IT-Based Information Search in UNS Central Library By : Riah Wiratningsih1

Presented in The Workshop Higher Education Administrator Training (HEAT) Program on Improving Research Excellence On July 6, 2011 Sebelas Maret University 2011

A. Introduction

Basically every human being needs information, that made people rich in knowledge of both the scientific and social. We get an information may be obtained from a variety of both printed and electronic media. For scientific information, we can get it in library. The role of libraries in providing information services currently required to collaborate with the advancement of technology as a form of quick service to users. The information that presented at last transformed into electronic information, where users can immediately take advantage of a collection that is presented without having to be in a room at the library. A new paradigm occurs, that the success of libraries in the era of ICT is not seen from how many visitors who come to the library but how much access is utilized by the users of the existence of collections provided by the library. The library is a center of learning (learning center) that serves as an agent of social change to improve the quality of life by meeting the information needs of the community, by contributing in the dissemination of scientific information in the field of education.
University Library is a library set up by universities to support the implementation of the Tri Dharma University. In this case the library is obliged to provide information needed by users both academic society itself or user from outside the college who have the right to use the library. The objectives of the college library is to support the performance of universities in conducting education by providing sources of scientific information in the library and always serve users (students) during the running of a college education is concerned. Sources of information through electronic media are packaged to provide convenience to the users in searching information. The diversity of sources of

information held is supported by a good tracking system, will facilitate the user in the search, discovery, and utilization of information. UNS academicians especially lecturers are required to have extensive knowledge about the science that studies . It required sources of information that is relevant, up-to-date, and quality. The steps taken by the UNS central Library is to form a digital library, subscribe e-journal and e-book. With the availability of electronic collection provided by UNS central library, users can access without having to come to the library, just sit on Internet network, then the collection can be accessed. For researchers (especially lecturers), the information required in each phase of research activities. Search pattern according to the situational information-gap-use-theory based on the information needs of researchers are caused by gaps in knowledge, so that should be pursued filling those gaps with the right information. The definition of information needs are as follows: "... when the current state of knowledge is less than needed."2 Thus the information needs arise when knowledge by person less than required, thus encouraging to find information. However, efforts to find such information often find obstacles, such as caused by the method of information provision, affordability information, or from the researchers themselves. Meanwhile, according to Prawati in Isaac (2006: 92) states that in order to identify the information needs to be done by:3 a) Current approach, the user will pay attention to the needs of cutting-edge information. b) Everyday approach, namely the need for information necessary in daily. c) Exhaustive approach, the user needs for information thoroughly. d) Catching-up approach, the user needs to be quick and concise information.

B. UNS Central Library Collections The library collection is Semua informasi dalam bentuk karya tulis, karya cetak, dan/atau karya rekam dalam berbagai media yang mempunyai nilai pendidikan, dihimpun, diolah, dan dilayankan. 4 Oriented to the interests of service users with advances in information and communication technology. University library collections should be in accordance with the areas covered university. The library collection in digital form provided by the UNS central library are: 1. Digital Library (Final Project, Thesis, Thesis, Dissertation) 2. E-Book Galegroup (UNS)

Brenda Dervin. (1999) On studying information seeking methodologically: the implications of connecting metatheory to method. Information Processing and Management: an International Journal - Special issue on Information Seeking

3 4

In Context (ISIC) Volume 35 Issue 6, 35

Budi Prawati. (2003). Keterpakaian koleksi majalah ilmiah pusat perpustakaan dan penyebaran teknologi pertanian oleh peneliti badan balitbang pertanian. Jurnal Perpustakaan Pertanian, 12(1) UU No. 43 Tahun 2007 Tentang Perpustakaan Bab 1, pasal 1, Ayat 2

3. E-Book SpringerLink (UNS) 4. E-Book Accounting (FE UNS) 5. Emerald E-Journal (abstract) 6. EBSCO E-Journal (DIKTI) 7. E-Journal Gale (galegroup) (DIKTI-UNS) 8. Free E-Journal 9. E-Journal Proquest (DIKTI) 10. E-Journal UNS link 1. Big Indonesian Dictionary 2. Dictionary of Library Terms 3. Online Catalog 4. library Educators In particular, library service collections of digital services, available in digital form. This is in line with current conditions in which the library collection in digital form is needed to support the library in carrying out the educational process in the parent organization. Digital collection has certain advantages compared with conventional collections/ printed. This causes users prefer to use digital collections compared to the printed collections, in addition to saving time can also save cost and effort. The advantages of e-journal collections in printed and electronic form can be seen in the following table:5

Table 1 Perbandingan E-Journal dan Jurnal Tercetak

No Kriteria 1 Kemutakhiran 2 Kecepatan diterima 3 Penyimpanan 4 Pemanfaatan 5 Kesempatan Elektronik Mutahir Cepat Sangat mengirit tempat 24 jam akses Bisa bersamaan Tercetak Mutahir Lambat Memakan tempat Terbatas jam buka Antri

6 Penelusuran

Otomatis

tersedia

Harus dibuat

Arief Dj. Tresnawan, Jurnal Elektronik: berbagi pengalaman proses berlangganan jurnal on line di UPT Perpustakaan UNISBA. http://www.lib.itb.ac.id ( 9 Pebruari 2011)

7 Waktu penelusuran 8 Keamanan 9 Manipulasi dokumen

Cepat Lebih aman Sangat mudah

Lama Kurang aman Tidak bisa (spt. Kutipan, dsb)

10 Bila langganan dengan dana yang sama (jurnal lokal) 11 Harga total langganan Sumber : http://www.lib.itb.ac.id//

Judul bisa lebih banyak

Judul lebih sedikit

Jauh lebih murah

Lebih mahal

C. How to access electronic resources in UNS Central Library As for how to access electronic resources as follows: 1. Type the portal address: http://perpustakaan.uns.ac.id; 2. Select the desired category of digital collections; 3. If needed enter the login name and user password (user name and password request can be sent to the email: pustaka@uns.ac.id; riahwiratningsih@yahoo.com 4. Type in the query (a keyword / term) is desired In detail The source of electronic access can be explained as follows:

Figure 1 Display Digilib UNS

Note: Digital Library contains the work of academicians UNS consisting of: a. Final Report (TA, thesis, dissertation) b. Lecturers research reports c. papers d. article e. Inauguration Speech Professor

f. E-Book g. Thesis proposal To become a member just click login, commander-click the new member (login on the right hand column, then see the bottom left of the text in blue text colour ), fill out the form you are available to the truthfulness of information. Use the login and password every time you perform a search. When used as a reference, please include the author's name.

Figure 2 Display e-book Gale Cengage

Note: This electronic books consist of 52 titles with 9 subjects, namely: arts, business, education, information and publishing, library science, medicine, science, social science, and technology. Search can easily be done, because it displayed is based on the subject.

Figure 3 Display E-Book Springerlink

Note: SpringerLink e-books can be accessed outside the UNS, however, required a username and password. for e-books purchased some 3009 titles in 2005. For searches, should be published each year to limit access by typing in 2005. This is due to the limitations SpringerLink can not make a special list for books purchased alone

Figure 4 Display E-Journal Cengage (Dikti)

Note: In addition to purchasing e-books and subscribe e-journals, UNS Central Library are also given access rights to be able to take advantage of the Higher Education e-journal is subscribed by the Higher Education (DIKTI). The subjects who subscribed via Gale Cengage Learning are: art and engineering, education, religion, and literature

Figure5 Display E-Journal EBSCO

Note: EBSCO E-journal is the purchase of Higher Education (DIKTI). The subjects who subscribed are: business, medicine, libraries, and information technology. To be able to access necessary username and password.

Figure 6 Display E-Journal Gale Cengage

Note: In addition to gaining access to information e-journal Gale of Higher Education , UNS also subscribe ejournal Gale. The subjects chosen from the various disciplines comprising some 1000 journal titles

Figure 7 Display E-Journal Proquest

Note: E-Journal Proquest also subscribed by the Higher Education and UNS gain access rights to its own username and password.

Figure 8

Display UNS Electronic Journal

Note: E-Journal UNS is one of the media that contains the articles / research faculty UNS. Electronic journals is also available in printed form, produced by each faculty in the UNS

Figure 9 Display Online UNS

Note: Through the online catalog can be known the existence and status of collections owned by libraries in the UNS.

D. Conclusion Central library UNS have a duty and obligation to meet the information needs and provide information access facilities to the user . It is supported by providing a collection in printed format, also provide electronic collection. Based on the picture above, it can be concluded that the tracking information through the online media / internet provides many benefits for researchers. Information needs can be fulfilled with sharing of information from the Higher Education (E-Journal Cengage Gale, EBSCO, and Proquest), giving service and share IT-based information. Its easiness

information retrieval systems, is expected to motivate researchers in publishing scientific work, both journals and books. Thus creating an academic atmosphere, a situation that encourages / motivates communities that are in it to improve the quality and / or amount of scientific work

Bibliography

Dervin, Brenda. (1999) On studying information seeking methodologically: the implications of connecting metatheory to method. Information Processing and Management: an International Journal - Special issue on Information Seeking In Context (ISIC) Volume 35 Issue 6, 35 . Prawati, Budi. (2003). Keterpakaian koleksi majalah ilmiah pusat perpustakaan dan penyebaran teknologi pertanian oleh peneliti badan balitbang pertanian. Jurnal Perpustakaan Pertanian, 12(1) Tresnawan, Arief Dj. Jurnal Elektronik: berbagi pengalaman proses berlangganan jurnal on line di UPT Perpustakaan UNISBA. http://www.lib.itb.ac.id ( 9 Pebruari 2011) UU No. 43 Tahun 2007 Tentang Perpustakaan Bab 1, pasal 1, Ayat 2