LOS ANGELES UNIFIED SCHOOL DISTRICT

MEMORANDUM

TITLE: Accurate Attendance Accounting in Secondary Schools Secondary School

Principals
NUMBER: MEM-4817.0

ISSUER: Dave Holmquist, Chief Operating Officer

Judy Elliott, Chief Academic Officer

DATE: July 15, 2009

PURPOSE As we start the 2009-2010 school year, it is important that schools establish and
maintain good practices for attendance accounting. Secondary schools have been
utilizing LAUSDMAX for online student attendance for several years, yet a
significant number of teachers/educators continually fail to submit electronic
attendance or submit inaccurate information. Such poor attendance accounting
practices cause inaccurate submission of ADA data to the California Department
of Education (CDE), increasing the likelihood of an audit. An audit may lead to
penalties imposed on the District as well as a significant loss of revenue.

MAJOR This is a new memorandum

CHANGES:

PROCEDURES: School site administrators are accountable for producing and maintaining timely
and accurate student data. The principal is responsible for monitoring staff to
ensure that accurate attendance is submitted. Instructions for school
administrators on how to monitor student attendance submission and clearing of
absences is provided in Sections 2.1, 2.2 and 2.2.1 of the ISIS Phase 1 Attendance
Procedures Handbook (v2.0). School administrators and local district
superintendents are to visit ISIS Stats-at-a-Glance to monitor attendance patterns
at their schools, particularly by reviewing the statistics for Attendance Not
Submitted. Information on how to use this tool is provided in the ISIS Stats-at-a-
Glance Flyer and the ISIS Stats-at-a-Glance Reference Guide. The attached
sheet summarizes the location of these resources on the ISIS website
(http://isis.lausd.net).

Please use the resources cited to assist you in monitoring and improving
attendance submission practices at your school. Your commitment to accurate
attendance accounting is crucial to your school’s attendance plan.

Attendance Management Resources Available on the ISIS Website

MEM-4817.0
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MEMORANDUM

(http://isis.lausd.net)

ISIS Stats-at-a-Glance log-in

ISIS Website Left Navigation
Pane
or
Secondary Schools > Training
& School Management > ISIS
Stats-at-a-Glance

ISIS Stats-at-a-Glance Flyer

ISIS Website Popular Links
or
Secondary Schools > Training
& School Management > ISIS
Stats-at-a-Glance

ISIS Stats-at-a-Glance
Reference Guide
ISIS Website Popular Links
or
Secondary Schools > Training
& School Management > ISIS
Stats-at-a-Glance

ISIS Phase 1 Attendance

Procedures Handbook (v2.0)
(for Secondary Schools)
Publications > Training &
School Management Library

Training & School

Management documents
Secondary Schools > Training
& School Management >
Attendance

All resources related to the LAUSDMAX application can be found on the ISIS
Website.
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MEMORANDUM

ASSISTANCE: For assistance or further information please contact Norik (Norire) Simonian at
(213) 241-2217 or Norire.simonian@lausd.net.
Questions on how to improve student attendance, use of correct absence reason
codes, or the purchasing of a Pupil Services and Attendance Counselor, should be
directed to the Dropout Prevention and Attendance Coordinator in your local
district.

MEM-4817.0
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