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Building a Better Slide Presentation

Topics

Your audience Structure and content Design Additional tools Summary

Your Audience
A slide presentation tells a story to your audience.

Your Audience
Your audience may have:

No knowledge Some knowledge A lot of knowledge


about the topic

Your Audience
Plan how youll tell your story.
Remember: This is you This is your audience Dont drown them in information!

Your Audience
First, tell your audience what youre going to tell them. Then tell them. Then tell them what youve just told them.

Your Audience
Your audience doesnt live in your world. Your audience is there to listen to YOU, not to read a book.

Your Audience
Use:

Bullet points Simple graphs Bite-sized pieces


of information

Your Audience
When presenting a slide like this, who gets the audiences attention? The audience probably has its attention divided between reading the text in the slide and listening to what youre saying. By the time you move on to the next slide, your audience will have little or no idea of what youve said. And thats the point: dont repeat what youre saying on a slide - short bullets are easier to remember. Use your time effectively and keep the main focus on you.

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Your Audience
The art of a great slide presentation is good storytelling.

Engage the audience. Ask interesting questions. Structure your story in an


interesting way.

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Structure and Content


Where do I start?

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Structure and Content


Basic structure: Title page Table of contents Introduction Main sections Wrap-up slide or action items Questions Closing and thanks

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Structure and Content

Keep the acronyms to


a minimum.

Explain all acronyms.

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Structure and Content

Keep it simple. Include only elements


that further the story.

Proof your text.

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Design
Fonts use only 1 font. (bold, italic, and roman all in the same family)

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Design
Use colour and contrast to make your presentation easy to read.

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Design

Keep your design consistent. Use the same family of


illustrations.

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Design

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Design
Photography should use the same style.

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Design

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Design
Pictures: A picture may be worth a 1000 words but thats too many for a slide presentation!

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Design
Pictures Resist the urge!

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Design
If you must have photos, ask yourself:

Do these photos further


the story?

Do these photos make the


presentation more decorative?

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Agra, India Supporting Agra, India Mission 2007 members Supporting Mission to develop a 2007 members plan for common to develop a plan telecentre for common manager training telecentre manager curriculum + training curriculum + workshops.
workshops.

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Design
These photos are used for decoration.

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Design
Graphs are good But keep them simple.

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Countries Ranked by Index:

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Design
Countries Ranked by Index:

Highest Rated

Lowest Rated

Japan United States Germany Finland

United Kingdom

Madagascar
Rwanda Congo Rep Burkina Faso Gabon

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Design

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Design
Animate Reveal only small bits of information at a time and build on that.

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Whats needed for success?


1. Telecentres 2. Human resources 3. Training 4. Content 5. Services 6. Support

7. Financing
8. Networks

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Design
Layers Use layers to present information gradually.

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Internal strife/instability

Chad Senegal

Central African Republic

Guinea Bissau Guinea

Ethiopia Togo Nigeria Uganda

Burundi

Zimbabwe

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Internal strife/instability Post-conflict

Mauritania Senegal

Chad Central African Republic

Guinea Bissau Guinea Sierra Leone

Erithrea

Liberia
Togo Nigeria Angola

Ethiopia Uganda Rwanda Burundi

Zimbabwe

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Internal strife/instability Post-conflict War/armed conflict


Chad

Mauritania Senegal

Central African Republic

Guinea Bissau Guinea Sierra Leone

Erithrea

Somalia Ethiopia Togo Nigeria Angola Uganda Rwanda Burundi

Liberia
Ivory Coast

DRC Zimbabwe

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local telecentres

community impact

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social supply chain business and technical support peer learning


local telecentres

national telecentre network

reference desk

community impact

national web site

services backend

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h "
curriculum + learning programs support services for networks rural healthcare

remittances

e-government

s
whats next?

service providers

social supply chain business and technical support peer learning


local telecentres

national telecentre network

reference desk

community impact

national web site

services backend

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h "
curriculum + learning programs support services for networks rural healthcare

remittances

e-government

s
whats next?

service providers

social investment program


(cash + services + brokering partnerships)
business and technical support

social supply chain peer learning


local telecentres

national telecentre network

reference desk

community impact

national web site

services backend

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Design
Sound can also be combined with animated text. But a little goes a long way.

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Design
Logos most logos are not presentation-friendly.

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Design

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Design
If you have resources and design help, you can make the logos transparent. Then its just a matter of balancing size, layout, and contrast.

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Design

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Additional Tools
Multimedia is good, too! That is, in moderation.

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Additional Tools
Multimedia examples:

Video clips Sound files Links to Web pages


But remember: file size is a factor

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Additional Tools
Sample of a link to a video clip:

Remember to include source files on computer.

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Additional Tools

Sample of a link to sound clip

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Additional Tools
Sample of a link to a URL:

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Additional Tools

Multimedia may require


expertise that is not available in-house.

Be consistent in style. Dont go overboard.

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In Summary
So what did we learn?

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In Summary
Audience

Know your audience. Tell them a story. Your audience is there to


hear you.

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In Summary
Structure and Content

Keep it simple. Tell them what youre going to


tell them.

Then tell them. Tell them what youve told


them.

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In Summary
Design

Keep it simple.

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Summary
Additional Tools Multimedia, in moderation, is good!

Summary
Good luck with your slide presentations!