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Request for Proposal (RFP)for an Advanced Metering and UtilityCommunication Infrastructure
July 2009
RFP-SC-SVPAMI-01 City of Santa Clara,Silicon Valley Power
RFP-SC-SVPAMI-01 1 City of Santa Clara,Silicon Valley Power
Table of Contents
1.0 Introduction ........................................................................................................ 3
1.1 Purpose of the RFP ........................................................................................ 31.2 Project Objectives and Scope ......................................................................... 31.3 City of Santa Clara and SVP Overview ......................................................... 61.4 Key Contact ................................................................................................... 71.5 Registered Responder Information/ Intent to Bid Form ................................. 71.6 Confidentiality ............................................................................................... 81.7 Access to RFP amd Responder's Library ....................................................... 81.8 Key Action Dates ........................................................................................... 81.9 Rights of the City of Santa Clara ................................................................... 9
2.0 General Rules and Procurement Information ............................................... 10
2.1 Questions Pertaining to the RFP .................................................................. 102.2 Responder’s Conference .............................................................................. 102.3 Modification or Cancellation of the RFP ..................................................... 112.4 Proposal Costs .............................................................................................. 112.5 Subcontractors .............................................................................................. 112.6 Public Records Act ....................................................................................... 122.7 Contract Terms and Conditions.................................................................... 132.8 Insurance Requirements ............................................................................... 132.9 Collusion ...................................................................................................... 132.10 Acceptance, Rejection, and/or Disqualification of Proposals .................... 132.11 Non-Conforming Proposal ......................................................................... 142.12 Gratuities .................................................................................................... 142.13 Firms or Persons Not Eligible to Submit a Proposal .................................. 152.14 Project Duration ......................................................................................... 152.15 Pricing ........................................................................................................ 152.16 Demonstration ............................................................................................ 16
3.0 Current Environment ...................................................................................... 17
3.1 Overview ...................................................................................................... 17 3.2 Existing Technical Architecture ................................................................... 183.3 Existing Fiber and Wi-Fi Assets .................................................................. 20
4.0 Proposed Solution ............................................................................................ 23
4.1 Goals and Objectives ................................................................................... 234.2 Proposed Technical Architecture ................................................................. 234.3 Environmental Concerns .............................................................................. 29
5.0 Administrative Requirements ......................................................................... 31
5.1 Company Information .................................................................................. 315.2 Staffing ......................................................................................................... 335.3 Project Management Approach .................................................................... 355.4 General Information ..................................................................................... 455.5 City Responsibilities .................................................................................... 45
6.0
System Requirements
....................................................................................... 476.1 Mandatory Functional Requirements,6.2 Optional/Future Functional Requirements,6.3 Mandatory Technical Requirements, and6.4 Optional/Future Technical Requirements .................................................... 486.5 Operations and Maintenance Requirements ................................................. 51
7.0 Contract ............................................................................................................ 55
RFP-SC-SVPAMI-01 2 City of Santa Clara,Silicon Valley Power8.0 Pricing Instructions.......................................................................................... 569.0 Response Format, Submission, and Delivery Instructions ........................... 59
9.1 Overview ...................................................................................................... 599.2 Administrative/Technical Proposal Format .................................................. 599.3 Price Proposal .............................................................................................. 629.4 Proposal Submission and Delivery Instructions ........................................... 63
10.0 Proposal Evaluation ......................................................................................... 65
10.1 Proposal Opening and Content Validation ................................................. 6610.2 Review of Administrative Requirements ................................................... 6610.3 Review of System Requirements ............................................................... 6710.4 Review of Pricing Proposal ........................................................................ 6710.5 Selection of Responder .............................................................................. 67
11.0 Attachments ...................................................................................................... 68Attachment A1 – Registered Responder Information/Intent to Bid Form................ 69Attachment A2 – Confidentiality Statement ................................................................ 70Attachment B – List of Subcontractors ........................................................................ 71Attachment C – Standard Service Agreement ............................................................. 72Attachment D – Pricing Worksheets ............................................................................ 73Attachment E – Customer Reference Form ................................................................. 74Attachment F – Key Personnel Reference Form ......................................................... 75Attachment G – Responder Information Form ........................................................... 76Attachment H – Responder Signature Form ............................................................... 77Attachment I – Certification of Non-Discrimination Form ........................................ 80Attachment J – SVP VPN Access Policy ...................................................................... 83
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