Client Brief Questionnaire PP (2011)

CLIENT BRIEF QUESTIONNAIR
*Please fill in as much as you can* GENERAL CLIENT INFORMATION: Company Name and address and contact details;
Name of Contact/decision maker/s;
Are there any confidentiality/sensitive issues;
Project Partners (Design & Build) Limited Applegarth House, Biddenden Road, Tenterden, Kent, TN30 6TA. Tel:0844 8000 244
Please confirm what is the Length of lease or whether freehold purchase;
What are the critical dates/preferred deadline;
Please list details of appointed commercial agents.
BUILDING INFORMATION: Proposed new office address;
Please provide landlord contact details;
Are there any existing drawings available for the building including mechanical, electrical and layout, O&M manuals, Health & Safety file;
Please advise the Square footage acquired;
Is there a construction access and facilities/site rules handbook available;
Notes
PLEASE PROVIDE YOUR THOUGHTS ON:-
GENERAL SPECIFICATION/SCOPE:
Good and bad experiences of current space; Furniture specification- existing & new; Partitions fire rating, acoustics, frameless glass, framed glass, single glazed, double glazed, integral blinds, flush finished etc Doors- finish, full height, standard height, vision panels, ironmongery, locks, door closers, kick plates etc Windows-Venetian/vertical blinds, solar film, secondary glazing etc Ceiling, lighting, lux levels, individual switching, dimming; Mechanical services, level of specification, level of control; Power/data requirements;
Power/data distribution, raised access floors, floor boxes/trunking; Floor coverings; Wall coverings; Security/access control systems; CCTV, security, door access systems, fire detection systems;
SPACE ANALYSIS (Identify: floors, sq. ft. and common parts to be addressed):
PLEASE PROVIDE YOUR THOUGHTS ON:Personnel: Company Policy, hierarchy; Total existing staff numbers, expansion forecasts, flexibility, size of existing working space; Department breakdowns, functions and adjacencies; Priority allocation of quality space; Preferred locations of reception, meeting rooms, server room, cellular offices Individuals tasks and relationships; Disabled, visitor and executive access; Those requiring offices, soft offices, open plan, hot desking;
Work Space Requirements: Existing new furniture, power management methods; Task related requirements, dedicated areas; Visitor/meeting facilities; VDU usage, IT equipment, Visual/acoustic privacy-type and specification of partitions/screens;
Storage Considerations: Personal, literature, stationery, archives, equipment stores, library; Local, centralised off-site; Open plan, storage wall, roller storage, cellular;
Access, security, staffing; Quantities, weight loadings, (safes) etc;
Ancillary Areas: (Establish - locations, adjacencies, functions, usage size, equipment and access, plus)
PLEASE PROVIDE YOUR THOUGHTS ON:-
Reception Area: Image, style, corporate identity, signage; Specification level, finishes, lighting; Number of staff and tasks, type of desk, equipment; Number of visitor chairs;
Frequency and type of visitors, access control; Special areas/Audio visual displays; Tea/coffee/WC facilities;
Post Room: Staff numbers and tasks; Equipment, special functions; Pigeon holes/shelving/storage.
Meeting/Boardroom/Training Rooms/Quiet Rooms/Libraries Quantity size, numbers to be seated, frequency of use;
Cellular, open plan, mobile partitions; Table layout, format and flexibility, storage; Equipment, audio visual, videoconference; Lighting control and specification; Visual privacy/acoustics; Catering method, breakout areas; Dedicated WC facilities;
Smoking Area: Company policy; Numbers and usage, ventilation;
Tea Points/Vending/Kitchens/Staff Rest Areas: Number, specification, size and usage; Hot, cold, vended food/drinks; Staffing arrangement and staff facilities/WCs; Equipment/white goods (existing/new); Storage requirements, secure cupboards; Chilled water points/drinking water supply;
Service /Print Areas: Cellular/open plan; Centralised/specific to user; Equipment, special functions; Drinking water supplies; Security, secure cupboards;
WC Facilities: Male/female ratio, quantity adequate for occupancy;
IT: IT Manager name and contact details; Equipment size, specification weight loadings, heat outputs of IT and print area; 24 hour use, power supplies, UPS, telephone system, air-conditioning/cooling; Controlled access; Special raised floor / antistatic floor covering; Automatic fire extinguisher system / gas suppression system;
Special Areas: Cleaners cupboards; Coats cupboards;
Gym; Showers; First Aid room;
Budget: Preferred budget; Preferred funding route- Capital expenditure/Leasing;
Programme: Limitations of moving departments, special timing on events, milestones (i.e. accounts, yearend etc.); Business milestones that can affect the refurbishment / relocation programme.
Notes;

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CLIENT BRIEF QUESTIONNAIR

Name of Contact/decision maker/s;

Are there any confidentiality/sensitive issues;

Please confirm what is the Length of lease or whether freehold purchase;

What are the critical dates/preferred deadline;

Please list details of appointed commercial agents.

BUILDING INFORMATION: Proposed new office address;

Please provide landlord contact details;

Please advise the Square footage acquired;

Is there a construction access and facilities/site rules handbook available;

PLEASE PROVIDE YOUR THOUGHTS ON:-

Access, security, staffing; Quantities, weight loadings, (safes) etc;

PLEASE PROVIDE YOUR THOUGHTS ON:-

Meeting/Boardroom/Training Rooms/Quiet Rooms/Libraries Quantity size, numbers to be seated, frequency of use;

Smoking Area: Company policy; Numbers and usage, ventilation;

WC Facilities: Male/female ratio, quantity adequate for occupancy;

Special Areas: Cleaners cupboards; Coats cupboards;

Gym; Showers; First Aid room;

Budget: Preferred budget; Preferred funding route- Capital expenditure/Leasing;

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