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Brevard Clerk of Courts Digitization Invitation to Negotiate (ITN)

Brevard Clerk of Courts Digitization Invitation to Negotiate (ITN)

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Published by Matthew Daniel Nye
This a copy of the Invitation to Negotiate (ITN) released by the Brevard Clerk of Courts on May 4th. It was requested by me on May 29th, but not provided to me until July 13th.
This a copy of the Invitation to Negotiate (ITN) released by the Brevard Clerk of Courts on May 4th. It was requested by me on May 29th, but not provided to me until July 13th.

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Published by: Matthew Daniel Nye on Jul 16, 2012
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07/16/2012

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Post Office Box 999, Titusville, FL 32781-0999Telephone: (321) 637-2017 Fax: (321) 225-3052“Our
mission is to provide superior customer service to all those we serve. As a Public Trustee, the Clerk willdiligently perform the duties and functions of this office, always keeping a focus on the rights of the individual citizen
.” 
 
Taylor Sakuma
MITCH NEEDELMAN
CLERK
 
OF
 
THE
 
CIRCUIT
 
AND
 
COUNTY
 
COURTS
 
BREVARD
 
COUNTY,
 
FLORIDA
 
Services Required by The BrevardCounty Clerk of Courts
From vendors responding to this
Invitation to Negotiate Statutory Digitization, Backlog, New Documents, Redaction, Emerging Technologies 
May 3, 2012
 
 
Post Office Box 999, Titusville, FL 32781-0999Telephone: (321) 637-2017 Fax: (321) 225-3052“Our
mission is to provide superior customer service to all those we serve. As a Public Trustee, the Clerk willdiligently perform the duties and functions of this office, always keeping a focus on the rights of the individual citizen
.” 
 
Taylor Sakuma
TABLE OF CONTENTS1.0 INTRODUCTION2.0 PROPOSAL INSTRUCTIONS AND ADMINISTRATION3.0 PROPOSAL FORMAT4.0 AGENCY PROFILE AND REFERENCES5.0 AGENCY SERVICES6.0 PRICING INFORMATION7.0 CONTRACT
 
 
Post Office Box 999, Titusville, FL 32781-0999Telephone: (321) 637-2017 Fax: (321) 225-3052“Our
mission is to provide superior customer service to all those we serve. As a Public Trustee, the Clerk willdiligently perform the duties and functions of this office, always keeping a focus on the rights of the individual citizen
.” 
 
Taylor Sakuma
1.0 INTRODUCTION1.1 Invitation to Negotiate (ITN) Objective and Project Goals
The goal of this ITN is to enter into specific negotiations for digitization services to meetFlorida statutory requirements of digitization of county court records and files, as well asto meet regulatory demands of redaction of specific statutory information with minimalerrors, and to incorporate emerging technologies into creating and maintaining currentand future files and documents created by the Brevard County Courts and other recordsmaintained by the Brevard County Clerk of Courts.The comprehensive objective for this ITN is to select a scanning (historical and current),electronic document capture, redaction and destruction solution of official documents ofthe Clerk of the Courts to meet the needs of the Clerk. The system must support currentand future Florida statutory requirements, have a strategic commitment and plan fromthe vendor, be scalable, be easily configured and maintained by functional subjectmatter experts, be able to accommodate future Clerk functional and technical needsincluding e-documents, include malleable interfaces for economical and efficient dataexchange with existing Clerk, State, and County systems, and provide a platform fordata exchange and reporting with State and County 3
rd
party systems.The selected solutions vendor will offer a software licensing, maintenance, scanning,redaction and implementation services cost reply for 5 years. The Clerk will givepreference to replies that defer maintenance expenses until full and successfulimplementation of the software package. Clerk intends to negotiate the starting point ofmaintenance, as well as the effective date/purchase date of the contract for purchase ofthe solution.This ITN includes the necessary consulting services necessary to install, enhance, andimplement the entire solution. Expected services include, but are not limited to, projectadministration, software installation and certification, system configuration, codeenhancements, interface and report development, system and parallel testing, disasterrecovery planning, and training of Clerk personnel. The Clerk seeks to build an alliancewith a solutions vendor that will facilitate the Clerk’s goals and the related process andorganizational changes
1.2 Statutory Requirements Overview
Title XPUBLIC RECORDS

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