Professional Documents
Culture Documents
TOWNSHIP COUNCIL
Monday, September 14, 2009 at 3:00 p.m.
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC
AGENDA
Page
A. ADOPTION OF MINUTES
C. PRESENTATIONS
1. Invasive Species
E. CORRESPONDENCE
Proclamation:
Clerk’s Note: Policy No. 01-024 Approved by Council, September 18, 2000: No
vote or action to be taken on proclamation requests.
F. MINUTES OF COMMITTEES
21-27 1. South Fraser Family Court and Youth Justice Committee – June 4, 2009
File 0540-20
Recommendation that Council receive the Minutes from the South Fraser
Family Court and Youth Justice Committee meeting held June 4, 2009.
September 14, 2009
Special Council Meeting Agenda
Page
G. ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES
M. OTHER BUSINESS
Whereas the Mayor and Council have specific priorities, goals and
direction they wish to be presented at the Council table, and
Whereas Mayor and Council are bound by the Community Charter and
certain procedures need to be followed to carry out Council direction, and
Mayor and Council need to work together as cohesively as possible,
September 14, 2009
Special Council Meeting Agenda
Page
M. OTHER BUSINESS
1. Meet with the Mayor and each Councillor to clarify concerns, individual
goals, and possible directions for the next two years.
N. TERMINATE
A.1
- 323 -
SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, August 31, 2009 at 3:00 p.m.
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC
MINUTES
S. Carneiro
A. ADOPTION OF MINUTES
4:00 p.m.
1. June Clark
Langley Lions Club
File 0550-07
Page 1 of 27
A.1
August 31, 2009
Special Council Meeting Minutes - 324 -
2. Aaron Fedora
File 0550 -07
7:00 p.m.
1. Bruce Taylor
File 0550-07
Request by Bruce Taylor, to appear before Council to discuss changes to
the Aldergrove Athletic Park.
3. Art Bandenieks
File 0550-07
4. Brad Ricketts
File 0550-07
6. Rodney Blackwell
File 0550-07
7. Helen Smith
File 0550-07
Page 2 of 27
A.1
August 31, 2009
Special Council Meeting Minutes - 325 -
8. Grant Rawstron
Fort Langley Canoe Club
File 0550-07
Item D.1 - Section 90(1) (a) Personal; (e) Property; (f) Law Enforcement;
(k) Negotiations;
Item D.2 - Section 90(1) (e) Property; (k) Negotiations;
Item D.3 - Section 90(1) (e) Property; (k) Negotiations;
Item D.4 - Section 90(1) (e) Property; (k) Negotiations;
Item E.1 - Section 90(1) (e) Property;
Item E.2 - Section 90(1) (b) Personal; (e) Property; (f) Law Enforcement;
(k) Negotiations;
Item G.1 – Section 90(1) (a) Personnel; and
Item G.2 – Section 90(1) (a) Personnel.
CARRIED
MEETING RECESSED
MEETING RECONVENED
B. DELEGATIONS
1. June Clark
Langley Lions Club
File 0550-07
June Clark appeared before Council to discuss the Langley Lions Club’s
interest in assuming the administration and lease to operate the West
Langley Hall.
Page 3 of 27
A.1
August 31, 2009
Special Council Meeting Minutes - 326 -
B. DELEGATIONS
2. Aaron Fedora
File 0550 -07
C. PRESENTATIONS
D. REPORTS TO COUNCIL
E. CORRESPONDENCE
Page 4 of 27
A.1
August 31, 2009
Special Council Meeting Minutes - 327 -
E. CORRESPONDENCE
Moved by Bateman,
Seconded by Ferguson,
That Council approve the request from Jeff Fisher, Deputy Executive Director,
UDI to provide a presentation to Council on the development of industry and the
benefits it can bring to local communities.
CARRIED
F. MINUTES OF COMMITTEES
Page 5 of 27
A.1
August 31, 2009
Special Council Meeting Minutes - 328 -
REFERRAL
M. OTHER BUSINESS
Page 6 of 27
A.1
August 31, 2009
Special Council Meeting Minutes - 329 -
N. TERMINATE
Moved by Councillor Fox,
Seconded by Councillor Ward,
That the meeting Terminate at 5:52 p.m.
CARRIED
CERTIFIED CORRECT:
Mayor
Page 7 of 27
Page 8 of 27
D.1
REPORT TO
MAYOR AND COUNCIL
RECOMMENDATION:
That Council receive the “Wheelchair Accessible Bus Stops” report for information.
EXECUTIVE SUMMARY:
Concerns have been raised by, and on behalf of, persons with disabilities regarding the
accessibility of the bus stops within the Township of Langley.
Currently, the Township has 333 bus stops within its jurisdiction. There are other stops within
the Township that are on roads within the jurisdiction of the Ministry of Transportation. There
are also routes in close proximity to the Township that have stops within the City of Langley and
City of Surrey.
Of the 333 bus stops within the Township, 134 are designated as wheelchair accessible by
Coast Mountain Bus Company and TransLink. With funding from the Transit Related Road
Infrastructure Program (TRRIP) program, the Township has been able to upgrade 42 bus stops
in the years 2007 and 2008 with plans for an additional 25 locations to be upgraded in the fall of
2009. As part of its 2010 capital budget, the Transportation Engineering Department will be
requesting $60,000 to match TransLink’s funding to continue the TRRIP program in 2010. The
improvements in 2010 will include works to make more bus stops and sidewalk connections fully
accessible.
The provision of Transit Shelters is also undertaken by the Township of Langley in partnership
with Pattison Outdoor. The Township has a contract with Pattison Outdoor for the installation of
Transit Shelters at their cost in exchange for exclusive rights to advertising at the shelters. The
contract allows for the installation of 5 additional bus shelters per year, with a provision for the
Township being able to select some locations at its discretion. We are continuing to work with
Pattison Outdoor on the installation of additional shelters in the fall of 2009 including locations
on Fraser Highway in Aldergrove.
PURPOSE:
To provide information regarding wheelchair accessible bus stops in the Township.
Page 9 of 27
D.1
WHEELCHAIR ACCESSIBLE BUS STOPS
Page 2 . . .
BACKGROUND/HISTORY:
At the Special Meeting of August 31, 2009, Council adopted the following resolutions:
“That Council receive the letter regarding accessible bus stops in the Township from Adrianne
Boothroyd, Manager, Lower Mainland Chapter, Multiple Sclerosis Society of Canada; and
further that this letter be referred to TransLink.”
That this item be referred to staff to report on the status of improving bus shelters and bus stops
within the Township of Langley.”
DISCUSSION ANALYSIS:
Concerns have been raised by, and on behalf of, persons with disabilities regarding the
accessibility of the bus stops within the Township of Langley. Currently, the Township has 333
bus stops within its jurisdiction. This does not include the stops on routes that are on roads
under the jurisdiction of the City of Langley, Ministry of Transportation, or the City of Surrey.
Of these 333 bus stops 134 (40.2%) of them are designated as wheelchair accessible by Coast
Mountain Bus Company and TransLink. There are still approximately 21 locations that have
been upgraded in the past year and are awaiting wheelchair accessible designation, which
would bring the total to 155 (46.8%) accessible stops.
The Township participates in an annual program with TransLink that allows for the upgrade of
bus stops and sidewalk connections to stops. The Transit Related Road Infrastructure Program
(TRRIP), which is a 50% cost share program between the Township and TransLink, is
administered by the Coast Mountain Bus Company. The program is typically a total $120,000
annual program ($60,000 TransLink and $60,000 ToL).
With funding from the TRRIP program, the Township has been able to upgrade 42 bus stops in
the years 2007 and 2008. Plans for an additional 25 locations are also proposed for 2009 with
work beginning in the fall.
The typical cost of upgrading a bus stop can range from $2,500 to $3,500 for an elevated
asphalt pad, and $3,500 to $4,500 for a concrete pad. Projects have also included connecting
sidewalks to already existing bus pads and the cost incurred for projects of this magnitude can
range between $20,000 and $30,000.
As part of its 2010 capital budget, the Transportation Engineering Department will be requesting
$60,000 to match TransLink’s funding to continue the TRRIP program in 2010. The
improvements in 2010 will include works to make more bus stops and sidewalk connections fully
accessible.
Page 10 of 27
D.1
WHEELCHAIR ACCESSIBLE BUS STOPS
Page 3 . . .
As part of the agreement, the shelters are installed at the cost of Pattison Outdoor. In
exchange, Pattison Outdoor has exclusive rights to advertising at all bus shelters in the
Township. The contract has a provision for the Township to use some of the advertising space
for community needs. The contract allows provides the Township a portion of the advertising
revenue. The advertising revenue received is typically put in the TRRIP program to allow for
further enhancements of transit facilities.
In 2008 the Township undertook the installation of Transit Shelters on 200 Street in
Brookswood. In the fall of 2009, the Township is working with Pattison Outdoor to arrange for
the installation of Transit Shelters along Fraser Highway and in Aldergrove, such as
Fraser Highway at 272 Street and Fraser Highway at 248 Street. Staff will continue to work with
Pattison Outdoor towards the installation of these additional shelters in 2009 as well the
development of a plan for the installation of additional shelters in 2010.
Respectfully submitted,
Paul Cordeiro
MANAGER, TRANSPORTATION ENGINEERING
For
ENGINEERING DIVISION
Page 11 of 27
Page 12 of 27
D.2
REPORT TO
MAYOR AND COUNCIL
RECOMMENDATION(S):
That Council receive the “East Langley Water Supply” report; and
That Council authorize staff to obtain public input on alternative routing options.
EXECUTIVE SUMMARY:
East Langley is currently supplied exclusively through treated groundwater. This water supply is
unsustainable based on current water usage, and limits growth in the area. The Township’s
Engineering Consultant for this project has provided three alternative routes to convey water
from the Greater Vancouver Water District (GVWD) supply point in Willoughby to the East
Langley water system: 64 Avenue, 52 Avenue, and Fraser Highway. The works would provide
a sufficient and redundant water supply source to Murrayville, Aldergrove, Gloucester, and
areas over the Hopington Aquifer, for growth projections to 2051.
Initial capital costs are estimated at between $37.5 million and $45 million, depending on the
route selected. The Township’s DCC Bylaw No. 4640 and existing budget incorporate $30.9
million for these works. A grant application for these works has also been submitted to the
Building Canada Fund.
PURPOSE:
To update Council on progress of the East Langley Water Supply Project and obtain Council’s
authorization to seek public input on the routing options.
Page 13 of 27
D.2
EAST LANGLEY WATER SUPPLY
Page 2 . . .
BACKGROUND/HISTORY:
Aldergrove and Gloucester are supplied with potable water that comes from seven groundwater
wells treated through sand filtration. The existing wells have insufficient capacity to meet peak
summer flows, as evidenced by this summer’s stage 3 water restrictions in the area. Further,
historical monitoring of groundwater levels has identified a significant downward trend,
indicating the current rate of groundwater extraction is unsustainable. Studies completed in
2005 showed the best way to provide increased capacity and increased redundancy is with the
installation of a water supply from GVWD to Aldergrove via Murrayville.
DISCUSSION/ANALYSIS:
Currently, east Langley is using an average of 7000 m3 of water per day from groundwater, with
a peak summer volume of 12,000 m3 per day. A sustainable yield of 5000 m3 per day has been
estimated, leaving a potential long term shortfall ranging from 2000 to 7000 m3 per day. The
operational plan has been to utilize existing infrastructure to maintain groundwater at a
sustainable level. The project will reduce the volume of water dependent upon the aquifers and
provide a mechanism to purchase water from the GVWD to provide a safe and redundant water
source.
Through the work of the Community Development Division, and specifically the Long Range
Planning Department, growth figures in the area to a horizon of 2051, have been estimated.
These growth figures are being used to determine the long range water demands and supply for
the Aldergrove/east Langley water supply.
Township staff has met with Metro Vancouver (MV) to confirm the water supply is available and
a part of MV’s servicing plan, and also confirmed the location of the source of water for east
Langley is at the site of the current Willoughby booster station, at 204 Street and 73A Avenue.
The Engineering Division and the Township’s consultant, AECOM, have determined the
infrastructure required and three potential alignments for the pipeworks to supply water to East
Langley, shown on Attachment A. The project will include:
• 14km to 18km of trunk water main, depending on the route selected;
• a large booster pump station;
• a new emergency storage reservoir, which can be deferred for 25 years;
• redundancy connections to Milner, Murrayville, and Gloucester; and
• allowance for future connections into Salmon River Uplands, including the small
municipal Tall Timbers and Acadia water systems.
Page 14 of 27
D.2
EAST LANGLEY WATER SUPPLY
Page 3 . . .
Community Implications
Completion of this project will eliminate water servicing as an issue requiring resolution before
an updated Aldergrove Community Plan can be implemented. Depending on the route
selected, development pressures could increase in Salmon River Uplands or along the Fraser
Highway corridor. Public input is requested to allow a decision on the alignment to be made
which takes into account the public’s informed opinions.
Environmental Implications
Construction of the project will allow the Township to reduce the amount of groundwater
extracted from the Aldergrove aquifer to sustainable levels. It could also allow for municipal
water service to more of the Salmon River Uplands, thus potentially reducing water extraction
from the Hopington Aquifer.
Financial Implications
The Township has submitted a grant application to the Building Canada Fund for this project. A
significant portion of the project has been identified in the Township’s DCC Program. This
project will be taken into consideration during preparation of the 2010-2013 Capital Plan.
Page 15 of 27
D.2
EAST LANGLEY WATER SUPPLY
Page 4 . . .
Timeline
An accelerated/ambitious schedule could allow for the project to be completed by summer 2012,
as shown below:
Respectfully submitted,
Dave McCormick
UTILITIES PLANNING ENGINEER
for
ENGINEERING DIVISION
This report has been prepared in consultation with the following listed departments.
CONCURRENCES
Division / Department Name
COMMUNITY DEVELOPMENT R. SEIFI
FINANCE DIVISION D. SPARKS
Page 16 of 27
ATTACHMENT A
232 ST
RD 76A AVE
76B AVE R 76A AVE
VE
258 ST
O
GL
208 ST
202A ST
240 ST
272 ST
76 AVE 76 AVE 76 AVE
76 AVE
MORRISON
TE
CR
LE
GR
AP
75 AVE
H
TR
NO
AIL
1F
RE
229 ST
74B AVE EW
254 ST
AY
74A AVE
260 ST
74 AVE 74 AVE
256 ST
74 AVE
253 ST
73B AVE
203B ST
209A ST
210 ST
202
248 ST
231 ST
200B ST
73A AVE
73 AVE 73 AVE
244 ST
206A ST
236 ST
72B AVE
201 ST
201B ST
CR
72 AVE 72 AVE 72 AVE 72 AVE 72 AVE 72 AVE
72 AVE 72 AVE 72 AVE
230 ST
252A
72 AVE
21
6
71B AVE ST NO
71A AVE
E
10
H
AV
SM W
71A AVE IT Y
RD
72
H
R
71 AVE BY
210 ST
CR
VE
PA
E
LO
SS
205 ST
70A AV 70A AVE
NO
1 70 AVE
207 ST
FR
70A AVE
204 ST
EE
206 ST
72
SM WA AV
IT NO 10 HWY BYPASS (70 AVE) Y E
70 AVE 70 AVE H
70 AVE
208 ST
CR CR
201A ST
201 ST
202B ST
US
H
236 ST
69A AV CR
SM
ST
IT
0
H
252 ST
21
69 AVE
229 ST
CR
256 ST
232 ST
267 ST
248 ST
240 ST
264 ST
68 AVE 68 AVE 68 AVE
W
68 AVE
238 ST
OR
R
244 ST
EL
272 ST
67B AVE L
CR MA
67B AVE XW
224 ST
EL
67A AVE L NO
CR 1F TE
67 AVE 67 AVE 66B AVE
RE
EW LE
AY G
RD
RA
R
P
260 ST
203 ST
H
205 ST
205A ST
VE
206 ST
O
66A AV TR
258 ST
GL
216 ST
AIL
66A AVE
ST
66 AVE
7
66 AVE
20
65 AVE
65 AVE
201 ST
228 ST
64 AVE
250 ST
LANE
64 AVE
64 AVE
204 Street and 73A Avenue - Connection 64
AV E
64 AVE
64 AVE 64 AVE 64 AVE 64 AVE
64 AVE
AV
250 ST
E 64
250 Street and 56 Avenue - Connection
252 ST
point to GVWD watermain as per RFP
202 ST
63
A
203 ST
63 AVE
CR
63 AVE 63 AVE
point to existing 400mm watermain as per RFP
62A CR
236A ST
238A ST
204 ST
205 ST
MU
F FO
228 ST
230 ST
R D 62 AVE 62 AVE 62 AVE
62 AVE CR 62 AVE
NO
RD
1F
R
RE
EW
VE
61 AVE AY
LO
G
61 AVE
256 ST
264 ST
224 ST
260 ST
232 ST
272 ST
60 AVE
248 ST
60 AVE 60 AVE
240 ST
60 AVE
60 AVE
243 ST
216 ST
268 ST
237A PL
E
60
AV
59 AVE
E
E
58A AV
252 ST
AV
59
58A AVE
VE
AA 58 AVE
NO
1 58 AVE 58 AVE
58 58 AVE FR
247A ST
EE
58 AVE 57A AVE WA
Y
250 ST
57B AVE
214A ST
246B ST
246 ST
244 ST
244B ST
245A ST
57A AVE 58
57 AVE CR
57 AVE ES
211 ST
247A ST
213A ST
56A AVE
210A ST
56A AVE
239 ST
268 ST
55A AVE
250 ST
220 ST
CLOVERMEADO W CR
55 AVE 55 AVE
238 ST
GL
OU
245A ST
246A ST
247A ST
HEEL CR 54A AVE CE
216 ST
WAGONW ST
ER
WA
54 AVE Y
54 AVE 54 AVE
245A ST
242 ST
271 ST
252 ST
273A ST
249B ST
53 AVE 53 AVE 53 AVE
244 ST
GLOUCESTER WAY
T
FRAS
ER
4S
HW
245A ST
Y CLOVER 52A AVE
248 ST
222 ST
23
MEADOW
256 ST
CR
223A ST
236 ST
237 ST
232 ST
223 ST
240 ST
218 ST
52 AVE 52 AVE
264 ST
238 ST
260 ST
51B AVE
223 ST
223A ST
235 ST
219A ST
224 ST
219 ST
223B ST
51B AVE
214 ST
51A AVE
241 ST
51 AVE 51 AVE
51 AVE 51 AVE
215A ST
50B AVE
244 ST
219A
FRA ST
221A ST
SER
50A AVE
242 DR
HW
214A ST
Y
218A ST
215 ST
215A ST
OL
D 50 AVE
YA 50 AVE 50 AVE 50 AVE
LE 50 AVE 50 AVE 50 AVE 50 AVE
RD
FRA
223B
49A
217B ST
SER
215A ST
HW 49A AVE
220 ST
Y NO
49A AVE
T
246A ST
216 ST
S
1F
RE
4A
221 ST
EW
21
AY
48B AVE
222 ST
219 ST
241 ST
48A AVE
239 ST
223A ST
48A AVE
48 AVE 48 AVE
216A ST
FR 48 AVE
A SE 48 AVE 48 AVE
48 AVE 48 AVE 48 AVE R 48 AVE 48 AVE
HW
Y
241 ST
E
221 ST
AV 47B AVE
47B AVE 47A 47A AVE
47 AVE
210 ST
47A AVE T T
UR 1S
215A ST
22
242A ST
46A AVE CO
237 ST
E 47 AVE
47 AV
46
ES
Figure 1
222 ST
B
CR
217B ST
228 ST
219A ST
AV
M AY
219 ST
233 ST
HIT
215B ST
238 ST
239 ST
SF 46A AVE 46A AVE
218 A ST
46A AVE
CH
IEL
D 46A AVE
ST
46A AVE
SA
IN
46 AVE
SA
CR
223A ST
46A AVE 46 AVE
SADDLEHORN CR
1A
GP
DD
DD
O
FR
22
46 46 AVE
LE
236 ST
LE
46 AVE 46 AVE AS
ST
AV
260 ST
E ER
HO
H
HO
ST
CR
217 ST
WY
215 ST
RN
RN
NZ CR
217A ST
45A AVE
220
46 AVE
CR
BE
CR
45 AVE
219 ST
222A ST
221A ST
223A ST
PL
45 AVE 45 AVE
45
45 AVE
217B ST
SOUTHRIDGE CR
Legend 45 AVE
SOUTHRIDGE CR
208A ST
209 ST
44A AVE
209A ST
209B ST
MARTINGALE CR
44A AVE
244 ST
224 ST
218A ST
44A AVE
264 ST
210 ST
211B ST
272 ST
44 AVE
44 AVE 44 AVE RO
44 AVE 44 AVE 44 AVE BE R 44 AVE
240 ST
OLD TSO
248 ST
YALE NC
256 ST
R
252 ST
RD
216 ST
Route 1
232 ST
43A AVE 43A AVE 43 AVE
43A AVE 43A AVE
210A ST
247 ST
206 ST
43 AVE 43 AVE
43 AVE
209 ST
ROBERTSON CR
212 ST
208 ST
42A AVE 42A AVE
Route 2
204 ST
209 ST
FR
42 AVE AS
213 ST
42 AVE ER
HW
203 ST
201A ST
Y
205B ST
OLD
204B ST
205A ST
206A ST
207 ST
207A ST
YA LE RD
41 AVE
202A ST
40B AVE
213A ST
220A ST
40A AVE 40 AVE
201A ST
40A AVE
202 ST
ToL Watermains 40 AVE
40 AVE 40 AVE 40 AVE 40 AVE 40 AVE
40 AVE 40 AVE 40 AVE 40 AVE
206A ST
RO
39A AVE BE
205B ST
RT
Private Watermains S ON
228 ST
39 AVE
205A ST
CR
39 AVE
260 Street and Fraser Highway - Connection
202A ST
203A ST
201A ST
202 ST
38A AVE
204A ST
38A AVE
38A AVE ToL Property FRAS
point to existing 250mm watermain 38 AVE
38 AVE ER
244 ST
37B AVE
272 ST
204 ST
37A AVE
37A AVE 37A AVE
37A AVE
207 ST
206A ST
207B ST
37 AVE
37 AVE
GVS & DD Sewage Area
260 ST
256 ST
248 ST
36A AVE
216 ST
212 ST
208 ST
36 AVE
203A ST
201A ST
202A ST
203 ST
264 ST
232 ST
224 ST
36 AVE 36 AVE
240 ST
36 AVE 36 AVE
236 ST
252 ST
270 ST
FRAS
34A AVE ER
35 AVE HWY
34A AVE
Project No. 106854
210 ST
AL
DE
R 34 AVE
34 AVE DR 34 AVE
270A ST
262 ST
205 ST
33A AVE 33A AVE
33 AVE
274 ST
273A ST
202 ST
32B AVE
275 ST
271B ST
33 AVE
Date Feb 2009
275A ST
266A ST
AV
273 ST
264A ST
204 ST
FRAS 32A AVE 32A AVE
Page 17 of 27
ER HW
D.2
210 ST
32 AVE
32 AVE 32 AVE
32A AVE
209
31B AVE
265B ST
267A ST
32 AVE
ST
260B ST
261A ST
HWY RD
262B ST
207A ST
HWY
262 ST
31 AVE
206 ST
FRASER HWY
30A AVE
265A ST
30 AV
E 30 AVE
266A ST
30 AVE
271 ST
267A ST
30 AVE
29B AVE
270B ST
267B ST
29A AVE
Meters
228 ST
270A ST
264A ST
29A AVE
202 ST
30 AVE
212 ST
CR
RE
29 AVE I
ES
252 ST
28B AVE
LAK
ER
D
Page 18 of 27
E.1
Page 19 of 27
Page 20 of 27
F.1
PRESENT
Ms. Shirley Gust, Chair Ms. June Barrens
Barb Westlake, Vice Chair Mr. Ian Tyzzer
Cllr. Mel Kositsky Ms. Larissa Hanssen
Cllr. Jack Arnold Mr. Fred West
Cllr. Heather King Ms. Barbara McNeil
NON-VOTING MEMBERS
Cst. Leisa Schaefer
STAFF
Ms. Tracey Arthur, City Clerk
Ms. Lorraine Sym, Committee and Freedom of Information Clerk
ABSENT
Cllr. Barinder Rasode (voting) Cst. Janelle Canning (voting)
Mr. Raj Mehta (voting) Insp. Richard Konarski (voting)
Ms. Brenda Locke (voting) Ms. Barbara Norell (voting)
Mr. David Dryden (voting) Insp. D. Charna (non voting)
Mr. Michael Jackstien (voting) Chief Supt. Fraser MacRae (non voting)
Cllr. Helen Fathers (voting)
______________________________________________________________________________
1. AGENDA APPROVAL
THAT the South Fraser Family Court and Youth Justice Committee adopt the Agenda
for its June 4, 2009 regular meeting as circulated.
CARRIED
2. PREVIOUS MINUTES
It was noted that Cllr. Jack Arnold should be listed as absent for the May 7, 2009 meeting.
Page 21 of 27
F.1
THAT the Minutes of the South Fraser Family Court & Youth Justice Committee
meeting held on May 7, 2009 be adopted with the above noted change.
CARRIED
3. TERMS OF REFERENCE
(attachments include Revised Terms of Reference and Terms of Reference Explanatory
Notes from Ian Tyzzer)
Mr. Tyzzer explained that his report on the revisions to the Terms of Reference is not complete,
however he has re-written the Terms of Reference as every year new committee members have
difficulty understanding the role and the mandate of the committee as they are currently written.
Mr. West explained that in the past new committee members frequently became frustrated with
acting in an advisory capacity and not doing enough work, and the committee started looking at
providing services, which is not in the mandate of the committee.
Mr. Tyzzer then reviewed his suggested changes to the Terms of Reference and his reasons for
the suggested changes. The committee was advised that the Terms of Reference in 2004 were
adopted by all Councils, whereas the changes to the Terms of Reference made by the Committee
at their February 7, 2008 were not, therefore the 2004 Terms of Reference are “correct” and
these should be used as a starting point for the committee. Further changes to the 2004 Terms of
Reference can be recommended, and these will be sent to the five member municipal Councils
for adoption.
It was noted that the Attorney General mandates under the Provincial Court Act that all
municipalities have a Family Court Committee, and that each Council creates a Terms of
Reference for their respective family court committees.
Discussion ensued as to the difficulty of quorum being one half plus one of appointed members,
and whether the committee could set the quorum at a lower number to facilitate meetings with a
reduced number of attendees.
Cllr. Kositsky advised that there are other committees that exist dealing with similar issues, for
example Concerned Citizens for Justice Reform and the Mayors Task Force on Crime, and
recommended that the Committee find out what these committees are working on in order to not
duplicate efforts.
Further discussion was held regarding the Youth Criminal Act and how it affects the mandate of
the committee, and it was noted that the Youth Criminal Justice Act came into effect after the
Family Court Committees were already established by the Attorney General under the Provincial
Court Act, therefore does not change the committee’s mandate.
The committee discussed creating Secretary and Treasurer positions, and whether these
additional positions are required or whether staff from municipalities are adequate help for the
committee.
THAT the committee revert to the 2004 Terms of Reference (ratified by all five member
municipal Councils);
AND THAT the five member municipal Councils be requested to adopt a revision to the
Terms of Reference to allow for the appointment of one Council member from each
municipality to the Committee with voting rights.
CARRIED
It was noted that the document containing the history of the changes to the Terms of Reference
from 2004 onwards with details of Councils actions will be forwarded along with the above
recommendation to explain why this recommendation was made.
THAT the Chair of the Committee draft a letter to the Attorney General asking for
clarification on the operations of Family Court Committees;
AND THAT the Mayors from the five member municipalities be requested to sign this
letter.
CARRIED
3. BUSINESS ARISING
a) Status of 2008 Annual Report and 2009 Committee Budget presented to five
municipalities for approval;
• Delta, Municipality of (June 22nd)
• Langley, City of (April 20th)
• Langley, Township of (July 6th)
• Surrey, City of (June 15th)
• White Rock, City of (June 15th)
Ms. Gust explained that due to the committee having surplus funds from 2008, a new Updated
2009 Budget was created, not requesting additional funds for 2009. Discussion ensued regarding
reporting on how funds are spent, and it was noted that this information is included in the Annual
Report.
THAT the Updated 2009 Budget Request of the South Fraser Family Court & Youth
Justice Committee dated May 19, 2009 be adopted as circulated;
AND THAT the Updated 2009 Budget Request be forwarded to the Manager, Financial
Services, City of Surrey for distribution to member municipalities as a delegation request,
to appear on the dates that the Chair is attending to present the 2008 Annual Report.
CARRIED
It was clarified that the Briefing Notes will not be included in the 2009 Budget Request being
sent to Councils.
4. CORRESPONDENCE
a) Letter to Manager Financial Services, City of Surrey dated May 12, 2009
Re: Request for 2009 SFFC&YJ Committee 2009 Budget
5. COUNCILLORS/MUNICIPAL REPORTS
a) Delta, Municipality of
Cllr. King advised that she attended a seminar dealing with anxiety in youth hosted by the Surrey
School Board that was heavily attended. The Committee learned that many kids suffer from
anxiety which can create bullying behaviour.
It was noted that a successful program titled “Roots of Empathy” has faced a funding cutback
impacting the work of the program, and it is hoped that financial support can be obtained so that
the program can continue. Mr. West added that the problem of anxiety is rampant, and that Oden
Books has a good series of books that kids can read dealing with the subject.
Cllr. King advised that the City of Delta attempted to revise a firearms Bylaw to prohibit the use
and sale of firearms, and further explained that non restrictive uses cover farmers and sport
hunting, and the proposed Bylaw created a backlash for Delta.
b) Langley, City of
Mr. West advised that he has been requested to attend a working session with City of Langley
Council to advise them on recent activities that the Committee has undertaken.
It was noted that the Rotary Club has provided funding for counselors to work with the RCMP to
do interventions by spending time with youth in parks.
Cllr. Kositsky advised that a summit titled “Cities Fit for Children” is being held in Langley on
October 22 – 23, 2009, with a registration cost of $175.00. Further details will be sent to
committee members.
d) Surrey, City of
Mr. Tyzzer advised that he watched “Warrior Boyz”, a documentary that explores the issue of
youth gang violence in the South Asian community in metro Vancouver, and recommended that
other Committee members see it if given the opportunity.
Ms. Barens explained that she has been traveling, therefore does not have a report for this
meeting.
b) Bullying
c) Youth Policing
It was noted that Mr. West will assist Michael Jackstein with his communications to Mr. Chris
Beresford from the Attorney General’s office.
It was noted that the Langley City Police Committee spent a day at the Vancouver Community
Court to see the court first-hand and how it operates.
Ms. Barens advised that the Child and Youth Committee is hosting a luncheon for their June 16th
2009 meeting, and will be unable to attend.
j) Gangs
Mr. Tyzzer advised that he is donating a copy of the book “Gansta in the House” to the South
Fraser Family Court library for others to read.
Ms. Westlake advised that there is a free conference on Wednesday June 24, 2009 on gangs, and
will provide the committee with further details on registration.
Ms. Gust requested that anyone attending a conference provide a written report for the
committee to share information gained. It was agreed that Ms. McNeil will provide a report on
the Youth Gangs and Guns symposium she attended on May 22, 2009 for the September 3, 2009
meeting.
Cllr. Kositsky advised that local governments are not allowed to create Bylaws that deal with
Federal Government or criminal offence issues, the issue must be dealt with by the police. He
added that this issue has been brought forward to the Federation of Canadian Municipalities for
consideration.
It was noted that the City of Langley requires that stores take ID from people selling to them, and
provide this information to the RCMP every night. Discussion ensued regarding the definition of
drug paraphernalia, as much of the paraphernalia has multi uses and can not be considered drug
paraphernalia until it is used for drug purposes.
b) Request for Criminal Checks For People Who Work With Youth Bylaw –
Barb Westlake
Cllr. King suggested that discussion be held with sports organizations to determine the effect that
a Bylaw requiring criminal checks on their staff who work with youth could have on them.
The committee discussed the need to meet on July 2, 2009, and noted that there is no meeting in
August of 2009. It was agreed that the committee cancel the meeting on July 2, 2009, and if
required, the Chair call a special meeting
12. CLOSURE
It was requested that draft committee minutes be sent to committee members prior to the Agenda
being sent to the committee.
__________________________ ________________________
Shirley Gust, Chair Lorraine Sym
Committee & FOI Clerk