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MICROSOFT EXCEL 2007 TRAINING

Analyzing Data Using Formulas
Topic:-
E. Construct formulas using named ranges
F. Build a logical formula with IF function
G. Build a logical formula with AND function
H. Calculate payments with the PMT function

Objective:-
Formulas and function help you to analyze worksheet data. As you learn how to use different types of
formulas and functions, you will discover more valuable uses for Excel.

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E. Constructing Formulas Using named Ranges.

To make your worksheet easier to follow, you can assign names to cells and ranges. You can
also use names in formulas to make them easier to build and reduce formula errors. For
example, a formula named revenue-cost is easier to understand than the formula A5-A8. Names
can use uppercase or lowercase letters as well as digits, but cannot have spaces. After you name
a cell or range, you can define its scope or the worksheet where it can be used.
1. Open the file.xlsx from the drive and folder where you store your Data Files.

2. Click cell B4,click the Formulas tab if necessary, click the Define Name button in the
Defined Names group.

3. Type current_date in the Name text box,click the Scope list arrow,click Jan Orders,then
click OK.

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4. Select the range B7:B12,click the Define Name button in the Defined Names group.

Enter order_date in the Name text

box,click the Scope list arrow,click Jan
Orders,then click OK.

5. Click cell C7,type = ,click the Use in Formula button in the Defined Names group,click
order_date, type -.

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6. Click the Use in Formula button,click current_date,then click the Enter button  on the
formula bar.

7. The formulas will appear as below.

8. The result as shown below.

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9. Drag the fill handle to copy the formula in cell C7 into the range C8:C13.

10. Save the workbook.

F. Building a Logical Formula with the IF Function.

You can build a logical formula using an IF function. A Logical Formula makes calculations based
on criteria that you create,called stated conditions. For example, you can build a formula to
calculate bonuses based on a person’s performance rating.
1. Click cell F7,on the Formulas tab,click the Logical button in the Function Library group,then
click IF.

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2. With the insertion point in the Logical_test box,click cell D7,type >,click cell E7,then press
[Tab].

3. With the insertion point in the Value_if_false text box,then click OK.

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4. Enter None in the Value_if_false text box,then click OK.

5. Drag the fill handle to copy the formula in cell F7 into the range F8:F12.

6. Save the workbook.

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G. Building a Logical Formula with the AND function.

You can also build a logical function using the AND function. The AND function evaluates all of
its arguments and returns or displays, TRUE if every logical test in the formula is true. The AND
function returns a value of FALSE if one or more of its logical tests is false. The AND function
arguments can include text, numbers or cell references.
1. Click cell C7,click the Logical button in the Function Library Group,then click AND.

2. With the insertion point in the Logical1 text box,click cell F7,type<>,type”None”,then press
[Tab].

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3. With the insertion point in the Logical2 text box,click cell C7,type <21,then click OK.

The function is complete,and the

result,TRUE,appears in cell G7.

4. Drag the fill handle to copy the formula in cell G7 into the range G8:G12.

5. Save the workbook.

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H. Calculating Payments with the PMT function.

PMT is a financial function that calculates the periodic payment amount for money borrowed.
For example,if you want to borrow money to buy a car,and you know the principal
amount,interest rate,and loan term,the PMT function can calculate your monthly payment.

1. Click the Loan sheet tab,click cell F5,click the Formulas tab,click the Financial button in the
Function Library group,scroll down the list of functions,then click PMT.

2. With the insertion point in the Rate text box,click cell D5 on the worksheet,type /12,then
press [Tab].

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3. With the insertion point in the Nper text box,click cell E5,click the Pv text box,click cell
B5,then click OK.

4. Double click cell F5 and edit it so it reads = PMT (D5/12,E5,-B5) ,then click the Enter button
 on the formula bar.

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5. With cell F5 selected,drag the fill handle to fill the range F6:F7.

6. Click cell G5,type =,click cell E5,type *,click cell F5,then press [Tab].

7. In cell H5,type =,click cell G5,type -.

8. Click cell B5,then click .

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9. The result as shown below.

10. Copy the formulas in cells G5:H5 into the range G6:H7,then click cell A1.

11. Save the workbook.

Good Luck!!

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