MITA CENTRE

Building Operations Monthly Report

Month : June 2009
Date : 13 July 2009

1. Building Staff
1.1 Staff Structure

Currently the building management team comprises of 13 operation staff and 5 technical
staff divided into 2 shifts under the supervision of the Property Manager, Mr. Frankie Hui.
The performance of the staff is generally satisfactory.

1.2 Organization Chart

Management Office
Property Manager
Frankie Hui

Secretary Property Officer Building Services

To Pui Har Yan Im Fai
Engineer
Chan Ngai Yui

Operation Staff

Day Shift Night Shift Technical team

Control Room Control Room ST
APO SPA Tech
Tech
Carpark Shroff Carpark Shroff
SPA PA Mid-Shift
PA Tech
Building Patrol Building Patrol
PA PA
1/F Carpark Relief Staff
PA PA

2/F Carpark
PA

APO - Assistant Property Officer

SPA - Senior Property Assistant
PA - Property Assistant
ST - Senior Technician
Tech - Technician

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Building Operations Monthly Report

2. Repair & Maintenance

2.1.1 Facilities Maintenance

Maintenance Company Name Contract Period Contract Price Frequency

Items (HK$)

Lift Chevalier (HK) Ltd 01.01.09–31.12.11 57,200.00/mth Bi-weekly

Silverguard General Security
24.08.08–23.08.09 1,470.00/yr On Call
Patrol Manager (HK) Ltd.
Kwun Fung Annual Inspection
Fire Services 01.08.08–31.07.09 2,600.00/yr
Engineering Ltd in June 2009
Air-conditioning
Trane Hong Kong 01.01.06–31.12.10 5,200.00/mth Monthly
System
Shun Tung
Generator Set 01.02.08–31.12.09 370.00/mth Monthly
Electric Ltd
Precision
CCTV/Security 01.01.08–31.12.09 450.00/mth Quarterly
Engineering Ltd
Landscaping Wan Fung Yuen 01.01.09–31.12.09 4,300.00/mth Daily
Rentokil Initial
Pest Control 01.01.09–31.12.09 815.00/mth Monthly
Hong Kong Ltd
Surewin
Gondola 01.01.09–31.12.09 2,700.00/mth Monthly
Engineering Ltd
Lightning
Gamma
Protection 15.05.09–14.05.10 600.00/yr Yearly
Laboratory Ltd
System
Ultra-Violet
Fabri-Technic
Water
Engineering & 01.03.09–28.02.10 350.00/mth Monthly
Purification
Trading Co. Ltd.
System
Winson Cleaning
Cleaning 01.01.09–31.12.09 39,800/mth Daily
Service Ltd

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Building Operations Monthly Report

2.1.2 Facilities Repair

Descriptions No. of Jobs No. of manpower provided

(Man x Day)
Repair Works done by in-house technicians

Electrical repair works including all electrical installations. 32 16

Minor building repairs including rectification work on spalling 3 6

Repair works on metal fittings & fixtures 5 3

Other sundry repair works 8 6

Total : 48 31

2.2 Facility Breakdown

Nil

3. Improvement Works (Carry out by in-house technician)

a) The re-painting work of R/F metal platform is in-progress.

Work in Progress

b) The re-painting of the 1/F carpark ceiling has been commenced in June 2009.

Work in progress

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Building Operations Monthly Report

c) The re-painting of the 1/F loading & unloading area was completed on 26 June 2009.

Completed

Descriptions No. of Jobs No. of manpower

provided (Man x Day)

3a) Repainting work of the R/F metal platform (In-progress) 1 1

3b) Repainting work of the 1/F Carpark ceiling (In-progress) 1 20

3c) Repainting work of the 1/F loading & unloading area

1 28
(Completed)

Total : 49

4. Cleaning Services

Contract Contract Period Monthly Comprehensive Date of Monthly

Cleaning Item Comprehensive Cleaning
Winson Cleaning Bi-monthly curtain wall Tentatively arranged on 17-20
01.01.09–31.12.09
Service Ltd cleaning July 09

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5. Report of Major Incident & Complaint

Summary Date of Follow-up Action

Incident / Incident /
Complaint Complaint
NIL

6. Carpark Income

Month / Year Carpark Licence Fee Hourly Carpark Fee Grand Total

January 2009 23 Nos. - $36,500.00 285 tickets - $10,115.00 $46,615.00

February 2009 23 Nos. - $36,500.00 280 tickets - $10,820.00 $47,320.00
March 2009 23 Nos. - $36,500.00 335 tickets - $13,060.00 $49,560.00
April 2009 23 Nos. - $36,500.00 334 tickets - $12,110.00 $48,610.00
May 2009 23 Nos. - $36,500.00 318 tickets - $11,185.00 $47,685.00

22 Nos. - $35,120.00
June 2009 (1 no. of the car parks was 336 tickets - $11,595.00 $46,715.00
terminated from 8 Jun 2009)

7. Financial

According to the monthly financial statement of May 2009, the total monthly income was
HK$903,768.68 and the total monthly expenditure was HK$661,810.31. After having deducted
the settlement of the monthly installment for Chiller Plants of HK$116,866.00 and the
transference of HK$10,000.00 to the Reserved Fund, a surplus of HK$149,886.89 was
recorded for the month.

8. a) Occupation Health and Safety

Occupational Incident / Date of Incident / Follow-up Action

Staff Injury Staff Injury
NIL

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b) Schedule of Drills
1) Drill for handling of Typhoon was conducted on 25 June 2009.
2) Drill for handling of Breakdown of Electricity Supply is planned in July 2009.
3) Drill for handling of Water Flooding is scheduled in August 2009.
4) Fire Drill is scheduled in November 2009.

 Record of the Drill for handling of Typhoon on 25 June 2009

Drill for handling of Typhoon when signal no.8 is hoisted:

(1) Checking all staff safety equipment and tools for emergency use.

(2) Checking all Building facilities to ensure all movable items have been properly
tightened or moved away.

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(3) Checking all the drainages conditions.

(4) Putting sand bags in open space to prevent water flooding caused by heavy
rain.

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Building Operations Monthly Report

(5) Checking all the external walls of the building to ensure that all windows have
been closed.

(6) After lowering all typhoon signal, the building team would re-check all the
building facilities.

9. Any Other Business

Precautionary Measures Against Human Swine Influenza
As the swine influenza is still serious in Hong Kong, the Building Manager continues to take a
series of precautionary measures as follows:

 Regular Cleaning and Sanitizing of Lift Button Panels in hourly basis

 Regular Cleaning and Sanitizing of Main Entrance and Common Areas
 Disinfection of public drainage by diluted household bleach
 Enhanced Sanitization Work for all Common Toilets
 Installation of Infra-red Hand Gel Dispensers at the lift lobbies on G/F, 1/F and 2/F
respectively, and at Car Park Shroff Office for occupants’ use

- End of Report -