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Descriptive access tools and mechanisms for archival and manuscript materials in the online environment
Final Term Paper
LIBR256-11Assignment #4
Descriptive Access Tools and Mechanisms for Archival andManuscript Materials in the Online Environment
Jennifer Wormser-MartinezArchives & ManuscriptsTim TrevathanSan Jose State University – M.L.I.S. ProgramSpring 2009
Descriptive access tools and mechanisms for archival and manuscript materials in the online environment
AbstractEncoded Archival Description (EAD) provides archival researchers with more in-depth content-related and contextual information than was previously available anywhere but in the physicalrepository. This has led to its use throughout the United States and in many other countries toincrease access to archival and manuscript collections. Furthermore, EAD is one means of managing metadata that describe digital objects linked to archival finding aids. In spite of these potential benefits, the archival community in the United States has embraced EAD slowly. This paper deals with some of the newer, up-and coming mechanisms that are allowing access to awider audience for archives and manuscripts through the online environment (Kim & Yakel,2005, P.1)2
Descriptive access tools and mechanisms for archival and manuscript materials in the online environment
IntroductionThe growth of the Internet has increased the ability of archives and special collections to provide ever more detailed information online. However, the ability to publish descriptions of primary sources did not decrease the need for a new descriptive standard which would allow for consistent display of and facilitate the exchange of searching for archival information acrossdifferent repositories. In response to this situation, the archival descriptive standard, EncodedArchival Description (EAD), was developed in the early 1990’s. EAD is based on SGML/XMLstructures yet incorporates and builds on current descriptive practices, such as MARC and thestructure of paper finding aids (Kiesling, 1997, pp.344-346). Therefore, EAD represents anevolution of archival description firmly rooted in previous practices in the archival community.Several case studies concerning EAD adoption and implementation have been publishedsince it was developed. Although these studies suggest that EAD has been widely adopted in thearchival community, there is little empirical evidence concerning which factors help or hinder EAD adoption. Present studies address this issue and are based on quantitative analysis from asurvey of 399 archival institutions. It does not address other factors such as political will withininstitutions to change, archivist and librarians natural tendency to embrace change or not as a personality type or other human factors that relate to the ‘stereo-types’ included in the behavioral profile of library and archival population personnel. The demographics of gender and generalnesting tendencies verses more testosterone related anthropological and social type ‘adventurer’type extrovert personality traits might lead to the evolution of change in cultures andorganizations. The simple reality is; people and their ability to embrace change is everything(Barabasi, A.L., 2003).
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