Project Hours Worsheet for PMI PMP application

This worksheet was developed by George Brisbin to assist in completing the PMI PMP application. The original of this worksheet is located at: http://www.brisbin.name/worksheet/

by George Brisbin

I have no affiliation with the PMP certifcation process and specifically state that this worksheet has NOT been endorsed by PMI. The worsheet is provided on a user beware basis. The worksheet is crowded and a bit small - I was trading off screen space, print format and the fact there are 30 (!!) different tasks The titles used for the tasks are abbreviations of the PMP application task descriptions - you should look at the full description to ensure you understand the task The cells that YOU need to fill in are highlighted in yellow. The Hrs Worksheet is password protected: "PMP" to preserve the formulas

To use the worksheet (on the next tab - sample below):

1. Fill in the project short name (Column F) 2. Fill in the start and end dates (Column's A & B) 3. Estimate the percent of time spent on THIS project over the time period (Column C) Be careful not to work 180% of the time if your project months overlap!! Calculated hours is computed by: Total number of days between project start and finish / 7 x 5 * 8 * proj % [esitmated working hours for THIS project in a 40 hour week] 4. Set the desired AVERAGE % of time spent on each category of task (on actual worksheet Row 15, yellow cells) 5. Now comes the bulk of the data entry - for each project for each task fill in the number of hours you worked: To assist with the filling in the hours by task, underneath each type (initiating, planning, etc) is an average number of hours for the tasks in that category (e.g. There are 5 tasks in the Initiating group, so the average per task = Calculated hours for that project x the average % of time spent on Initiating / 5 tasks) The sample values are highlighted in green below

6. There are a couple of checks and balances in the far right hand columns. If you enter more hours than are calculated in Column D the Total Hrs (Column AV) turns pink. The Total Hrs for all projects turns green when the sum is greater than the required hrs (AV15). This has been prefilled as 4,500 for PMP, Degree qualified applicants.

Initiating
e al sc ys el op is op pr e Id o en je tif ct y ch hi ar gh te le r ve lr is ks ,e tc ev ho et m g tin ec el tS ec oj Pr ds

Proj Start

Proj End

Estimated % Wk on Calculated Proj wk Hrs 70% 65% 45% 25% 50% 90% 80% 10% 65% 360 442 702 650 689 458 832 243 2258 0 6634

ke

st

ak

eh ef in e

ol

de

rs

ct

# 1 2 3 4 5 6 7 8 9 10

Project Short Name

on C

du

en

tif y

th

&

an

Total 36 38 70 44 65 42 85 29 212 0 621

% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 10%

Id

01-Apr-05 30-Jun-05 01-Nov-04 28-Feb-05 01-Jul-04 31-Mar-05 01-Apr-04 30-Jun-05 01-Feb-01 30-Sep-01 01-Dec-00 28-Feb-01 01-Jun-00 30-Nov-00 01-Jun-99 31-Jul-00 01-Oct-98 31-May-00

XXX 1 XXX 2 XXX 3 XXX 4 XXX 5 XXX 6 XXX 7 XXX 8 XXX 9 XXX 10 TOTAL Hrs

| 8 4 16 4 8 6 15 7 64 132

| 4 8 16 8 16 6 20 10 48

| 16 8 18 8 16 12 16 4 48

| 4 16 12 8 12 8 22 4 32 118

| 4 2 8 16 13 10 12 4 20 89

136 146 Initiating

XXX 1 XXX 2 XXX 3

Average hours per item Total hrs for phase 7 36 9 44 14 70

This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike2.5 License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/2.5/ or send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA. http://creativecommons.org/licenses/by-nc-sa/2.5/

Initiating

Planning

Executing

Controlling

Closing

C on du ct Id en Pro je tif ct y ke Se y le st ct ak in eh g D m o ef l et d i er ho D ne s ds ev th & el e s a na Id op c en p op lys tif ro e is y hi ject gh c le har ve te lr r is ks Id ,e en tc tif y ke y pr D oj ef ec in tt C e ri ea O rbe sk m at ta m e str D in br W at ef s e s, B in ta gi ro e kS & eho es le & s re ld m co er an rd 's D ev pr pro age el oj je m op ec c t d t p ent C ha pl et lan an ai ng ls ap e w pr M ith ov an st al ag ak em eh en ol de tP rs la M n an Ex ecage C ute res o Im mm tas ouc pr u ks e ov nic de all e at finoc a te e am w ed tio i i n Im peth s n p pl t r em fo ak roje rm eh ct en an ol p ta Qp O ce de lan up bt : l rs arlo ai itv ea & n ye d pr M dm in team oj ch g, ec aa nn t ra tr ag in es es in mp ou g, e e rc nrt et M es C plh c iti aa ga IA n n W te ge pr pr M oj oc gm ec ur tr nt em is Pl en ks an tp Ve la rif n M y& ea m su a re na pr ge oj c ec ha En t p ng su er es fo t re rm o de M an sco l iv on ce pe e ra ito ,t bl rr im e is e co ks & nf co or st m pe to rp qu la al IF n do ity ern m st ita liz fy an ,d e d ar ofc in ds ua la m A O en cc Rrb c e t elth ,c aiv pt e n oa as ef nc m ei& na me alrn un fo lep c ta icr p in ria at ro lj, p o e leje rle rg oa ss C ct s j oe lc& on Mrea u tr rc es te s a e esd le ur & cm o ar e d & rid n ne cu is prsp d st trib o ro v om u j i de te ect er pe fin cl sa ro al fosu tis mre fapro an ct je ce io c n tr fe at ep ed enor ba dt ck of pr oj ec t

Proj Start 01-Jan-09 12-Jan-09 19-Jan-09 02-Feb-09 09-Feb-09 16-Feb-09 23-Feb-09 02-Mar-09 09-Mar-09 16-Mar-09

Proj End 10-Jan-09 17-Jan-09 24-Jan-09 07-Feb-09 14-Feb-09 21-Feb-09 28-Feb-09 07-Mar-09 14-Mar-09 19-Mar-09

Estimated Calcul % Wk on ated Proj wk Hrs 20% 20% 30% 30% 30% 20% 20% 30% 30% 30%

Project Short Name Part1 Part2 Part3 - Sec4,5,6 Part3 - Sec7,8,9 Part3 - Sec10,11 Part1 Part2 Part3 - Sec4,5,6 Part3 - Sec7,8,9 Part3 - Sec10,11 TOTAL Hrs

TOTAL HRS

10 1 6 2 9 3 9 4 9 5 6 6 6 7 9 8 9 9 5 10 75

| 4

| 3

| 5

| 5

| 3

Total

Total

Total

Total 0 0 0 0 0 0 0 0 0 0 0

Total 0 0 0 0 0 0 0 0 0 0 0

Calculat ed Hrs 20 0 0 0 0 0 0 0 0 0 20 4,500 10 6 9 9 9 6 6 9 9 5 75

3 5 Initiating

20 100% 0 ### 0 ### 0 ### 0 ### 0 ### 0 ### 0 ### 0 ### 0 ### 20 100% 10%

0 0 Planning

0 0 0 0 0 0 0 0 0 0 0

0% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0% 30%

0 0 Executing

0 0 0 0 0 0 0 0 0 0 0

0% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0% 25%

0 0 Controlling

0% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0% 25%

0 0 Closing

0% Part1 #DIV/0! Part2 #DIV/0! Part3 - Sec4,5,6 #DIV/0! Part3 - Sec7,8,9 #DIV/0! Part3 - Sec10,11 #DIV/0! Part1 #DIV/0! Part2 #DIV/0! Part3 - Sec4,5,6 #DIV/0! Part3 - Sec7,8,9 #DIV/0! Part3 - Sec10,11 0% TOTAL Hrs 10% Rqd Hrs

Part1 Part2 Part3 - Sec4,5,6 Part3 - Sec7,8,9 Part3 - Sec10,11 Part1 Part2 Part3 - Sec4,5,6 Part3 - Sec7,8,9 Part3 - Sec10,11

Average hours per item Total hrs for phase 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1

Avg Total 1 3 0 2 0 3 0 3 0 3 0 2 0 2 0 3 0 3 0 2

Avg Total 0 3 0 1 0 2 0 2 0 2 0 1 0 1 0 2 0 2 0 1

Avg Total 1 3 0 1 1 2 1 2 1 2 0 1 0 1 1 2 1 2 0 1

Avg Total 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1

Part1 Part2 Part3 - Sec4,5,6 Part3 - Sec7,8,9 Part3 - Sec10,11 Part1 Part2 Part3 - Sec4,5,6 Part3 - Sec7,8,9 Part3 - Sec10,11

Password = PMP : Enter your own data in the yellow cells

Initiating

Planning

Executing

Controlling

Closing

el ec tin ke g ho D m ef l et de i ho rs D ne ds ev th & el e s a na Id op c en p op lys tif ro e is y hi ject gh c le har ve te lr r is ks Id ,e en tc tif y ke y pr D oj ef ec in tt C e ri ea O rb ea sk m tate s m t D in W ra br ef st s, BS teg in a ro e ke ie s & ho le & s re ld m co e a r r ' D d s p na ev pr ro g oj je em el ec c op t d t p ent C pl ha et lan a ai ng ls ap n e w pr M i t h ova an s ag ta l ke em ho en ld tP er l s a M n an Ex ag ec e C ute res o ou Im mm task pr u s ce a d ll ov ni oc e cat efin a te e am w ed tio ith in n Im p pl er sta pro em fo k rm eh ject en an ol p ta Qp O ce de lan up bt arlo : l rs ai itv ea & n ye t d M pr dm in eam oj ch g, ec aa nn tra tr ag in es es in mp ou g, ee rc nrt et M es C plh c iti aa ga IA n ng W te e pr pr M oj oc gm ec ur tr nt em is Pl en ks an tp Ve la rif n M y& ea m su a re na pr g e oj c ec ha En t p ng su er es fo t re rm o de M an sco liv on ce pe er ito ab ,t rr im le is e co ks & nf co or st m pe to rp qu F la a Idor l n i t en y m s a itf li ta y,ze nd dofi ar cn ds ua la m A O ec Rrb nc e t eclth , aiv pt c e oa an ef nc m s ei& na me alrn un fo lep c ta rp ic a in rio atro lj, p e leje rle r oa g ss C ct s j e ou lc& on Mrea t rc ra es te s e e d le ur & cm s o ar e d & rid n ne cu is prsp d st trib o ro v om u j i de ect erte pe fin cl sa rfo al tis osm ur fapro ae ct je nc io c e n tr fe at ep ed o en r ba t d ck of pr oj ec t

ec tS

Proj Start

Proj End

Estimated Calcul % Wk on ated Proj wk Hrs 70% 65% 45% 25% 50% 90% 80% 10% 65%

Project Short Name

C on Id e

TOTAL HRS

ro j du ct P

ke y

st a

01-Apr-05 30-Jun-05 01-Nov-04 28-Feb-05 01-Jul-04 31-Mar-05 01-Apr-04 30-Jun-05 01-Feb-01 30-Sep-01 01-Dec-00 28-Feb-01 01-Jun-00 30-Nov-00 01-Jun-99 31-Jul-00 01-Oct-98 31-May-00

360 1 442 2 702 3 650 4 689 5 458 6 832 7 243 8 2258 9 0 10 6634

XXX 1 XXX 2 XXX 3 XXX 4 XXX 5 XXX 6 XXX 7 XXX 8 XXX 9 XXX 10 TOTAL Hrs

| 8 4 16 4 8 6 15 7 64

| 4 8 16 8 16 6 20 10 48

| 16 8 18 8 16 12 16 4 48

| 4 16 12 8 12 8 22 4 32

| 4 2 8 16 13 10 12 4 20

Total

132

136 146 118 89 Initiating

36 38 70 44 65 42 85 29 212 0 621

10% 98 28% 85 24% 9% 126 29% 116 27% 10% 212 30% 173 25% 7% 94 15% 244 39% 10% 207 32% 160 25% 9% 132 29% 108 24% 10% 254 31% 176 21% 12% 73 30% 56 23% 10% 624 29% 464 22% ### 0 #DIV/0! 0 #DIV/0! 10% 253 400 302 289 331 245 1820 28% 197 454 221 127 111 155 143 174 1582 25% 441 460 371 387 10% Planning 30% Executing 25% Controlling Avg 18 22.1 35.1 32.5 ### ### 41.6 ### ### 0 Total 108 132.6 210.6 195 ### ### 249.6 73.03 ### 0 Avg ### ### ### ### ### 14.3 26 7.61 ### 0 Total 90 110.5 175.5 162.5 ### ### 208 60.86 ### 0 Avg 22.5 ### ### ### ### ### 52 ### ### 0

| 4 12 27 8 30 20 40 8 104

| 50 60 50 10 47 32 45 18 88

| | | 8 4 24 10 24 16 35 40 45 12 14 10 35 25 40 24 16 24 50 45 50 16 9 10 112 112 112

| 8 4 15 40 30 16 24 12 96

Total

| 8 4 30 16 25 16 24 2 72

| 32 80 20 120 30 36 40 16 80

| 16 10 30 24 35 6 24 12 64

| 4 2 25 16 12 4 16 8 40

| 6 10 16 4 17 8 8 2 40

| 4 4 12 32 15 16 16 8 48

| 7 4 24 8 12 4 24 4 56

| 8 2 16 24 14 18 24 4 64

Total

| | | | 25 30 16 20 27 35 10 35 40 45 35 50 30 30 25 30 32 48 45 30 35 32 24 24 68 56 48 48 24 16 8 10 160 168 160 140

Total

91 26% 41 12% XXX 1 107 25% 46 11% XXX 2 170 24% 76 11% XXX 3 115 19% 122 20% XXX 4 155 24% 60 9% XXX 5 115 25% 59 13% XXX 6 220 27% 84 10% XXX 7 58 24% 24 10% XXX 8 628 29% 204 10% XXX 9 0 #DIV/0! 0 #DIV/0! ### 26% 142 114 82 132 73 87 86 716 11% TOTAL Hrs 25% Closing 10% Rqd Hrs Total 90 ### ### ### ### ### 208 ### ### 0 Avg ### ### ### ### ### ### ### ### ### 0 Total 36 44.2 70.2 65 ### ### 83.2 ### ### 0

| | | 4 4 5 8 5 6 12 8 8 24 32 16 10 8 8 12 5 7 16 8 8 8 4 0 48 40 24

| 12 18 16 24 9 5 16 0 32

| 4 2 8 2 7 6 16 4 24

| 8 5 8 8 10 16 8 4 20

| 4 2 16 16 8 8 12 4 16

Total

Calculat ed Hrs 351 433 701 619 647 456 819 240 2132 0 6,398 4,500 360 442 702 650 689 458 832 243 2258 0 6634

nt if

XXX 1 XXX 2 XXX 3 XXX 4 XXX 5 XXX 6 XXX 7 XXX 8 XXX 9 XXX 10

Average hours per item Total hrs for phase 7.2 36 ### 44.2 ### 70.2 13 65 ### 68.86 ### 45.77 ### 83.2 ### 24.34 ### ### 0 0

XXX 1 XXX 2 XXX 3 XXX 4 XXX 5 XXX 6 XXX 7 XXX 8 XXX 9

This work is licensed under the Creative Commons AttributionNonCommercial-ShareAlike2.5 License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/2.5/ or send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA.

http://creativecommons.org/licenses/by-nc-sa/2.5/