG 2002.

SL interface CONS interf. DDIC structures: ACCHD ACCIT ACCCR CO interface CO-PA intf. © SAP AG 2002. so that it can be ‚transported‘ from the BAPI through the accounting interface to the special ledger. e. BAPI Accounting Interface FI interface FI CO CO-PA PrCtr SL CONS Step 1 (precondition): A special ledger was configured. Speaker Name 182 .Customer-Def. the field ZZREGION. PrCtr interf.g. which contains a customer-defined field. Title of Presentation. Fields in Special Ledgers: Steps 1+2 Step 2 (precondition): The customer-defined field must also be added to the accounting document line item (ACCIT structure).

In this BAdI the field ZZREGION has to be filled. Speaker Name 183 . with the SE11 transaction). Title of Presentation.Customer-Def. Accrual Engine Document Preliminary two-lined document Summarized document BAPI Accrual Engine Accounting Interface SL interface SL Accounting © SAP AG 2002. Step 4: A BAdI implementation has to be defined for the BAdI ACEPS_BAPIPREDOC_MOD. Fields in Special Ledgers: Step 3+4 Step 3: The customer-defined field must also be added to the line item of the preliminary two-lined document (ACEPS_BAPI_PRELINEITEM structure.

Fields in Special Ledgers: Step 3 © SAP AG 2002. Speaker Name 184 . Title of Presentation.Customer-Def.

Customer-Def. Speaker Name 185 . Title of Presentation. Fields in Special Ledgers: Step 4 © SAP AG 2002.

this field has to be added to the DDIC structure BAPIACGL09. . This is done in a BAdI implementation for the BAdI ACEPS_BAPIDOC_MODIFY. Speaker Name 186 Accounting Interface SL interface SL Accounting . © SAP AG 2002. Title of Presentation. Fields in Special Ledgers: Steps 5+6 Accrual Engine Document Step 5: To make the new field ZZREGION available in the BAdI ACEPS_BAPIDOC_MODIFY.Customer-Def. Preliminary two-lined document Summarized document BAPI Accrual Engine Step 6: The value for the customer-defined field has to be moved from the line item of the summarized document into the Extension table.

Fields in Special Ledgers: Steps 5 © SAP AG 2002. Title of Presentation.Customer-Def. Speaker Name 187 .

Customer-Def. Title of Presentation. Fields in Special Ledgers: Steps 6 © SAP AG 2002. Speaker Name 188 .

Speaker Name 189 . Title of Presentation. Preliminary two-lined document Summarized document BAPI Accrual Engine Accounting Interface SL interface SL Accounting © SAP AG 2002.Customer-Def. Fields in Special Ledgers: Steps 7 Accrual Engine Document Step 7: The value for the customer-defined field has to be moved from the Extension table into the line item of the accounting document (ACCIT table). This is done in an implementation for the BAdI ACC_DOCUMENT.

Fields in Special Ledgers: Steps 7 © SAP AG 2002. Speaker Name 190 . Title of Presentation.Customer-Def.

Assignment Number and Automatic Clearing .

4) must contain the same assignment number. Problem: The Accrual Engine does not add the assignment number to the Accounting documents.2) 1.000 Condition: All documents (I..3) 1. (P.000  For this reason.4) should be cleared after the last periodic posting (P.1) (P.Assignment Number: General  The assignment number in FI documents is usually needed to carry out clearing automatically.000 clearing (report SAPF124) is run after posting (P.4) 1.  Open posting (I.P.1). Title of Presentation. © SAP AG 2002. the automatic (P. D Accrual Account C 3.000 (I.4). . (P.4). (P..  The assignment number can be useful for clearing postings to accrual accounts if open item management is active for the accrual account.1) and periodic postings (P.2).2 . Speaker Name 192 .

Title of Presentation.  Parameter © SAP AG 2002.  As a result.Assignment Number: How it can be entered  The Assignment Number is not entered in postings made by the Accrual Engine. This field can be filled by the customer when implementing the BAdI. it is possible to fill the assignment number using the BAdI (Business Add In) ACEPS_BAPIPREDOC_MOD:  The customer has to define an implemation for this BAdI in Customizing. Speaker Name 193 . but then no summarization would be possible during transfer of Accrual Engine Documents to Accounting. CS_BAPI_PREDOC-LINEITEMS contains field ALLOC_NMBR (‘Assignment Number’).  However. the Accrual Engine does not enter the assignment number. as this number should in principle be unique for each accrual item.

since the number range for accrual object numbers (ACAC_NUMOBJ transaction) has only 10 digits: The other 12 digits are filled with zeros.  The following slides are intended to help the customer to define an implementation for the BAdI with a source code that filles the assignment number reasonably in case of the application ‚Manual Accruals‘:  It would be natural to use the accrual object number as assignment number. Title of Presentation. only the document number of the invoice (which is part of the accrual object number) should be used as assignment number.e.Example: How to fill the assgmt number in postings  The assignment number can be filled in the BAdI ACEPS_BAPIPREDOC_MOD by the customer. If the accrual object number is defined as an external number range. In this case. The only problem is that the assignment number has 18 digits. not as an external number range) in the customizing (ACAC_NUMOBJ transaction). but the accrual object number has 22 digits. then it is ok to use the accrual object number as assignment number. then the accrual object number can in general not be used as assignment number.  © SAP AG 2002.  If the accrual object number is defined as an internal number range (i. Because of this one has to be careful when using the accrual object number as assginment number. Speaker Name 194 . An example would be the accrual object numbers that are used by the automatic data feed of invoices (ACACDATATRANS transaction).

Example: Assgmt. Number © SAP AG 2002. Number and Accrual Obj. Title of Presentation. Speaker Name 195 .

Example: Define the BAdI Implementation © SAP AG 2002. Title of Presentation. Speaker Name 196 .

Example: Define the BAdI Implementation © SAP AG 2002. Speaker Name 197 . Title of Presentation.

Title of Presentation. Speaker Name 198 .Example: Sample Source Code in BAdI © SAP AG 2002.

Parallel Accounting .

 Parallel © SAP AG 2002. ledgers The account determination need not yield different accounts for different accounting principles.Parallel Accounting  The Accrual Engine supports parallel accounting in two ways  Parallel accounts The account determination can be customized in a way that different accounts are used depending on the accounting principle. The corresponding posting in accounting will then be done only in this special ledger. Title of Presentation. but in the customizing of accounting. a special ledger is assigned to one of the accounting principles. Speaker Name 200 .

Speaker Name 201 . Title of Presentation.Parallel Accounting: Create Accrual Object © SAP AG 2002.

Speaker Name 202 .Parallel Accounting: Parallel Accounts © SAP AG 2002. Title of Presentation.

Title of Presentation. Speaker Name 203 .Parallel Accounting: Parallel Ledgers © SAP AG 2002.

Validation .

Validation of Creating/Changing Accrual Objects  The validation is a tool to execute customer-defined checks. © SAP AG 2002. Speaker Name 205 .  A validation can be created and activated to execute checks. Title of Presentation. when an accrual object is created or changed.

Speaker Name 206 . Title of Presentation.Creating Validations © SAP AG 2002.

 If the validation does not yield the desired result. Title of Presentation.e. In the append structure the corresponding fields have to be added.Validating Customer-Defined Parameters  Checking customer-defined parameters (see corresponding chapter) in the validation is possible:  Before customer defined parameters can be used in the validation. start again the transaction for creating or changing accrual objects again. Speaker Name 207 .  Afterwards. an append structure has to be created using the SE11 transaction. © SAP AG 2002. The F3 key makes the system continue. After activating the append structure. the added fields are available in the validation. The system will then stop in the validation. it might be usful to swith on the trace in the validation maintainance transaction (GGB0 transaction): In the menue choose the function ‘Extras -> Activate trace’. i. the corresponding fields have to be added to the DDIC structure ACEVSR_VAL_PAR  To do this. the checks fail somehow.

Speaker Name 208 . Title of Presentation.Activating Validations © SAP AG 2002.

Customer-Defined Navigation .

Title of Presentation. since in this case it is assumed that a vendor invoice is accrued and the document number of the vendor invoice is contained in the accrual object number. Extensions 2. 2. Speaker Name 210 . it is possible to execute a customer-defined navigation from the accrual object to the original object (e. a navigation from the display transaction of accrual objects. a vendor invoice or insurance contract) for which the accrual object was created.  For the application Manual Accruals. This way.0)  From rel. if the accrual object type is ‘0VENDORINV’.  The example implemenation ACAC_UI_NAVIGATION for Manual Accruals executes a navigation to the vendor invoice.Navigation (Rel.g. © SAP AG 2002. The customer can define additional implemenations since multiple usage is allowed for this BAdI. the system can find the vendor invoice and display it.0 on.  This navigation is done with the BAdI ACE_UI_NAVIGATION. SAP deliveres the implementation ACAC_UI_NAVIGATION as example.

2. Title of Presentation. Speaker Name 211 D ou bl ec lic k .Navigation (Rel.0): Example Manual Accruals © SAP AG 2002.

Archiving Accrual Engine Data .

ACEPSOI.Archiving  Archiving Accrual Engine data is done in two steps:  Archive Accrual Engine documents (archiving object FI_ACE_ITM) This archiving object contains the database table ACEPSOIT. Speaker Name 213 . ACEDSASSGMT.  The © SAP AG 2002. ACEPSOH. hence please archive only Accrual Engine documents which are not needed any more for reversals. Prerequisites for archiving accrual objects:  All Accrual Engine documents have been archived (archiving object FI_ACE_ITM) for this accrual object accrual object has the status ‘To Be Archived’.  Archive Accrual Engine objects (archiving object FI_ACE_OBJ) This archiving object contains the database tables ACEOBJ. Title of Presentation. ACEDSOH. Remark: Accrual Engine documents are needed for the reversal of periodic accrual runs. ACEDSOI.

Title of Presentation. Speaker Name 214 .Archiving: Archiving Objects ACEOBJ Field Name MANDT COMP BUKRS OBJID REF_KEY STATUS Key X X X X ACEDSOH Field Name MANDT COMP BUKRS OBJID SUBID DATE_TO DATE_FROM VALITY_FROM VALITY_TO UNAME CPUDT CPUTM REF_SUBKEY STATUS Key X X X X X X ACEDSOP Field Name MANDT COMP BUKRS OBJID SUBID DATE_TO PARAM_NAME CONTENT DATE_FROM Key X X X X X X X ACEDSASSGMT Feldnam e MA D N T C M O P B K S U R O JID B SU ID B D E_T AT O D E_FR M AT O BU S_AR EA D E_FR M AT O PR FIT T O _C R C ST EN ER O C T Key X X X X X X ACEPSOH Field Name MANDT COMP BUKRS OBJID SUBID UNAME CPUDT CPUTM DEACTDATE REF_SUBKEY STATUS FIRSTYEAR LASTYEAR Key X X X X X FI_ACE_OBJ ACEDSOI_ACCOUNTS Field Name MANDT COMP BUKRS OBJID SUBID ACRTYPE ACCRULE DATE_TO DATE_FROM INC_START_ACCNT INC_TARGET_ACCNT PER_START_ACCNT PER_TARGET_ACCNT FIN_START_ACCNT FIN_TARGET_ACCNT Key X X X X X X X X FI_ACE_ITM ACEPSOIT Key X X X X X X X X X Key X X X X X X X X ACEDSOI Field Name MANDT COMP BUKRS OBJID SUBID ACRTYPE ACCRULE DATE_TO DATE_FROM AMOUNT CURRENCY QUANTITY UNIT ACRMETHOD TIMESTMP Key X X X X X X X X ACEPSOI Field Name MANDT COMP BUKRS GJAHR OBJID SUBID ACRTYPE ACCRULE CUMVALCAP CUMVALACCR VALCAP VALACCR VALRETIRE LASTEFFDATE CURRENCY Field Name MANDT COMP BUKRS GJAHR OBJID SUBID ACRTYPE ACCRULE DOCNR VALCUM VALTBP CURRENCY TRANSTYPE EFFDATE POPER RUNID AWTYP AWKEY AWSYS TIMESTMP © SAP AG 2002.

Speaker Name 215 . Title of Presentation.Archiving: Changing the Status of Accrual Objects © SAP AG 2002.

Speaker Name 216 .Archiving: Status of Accrual Objects  The status of the accrual object is displayed in the technical data: ch Data Disp. Te © SAP AG 2002. Title of Presentation.

Provisions for Awards .

Speaker Name 218 .Provisions for Awards: Overview  A company grants a number of stock options to selected employees  Purpose: Post provisions (= accruals) for the outstanding options. Title of Presentation.  To do this: Transfer information about outstanding optoins from HR system to Accounting system (Accrual Engine)  Afterwards: Calculate and post provisions using the Accrual Engine  Different calculation (=accrual) methods are possible for calculating the provisions: SAP delivers two examples as accrual methods:  APB  FAS 25 123 Provisions based on stock prices Provisions based on Black & Scholes Model © SAP AG 2002.

Speaker Name 219 . Title of Presentation.Provisions for Awards: Architecture HR-System Provisions for Awards Trigger Calculation of Accruals Accrual Method R R Accrual Engine Read HR Data R Transfer Data to Accrual Engine R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Outstanding Awards Reporting Reporting © SAP AG 2002.

Title of Presentation.Provisions for Awards: Processes HR-System Provisions for Awards Process B: Calculate Trigger Calculation of and Post Accruals Accruals Accrual Method R R Accrual Engine Read HR Data R Process A: Process A: Create/ Transfer Data Change from HRBasis Data System R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Outstanding Awards Reporting Reporting © SAP AG 2002. Speaker Name 220 .

Speaker Name 221 . Title of Presentation.Provisions for Awards: Processes Treasury Read Stock Rates Stock Rates R HR-System Provisions for Awards Process B: Calculate Trigger Calculation of and AccrualsPost Accruals Accrual Method R R Accrual Engine Read HR Data R Process A: Process A: Create/ Transfer Data Change from HRBasis Data System R Create/ Change Basis Data Periodic: Calculate Accruals R Build Delta to already posted values R Post Document R Create Accounting Documents Basis Data (Accrual Objects) Posted Values (Accrual Engine Documents) Calculation Posting Outstanding Awards Reporting Reporting © SAP AG 2002.

.Accounting Principle (IAS. US GAAP.. Title of Presentation... FAS123.Provisions for Awards: Structure of Basis Data Grant (=Accrual Object) Vesting (=Accrual Subobject) Vesting (=Accrual Subobject) Award. Accrual Item Accrual Item Accrual Item . . Exchange.) defines an Accrual Item. © SAP AG 2002.. ) and .Accrual Type (APB25.... The number of outstanding awards is stored together with the accrual method at this level. . Speaker Name 222 Each combination of . Grant Date and Cost Center (optional) Header Assignment Vesting (=Accrual Subobject) Parameters Vesting Date Default: Cost Center Basis Security ID. . Basis Value..

Title of Presentation. Speaker Name 223 .Provisions for Awards: Application Menu © SAP AG 2002.

Title of Presentation. Speaker Name 224 .Provisions for Awards: Application Menu © SAP AG 2002.

Title of Presentation.Provisions for Awards: Customizing in Accounting © SAP AG 2002. Speaker Name 225 .

Provisions for Awards: Customizing in HR © SAP AG 2002. Speaker Name 226 . Title of Presentation.

Provisions for Awards: Example .

If the stock price has a value of more than 100 EUR when the stock options are exercised.000. • 1 Jan. 2000 to 1 Jan.000 stock options that it awards available in three waiting periods. 2002: 2. The division of the 6.000 options. provisions must be posted in good time in Accounting.000 can be exercised from 1 Jan. The waiting periods are also referred to as vesting periods. 2003.  This means that 3.000 and 1.000 is referred to as a vesting rule.000 options. company code 0001 will issue 6.The company decides to make the 6. 2000. The base price of the options is 100 EUR. 2002.These waiting periods are as follows: • 1 Jan. meaning that these options will have an inner value if the stock price rises above 100 EUR. • 1 Jan. Speaker Name 228 . the company will have to meet the corresponding costs. 2002. 2.000 stock options into vesting periods of 3. 2000 to 1 Jan. a further 2. 2000 to 1 Jan.000 stock options can be exercised from 1 Jan. © SAP AG 2002. For this reason.000 options (award OPTN) for company stock to the employees of cost center "Executive Board". 2003.  The employees cannot exercise their stock options until expiry of the waiting period. 2002: 1. and the remaining 1.000 can be exercised from 1 Jan. vesting date: 1 Jan. vesting date: 1 Jan. Title of Presentation.Provisions for Awards: Example  Prereqisites:  On 1 Jan. 2001. The security identification number of the company stock is "0000000000001". 2001. vesting date: 1 Jan. 2001: 3.000 options.

 © SAP AG 2002.  For each desired rule.Provisions for Awards: Example  Data Transfer HR -> Accounting (Accrual Engine)  Provisions can be calculated and/or posted according to different rules. Speaker Name 229 .  SAP delivers two accrual methods: ACC_APB25 and ACC_FAS123 for calculating provisions according to APB 25 and FASB 123 respectively. Title of Presentation. Customizing has to be adjusted accordingly for the data transfer program. a separate accrual item has to be created.

Title of Presentation.Provisions for Awards: Customizing Data Transfer © SAP AG 2002. Speaker Name 230 .

Provisions for Awards: Customizing the Data Transfer © SAP AG 2002. Title of Presentation. Speaker Name 231 .

Provisions for Awards: Data Transfer © SAP AG 2002. Speaker Name 232 . Title of Presentation.

 This means that the provisions do not fluctuate as they would using method APB 25. it must add an additional calculation of the provisions according to FASB 123 in the appendix of the balance sheet.Provisions for Awards: APB 25 and FAS 123  To post the provisions.  Method FASB 123 calculates the provisions based on an average stock price assumed by the historical volatility of the underlying stock. Speaker Name 233 . If the company chooses the APB 25 method. Title of Presentation. © SAP AG 2002. the company can choose between the two methods APB 25 and FASB 123 .  With APB25.  Method APB 25 uses the current stock price to calculate the inner value of the outstanding options. the provision amount fluctuates in the same way as the stock price.

2001 (vesting date). only this fraction has to be depicted as a provision. Speaker Name 234 . For the first waiting period from 1 Jan.000 = 0.806 EUR + 1.02 % = 1806 EUR 2.17 %) and 1/36 (= 2.33 + 27.000 options x 10 EUR x 6.000 + 1/24 x 2.000 options x 10 EUR x 6. the stock price is 110 EUR.612 EUR © SAP AG 2002.0602 = 6. 1/12 .204 EUR + 602 EUR = 3. 2000. 2000.78 %).000) / (3.02 % = 602 EUR  Total: 1.Provisions for Awards: APB 25  Accrual Method ACC_APB25 works as follows: The value of the provisions is to be determined for 31 Jan.02 % This provides the following provision amounts for the three waiting periods:  First waiting period:  Second waiting period:  Third waiting period: 3.000 + 2.02 % = 1204 EUR 1. Accordingly. the option has an inner value of 10 EUR.78) / 6.or 8. On this date.000 + 1/36 x 1.000 options x 10 EUR x 6. Title of Presentation.3 % has expired by 31 Jan.000) = (250 + 83. 2000 to 1 Jan. As the base price taken over from HR is 100 EUR. The vested share for the second and third waiting periods is worked out in the same way: 1/24 (= 4. The system calculates the weighted vested share thus: (1/12 x 3.000 + 1.

Provisions for Awards: APB 25 (II) Enter Stock Prices © SAP AG 2002. Title of Presentation. Speaker Name 235 .

Here.78 % = 556. the value of an option is defined manually in IMG activity "Define Data for the Black & Scholes Model". Speaker Name 236 . Instead.40 EUR 3000 x 9 EUR x 2.Provisions for Awards: FASB 123  Accrual method ACC_FAS123 works as follows: In contrast to method APB 25. Instead.78 %. the value of an option is not calculated using the price of the underlying stock. In the example: 1/36 = 2. the last vesting date determines the vested share. Title of Presentation.08 EUR  © SAP AG 2002. values can be defined by waiting period.78 % = 305. Example:  First waiting period:  Second waiting period:  Third waiting period: 9 EUR 10 EUR 11 EUR   The vested share is not used as a weighting of the three individual waiting periods.78 % = 750. This results in the following provision amounts:  First waiting period:  Second waiting period:  Third waiting period: Total: 1612.60 EUR 2000 x 10 EUR x 2.00 EUR 1000 x 11 EUR x 2.

Provisions for Awards: FASB 123 (II) Enter Black & Scholes Values © SAP AG 2002. Speaker Name 237 . Title of Presentation.

Speaker Name 238 . Title of Presentation.Provisions for Awards: Display Transferred Data (I) © SAP AG 2002.

Title of Presentation. Speaker Name 239 .Provisions for Awards: Display Transferred Data (II) © SAP AG 2002.

Provisions for Awards: Display Transferred Data (III) © SAP AG 2002. Title of Presentation. Speaker Name 240 .

Provisions for Awards: Periodic Posting Run © SAP AG 2002. Speaker Name 241 . Title of Presentation.

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