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Agenda
Finance and Administration Committee
meetingtobeheld Wednesday,November21st ,2012

at 4:00 pm
TomDaviesSquare

FINANCE AND ADMINISTRATION COMMITTEE AGENDA

Finance and Administration Committee Meeting

Wednesday, November 21, 2012

Tom Davies Square

COUNCILLOR TERRY KETT, CHAIR

Frances Caldarelli, Vice-Chair

4:00 p.m. FINANCE AND ADMINISTRATION COMMITTEE MEETING COUNCIL CHAMBER

Council and Committee Meetings are accessible. For more information regarding accessibility, please call 3-1-1 or email clerks@greatersudbury.ca.

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

FINANCE AND ADMINISTRATION COMMITTEE

(2012-11-21)

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PRESENTATIONS
1. Review of Financial Services 2013 Budget (ELECTRONIC PRESENTATION) Lorella Hayes, Chief Financial Officer/Treasurer
(Refer to Base Budget Document - Tab: Financial Services - Pages 105 to 122)

2. Review of Community Development Services 2013 Budget (ELECTRONIC PRESENTATION) Catherine Matheson, General Manager of Community Development
(Refer to Base Budget Document - Tab: Community Development Services Pages 123 to 189)

3. Review of Infrastructure Services 2013 Budget (except WWW) (ELECTRONIC PRESENTATION) Tony Cecutti, P.Eng, FEC, General Manager of Infrastructure Services
(Refer to Base Budget Document - Tab: Infrastructure Services - Pages 190 to 196 and 224 to 251) (Water/Wastewater Services will be dealt with on November 28, 2012 - Tab: Infrastructure Services - Pages 197 to 223)

4. Review of Emergency Services 2013 Budget (ELECTRONIC PRESENTATION) Tim Beadman, Chief of Emergency Services
(Refer to Base Budget Document - Tab: Emergency Services - Pages 252 to 270)

REGULAR AGENDA

MANAGERS' REPORTS
R-1. Report dated November 8, 2012 from the General Manager of Community Development regarding Community Development - Capital Funded Projects Reallocation. (RESOLUTION PREPARED)
(The report provides recommendations to the Finance and Administration Committee related to re-allocating Community Development 2013 Capital projects in order to accomodate funding for Accessibility and Community Arena main rink lighting retrofits.)

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FINANCE AND ADMINISTRATION COMMITTEE

(2012-11-21)

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PARKING LOT REVIEW

The Chair of the Finance Committee will review each of the items placed in the Parking Lot. The consensus of Council will be required for each item listed in the Parking Lot.

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD AND ANNOUNCEMENTS

NOTICES OF MOTION

ADJOURNMENT
BRIGITTE SOBUSH, DEPUTY CITY CLERK FRANCA BORTOLUSSI, COMMITTEE ASSISTANT

FINANCE AND ADMINISTRATION COMMITTEE

(2012-11-21)

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Request for Decision

Community Development - Capital Funded Projects Reallocation

Presented To: Finance and Administration Committee Presented: Report Date Type: Wednesday, Nov 21, 2012 Thursday, Nov 08, 2012 Managers' Reports

Recommendation
THAT the Community Development 2013 Capital envelope be adjusted as follows, and; THAT $130,000 be funded in 2013 for the main rink arena lighting retrofits at the T.M. Davies and Garson Arenas, and; THAT $50,000 be funded in 2013 for accessibility retrofits, and; THAT the following 2013 Capital be reallocated in order to fund these projects: Fitness Equipment (will be phased in 2013 $100,000 and 2014 - $100,000), and; THAT the contigency account be reduced by $30,000, and; THAT the parks/playgrounds retrofits be reduced by $25,000, and; THAT the parks signage be reduced by $25,000.

Signed By

Report Prepared By Real Carre Director of Leisure Services Digitally Signed Nov 8, 12 Recommended by the Department Catherine Matheson General Manager of Community Development Digitally Signed Nov 8, 12 Recommended by the C.A.O. Doug Nadorozny Chief Administrative Officer Digitally Signed Nov 13, 12

Finance Implications
The 2013 Community Development Capital funded projects be reallocated in order to fund the following: Arena main rink light retrofits at T.M. Davies and Garson Arenas in the amount of $130,000. Funding for these projects will be realized through phasing in the fitness equipment retrofits estimated at $200,000 based on 50% reallocation in 2013 and the balance to be funded in 2014. The additional $30,000 will be funded from contingencies. The accessibility funding in the amount of $50,000 will be funded by reducing the 2013 Capital allocation for parks/playground retrofits by $25,000 and the parks signage by $25,000.

Background
At the Finance and Administration Committee meeting held on Tuesday, October 23, 2012, Council approved the request to re-prioritize the 2013 Community Development Capital in order to fund arena main rink lighting and accessibility. In addition, Council requested a cost and fitness equipment breakdown for

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rink lighting and accessibility. In addition, Council requested a cost and fitness equipment breakdown for the City owned fitness centres which were identified for funding in the amount of $200,000. Arena Main Rink Lighting retrofits In 2014, 5 Municipal arenas were identified for funding in the amount of $325,000 to conduct main rink lighting retrofits. The capital costs to retrofit the T.M. Davies and Garson Arenas in 2013 is estimated at $130,000. In order to fund these 2 facilities, the fitness equipment request in the amount of $200,000 can be phased in within the next 2 years (50% in 2013 and 2014). The additional $30,000 can be funded through contingencies. The additional 3 arenas will be included as part of the 2014 Capital projects for Community Development. Accessibility In addition to the lighting retrofits, Council approved the request to fund accessibility retrofits in the amount of $50,000 as part of the 2013 funded projects. In order to facilitate this request, the Parks signage would be reduced by $25,000 along with reducing the parks/playground audit retrofits by $25,000. Fitness Equipment Replacement As part of the 2013 funded projects, $200,000 was originally requested to purchase a combination of cardio and strengthening fitness equipment. The following is the cost breakdown requested for each site:

Funding Rayside Balfour Fitness Centre Howard Armstrong Recreational Complex Dowling Leisure Centre Capreol Millenium Centre Falconbridge Community Centre $58,000 $42,000 $53,000 $22,000 $25,000

2013

2014

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