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To:
From:
Submitted by:
Subject:
CITY OF CARMEL-BY-THE-SEA
Council Report
June 3, 2014
Honorable Mayor and Members of the City Council
Jason Stilwell, City Administrator
Sharon Friedrichsen, Public Services Director
Consideration of a Resolution Awarding the 2014 Tennis Court
Rehabilitation Project to Saviano Co. Inc., the Lowest Responsible Bidder,
for a Not to Exceed Amount of $77,095.00.
Recommendation(s): Adopt a Resolution Awarding the 2014 Tennis Court Rehabilitation
Project to Saviano Co. Inc., the Lowest Responsible Bidder, for a Not to
Exceed Amount of $77,095.00.
Executive Summary: City Council has allocated funding for the rehabilitation of the tennis
courts at Forest Hill Park. On May 22, 2014, two bids were received for
this project and Saviano Co., Inc. has been determined to be the lowest
responsible bidder. The purpose of this item is to award the contract to
Saviano Co., Inc. in accordance with Municipal Code Section 3.12.420.
Analysis/Discussion: The tennis court rehabilitation project consists of patching, overlaying,
and resurfacing the tennis courts at Forest Hill Park. On May 22, 2014,
two bids were received for this project: (1) Vintage Contractors, Inc. for
$89,072.50 and (2) Saviano Co., Inc. for $65,424. City Engineer has
tabulated the results and determined Saviano Co., Inc. to be the lowest
responsive bidder. The Engineer's estimate for the base bid was $63,000.
It is recommended that two additional components to enhance safety
features ($8,000) be added to the project cost for an amount not to
exceed amount of $73,424. In addition, it is recommended that up to
$3,671.00, or 5%, be set aside for project contingency, for a total
construction cost of $77,095.00.
City Council Options: The City Council may take the following actions:
1. Award a construction contract in the amount of $73,424.00 to
Saviano Co., Inc. as the lowest responsible bidder for the tennis court
rehabilitation project located at Forest Hill Park; or
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Fiscal Impact:
Budgeted (yes/no)
2. Reject all bids. If all bids are rejected, the project could be rebid
within approximately Sixty (60) calendar days.
Council allocated $55,000 of Measure D funds for this project. The
project cost, with contingency, is bid $77,095. Therefore staff proposes to
fund the difference from the balance of unspent contingency funds from
the Street and Road Projects in an amount not to exceed $22,095.
Funding Source( general fund, grant, state)
Yes - CIP Project FPB 1112-03 Measure D- $55,000- Tennis courts
Account 13-89626
Yes- CIP Project PW-1112-01
Account 13-89585
Previous Council
Action/Decision History:
Measure D- $22,095- Street & Road
contingency
The City Council approved $55,000 for this project as part of the adoption
of the Fiscal Year 2013-14 Operating Plan in June 2013. The City Council
approved $16,140 in contingency funding for the concrete pavement
repair project on March 4, 2014 and $9, 135 in contingency funding for
the sidewalk repair project on January 7, 2014.
Attachment:
City Engineer Tabulation of Bids
Resolution
Reviewed by:
City City Attorney B" Administrative Services D
Asst. City Admin. D Dir of CPB D Dir of Public Svcs
Public Safety Dir D Library Dir D
Other ______ D
City Engineer D
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CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2014-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AWARDING THE 2014 TENNIS COURT REHABILITATION PROJECT
CONSTRUCTION CONTRACT TO SA VIANO CO., INC.
WHEREAS, the rehabilitation of the Tennis Courts at Forest Hill Park has been identified
as being in need of repair; and
WHEREAS, the City Council approved expenditure of $55,000.00 Capital Improvement
funds for the as part of the FY 2013/2014 budget; pavement repair; and
WHEREAS, the project was advertised in the Monterey County Herald; and
WHEREAS, bids for the project were received on May 22, 2014 and the City Engineer
has determined the lowest responsible bidder; and
WHEREAS, the project has been determined to be categorically exempt under CEQA
section 15301.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY
OF CARMEL-BY-THE-SEA DOES:
1. Award a contract for the 2014 Tennis Court Rehabilitation Project to Saviano Co.
Inc. , in the estimated amount of $73,424.00, subject to the provisions of the
documents and certifications set forth in the plans and specifications applicable to the
project and as required by California law.
2. Authorize the City Administrator to execute the construction contract upon the return
of the contractor' s executed contract documents and review and approval of the City
Attorney and the City' s Administrative Services Director.
3. Approve a contingency in the not to exceed amount of$3,671.00, or 5%, and
authorize the City Administrator to approve change orders in an amount not to exceed
$3,671.00.
4. Adopts the CEQA exemption finding.
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5. Authorizes additional funding of up to $22,095 from Account 13-89585 to Account
13-89626.
PASSED AND ADOPTED BY THE CITY OF COUNCIL OF TH CITY OF CARMEL-BY-
THE-SEA this 3rd day of June 2014, by the following roll call votes:
A YES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ATTEST: SIGNED:
Deana Allen, Deputy City Clerk JASON BURNETT, MAYOR
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SHEllMAN W. LOW, R.C.E.
GAAYW. WHilf, LS.
CLAYTON 8. NElLl, Jll, R.C.E.
GILBERT M. NEILL, R.C.E.
Mr. Jason Stilwell
City Administrator
City of Carmel
POBoxCC
Carmel, CA 93921
NEILL ENGINEERS Corp.
CONSULTING ENGINEERS
MISSION and mH- BOX ll
CARMEL, CAUFORNIA 93921
(831) 624-2110
FAX; (831) 6:1.4-3693
May22, 2014
Re: Tennis Court Rehabilitation at Forest Hill Park
Dear Mr. Stilwell,
SU801'11SIONS. I.AND I'L'NNNG,
WIJEA SUPPlY, SNIITA110N,
SUI!VE'IING, AIRPORTS
MUNICIIW.mES
Bids were opened for the City of Carmel Tennis Court Rehabilitation Project at Forest
Hill Park on Thursday, May 22, 2014. Two bids were received listed in ascending order as
follows:
Base Bid Bid
Contractor Bid Additive 1 Additive 2
Saviano Co., Inc. $65,424.00 $5,000.00 $3,000.00
(corrected total)
Vintage Contractors, Inc. $89,072.50 $6,500.00 $2,280.00
Engineer's $63,000.00 $5,000.00 $1,500.00
The bids were reviewed for mathematical accuracy and other proposal requirements.
Both bid proposals were in order and considered responsive. A copy of the Tabulation of Bids is
enclosed.
We recommend that the contract be awarded to the low bidder, Saviano Co., Inc., as
funding permits.
Very truly yours,

Sherman W. Low
City Engineer
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TABULATION OF BIDS Engineer: NEILL ENGINEERS CORP., Carmel, CA
_ _ . . .. 22, 2014 _
ENGINEER'S l SAVIANO CO., VINTAGE '
- - ----- - . - - E.TI_MAT_E ___ I - ----- - . ' - -- ---- -
# I _ . ______ __ .... _ __ ____ . ____ QuantJty l:J!'l!!. _. Price Amount Price-- __ . P!!ce I Aml?t:n_!__+ _ ______ _
_ 1__: Fence &Gate - -- .. I $1 .ooo.ool $1,000.00 . .QQ.:_ ______ _
2 I Remove Existing Net Posts 1 : LS. ' $500.00 $500.00 $1 ,000.00' $1,000.00 $2, 100.00j $2, 100.00
""3'Remove Failed Stru-ctural Sections & Recons1ruct Pavement ! 620 ! S.F. $15.00 -- $9,30Q.Co $6.45:---$3,999.00 $8.25: $5.115.ooi-- - - - - - ---
4' ;Furnish & course ---------- -- f $1 75.001 _ $600.oo1 "$3,ooo.ooi____EQ_o.oo __ _llii2.9:29.:_
__!f urnish & Place _Type __ _ __ ___!Z_O Ton $175.00! $29,750.00j _ -- - _ _ ___ _
6 . & Aep_iy 2 Layers __ _ _____ J 2.250 ; $0.50' $0.65 :.. _$0.651 __ . ___ _
,_7_j Furnish & Aee!.3 Coats of No'!_acombination S_!:J_rface : . ___ . $0.65: $7,962.50: ___ . .QQ.:_ ____ -
!_:Layout & Paint Ten_n.is Court & Pickleball Court Li!les ___ _ _ 1 : L.S. $1,000.00i $1,000.00 . $2,009.001 $1 ,500.00: $1,500.00
9 & Install Tennis Ne_t Posts . . ... __ _ __ . ___ ; . $1 ,000.001 $4,000.00i $750.001_$3,000.091 $6,320.00
10 :Provide & New Center Strap Anchors --- _ 2_ Ea. . _ $500.00 $1,000.00; $300.ooi __ ____ _
1_1 __ ______ - __ __ _ ___ . ! 1 .. L.S. $100.00 __ 11QQ.QQ $50Q._q,o _ S50Q_. OO __ $250.00
1
$250.oo; -- - -
.i __ _ ------- BASEBIDTOTAL: __ .=----r. - $65,424.00. _ _ $89,072.50
I I (CORRECTED TOTAL) :
' + - - ; -- - I - LOWBID ------ _____ ,
i 8iDADDITIVE.#1 : - ---- - : --1--------, --- ' -- : -- ! -+- - -+----
1 :;:remove & Replace so_ LF F'ence, Fenc_e 'Posts & Gate - - - 1 . 1..s. I $5,000.00: s5,ooo.oo, ss;ooo:oo $6,500.00 $6 . 500.00
-- - - - . - -. . . ------- -- __ : -.. -- , =.._- ...
--- - - - - __!_ - -----1 -_ : . -- -- - . .. - . -
- -:aioA.ooittve#2_:_ - - .. ---- -----=--r
r i lnstall Tension '!jlre .. - -- . BiD ADDITIVE #2 TOTAL: :
-- --- --
1 ! L.S. $1 ,500.001 S1 .500.0Q,I __ S3,000,00L $2,280.00. __ . _ ... ___ _
' _____ ... T _E,ooo.oo; .+ .. _ _ __ ___ __
I :
- - - -- - - -
1---+- ... ___ _
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_ . ..L - - Page 1 of 1
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TABULATION OF BIDS Engineer: NEILL ENGINEERS CORP., Carmel, CA
Bid Opening: May 22, 201'-'4------l
VINTAGE ! ENGINEER'S SAVIANO CO., INC.
. ESTIMATE i CONTRACTORS, IN: ..:.C=-c.c__,.-
. ! .i BAS_E_B_I_D:. __ ____ Description _ Price 1- Price- 1 ! f
Fence_!_Gate L.S. __ --:-J3.0ciD.oa:- $3,-ddo."ool . $_1,ooo.oo; $1!.ooo.oo. $1;8ob]JQ_:_ --- -
2 !Remove Existing Posts _ _ i 1 .. LS. t $1,000.00j $1,090.00i $2, 100.00\ $2,100.001 _ _ _ ____ _
3 ' Remove Failed Structural Sections & Reconstruct Pavement 620 S.F. I $15.00 $9,300.00 $6.45! $3,999.001 $8.25' $5,11 5.00i
-- _ -- r -,-ron - - $875.bcii' __ $60o.oo $3,00o.ool -$30o.oo ' --===-..---:--=--__ _
5 iFurnish & Place Type_AAC Overlay _ - i 170 . Ton I $175.00' $29,750.00. $200.001 $34,CJ_OO.OO: $285.ooj $48,450.00: ______ _
__ : ._ $0.65 $7,962.50_; $0.651 ____ __ .. ___ _
7 j Fur_nj sh & Apply 3 of Surface _ - _ $0.60 $7,350.00 __ $0.65i $7,962.501 $1.10 $13,475.00!_ ____ . ___ _
8 .Layout & Paint & Pickleball Court L!nes __ 1 ... L.S. 1 $1,000.00:_ $1_.900.00; $2,000.00: $2,000.00i $1,500.001 __ .. _ - -
9 -- - - _j_ _4_t' ;_ $1 ,000.00. $4,ooo.oqi $750.00i $3,000.00) $1 ,580.001 $6,320.Q_Q o __ - --- --1
10 !Provide & Install New Center Strap Anchors : 2 _ Ea. $500.001 $1 ,000.00: $500.001 $1,000.00i $300.oo! $600.00i
-11 ReplaceTieWires - ----- ---- - - - -1 L.S. : --$100.00 $100.00, $250.od:- -- -
__ -_ _- _ - - I - .. ! ; -i-"$63-;ooo:oo:! I $65,424.00 - i
-- -- - . -- - - . j ___ : _ ___ -L _ .. -. ----- - -- --
: .).__!:QW ::. 8:..:: 10-. __ _
--- T L.s.-1-
- - . __ B)!>ADOITIVE#1 _ : .
1
$5,000.00! ___ _
; . I ' I
- - - - - .. .. 1 .. . -- - - 1 -- : ---
_ .. ___ , ___ .. _; -- - - - .. -- ------t- .. :- - . - i - --..
Instal! Bottom Tension __ --_- - - - i r-, I $1,5.00.00; - $(500.00 $_3,000.001 $3,000.00."

. - - -
!_ ... ----_=:__ - .. -t : !3,000:001 - i _t;_2SO,;_::_- =---------.
--- --_ u _- -_- _ ---=---- :_ -=- : - T ---l .

__ __ __ _
- ------ --!- --, i----.----- I t :
------- . --. --_ -.. -- - - i ... __;_-- 1-_--_- : =- - --.:. -- - -
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