Lititz Borough: Minutes

Council
Borough Minutes
Information LITITZ BOROUGH COUNCIL
Administration Minutes of Meeting Held February 24, 2009
Mayor 7 S. Broad Street, Lititz PA
Borough  
Council The regular meeting of the Lititz Borough Council was called to order at
Minutes 7:00PM on February 24, 2009, by President Weibel with Council members
Bomberger, Kane, Weaver, McKennon, and Wynkoop present. Others in
Agendas attendance were Mayor Pettyjohn, Anthony Robalik (filling in for Sue Ann
Planning Barry [Secretary/Treasurer]), Chief William Seace, Darrell Becker of ARRO,
Commission Todd Kauffman of Severn Trent, Pastor Dennis Loose, Michael Upton of
Zoning the Lititz Record Express, Laura Knowles of the Lancaster Newspapers,
Hearing Alice Bracken, Michael and Michelle Draeger, and Dan Wittenburg. The
Board meeting opened with an invocation by Pastor Loose followed by the pledge
of allegiance led by Michael Draeger, a Boy Scout. On a motion by Kane
Manager & with a second by Bomberger, the minutes of the January 27, 2009, Council
Staff meeting were unanimously approved as presented.
Police  
Department PETITIONS, CORRESPONDENCE, AND QUESTIONS:
Donation in Lieu of Taxes – Lititz Moravian Congregation
Emergency
 
Services
Weibel acknowledged a donation from the Lititz Moravian Congregation in
Public Works the amount of $100.
Department  
Zoning Petition by the Downtown Merchants for a Sidewalk Sale
Ordinance  
Code of the Alice Bracken made a brief presentation to alert the Council to plans of the
Borough of downtown merchants to run a sidewalk sale on Saturday, March 28, from
Lititz 9:00AM to 5:00PM. Chief Seace acknowledged that the appropriate forms
had been filled out and approved by the Lititz Borough Police Department.
2009
Bracken noted that the merchants weren’t asking for anything special and
Municipal
that they would be sure to keep a clear space on the sidewalk for
Calendar
pedestrian traffic. On a motion by Kane with a second by McKennon, the
Application petition was unanimously approved.
Forms  
Right To Correspondences from the Department of Community and Economic
Know Forms Development (DCED)
Fee Schedule  
Weibel acknowledged a correspondence from the Acting Secretary of the
Trash
DCED, informing the Council that a grant in the amount of $16,250, to
Collection
perform a parking management analysis in the downtown, had been
Schedule

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Lititz Borough: Minutes

approved.
Recycling Tips  
Composting Weibel acknowledged a correspondence from the Acting Secretary of the
Lititz-Warwick DCED, informing the Council that a grant in the amount of $42,500, to
Joint Strategic conduct an ordinance audit, had been approved.
Plan  
Weibel then noted that, despite the grant approvals, and due to the state
Warwick budget situation, DCED had put a hold on the release of any and all grant
Regional monies. She further noted that, until such time as DCED dissolves its hold
Recreation on such monies, no RFPs will be released by the Borough to commence
Commission work on new projects.
Annual  
Drinking Correspondence from the Lititz recCenter
Water Quality  
Report Weibel acknowledged a correspondence from Karen Mailen, the Executive
Helpful links Director of the Lititz recCenter, thanking the Borough for its contribution of
Go to: $9,375.
LititzPA.com
REPORT OF THE BOROUGH ENGINEER:
Request for Reduction in Letter of Credit – JPM Keller, LLC
View as Text-
 
Only
At the request of JPM Keller and upon the recommendation of the Borough
Home engineer, the Council considered reducing the amount of escrow in account
number 3776 at Sovereign Bank by $62,810, which would leave a new
 
balance of $42,460. Weibel asked about the state of the basin at the
Receive notification of Norman E and Arlene S Keller subdivision; Becker responded that it was
changes to our site. doing fine. On a motion by Kane with a second by McKinnon, the Council
Sign up
unanimously approved the reduction in the letter of credit by $62,810.
 
Request for Reduction in Letter of Credit – Newport Square Associates
 
At the request of Newport Square Associates (NSA) and upon the
recommendation of the Borough engineer, the Council considered reducing
surety bond number 1027336 issued by Lexcon Insurance Company by
$12,753, which would leave a new balance of $7,000. The Council had a
brief discussion on the subject, which ranged from ensuring that an invoice
was sent to NSA for the cost of plowing the streets to the condition of the
sidewalks in that part of the Newport Square development within the
Borough. With questions unanswered, Weibel suggested tabling action on
this motion till the next meeting of the Council. On a motion by Kane with a
second by McKennon, the motion to table the reduction of the bond for NSA
at $12,753 was unanimously approved.
 
Regional Transportation Committee Meeting Update
 
Becker briefed the Council on the February 19 meeting of the Regional
Transportation Committee. He noted that: (1) the Joint Official Map has
been officially adopted by both the Borough and the Township of Warwick;
(2) the specs for the W Orange St at the intersections of Campus Dr and
Second Ave improvement project would go out to bid by the end of March;
(3) a grant (about $180,000) has been filed with the county to help pay for

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Lititz Borough: Minutes

the extension of Highlands Dr from Crosswinds Dr to W 7th St; (4) the

intersection improvement project at Route 501 and Millport Rd is scheduled
to begin construction in April; (5) the Route 501 signal coordination project,
which will coordinate the traffic signals from the city through Warwick
Township, is scheduled to commence in August or September; (6) the
RRTA Strategic Plan is nearly completed; and (7) the committee would
invite Dave Royer, the head of the LCPC’s Transportation Planning Dept.,
as well as neighboring municipalities, as guests to its May meeting.
 
Water Main Replacement on Cedar Street
 
Becker spoke briefly about the water main replacement on Cedar St.
Weibel asked when that was scheduled; Becker said April.
 
REPORT OF THE BOROUGH MANAGER:
Monthly Meeting Date Reminders
 
Regular Monthly Meetings:
March 3, 2009 Tuesday Planning Commission 7:00PM
Meeting
March 10, Tuesday Council Meeting 7:00PM – if called
2009 by the President
March 16, Monday Zoning Hearing 7:00PM
2009 Board Meeting
*March 31, Tuesday Council Meeting 7:00PM
2009
Other Meetings, etc.:
February 23, Monday Parks Committee Hearing – 4:00PM
2009 Conference Room
February 23, Monday Zoning Hearing Board Meeting 7:00PM
2009
February 23, Monday Lititz Fire Co. – Fire House 7:00PM
2009
February 24, Tuesday LRWA – Warwick 4:00PM
2009
*February 24, Tuesday Council Meeting 7:00PM
2009
February 24, Tuesday WESA Strategic Plan – 7:00PM
2009 Warwick Meeting
February 25, Wednesday LCBA Meeting – Millersville 6:00PM
2009
February 26, Thursday Lititz Sewer Authority – 7:00PM
2009 WWTP
March 2, Monday Lititz Public Library Board of 7:00PM
2009 Directors - Library
March 6, Thursday Ordinance Audit 1:00PM
2009 Committee/Comitta – Tour
March 11, Wednesday Venture Lititz – Conference 7:30AM
2009 Room
March 12, Thursday N. Cedar St Water Main Bid 2:00PM
2009 Opening – Chambers
March 16, Monday Parks Committee Meeting – 4:00PM
2009 Conference Room
March 17, Tuesday WRRC Managers’ Meeting – 12:00PM
2009 WSD
March 17, Tuesday Flood Control Committee 3:30PM
2009 Meeting – Conference Room

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Lititz Borough: Minutes

March 17, Tuesday Warwick School District Board 7:00PM

2009 Meeting – District Office
March 19, Thursday Regional Economic 7:00AM
2009 Development Committee –
Warwick
March 19, Thursday Ordinance Audit 6:30PM
2009 Committee/Comitta –
Conference Room
March 26, Thursday Lititz Sewer Authority – 7:00PM
2009 WWTP
March 30, Monday Lititz Fire Co. – Fire House 7:00PM
2009
 
*All Council members should plan to be at these meetings.
 
REPORT BY THE MAYOR:
 
The mayor discussed the K-9 report and the annual police report, noting
that the K-9 unit had discovered 19 bags of crack-cocaine and 5 bags of
marijuana. Manheim Township School District issued a letter of thanks for
the discovery of marijuana in students’ lockers.
 
Police Report
 
Chief Seace spoke about the annual police report, saying that it’s been a
good year. It was noted that the Faust case was recently dropped. There
were no questions to Seace on his monthly report.
 
SUB-COMMITTEE ON SEWER AND WATER SERVICES:
 
Kauffman reviewed the Severn Trent monthly report. The state is looking at
the recent grant request. ST is working on annual reports. The Lititz Sewer
Authority joined a power consortium group last year, which has led to
savings. Kauffman brought Council’s attention to a brochure produced by
the American Water Works Association which discusses the hazards posed
by pharmaceuticals in the water supply. Kauffman noted that he had issued
a request to the LBPD to remove an impounded vehicle, stored on LSA
property, by March 6, 2009, to make way for major construction that is to
take place. Seace noted that most vehicles are impounded for no more
than one month, and he anticipated no trouble finding another location for it.
 
SUB-COMMITTEE ON LITITZ recCENTER/WRRC:
 
Bomberger delivered this report. The recCenter is hosting a big band dance
soon. On May 27, there will be a golf tournament. A new pedestrian bridge
is being built across Moore’s Run.
SUB-COMMITTEE ON STREETS AND TRAFFIC:
Special Event Permit – Lititz Summer Showcase Soccer Tournament
 
A motion was made by Kane and seconded by McKennon to approve the
special event permit application for the Lititz Summer Showcase Soccer
Tournament; it was approved unanimously. The tournament will be held at
the Warwick School District high school and middle school campuses.

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Lititz Borough: Minutes

Seace noted that the event is usually very well-run, with EMTs and
ambulances placed throughout.
 
Request for Handicapped Parking Sign
 
Kane moved, and McKennon seconded to approve, a request for a
handicapped parking sign at 16 E. Lemon St; the motion passed
unanimously.
 
Crosswalk and Street Amenity Project Update (Application No. 8 – Kinsley
Construction, Inc.)
 
On a motion by Kane, seconded by McKennon, the Council voted
unanimously in favor of Application No. 8, a payment request of $
110,446.92 for the crosswalk and street amenity project. It was noted that
there is a one-year warranty on the installed lights.
 
Fire & Ice
 
A discussion ensued on the success of the Fire & Ice event at the recent
Lovin’ Lititz Every Second evening. Weibel asked the Council how they felt
about closing the streets for that next year. The general consensus was
that the high pedestrian turn-out, combined with the typical traffic along
Main St, made for a dangerous situation. Seace noted that there were no
accidents, and spoke out against road closure. He felt it would harm the
merchants; nevertheless, he said he would bring it up.
 
SUB-COMMITTEE ON PLANNING:
Request for Extension in Time for Weis Markets
 
Kane moved, McKennon seconded, Weis Markets’ request for a time
extension on their recording of the approval of their most recent plan.
Motion passed unanimously.
 
SUB-COMMITTEE ON BUILDINGS, GROUNDS/PARKS & SWIMMING
POOL:
Hire Swimming Pool Manager for 2009 Season
 
Kane moved, Bomberger seconded, and Council unanimously approved
the appointment of Andrew Amway to the position of Swim Pool Manager
for the 2009 season.
 
Hire Swimming Pool Employees for 2009 Season
 
Kane moved, McKennon seconded, and Council unanimously approved the
appointment of staff for the swimming pool for the 2009 season.
 
Request from Warwick Swarms HS Rugby Team for Use of Land
 
Kane moved, McKennon seconded, and Council unanimously approved the
request by the Warwick Swarm HS Rugby Team for the use of recCenter

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land for the 2009 season.

Request from the Lititz recCenter for Use of Land for Adult Wiffle Ball
League
 
Kane moved, McKennon seconded, the request by the Adult Wiffle Ball
League for the use of recCenter land for the 2009 season. Following
discussion, the motion was amended to ensure that the request goes
through Curt Strasheim, and to require a certificate of insurance be filed.
Amended motion passed by unanimous consent.
 
Request from Lititz recCenter for Use of Swimming Pool for Instructional
Programs
 
Kane moved, McKennon seconded, and Council unanimously approved the
request by the Lititz recCenter for use of the swimming pool for instructional
programs.
 
SUB-COMMITTEE REPORT ON FINANCES:
Request for OPT Refund
 
Weaver moved, McKennon seconded, and Council unanimously approved
a request for a refund of the $10 occupational privilege tax by Debra D.
Fischer, by reason of multiple payments.
 
D.A.R.E. Fund
 
The federal government has dropped financing of the DARE program from
$600 in 2008 to $500 in 2009; anticipated funding in 2010 is $0. Seace
issued a request to place $2,000 from the sale of an old police cruiser into
the DARE account; the money will be used for DARE materials. Seace
noted further that the school district had also lost some funding, putting the
future of the program in jeopardy. However, the school district, the Warwick
Township PD and the Lititz Borough PD all wished to continue the program.
Seace has sent a letter to all the local service groups requesting donations.
Bomberger asked if local PTOs and athletic parent groups should be
solicited, as well. Weibel noted she would like to see a breakdown of the
costs of the program. On a motion by Weaver and a second by McKennon
the motion to allocate the $2,000 from sale of the old cruiser to the DARE
fund passed by unanimous consent.
 
Establish K-9 Fund
 
Weaver moved, McKennon seconded, a request by Seace to establish a K-
9 fund. Seace noted that the K-9 unit is currently volunteer-funded. He
noted further that, whenever donations are made for a specific purpose,
those funds are earmarked. Council had some reservations about
approving the motion, and so Weaver withdrew the motion; McKennon
withdrew the second. Weaver then moved to table action until Sue Barry
had returned from medical leave. The motion was seconded by McKennon;
Council voted unanimously to table the motion till Barry has returned.
 

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Lititz Borough: Minutes

SUB-COMMITTEE REPORT ON FIRE SERVICES/WESA:

 
Kane reported that there were 41 calls on local fire services in February;
that two new firemen and one fire police officer were sworn in.
  
REGIONAL COMMITTEE REPORTS:
Venture Lititz
 
Weibel reported that two grants have recently been approved by DCED:
one grant of $42,500 for the ordinance audit; and one grant of $16,250 for
the parking management study. She further reported that, despite being
awarded the contracts, DCED has frozen its funds for everything, due to
the state budget crisis. Venture Lititz hasn’t received its operating funds
since September 2008. She said that, due to borough policy no RFPs
would go out until the money had come in, so the parking management
study is on hold. She reported that the Farmers Market is gearing up for its
second season, with only one vendor not returning from last year.
 
ORDINANCES
Ordinance No. C-498 – Newport Square Street Dedication
 
Due to the tabling of an earlier motion that would have approved a
reduction in a surety bond for Newport Square Associates, the Council
decided to table this motion till its next meeting. Robalik was asked to
check if the ordinance was date-certain.
 
FINANCIAL STATEMENTS/BILLS
 
Weaver moved, Wynkoop seconded to approve the Financial Statement
and pay the bills. Motion passed unanimously.
 
OTHER BUSINESS
Welcome to Lititz Sign
 
Council considered a submission by Dan Cicala of Fidevia of a design for
his billboard on Route 501 south of the borough. The design read
“Welcome to Lititz” with the Fidevia logo in the lower-right. The Council was
generally positive and grateful for the community feelings of Cicala. Weibel
asked Robalik to convey to Cicala the question of whether it would be
possible to change the font of “Welcome to Lititz” to match that of the 250th
Anniversary signs, the Lititz flag, or the sign in the north by the Rolex
building.
 
School Resource Officer
 
Seace pointed out that Lititz Borough is among the last municipalities in the
county without a school resource officer. Weibel said that the initiative must
come from the Warwick School District and not from the Police Department.
Seace noted that the new federal stimulus plan might pay for a new officer.
 
Pennsylvania State Association of Boroughs (PSAB)

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Lititz Borough: Minutes

 
The mayor asked if the Council would endorse him as the borough’s voting
representative to the PSAB conference in Hershey, to be held between
3/22 and 3/25. Council was unanimous in its support of the mayor.
 
ADJOURNMENT
 
There being no further business, the meeting adjourned at 8:55 P.M. on a
motion by Kane with a second by Weaver.
 
 
                                                                                                            Respectfully
submitted
 
 
 
                                                                                                            Anthony
Robalik
                                                                                                            Acting
Recording Secretary

Content Last Modified on 3/28/2009 12:14:09 PM

7 South Broad Street

Lititz, PA  17543
Phone: (717) 626-2044
Fax:  (717) 626-1329
 
Disclaimer

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