SPECIAL MEETINGS OF COUNCIL

FOR BUDGET PURPOSES

March 11, 2009 at 3:20 p.m.
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present: Mayor Green

Councillors J. Bateman, B. Dornan, C. Fox, B. Long, K. Richter and G. Ward

J. Armstrong, M. Bakken, P. Catlin, C. Corfe, S. Harvey-Renner, D. Leavers,

R. Seifi, D. Sparks, H. Tsikayi, D. Wade, J. Winslade and C. Wright

S. Palmer

A. APPROVAL OF MINUTES

1. Standing Committee of Council Finance Committee Meetings

Moved by Councillor Bateman,

Seconded by Councillor Dornan,
That Council adopt the following Minutes of the Standing Committee of Council
Finance Committee: January 7, 2009, January 13, 2009, January 20, 2009, January
27, 2009, February 3, 2009, February 10, 2009, February 11, 2009, February 17,
2009, February 24, 2009, and March 3, 2009.
CARRIED

B. REPORTS

C. 2009 WORK PROGRAM/BUDGET DISCUSSION

6. Stormwater Utility Fund

A brief discussion ensued relative to funded/unfunded projects. It was noted that

Council may increase the total envelope for Capital and either move a project up
the list or replace it with another project. H. Tsikayi commented that there is
a total of $1.6 Million in reserves and surplus – Uncommitted Balances.

7. Police Division Budget

H. Tsikayi commented that there would be a shortfall in the Police Division budget
of approximately $1,441,916.

Supt. J. Armstrong noted that currently there is a pilot program in place for
Community Safety Officers (CSOs); that additional CSOs were not budgeted for
this year; and that a request would be brought before Council for two additional
CSOs.
March 11, 2009
Special Meetings of Council for Budget Purposes Minutes -2-

C. 2009 WORK PROGRAM/BUDGET DISCUSSION

Supt. Armstrong then noted that they would be hiring 15 new Auxiliary Officers,
above the current complement of 25. She advised that clerical support staff is
necessary to free up officers to attend to higher protective service duties. She
stated that their entire complement is 136.5 RCMP members, 2 CSOs, plus
Integrated teams.

She suggested that the following service enhancement requests be considered for
funding: Auxiliary Constable Program increase, RFT Watch Clerk, and RFT Clerk
Typist III (Traffic).

Councillor Richter entered the meeting at 3:36 p.m.

8. Fire Department Budget

H. Tsikayi noted that there would be a Shortfall of $1,675,745 in the Fire Budget.
Fire Chief Wade commented that other municipal Fire Departments are charged for
using the Township’s training grounds and into Training Revenue to provide
improvements for training in Township of Langley staff. He noted that increasing
development means training firefighters for more complex firefighting operations;
the B.C. Building Code will be amended to allow six storey wood-frame buildings.

He added that radio signals are troublesome in some areas of the Township; they
had explored joining E-Comm which would mean paying $400,000 per year.
Currently, The Township pays the City of Surrey $150,000 for dispatching services
versus $450,000 with E-Comm. He requested Council consideration for $50,000 to
upgrade their radio system.

9. Recreation and Culture

D. Leavers commented that there is some funding in place to start preliminary

design work for aquatic facility planning and design. He noted that in 2008, Council
received a consultant’s report called the Aldergrove Aquatic Study which looked at
the Aldergrove Kinsmen Centre indoor/outdoor pool, fitness facility and relocation of
Aldergrove arena; preliminary work was done for the site. He added that there are
no sports fields in this year’s Capital plan; however there is some funding for design
work for the next sports field to be located at Willoughby.

10. General Government

H. Tsikayi commented that the Contribution to Capital is earmarked at $1,419,985

under the 2009 Draft Operating Budget Summary for General Government
(Corporate).

Councillor Dornan left the meeting at 4:15 p.m. and rejoined the meeting at
4:17 p.m.

11. Community Development

March 11, 2009
Special Meetings of Council for Budget Purposes Minutes -3-

C. 2009 WORK PROGRAM/BUDGET DISCUSSION

12. Budget Summaries

H. Tsikayi provided an overview of the 2009 to 2011 Provisional Operation Budget

Summaries (Versions 3 and 3/4).

Discussion ensued and it was noted that with the projected $2.3 Million shortfall, we
would have to look at Contributions to Capital in Universal ($5.4 Million), and cover
that difference by reducing Capital further, which would present major implications
for some funds under Version 3 (based on a 1% Property Tax increase).

Councillor Fox requested budget figures for 2012 and 2013, and actual dollar
amounts for an average priced house in the Township of Langley in terms of
knowing what will be paid in the event of a 1%, 1.5%, 3.5% or 3.9% property tax
increase. He noted that not all services are offered through the community.

It was noted that In terms of 2009, a 1% increase on an average household for

universal services would result in an approximate $12.00 increase in taxes.

The request was made to identify or move the following projects from unfunded for
consideration:
1. Flag the $1.3 Million in the Police budget (building expansion fund)
2. Transportation - Bridge replacement at 232 Street and 68 Avenue (page 54)
3. Aldergrove swimming pool – apply for senior level government grants
4. Fire – Expansion and improvement to Training Ground, Automatic External
Defibrillators, Rescue mannequin, Improvement to Radio System (page 87)
5. Police – Service Enhancement Requests: Auxiliary Constable Program
increase; RFT Watch Clerk (x2); RFT Clerk Typist III (Traffic) (page 80)

Mayor Green advised all members of Council to bring forward their budgetary
consideration requests for next meeting.

D. MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

E. OTHER BUSINESS

F. ROUND TABLE

G. NEXT MEETING

Date: Tuesday, March 24, 2009

Location: Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue
Time: 3:15 p.m. – 5:15 p.m.

H. ADJOURNMENT
March 11, 2009
Special Meetings of Council for Budget Purposes Minutes -4-

Moved by Councillor Fox,

Seconded by Councillor Long,
That the meeting adjourn at 5:20 p.m. and reconvene on March 24, 2009 at
3:15 p.m.
CARRIED

CERTIFIED CORRECT:

Mayor

Deputy Township Clerk