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HIV/AIDS (MARPS) Round 10 EOI Number 21: ISEAN-Hivos -GF-R10-HIV/AIDS Issuance Date: August 17, 2012 ISEAN-Hivos-GF-R10-HIV/AIDS FINANCE AND ADMINISTRATION ASSISTANT FOR THE ISEAN- HIVOS PROGRAM-PHILIPPINES Strengthening community systems to reduce vulnerability to and impact of HIV infection on MSM and TG in Insular Southeast Asia REQUEST FOR EXPRESSION OF INTEREST In 2010, the Insular Southeast Asian Network on MSM, TG, and HIV (ISEAN) and the Humanist Institute for Co-operation with Developing Countries (Hivos) jointly submitted a regional proposal to the Global Fund for AIDS, Malaria, and Tuberculosis (GFATM) Round 10. The programme, entitled Strengthening Community Systems to Reduce Vulnerability to and Impact of HIV infection on MSM and TG in Insular Southeast Asia, was approved by GFATM and contract for the grant was signed on 6 October, 2011. This grant has the main goal of reducing (a) the vulnerability and risks of MSM and TG to HIV infection and (b) the impact of HIV on their lives in Insular Southeast Asia. It intends to address critical gaps in supporting and scaling up activities that reduce HIV/AIDS among MSMs and TGs. TLF Sexuality, Health and Rights Educators Collective Inc. (TLF SHARE) is a membership organization of peer educators, trainers and advocates. It works on the prevention of sexually transmitted infections (STI), including HIV (or the virus that causes AIDS) among Filipino gay, bisexual males, transgenders and other males who have sex with males (MSM). TLF SHARE is committed to the promotion of sexual health and human rights regardless of sexual orientation and gender identities. For the ISEAN-Hivos Round 10 program, TLF-SHARE is the Sub-Sub Recipient for the Philippines and together with PNGOC will work towards the organization of a national MSM and TG network and strengthening the capacity of MSM and TG CBOs in leadership, governance and knowledge management and advocacy for policy influence. It will also work on advocacy, delivery of behaviour change communication and outreach activities for the prevention of HIV/AIDS, promotion of LGBT rights and referral to health service providers among MSMs and TGs in collaboration with other civil society organizations and stakeholders.
For the implementation of the ISEAN-HIVOS Round 10 Program, TLF SHARE is looking for a FINANCE AND ADMINSITRATION ASSISTANT (FAA) who will be responsible for the financial management requirements of the SSR for the ISEAN HIVOS program. He or she will report directly to the National Finance Officer (PNGOC-based) and the TLF Share Executive Director. The compensation for the position will commensurate to his or her qualifications. ESSENTIAL JOB FUNCTIONS
1. With
the
SR
Finance
Officer,
SR
National
Program
Director
and
SR
National
Program
Manager,
assist
in
the
development
and/or
implementation
of
administrative
and
financial
processes
for
the
Global
Fund
project;
2. Carry
out
administrative,
secretarial
and
bookkeeping
duties,
including
preparation
of
check
disbursements
and
ensuring
that
required
support
documents
are
complete;
3. Record
all
financial
transactions
of
the
ISEAN-HIVOS
program
in
book
of
account
(CBD,
CRB,
GJB,
GL).
4. Prepare
periodic
financial
reports
of
the
SSR
such
as
the
monthly
progress
report
and
the
quarterly
progress
update
and
disbursement
request
using
the
PR/ISEAN-HIVOS
format
and
template;
5. Reconcile
bank
accounts,
advances,
taxes,
government
remittances
and
other
accounts
in
relation
to
the
ISEAN-HIVOS
project;
6. Prepare
project
staff
payroll,
including
individual
employee
salary
ledger;
7. Maintain
records
and
inventory
control
of
project
assets
and
ensure
that
all
office
equipment
and
services
are
appropriately
maintained;
8. Monitor
budget
and
expenditures
of
the
project
and
explain
variance;
9. Provide
administrative
support
to
staff
and
project
partners
for
organising
activities
at
the
country
level;
and
10. Arrange
logistics
for
the
SSR.
MINIMUM
REQUIREMENTS
Education:
Tertiary
level
accomplishment
in
Accountancy,
Management
Accounting,
or
Financial
Accounting.
Work
Experience:
More
than
two
years
of
experience
performing
work
similar
to
Job
Functions,
with
at
least
five
years
bookkeeping/accounting
experience.
Familiairity
with
Global
Fund
financial
management
system
preferred.
Training
Experience:
More
than
12
hours
training
background
ob
Global
Fund
financial
reporting
policies
and
procedures.
Other
Professional
Skills:
Proficient
in
oral
and
written
business
communication,
operation
of
computers
and
other
ICT
equipment.
Knowledge
and
practical
experience
on
basic
computer
skills,
using
Microsoft
Word
and
Excel,
and
familiar
with
data
backup
procedures.
FAIR HIRING POLICY AND GLOBAL FUND BACKGROUND TLF Share encourages applicants from the gay, bisexual, and transgender community who have experience in non-profit and community development work. Applicants familiar with Global Fund financial procedures are encouraged to apply.
SUBMISSIONS REQUIRED Interested parties may send a Letter of Application, Resume, and Contact List of Character References addressed to the Executive Director on or before September 7, 2012. Please note that this is for immediate hiring, and shortlisted applicants must be available for interview. TLF SHARE Collective Inc. Room 305, AP Escueta Building, 819 Aurora Boulevard, Barangay Immaculate Conception, Quezon City, Philippines. Phone: (632) 358.3811 and 940.8800. E-mail: tlfmanila@gmail.com Shortlisted applicants will be formally invited for an interview. They may also be requested to provide additional documents, as needed.