Document 5 Board of Library Trustees Minutes From Wood Ridge July 2009

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Document #5Board of Library Trustees MeetingSeptember 23, 2009

THE PUBLIC LIBRARY OF THE DISTRICT OF COLUMBIABOARD OF LIBRARY TRUSTEES MEETINGMINUTESWOODRIDGE NEIGHBORHOOD LIBRARYWEDNESDAY, JULY 22, 2009

The regular meeting of the Board of Library Trustees was held at 6:00 p.m., Wednesday, July 22,2009 at the Woodridge Neighborhood Library, 1801 Hamlin St., NE, John W. Hill, Jr., President,presiding.

PRESENT:

John W. Hill, Jr., President, Donald Richardson, Vice President, Richard Levy,James Lewis, Kelley Smith, Ginnie Cooper, Chief Librarian and Secretary-Treasurer. Quorumestablished.

ABSENT:

Bonnie Cohen, Myrna Peralta, Brenda Richardson

GUEST AT THE BOARD TABLE:

Richard Huffine, President, Federation of FriendsThe meeting was called to order at 6:20 p.m.

ADOPTION OF AGENDA

The motion to adopt the agenda was approved.

APPROVAL OF MINUTES

The motion was made and adopted to approve the minutes from the May 27 Board meeting.

PRESIDENT’S REPORT

President John Hill noted that Mayor Fenty has released a revised version of the FY10 budget.He also said that the Library’s focus in FY10 will be keeping neighborhood libraries on track toopen while maintaining high levels of customer service. Finally, Mr. Hill talked about theLibrary Board’s decision to close the kiosk libraries due to budget and staffing restrictions andbecause the kiosks do not provide the kind of service residents of the District deserve.

CHIEF LIBRARIAN’S REPORT

Chief Librarian Ginnie Cooper spoke on the Library’s Summer Reading program, and also onthe upcoming Teens of Distinction celebration—to be held on August 3. She thanked BoardMember Kelley Smith for her dedication to helping to plan the event, who in turn thanked theDCPL Foundation and the Federation of Friends for their help. Ms. Cooper highlighted theachievements of Anovia Craven, a teen employed in MLK Memorial Library’s Business, Scienceand Technology division. This led to a discussion on the success of the Teens of Distinctionprogram and the Highsmith Award, which the program recently received from the UrbanLibraries Council.

WOODRIDGE NEIGHBORHOOD LIBRARY REPORT

Janette Graham, Manager of the Woodridge Neighborhood Library, gave a brief history of theWoodridge Library and informed those in attendance of the services that it offers to thecommunity. She also gave statistics on library usage and the diverse neighborhood thatsurrounds Woodridge Neighborhood Library.

Document #5Board of Library Trustees MeetingSeptember 23, 2009

CONTRACTS REVIEW COMMITTEE

Chief Business Officer Eric Coard and Chief Procurement Officer Wayne Minor discussed thedynamics of the pilot Mentor/Protégé program, and Mr. Coard also informed everyone that theLibrary recently submitted contracts to City Council for both the Tenley Library and for therenovation of the Georgetown Library.

NAMING OF NORTHWEST ONE LIBRARY

Ms. Cooper highlighted the fact that the name “Northwest One” was suggested during acommunity meeting that was held by DC’s Deputy Mayor. She also mentioned that the library,formerly known as Sursum Corda, will share the proposed name with the community thatsurrounds it. Mr. Hill moved that the new name be adopted for this neighborhood library. Themotion was seconded and it was approved.

FINANCE COMMITTEE MEETING

Agency Fiscal Officer Tammie Robinson reported that at this point in FY09, most of the fundsfor personnel services and non-personnel services have been obligated. She also said that thedeficit that the Library projects will be closed by year end. Finally, she mentioned that theFinance Office’s focus through the end of FY09 will be to make sure that all unobligated fundsare used.Mr. Coard gave details on the large revenue shortfall that is expected for FY2010. Despite thisshortfall, the Library’s ultimate goal is to open its 6 new neighborhood libraries during FY2010and to work within the proposed budget.

FACILITIES COMMITTEE REPORT

Jeff Bonvechio, Director of Capital Construction, explained the status of the 24 constructionprojects that are going on within the DCPL system, which are moving forward on schedule. Anydelays, he said, are being mitigated by the construction companies. Ms. Cooper commendedhim, his staff and the construction companies for their work. Mr. Bonvechio also reported thatthe renovated teen space at MLK Memorial Library would be opening soon, and that theParklands-Turner storefront would be opening this Fall.

PROGRAM COMMITTEE MEETING

Interim Director of Library Services Nancy Davenport gave background on the “We the People –Picturing America’s Bookshelf” program, which the Library is holding with support from theNational Endowment for the Humanities. Ms. Davenport reported extensively on how thematerials that are included in this program could be used within public libraries to further engagediscussions on art and current affairs.

PUBLIC SERVICES REPORT

Ms. Davenport gave circulation statistics from around the Library system and details on the useof facilities such as meeting rooms. She also mentioned the effect that the loss of some morninghours has had on the use of library space, the use of PCs, and on circulation at the neighborhoodlibraries. Finally, Ms. Davenport introduced Carrie Wolfson, the Library’s new VolunteerServices Coordinator.

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