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MEETING ANNOUNCEMENT AND AGENDA RED WING CITY COUNCIL REGULAR MEETING, 7: 00 PM, MONDAY, JANUARY 14, 2013 CITY HALL COUNCIL CHAMBERS

Community Vision: " The Community Vision for the City of Red Wing is to capture the vibrancy of growth while preserving and enhancing the city' s unique historic and natural environmental character."

City Mission: " The City of Red Wing is dedicated to creating, preserving and enhancing the quality of life for all." reserving and enhancing the quality of life for all."
Members of the audience are encouraged to follow the agenda. Copies of the agenda are on
the table outside of the Council Chambers door.

If you are interested in addressing the Council during the Public Comment Period, please sign up on the form which is located at the table along with the agendas ( outside of the Council Chambers). When addressing the Council, please state your name, address and the
issue you wish to speak about. You will be given three minutes to make your statement. If the item you wish to address is an agenda item, you will be allowed to speak at the time of

that agenda item unless a public hearing has been held.

1. Call to Order

2. 3. 4. 5.

Pledge of Allegiance Excusal of Members Approval of Agenda Proclamations and Recognitions

A.

Library Director James Lund to Introduce Newest Library Employee Kari

Gadient

As with our new process, new employees are encouraged to attend a Council meeting
so the Mayor / Council and public can be introduced to the newest employees.

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6.

Public Comment NOTE: This time is reserved for public comments on matters not on the agenda. If a

public comment is desired on an agenda item, please inform the presiding officer Council President) or the Council Administrator before the meeting begins. Otherwise, please be prepared to promptly seek recognition when the agenda item is considered.
All comments must be made from the podium for no more than three minutes. Comments

personally attacking individuals or entities may be ruled out of order and referred to the Council Administrator, City Attorney, or Council President for follow up.
Board and Commission Communication
A.

Mayor Egan to Recommend the Following Board / ommission Appointments: C 1. Kathy Boos reappointment to a second term on the Housing and Redevelopment Authority Board. Ms. Boos' second term will expire on
December 31, 2017.

2. Thomas Calhoun reappointment to a second term on the Sustainability

Commission. Mr. Calhoun' s second term will expire December 31, 2015. 3. 4. Barbara von Haaren reappointment to a second term on the Human Rights Commission. Ms. von Haaren' s second term will expire on December 31, 2015. Jerett Reuter appointment to a first term on the Human Rights Commission. Mr. Reuter' s term will expire December 31, 2015.

5. Dorothy Eckblad appointment to a first term on the Human Rights Commission.

Ms. Eckblad' s term will expire December 31, 2015.

6.

Evan Brown appointment to a first term on the Sustainability Commission. Mr.

Brown' s term will expire on December 31, 2015.

7. Nancy Dimunation reappointment to a second term on the Sheldon Auditorium

Board. Ms. Dimunation' s second term will expire on December 31, 2017. 8. 9. Chuck Richardson reappointment to a third term on the Sheldon Auditorium Board. Board.
B.

Mr. Richardson' s third term will expire on December 31, 2017. Mr. Melstad' s second term will expire December 31, 2017.

Mike Melstad reappointment to a second term on the Sheldon Auditorium

Sister Cities Commissioner Tao Ping Presentation of a Confucius Statue from Quzhou that was given to the Red Wing Sister Cities Commission Tao Peng will present the Confucius Statue to honor the years of teacher exchanges between Red Wing and Quzhou with the hope that this relationship will continue to
grow. Tao will also provide an update on the Sister Cities Commission and Southeast Technical College Higher Education Exchange.

C.

Port Authority Update

Port Authority Executive Director Randy Olson will provide a monthly update on Port Authority activities.
D. Motion to Approve Appointment of a Council Member to Serve on the Joint

Recreation Board. The term expires January 31, 2015

The City Council must elect a member of the City Council to represent the City on the Joint Recreation Board. The Joint Recreation Board by -laws and membership roster
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are attached. A simple majority vote will determine the appointment.

E.

Council Liaison Commission Reports Council Members are asked to provide highlights on recent Board and Commission discussions.

1.

Council President Bayley to Discuss Council Appointments

Consent Agenda ( Roll Call Required ) A.

Motion to Approve Bills ( Warrant #49507 49993, totaling $3, 048, 609. 89)
Approval of the Consent Agenda constitutes approval of the bills as listed above.

B.

Motion to Approve Minutes:

1. December 10, 2012 Regular Meeting 2. January 8, 2013 Final Meeting of 2012 City Council 3. January 8, 2013 Organizational Meeting
Approval of the Consent Agenda constitutes approval of the December 10, 2012 and

January 8, 2013 meeting minutes.

C.

Motion to Approve Modification to Board / ommission Policy Related to the C

Role of the Staff Liaison

Staff requests one brief amendment to the Board /Commission Policy as it relates to minute taking by staff liaisons. In some cases, Board or Commissioners are volunteering to provide minutes instead of staff. Approval of the Consent Agenda
constitutes approval of the modification as described above and illustrated in the
attachment.

D.

Motion to Approve Mayor Egan as Representative on Minnesota Intercity

Passenger Rail Transportation Forum

Mayor Egan has volunteered to represent the City on the Minnesota Intercity Passenger Rail Transportation Forum. The Minnesota Intercity Passenger Rail Transportation Forum was created to direct rail funding and rail initiatives until the
Statewide Transportation Plan was completed. In 2010 Mayor Howe served;

subsequent to his service, resident Bob Kastner and County /City staff have represented the City. Below is a link to the current membership roster and meeting
Information. http: / www. dot. state. mn. us /planning /passengerrailforum /index. html /

E.

Motion to Approve Grant Acceptance for $1. 200 from the Minnesota Historical

and Cultural Grant Program Through the Minnesota Historical Society for the Red Wing Heritage Preservation Commission to Complete the South End
Residential Historic District (Proposed) Local Designation Form
Staff recommends Council accept the Minnesota Historical and Cultural Program

grant to complete the South End Residential Historic District Local Designation Form. Approval of the Consent Agenda constitutes approval of the grant. F.

Motion to Authorize Final Payment for Library and Fire Station Roof Proiects

Both projects have been completed and inspected by representatives of Garland

Companies and final payment has been approved. Approval of the Consent Agenda

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constitutes approval of the final payment as recommended by staff.

G.

Motion to Approve an Amendment to the Cell Tower Site Lease Agreement with Sprint Spectrum L. P.

The Sprint cell phone company has been leasing space on the Sand Hill Water Tower since 1999. Sprint is now in the process of updating their equipment and this action is cause for an increase in the rent being paid to the City of Red Wing for this lease.
Approval of the Consent Agenda constitutes approval of the recommended cell tower site lease agreement with Sprint Spectrum L. P. H. Motion to Approve New Lease Agreement with Hiawatha Broadband

Communications (HBC) at the Community Development Building

HBC has been renting space in the basement of the Community Development
building for several years. HBC requests a long -term lease with the City for this
space. Staff recommends Council approve the attached lease agreement with HBC

for space in the lower level of the Community Development Building. Approval of the
Consent Agenda constitutes approval of the attached lease agreement. I. Motion to Approve Mayor Egan' s Travel Outside of Minnesota to Attend Mississippi River's Cities and Towns Initiative in Washington, DC Mayor Egan is a board member of the Mississippi River' s Cities and Towns Initiative.

They are meeting in Washington March 19 -21. Up to $ 1, 000 in funds are available to
reimburse travel expenses. Approval of the Consent Agenda constitutes authorization for out - of state travel for Mayor Egan to attend the Mississippi River' s Cities and Towns Initiative in DC.
J.

Motion to Accept the Low Bid from Ryan Mechanical for the HVAC Project at the

Community Development Building

The 2012 Capital Improvement Plan budget contains $ 347,200 for the replacement of

the HVAC equipment which is original to when the Community Development Building
was built in the 1960' s. Staff recommends approval of the low bid from Ryan

Mechanical Inc., and Pappe Energy Services. Council is also asked to approve a total budget of $420, 155. 25 per the funding sources stated in the staff report. Approval of
the Consent Agenda constitutes approval of the staff recommended action.
K.

Motion to Authorize the City of Red Wing to Join The Houston Galveston Area

Council (H -GAC) Joint Purchasing Association

These cooperative purchasing groups allow the City to get better pricing for equipment and materials by combining the purchasing power of multiple government
agencies for specific commodities and services. Approval of the Consent Agenda

constitutes approval of the attached Interlocal Contract for Cooperative purchasing.

L.
Motion to Approve Supplemental Agreement No. 2 ( SA 2) with Lunda Construction

Company for the Construction of the East 5th Street Bridge under the Railroad
SA 2 incorporates additional costs for mobilization of a hydraulic crane to off load steel

superstructure beams for storage on -site. Approval of the Consent Agenda constitutes

approval of $439. 45 for the additional costs as recommended by staff.

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M.

2012 Street Reconstruction of Segments of Summit Avenue, Pleasantview Avenue, Fifth Street, Sixth Street, Buchanan Street, and Jefferson Street

1. Motion to Adopt 2. Motion to Adopt

Assessments

Resolution No. 6504 Declaring Cost to be Assessed and Resolution No. 6505 For Hearing on Proposed

Ordering Preparation of Proposed Assessments

A public hearing must be held in order to assess benefited properties. Staff recommends holding the public hearing on February 11, 2013. The project was reconstructed through a
contract with Heselton Construction and has been completed except for turf establishment. Approval of the Consent Agenda constitutes approval of Resolution No' s
6504 and 6505.

N.

2012 Bituminous Overlav of Seaments of Breckenridae Drive. Chalet Court. and Snowbird Drive

1. Motion to Adopt Resolution No. 6506 Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessments 2. Motion to Adopt Resolution No. 6507 For Hearing on Proposed
Assessments

A public hearing must be held in order to assess benefited properties. Staff recommends holding the public hearing on February 11, 2013. The project was reconstructed through a contract with Monarch Paving Company and has been completed. Approval of the
Consent Agenda constitutes approval of Resolution No' s 6506 and 6507.

O.

2012 Bituminous Overlav of Seaments of Goodhue Street North

1. Motion to Adopt Resolution No. 6508 Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessments 2. Motion to Adopt Resolution No. 6509 For Hearing on Proposed
Assessments

A public hearing must be held in order to assess benefited properties. Staff recommends holding the public hearing on February 11, 2013. The project was reconstructed through a contract with Monarch Paving Company and has been completed. Approval of the
Consent Agenda constitutes approval of Resolution No' s 6508 and 6509.

P.

Motion to Approve Red Wina Fire Department Fire Prevention and Safetv Grant
Application from Assistance to Firefiahters Grant (AFG) Proaram

Chief Schneider is requesting approval to submit a Fire Prevention and Safety Grant
application to fund refurbishing the department' s Family Safety Trailer as described in
the attached staff report. Approval of the Consent Agenda constitutes approval of

submitting the grant application.

Q.
Motion to Approve Grant Authorization to Apply for Corridor Investment Management Strategy (CIMS) Funding

The City Engineering department was recently contacted by the Minnesota Department of Transportation about a Pilot Funding Solicitation that is a competitive program that will provide funding for trunk highway projects. District 6 staff encouraged the City to consider a funding application aimed at enhancing the Highway 61 project that Red Wing already was awarded funding for ( Potter to Old West Main Street). This application could include
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the reconstruction of the roadway ( instead of just a mill and overlay) and reconstruction of old and deteriorating utilities. City staff would like to include the application for CIMS funding as part of the project design RFQ for professional services. Approval of the Consent Agenda constitutes authorization to apply for the Corridor Investment Management Strategy Funding.
R.

Motion to Approve Stop Loss Agreement Between the City of Red Wing,
Mll Life Incorporated (MII) and Comprehensive Care Services ( CCStpa)

The City routinely rebids components of the City's self- insured health plan. Stop -loss
insurance is a product that provides protection against catastrophic or unpredictable

losses. The City doesn' t insure 100 percent of the liability; the stop loss coverage pays for
all expenses over $60, 000 per specific claim and costs in excess of 125 percent of the expected aggregate claims. Approval of the Consent Agreement constitutes approval of
the recommended agreement with MII Life Incorporated and Comprehensive Care

Services.

S.

Motion to Adopt

Resolution No. 6511 Resolution Calling Public Hearings On

Capital Improvement Plan, Street Reconstruction Plan and Issuance of Bonds

Finance Director Hallock is coordinating project funding in order to bring bond issuance to the City Council early in 2013. Attached is a recommended Resolution to hold a public hearing on the proposed financing. Approval of the Consent Agenda constitutes approval of Resolution No. 6511 calling for the Public Hearing on the Capital Improvement Plan,
Street Reconstruction Plan and Issuance of Bonds.

9.

Motions and General Business (Roll Call Required ) A. Consider Motion to Introduce Ordinance No. 42 Fourth Series. Rental Housin
Code Changes

The City Council is asked to consider a modification to the Rental Housing Maintenance Code that will lengthen the time frames for temporary rental dwelling licenses and operating licenses, along with other minor changes. The ordinance is attached for Council review. Attorney Kathryn Hibbard of Greene Espel PLLP will be in attendance to address questions, along with Ron Rosenthal.
B.

Consider Motion to Declare the Property at 181 Charles Avenue, owned by Robert Eggenberger, a Public Nuisance Due to Junk Ordinance Violations and to Direct Public Works to Bring the Property into Compliance

The property owner has failed to correct several Junk Ordinance violations on the property that were detailed in a Courtesy Notice mailed on November 20, 2012 and a
Notice of Violation mailed on December 4, 2012. Council is asked to declare the

property a public nuisance and order Public Works to remove all code violations. The
attached staff report provides background information, copies of the code section

violations, and pictures of the property.

C. Mississippi National Golf Course Discussion and Related Action 1. Consider Motion to Approve Contract with Turf Solutions & Management,
LLC for minimal grounds maintenance of Mississippi National Golf

Course

The future of Mississippi National remains an important unresolved community issue.

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Council is asked to review the attached report and discuss. Direction on process is

requested along with action on the attached contract to maintain the MNGL asset until a long term plan is determined.
D. Consider Motion to Adopt

Resolution No. 6510 Accepting the Blight Study

Old West Main and Downtown Target Area

Council is asked to hear a brief presentation on the recently completed study and to discuss how the study will be utilized on redevelopment efforts. Council action to accept the study by resolution is requested.
E.
General Legislative Update and Requested Resolution of Support 1. Consider Motion to Adopt

Resolution No. 6512 Resolution Supporting

State Bonding Proposal (Sheldon, Fire Station and Levee Road Proiect)

Red Wing has legislative issues being considered in 2013 that will significantly affect the future of Red Wing. A brief policy statement report has been provided on the top issues, along with a resolution of support on the most critical issues.
F.
Solid Waste Discussion and Related Legislative Action

1.

Resolution No. 6513 ( City's position on 473, shredder and funding for incinerator rebuild)
Consider Motion to Approve Lobbying Proposal with Hill Capitol Strategies Inc. for State Statute 473.848 Waste Processing Designation

Consider Motion to Adopt

2.

G.

Consider Motion to Approve Rupp. Anderson. Sauires & Waldspuraer. P.A. File
Transfer Request and Letter of Agreement

City Attorneys Jay Squires and Amy Mace have left the Ratwik, Roszak and Maloney firm and created their own company called Rupp, Anderson, Squires and Waldspurger. Council is asked to consider moving the city' s business to the new firm by approving the attached letter of agreement and file transfer request.
H.

Consider Motion to Introduce Ordinance No. 43, Fourth Series, Amending Chapter 10 of the Red Wing City Code Regarding Recreational Burning
Staff requests Council consider a code modification which regulates recreational

burning. Please see the attached staff report and exact language.
10. 11. 12. Council Concerns Council Administrator' s Status Report Motion to go into Closed Session A.

Pursuant to Minnesota Statutes Section 13D. 03, the City Council can go into closed
session to discuss labor negotiations, strategies, and developments.

13. Adjournment

Accommodations for signing interpreter, wheelchair access, Braille, large print, etc. can be
made; call City Hall at 385. 3600 seven days prior to the need.
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